Development Assistant
1 day ago
Minneapolis
Job Description Aspenall Energies Services, LLC is seeking a highly organized, detail-oriented Development Assistant to support our Development & M&A Lead and development team. This role helps move renewable-energy projects through development and M&A activities by coordinating project documentation, tracking deadlines, supporting RFP submissions, reviewing development invoices, maintaining project data, and collaborating with internal and external partners. This is an excellent opportunity for an early-career professional who enjoys keeping complex work organized, working across teams, and contributing to climate and renewable-energy solutions. What You’ll Do Project Coordination • Maintain project timelines, milestones, deliverables, and internal review dates., • Track RFP question-and-answer deadlines, submission windows, and other critical project dates; communicate upcoming deadlines or delays to the Development & M&A Lead., • Schedule meetings, prepare agendas, document meeting notes, and track action items., • Coordinate travel and logistics for project-site visits and other business needs. Documentation and Due Diligence • Organize and maintain development packages, data rooms, and due-diligence files so they are complete, current, and ready for review., • Manage data-room access and maintain document-sharing logs in accordance with confidentiality and NDA requirements., • Track permits, land agreements, interconnection filings, insurance certificates, and other development documents, including key renewal and expiration dates. Maintain compliance calendars covering permit conditions, lease payments, interconnection milestones, insurance requirements, and notice deadlines. • Prepare due-diligence checklists and request lists; follow up with internal teams and outside parties on outstanding items., • Track NDAs, letters of intent, and executed agreements; coordinate signature routing and maintain final records using appropriate version-control and retention practices. RFP and Proposal Support • Coordinate the administrative workflow for RFP responses from solicitation receipt through final submission., • Assemble proposal packages and confirm that schedules, attachments, and supporting materials are complete, accurate, and properly formatted., • Schedule and document post-RFP reviews, maintain lessons-learned records, and update proposal templates based on feedback., • Support leadership by preparing materials; pricing, commercial terms, and commitments remain the responsibility of leadership. Invoice and Vendor Administration • Conduct the first review of incoming project-development invoices by reconciling line-item charges to active task authorizations and contract scopes., • Identify and escalate billing discrepancies or scope variances to the Development & M&A Lead., • Communicate with vendors, as directed, to support resolution of invoice questions., • Route reviewed invoices to Treasury and Accounting under established company procedures., • Coordinate and route vendor and project documentation, including W-9s, certificates of insurance, purchase orders, funding requests, and supporting records. Reporting and Team Support Reporting and Team Support • Gather information and documentation to support Legal, Research, Finance, Treasury, Accounting, and Operations teams during development and due-diligence activities., • Maintain project databases, spreadsheets, trackers, and reports; review data for accuracy and consistency., • Prepare draft monthly and quarterly reports on development and M&A efforts for review., • Help maintain presentation decks, project marketing materials, profiles, case studies, charts, timelines, and maps., • Respond to routine inquiries from partners, landowners, consultants, and vendors, escalating matters outside routine administration as appropriate., • Support orderly documentation handoffs as projects transition from development to construction and operations., • Help update team procedures, checklists, templates, and flowcharts. What You’ll Bring • Bachelor’s degree in business, finance, environmental studies, energy, or a related field; equivalent relevant experience will be considered., • One to two years of experience in administrative support, project coordination, legal support, finance support, or a comparable role., • Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines., • Experience reviewing, organizing, or maintaining contracts, task authorizations, invoices, project files, or other business records., • Excellent written and verbal communication skills. Strong record-keeping skills and sound judgment when handling confidential information. • Proficiency with Microsoft Office, especially Excel and PowerPoint; comfort using Mac applications., • Ability to create clear, professional slide decks, charts, timelines, and other visual materials., • Valid driver’s license and ability to travel occasionally, including overnight travel to project sites and industry conferences., • Ability to work at a computer for extended periods and occasionally lift up to 15 pounds. Preferred Qualifications • Experience supporting renewable energy, real estate, land services, infrastructure, construction, or project-development work., • Familiarity with due diligence, RFPs, permitting, land agreements, interconnection processes, or compliance tracking., • Experience with electronic-signature tools, document-management systems, shared drives, or virtual data rooms., • Interest in renewable energy, climate solutions, and the project-development lifecycle About Aspenall Energies Services Aspenall Energies Services develops, owns, and manages decentralized renewable-energy projects across their full lifecycle—from development and operations through repowering and decommissioning. Our work is guided by five core values: Candor, Courage, Compassion, Collaboration, and Carefulness. Equal Employment Opportunity Aspenall Energies Services, LLC is an equal opportunity employer. We consider applicants without regard to any characteristic protected by applicable federal, state, or local law Disclaimers: This job description (JD) is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Your employment with Aspenall Energies Services, LLC, is at will. This means your employment is for an indefinite period of time and it is subject to termination by you or Aspenall Energies Services, LLC, with or without cause, with or without notice, and at any time for any reason. \nCompany Description Our strength and our most valuable asset is our Team. We take pride in the quality of our work and our culture of teamwork, honesty, and work-life balance. Headquartered in Minneapolis, we are a small but diverse team of highly skilled professionals with expertise ranging from development and finance to renewable energy operations. Our work environment is highly collaborative and team-based. We offer competitive compensation and a comprehensive benefits package. • Work-Life Balance: We value your life outside of work and offer flexibility to support your well-being., • Environmental Impact: Contribute to a sustainable future, working at a company fighting climate change., • Culture of Integrity: Our commitment to candor, courage, compassion, collaboration, and carefulness guides every interaction and decision., • Competitive, Fair Pay: We believe great work deserves to be rewarded fairly and transparently., • Collaborate with a driven, values-based team., • Bring your talents to a company that values your ideas, energy, and individuality. Our strength and our most valuable asset is our Team. We take pride in the quality of our work and our culture of teamwork, honesty, and work-life balance.\r\nHeadquartered in Minneapolis, we are a small but diverse team of highly skilled professionals with expertise ranging from development and finance to renewable energy operations. Our work environment is highly collaborative and team-based. We offer competitive compensation and a comprehensive benefits package.\r\n\r\n• Work-Life Balance: We value your life outside of work and offer flexibility to support your well-being.\r\n• Environmental Impact: Contribute to a sustainable future, working at a company fighting climate change.\r\n• Culture of Integrity: Our commitment to candor, courage, compassion, collaboration, and carefulness guides every interaction and decision.\r\n• Competitive, Fair Pay: We believe great work deserves to be rewarded fairly and transparently.\r\n• Collaborate with a driven, values-based team.\r\n• Bring your talents to a company that values your ideas, energy, and individuality.