Office & Admin jobs in Vancouver, Washington - Page 4Create job alerts

Job Description Join Our Winning Team: Restaurant & Hospitality Recruiter (Remote, Pacific Time Zone Preferred) Gecko Hospitality is thriving and expanding—business is booming, and we're seeking a dynamic Restaurant & Hospitality Recruiter to join our remote team. If you're passionate about the hospitality world but frustrated by endless shifts, overlooked ideas, and corporate red tape, this is your chance to pivot without leaving the industry you love. As a Gecko Recruiter, you'll leverage your expertise to connect top talent with world-class restaurant and hotel clients nationwide. Enjoy stable, predictable hours while unlocking unlimited earning potential and making a real impact on careers. No more nights or weekends—just rewarding work that fits your life. Why Gecko Hospitality? • Proven Track Record: Since 2000, we've pioneered hospitality recruiting across the U.S. Canada and the U.K., building a national network of 80 offices dedicated to sourcing elite management talent for premier hotels and restaurants., • Industry Recognition: Named to Forbes' list of America's Best Recruiting Firms in 2018, 2019, 2021, 2022, 2023, 2024, 2025., • Your Growth, Our Support: Tap into our established client and candidate networks, advanced tech tools, and collaborative offices for seamless success. What We're Looking For The ideal candidate is a self-motivated hospitality pro with an entrepreneurial spirit, ready to thrive in a fast-paced, results-driven environment. Key qualifications include: • 2+ years of hands-on experience in the restaurant industry, • Strong knowledge of restaurant management structures, • Proven recruiting and/or sales background, • Proficiency with internet search engines and Microsoft Office, • Exceptional verbal and written communication skills, • Unwavering professionalism, integrity, and adherence to recruiting protocols, • Self-starter mindset with disciplined work habits What We Offer You • Flexible Remote Work: Fully work-from-home setup from your home office (Pacific Time Zone preferred for optimal collaboration), • Balanced Schedule: Monday–Friday hours only—no nights or weekends, • Uncapped Earnings: Unlimited income potential through commissions., • Robust Resources: Access to our extensive U.S. and Canadian networks for clients, candidates, and ongoing support Ready to trade burnout for breakthroughs? If you're energetic, impact-driven, and eager to elevate your career while staying true to hospitality, let go and let Gecko handle the rest.

Job Description RONT DESK POST: MOTEL 6 - NORTH PORTLAND 1125 N Schmeer Rd Portland, Or 97217 FULL TIME • *Greet guests upon arrival and departure, • *Handle guest check-ins and check-outs appropriately, • *Operate hotel switchboard, take calls and provide information, make reservations and handle, • guest needs., • *Manage accurate accounting of all rooms, • *Answer queries regarding the hotel’s services, charges, • *Balance cash at the end of the shift and generate accounting reports for the benefit of the next, • shift., • ***Requirements, • *Able to work under pressure and in a fast paced environment, • *Must be sales-minded, • *Highly responsible and reliable, • *Must have dependable transportation to and from work, • *Must be professional and courteous, • *Computer literate, ability to operate all Front desk equipment, • *Previous hotel knowledge preferred but will train the right person., • *Must complete a Background check, • **MUST BE ABLE TO WORK SHIFTS 7am-3pm 3pm-11pm, 11pm- 7am, • High school or equivalent, • Required experience:, • Customer Service: 1 year.

Job DescriptionJob Title: ReceptionistLocation: Portland, OregonSchedule: Full-time, M-FPay Rate: $19-$24/hr.Employment Type: Direct Hire/Contract-to-Hire Job Description: LHH Recruitment Solutions is working with a Portland law firm to hire a polished and professional Front Desk Receptionist to join their team immediately. This role is perfect for someone who thrives in a fast-paced environment and is organized, personable, and driven. The receptionist will play a key role in creating a warm, welcoming, and professional atmosphere for clients and staff. Responsibilities: • Greet clients and visitors with professionalism, empathy, and care, • Answer, screen, and route phone calls, ensuring each caller receives prompt and helpful service, • Assist with new client intake and support prospective clients with initial inquiries, • Schedule and confirm appointments with accuracy and efficiency, • Manage incoming and outgoing mail, deliveries, and general office communications, • Maintain a clean, organized, and welcoming reception area and shared office spaces, • Perform administrative support tasks including filing, copying, scanning, and managing office supplies, • Prepare meeting rooms, assist with refreshments, and help keep kitchen/common areas tidy, • Provide additional administrative support as needed to ensure smooth daily operationsQualifications:, • High school diploma or GED required, • Prior experience as a receptionist, administrative assistant, or in a customer-facing role preferred, • Familiarity with legal or medical terminology a plus, though not required, • Excellent written and verbal communication skills, • Proficiency with office technology (e.g., word processing, spreadsheets, printers, scheduling systems), • Strong organizational abilities and attention to detail, • Professional, friendly, and composed demeanor with strong emotional intelligenceBenefits: Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, and a 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Pay Details: $19.00 to $24.00 per hour Search managed by: Keaton Anderson Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Springwood Landing, the premier independent living retirement community for active seniors in Vancouver, is now hiring for a full-time temporary Concierge for the night shift. ABOUT THE POSITION This role is responsible for promptly responding to resident emergency calls in a calm, helpful manor. This role will complete designated general housekeeping and maintenance assignments. This position is considered a universal employee worker and will be crossed trained in other positions as directed by the Community Managers and/or Regional Director. REQUIREMENTS AND QUALIFICATIONS · Must be 18 years of age or older. · Must have a friendly, professional, and energetic personality and have a passion for improving the lives of others. · Experience in computer use and relevant software applications; Word and Excel preferred. · Prior experience with customer service, purchasing, payroll and accounts payable/receivable preferred. · Embodies a patient and creative attitude with the ability to “think outside the box.” · Demonstrates critical thinking skills in problem solving and decision making. · Demonstrates ability to work efficiently and pleasantly in an extremely busy work environment, to deal with difficult situations in a calm manner and be a team player. · Able to communicate effectively in English, both verbally and in writing, with residents and staff. OUR MISSION Our residents deserve the best so we are seeking someone who understands hospitality, integrity and compassion. We believe patience, loyalty, understanding, and hard work are the core components of rewarding lives and careers. If this interests you, come join our team! ABOUT OUR BENEFITS We have a very unique culture and love to celebrate year-round! HOW TO APPLY Please come by and complete an application (no phone calls), we would love to meet you! OR Submit your resume for consideration. We do pre-employment background checks, employment verifications, and reference checks. Springwood Landing is an Equal Opportunity Employer. Company DescriptionWe believe that Springwood Landing Gracious Retirement Living is so much more than walls and windows - it's a place for our residents to enjoy home-cooked meals, game nights, or a quiet evening with family and friends. At Hawthorn Senior Living, our retirement communities offer seniors the opportunity to enjoy the benefits of living in a community environment while maintaining independence and privacy. Our caring concern for our residents is the foundation that leads to outstanding resident services. As contributing members of the communities we serve, what is most important is that we love our residents. We care about people and because our residents deserve the best, we are looking for employees who understand caring and compassionate customer service. Working in our retirement communities, you will have the opportunity to make a difference in the lives of our seniors every day.We believe that Springwood Landing Gracious Retirement Living is so much more than walls and windows - it's a place for our residents to enjoy home-cooked meals, game nights, or a quiet evening with family and friends. \r\n\r\nAt Hawthorn Senior Living, our retirement communities offer seniors the opportunity to enjoy the benefits of living in a community environment while maintaining independence and privacy. Our caring concern for our residents is the foundation that leads to outstanding resident services. As contributing members of the communities we serve, what is most important is that we love our residents. We care about people and because our residents deserve the best, we are looking for employees who understand caring and compassionate customer service. Working in our retirement communities, you will have the opportunity to make a difference in the lives of our seniors every day.

Job Description Job Title: Association Administrator Job Type: Full-time Pay: $21–$25 per hour Schedule: Monday–Friday, 8:00 am – 5:00 pm Why Work with AMS | Association Management Services NW Opportunities for Growth AMS is one of the fastest-growing HOA management companies in the Pacific Northwest. We promote from within and support career advancement, including pathways toward Association Business Manager roles and other leadership positions. Training and Tools for Success Whether you’re new to the HOA industry or experienced in property management, AMS provides the resources and training you need to succeed. Positive, Collaborative Culture Join a team that values teamwork, communication, and professional development. You’ll be surrounded by people who are passionate about serving their communities. Community Impact After 90 days, employees earn paid volunteer time through TMG Cares, our company-wide community service program. Key Responsibilities * Administrative Support: Manage day-to-day administrative operations for multiple homeowner associations, ensuring timely, accurate communication with boards, owners, and vendors. * Project Coordination: Assist with scheduling, work orders, vendor bids, and follow-ups for maintenance and improvement projects. * Document Management: Prepare, proofread, and distribute correspondence and reports; maintain digital records and ensure information accuracy. * Meeting Coordination: Arrange logistics for board and owner meetings, prepare materials, and manage follow-up tasks. * Data Tracking: Maintain records, reports, and reference lists to ensure association operations run efficiently. What AMS Offers * Competitive Pay: $21–$25 per hour, depending on experience, with opportunities for growth and merit-based increases. * Comprehensive Benefits: Two medical plan options (AMS covers 70% of premiums) plus 75% employer-paid dental and vision. * Time Off: 10 days of vacation per year, 10 paid holidays, and sick leave accrued at 1 hour per 30 hours worked. * Career Development: Paid certifications, ongoing training, and professional growth opportunities. * Life & Retirement: $25,000 company-paid life insurance and a 401(k) with discretionary annual match after 6 months. * Additional Benefits: Access to AFLAC, flexible spending, short-term disability, and other voluntary programs. Join Our Team If you’re a dependable, detail-oriented professional who enjoys a fast-paced, team-oriented environment, we’d love to hear from you. Apply today and grow your career with AMS NW!

Job DescriptionAdministrative Specialist - Oregon Manufactured Homes Replacement Program Energy Infrastructure Partners LLC EIP Office: Portland (hybrid). Oregon Residency Preferred. Anticipated start date: January 2026 Please note: EIP does not sponsor Visa candidates. ABOUT EIP Energy Infrastructure Partners LLC (EIP) is a minority-owned business specializing in energy efficiency, decarbonization, and demand-side management programs. With offices in New York, Illinois, California, Oregon, and Washington, EIP provides national reach while delivering local impact. Our work fosters sustainable energy solutions, supports economic development, and emphasizes benefits for disadvantaged communities. As a leader in clean energy programs, we are proud of our role in advancing environmental and economic goals through innovative and impactful projects. Position Description Energy Infrastructure Partners (EIP) is actively seeking a passionate Administrative Specialist to amplify our mission and cultivate partnerships within local communities. In this role, you will play a pivotal part in advancing our energy efficiency programs by fostering relationships with community organizations, government agencies, stakeholders, and utility commercial and industrial customers. The Administrative Specialist will be instrumental in expanding our reach and fostering collaborations that resonate with our client’s values and goals. Objectives Reporting to the Program Manager, the Administrative Specialist will have a key role in maintaining efficient administrative processes that contribute to EIP's mission and supports Manufactured Homes programs. Key objectives include: • Office Management: Maintain smooth day-to-day office operations including supplies, equipment, vendor coordination, and facility needs., • Calendar, Meeting & Event Coordination: Coordinate schedules, organize meetings, manage logistics for internal and external stakeholders, prepare meeting materials, take accurate minutes, track follow-up action items, plan and coordinate events including logistics, content preparation, and attendee support., • Data & Incentive Processing Management: Maintain accurate records of program-related data, process financial incentive submissions using CRM and project management tools ensuring timely and error-free fulfillment, perform data entry and quality control to uphold accuracy, generate data files for reporting and analysis., • Document Management: Organize, update, and maintain accessible digital and physical documents, records, and files., • Project & Program Support: Provide administrative support to ongoing projects, help refine processes, develop SOPs, track project milestones, prepare project-related documents, support clients, homeowners, retailers, and contractors by providing clear professional program information and resolving incentive-processing concerns., • Correspondence & Communication: Manage CRM communications and email inquiries, ensuring timely, clear, and professional responses., • Research & Reporting: Conduct research, compile summaries, and prepare client reports., • Collaboration & Problem-Solving: Work closely with teammates, supervisors, and clients to address issues, evaluate options, and maintain efficient program operations, complete assigned special projects with accuracy and adherence to established processes. Daily Responsibilities: • Office & Operations Support: Monitor office supply levels, maintain equipment functionality, address operational needs as they arise, coordinate with vendors and support general office upkeep., • Scheduling & Meeting Support: Manage calendars for staff and clients, schedule and confirm meetings, prepare agendas, materials, and logistics for meetings, document minutes, and distribute follow-up action items., • Event Coordination: Organize logistics for training, workshops, and program events, prepare event materials, coordinate attendee communications, support event execution., • Data Entry, QC & Incentive Processing: Perform daily data entry and routine quality control checks to ensure accuracy of program records, process incentive applications and supporting documentation in CRM and project management systems, maintain up-to-date databases, prepare data files for internal and client reporting, assist with monthly or recurring reporting cycles by compiling necessary data., • Document & File Maintenance: Update and maintain organized digital systems, archive and manage documents according to organizational procedures., • Project Administrative Support: Support project scheduling, maintain project trackers, assist with preparing and editing project documentation, update SOPs and process documents as workflows evolve, track project milestones and ensure records remain current., • Correspondence & Customer Interaction: Respond to incoming CRM messages and emails, routing inquiries appropriately and providing timely support, communicating with clients, participants, contractors, homeowners, and retailers regarding documentation or incentive-related needs., • Research & Information Gathering: Conduct research for assigned topics, prepare summaries to support program initiatives or decision-making., • Reporting Duties: Compile information and prepare recurring client reports, support internal teams with data extraction and formatting needs., • Team Collaboration & Problem Resolution: Work with teammates to resolve administrative or process issues, assist with special projects applying attention to detail and following documented procedures, maintain comprehensive records, and support the smooth operation of all active programs Requirements Required Qualifications • Education: Bachelor’s degree in a relevant field such as marketing, communications, or environmental studies., • 2–4 years of relevant administrative or program support exprience, • Communication Skills: Excellent written and verbal communication skills, with the ability to convey complex concepts clearly and concisely., • Proficiency with Microsoft Suite; strong Excel skills (pivot tables, data analytics, formulas) strongly preferred., • Experience with databases and tracking systems., • Strong attention to detail with well-established organizational and task management skills., • Knowledge of current energy efficiency industry trends., • 1–2 years of project management experience a plus., • Ability to maintain comprehensive project tracking and facilitate communication with customers and contractors., • Ability to work independently while managing multiple priorities and collaborating effectively with team members., • Passion: A genuine passion for sustainable practices, environmental justice, and community engagement. Preferred Qualifications • Utility or Energy Efficiency Industry Knowledge: Familiarity with the utility industry, commercial and industrial customers, energy management programs, and trade ally dynamics., • Manufactured Homes: Knowledge of or experience in the manufactured homes market., • Local Network: Familiarity with local communities, organizations, government agencies, and trade ally networks is a plus., • Event Planning: Experience organizing and executing events, workshops, or educational programs., • Trade Ally Engagement: Experience identifying, recruiting, and collaborating with trade allies or service providers, such as mechanical, electrical, and plumbing contractors. WE OFFER • A dynamic and inclusive work environment that encourages collaboration and professional growth., • Exposure to cutting-edge projects and technologies in the energy sector., • $65,000-$80,000 annual salary commensurate with experience and qualifications, • Performance bonus dependent on company and personal performance., • Paid vacation and sick time., • Comprehensive health, life, dental, vision, and disability insurance options., • Employee assistance program for well-being support., • 401k retirement savings plan with employer matching. Join us! Become an integral part of Energy Infrastructure Partners (EIP) as an Administrative Specialist, leveraging your passion for community engagement, networking, marketing, and sustainable to drive positive change. With a focus on resource efficiency, renewable energy, and environmental justice, you will contribute significantly to expanding our reach and fostering meaningful partnerships. Together, let's craft a sustainable future that benefits everyone. Energy Infrastructure Partners is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Explore more opportunities on our website or add your resume to our Talent Pool.

Job DescriptionData Entry Specialist - Entry Level (Temporary) Pay: $24.00–$25.00/hr Schedule: Monday–Friday, 7:30 AM–4:00 PM Contract: Temporary (Approx. 3 months, starting December 15th) About the RoleA leading construction company is seeking a detail-oriented Data Entry Specialist to support our Accounting Department during a 3-month coverage period. This role is critical for maintaining accurate financial and operational records to ensure smooth accounting processes. Key Responsibilities • Accurately enter and verify financial data in accounting systems., • Maintain and update customer, vendor, and job-related records., • Assist with invoices, receipts, and expense reports., • Reconcile discrepancies and report inconsistencies., • Prepare documents for audits and internal reviews., • Collaborate with team members to meet deadlines., • Handle sensitive financial information with confidentiality.Qualifications, • High school diploma or equivalent (Associate degree preferred)., • Experience in data entry or administrative support (accounting environment preferred)., • Strong attention to detail and accuracy., • Proficiency in Microsoft Office (Excel, Word); familiarity with accounting software (QuickBooks or similar)., • Excellent organizational and time-management skills., • Ability to work independently and as part of a team.

Job DescriptionSalary: $23-$27/hour Come and make ripples of positive impact with us. At our companies, we believe our positive actions in one area connect to other areas, and make a difference for each other, our clients, our professions, and our community. Together, we make a ripple effect of positive impact. We forge and feed relationships that are mutually beneficial and satisfying, through knowledge, care and support. We call it our culture of symbiosis. And our shared values guide us in our everyday work together Build Connection, Practice Curiosity, Bring Energy, Stay Humble, and Think Big. About the Position As a Client Services Team Member youll provide fundamental client service and operational skills support, and work collaboratively with all members of the organization to deliver an exceptional client experience. What youll get to do • Greet all clients and visitors with attentive, professional service. Serve as the first point of contact for Integrated Tax Services, assisting clients via phone, email, or in person by addressing inquiries and directing them to the appropriate team member., • Maintain the lobby and reception area to reflect Integrated Tax Services professional standards and create a welcoming environment., • Communicate with clients regarding general inquiries, tax return status updates, and payments, ensuring timely and accurate responses., • Schedule client appointments and meetings., • Distribute client information electronically or in hard copy based on client preferences, maintaining confidentiality and accuracy., • Collaborate closely with team members to provide an exceptional client experience and support a cohesive, service-oriented environment., • Manage invoicing, payment processing, and collections, including the preparation and distribution of invoices, statements, and related financial reports., • Ensure accuracy and integrity of client data across integrated systems; extract and compile reports as needed for analysis and operational support., • Support team members with various administrative tasks, including:, • Scanning and uploading client workpapers to project files, • Downloading, processing, and reviewing received documents to ensure completeness, • Assisting with document handling in accordance with procedures, • Assist with the coordination, maintenance, and improvement of administrative systems and processes., • Manage incoming and outgoing mail efficiently and in a timely manner., • Practice the firms shared valuesPractice Curiosity, Stay Humble, Build Connection, Bring Energy, Think Bigand represent the brand with professionalism and integrity in all interactions. What you'll bring to the team • Associate degree or equivalent from a two-year college or technical school., • Two years of relevant experience and/or training in a business environment, or an equivalent combination of education and experience., • Experience with Thomson Reuters tax software is preferred., • A general understanding of financial and tax-related terminology., • Strong technical skills with the ability to quickly learn and navigate office software, communication tools, and industry-specific systems with confidence and efficiency., • A polished, professional appearance and demeanor in all workplace interactions and communications., • Strong mathematical skills and numerical accuracy., • Strong communication skills with emphasis on both oral and written communication when dealing with clients and other team members., • Proficiency in using Microsoft Office applications, particularly Outlook, Excel, and Word, for routine tasks and communications., • A high level of accuracy when handling client information and completing assigned work., • Strict confidentiality of client data and internal company information at all times., • Effective time management, ability to meet deadlines and prioritize tasks., • Ability to work independently with minimal supervision. About Integrated Tax Services At Integrated Tax Services, were more than just tax preparation professionals and accountants. Were number translators. Numbers are an integral part of everyones life story and woven into all facets of life. And, for many, its confusing and daunting. We untangle the complicated and build relationships with our clients to help them understand what the numbers mean and how it affects their life story. Our Employee Value Proposition At Integrated Tax Services, we live by our shared values: Practice Curiosity, Stay Humble, Build Connection, Think Big, and Bring Energy. We believe in the power of collaboration and the impact of a positive work environment. We are committed to creating an environment where everyone has the opportunity to thrive. Here's how we make that happen. Total Rewards: We offer a competitive salary, comprehensive benefits, and performance-based rewards to ensure you feel valued for your contributions. Team Culture: We foster a collaborative, inclusive culture where each team members unique strengths are celebrated. Together, we tackle challenges, create meaningful work, and share in our successes. Learning & Development: Your professional growth is important to us. We provide ongoing opportunities for learning and development, whether through workshops, mentorship, or other resources, to support your personal and career goals. Work Environment: We believe in providing a supportive work environment that fosters strong leadership. Our beautifully designed offices create a welcoming and inspiring space, equipped with the resources you need to succeed. We emphasize work-life harmony to help you thrive both professionally and personally. Perks In addition to a competitive salary based on experience, you can look forward to the camaraderie of tax season with our team. This means cultural perks like complimentary lunches, wellness activities and much more! Our team member benefits package includes: • Paid Holidays - 9 paid company holidays (which includes the day after tax season) plus 1 floating holiday per calendar year., • PTO - Full-Time team members accrue PTO (between 12 -24 days per year depending on length of service)., • Insurance- Eligible team members (and eligible dependents) can elect medical, dental, vision, life insurance/AD&D and long-term disability., • 401(k) Retirement Plan- 100% vesting upon eligibility., • Other Compensation- Team members may receive performance bonuses and profit share. If youre ready to be part of a dedicated team that values growth and client excellence, apply today! Integrated Tax Services is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, military service, or any other characteristic protected by law.

Job DescriptionBenefits: • Training & development, • Vision insurance, • 401(k) matching, • Bonus based on performance, • Company parties, • Dental insurance, • Health insurance, • Opportunity for advancement Benefits SERVPRO of Southwest Portland offers: • Competitive compensation, • Superior benefits, • Career progression, • Professional developmentAnd more! As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Key Responsibilities • Perform fundamental daily administrative tasks to assist the office team, • Coordinate crew and job scheduling, • Perform detailed and accurate data entry, • High school diploma/GED (preferred), • Must be knowledgeable in Microsoft Office, • Attention to detail and problem-solving skills, • Excellent written and verbal communication skills Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.

Job Description Job Title: Concierge Job Type: Full-Time Pay: $22–$24 per hour Location: South Waterfront – Portland, OR Schedule: Multiple full-time schedules available, including weekday and weekend shifts. The Concierge team is the first point of contact for residents, guests, and vendors. This role supports day-to-day building operations by managing access, assisting residents through BuildingLink, and maintaining a welcoming front desk and lobby. The ideal candidate is organized, professional, and comfortable working in a busy high-rise environment. Essential Duties and Responsibilities: * Full working knowledge of the condominium’s governing documents, rules, and regulations, and of the BuildingLink platform and other software used to support operations * At the start of each shift, review BuildingLink for notes, updates on active issues, new announcements, and changes to reservations or calendars * Open entry doors and greet residents, guests, and vendors; follow BuildingLink/KeyLink security protocols for check-ins, parking passes, key check-outs, and delivery access * Respond promptly to requests received in person, by phone, email, or via BuildingLink; refer items to the OCM or Facilities Engineer and confirm follow-up is underway * Monitor security cameras and follow up on incidents as directed by safety and security protocols; assist with reviewing recordings when needed * Receive and log packages in BuildingLink, keep storage areas organized, assist with package pickup, and support residents with reservations, work orders, fobs, permits, ARC requests, and other services * Document complaints, concerns, service issues, and incidents in BuildingLink or Incident Reports * Enter shift notes in BuildingLink and communicate with the next shift before departing * Maintain a clean, organized front desk and lobby; notify janitorial staff of urgent items or address small issues when feasible; report facility concerns through BuildingLink and follow emergency protocols * Assist the OCM with scheduling unit access, record-keeping, preparing notices, maintaining calendars, tracking RSVPs, monitoring parking, and conducting fob and storage audits * In the OCM’s absence, distribute emergency notifications through BuildingLink per direction from the facilities management company, Board or Committee Chairs, or governmental authorities; coordinate on-site staff as instructed * Perform other duties as assigned that fall within the scope of the position What We Offer: * Competitive compensation * Medical, dental, and vision benefits with employer contribution * $25,000 company-paid life insurance * Voluntary benefits through Colonial, FSA, short-term disability, and more * Paid vacation, sick leave, and holidays * 401(k) with company match * $500 annual educational reimbursement * Strong training and career development support

Job Description The Supervisor position is part of the Ground Transportation Monitor Team. Global Parking Systems is an expert in the management of parking lots, valet services, parking management and shuttle operations at airports across the country. Global Parking Systems also partner with SP Plus Parking Corporation, a leader in the parking management space. Together, we are committed to making the parking experience a first-class enjoyable one for parking consumers. Built on the foundation of excellence and integrity, we are dedicated to providing the highest level of service at all of our parking facilities. MAIN RESPONSIBILITIES Basic Function – Assist in the day-to-day management of a location ensuring that parking operations are handled within contractual guidelines of the specific location, adhering to company policies and procedures, fostering good client relations and promoting a professional image and approach to the business. • Participate in programs to improve client and customer satisfaction., • Assist in the management of day-to-day activities of the assigned locations., • Assist with management duties as assigned., • Courteously assist customers., • Assist in general maintenance tasks as directed by the Facility Manager., • Report any known accidents, observed or suspected violations of Company policy, safety hazards or any unusual occurrence to the Facility Manager., • Assist with cleanup of debris, water, oil spills and etc., • Substitute for any position, if necessary., • Have a thorough knowledge of all areas of the garage, thorough knowledge of the major streets, landmarks and freeways in the area of the garage. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience - Minimal high school diploma or equivalent and a minimal month related experience or training; or equivalent combination of education and experience. Oral Communication - Speaks clearly; Listens and gets clarification; Responds well to questions. Written Communication - Writes clearly and informatively; Able to read and interpret written information. Customer Service – Maintains positive attitude. Responds to requests for service and assistance. Adaptability - Adapts to changes in the work environment; Able to deal with change, delays, or unexpected events. Judgment - Exhibits sound and accurate judgment. License Requirement - The employee will be required to have and maintain a valid state-issued driver’s license with a current address and acceptable driving record. Materials and Equipment Directly Used in Role: Two-way radios, various report forms, information logs, brochures, pens and pencils. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; talk and listen. Employees are regularly exposed to outside weather conditions including snowstorms, and extreme heat. This position is 100% outside work! Employees work in and around potentially dangerous traffic situations, and employees are to be safety conscious at all times. Employees are frequently required to reach and or sign (communicate) with hands and arms. Employees on occasion must lift/move up to 50 lbs. Employees are regularly exposed to high levels of noise and/or fumes from either vehicles or airplanes. Starting base pay: $24.00 Global Parking Systems is an equal opportunity/affirmative action employer. Qualified applicants will be considered without regard to race, religion, color, national origin, gender identity, sexual orientation, age, marital status, protected veteran status, or disability status.

Job Description NOC Shift: 11PM-7AM JOB DESCRIPTION Job Title: Concierge, Night Shift Supervisor: Executive Director or Business Office Manager FLSA Status: Hourly, non-exempt Date Approved: September 2021 OVERALL JOB PURPOSE Staff the reception desk. Monitors telephone, fax machine, resident call system, and exit alarm system. Performs clerical duties and other work as assigned. MINIMUM JOB QUALIFICATIONS AND REQUIREMENTS • Must be 18 years of age, • Ability to work with little supervision and maintain a high level of performance and customer service, • Demonstrated ability to communicate effectively in English, both verbally and in writing, with residents, guests, and staff, • Meet state related requirements (if applicable to position), • Ability to work in a team setting and be a team player, • Maintain a positive, respectful, and professional approach with coworkers and residents., • Ability to keep all business and operations information confidential, • Possess organizational skills and ability to problem solve, • Possess excellent customer service and public relations skills, • Ability to work under time constraints and meet department deadlines while adhering to policies, procedures, and standards, • Ability to periodically move about on foot in the community to perform security checks and assist residents, particularly for long distances or periods of time, • Experience in computer use and relevant software applications are preferred, • Satisfactorily pass Sunshine’s and state regulated criminal record clearance, health screening and TB clearance (if applicable)ESSENTIAL JOB DUTIES AND RESPONSIBILITIES, • Complete routine housekeeping duties including but not limited to the following: emptying trash, dust and vacuum, mopping, sweeping, restocking and cleaning bathrooms, • Staff the reception desk during assigned period, • Represents the Community to coworkers, residents, and visitors in professional, courteous, friendly manner, • Graciously greets all residents and visitors and politely assists them as necessary, • Performs clerical duties as directed, • Maintains detailed Resident and guest Register, daily communication log entry, and completes daily checklist log, • Maintain a clean and safe workspace, community entrance, lobby, and hydration station, • Promptly answers telephone, directing incoming communications to appropriate person, • Monitors fax machine, directing incoming communications to appropriate person, • Performs frequent security checks to ensure safety of the Community and its residents, • Monitors and responds to resident call and exit alarm systems and handles emergency procedures immediately. Contacts 911 if necessary and notifies management and families if a resident requires assistance, • Maintains inventory control system for all office supplies and notifies manager of any needed supplies; orders such supplies as directed by Assistant Manager, • Performs simple, routine maintenance of office equipment, • Perform coffee service at dinnertime, if needed, • Assist the kitchen staff with shutting down kitchen after mealtime by closing and locking the doors and windows and turning off the lights, • Print and fold the weekly menu and monthly calendar and fold dining napkins, • Performs housekeeping functions in common area by vacuuming and spot cleaning carpets; removing cobwebs from ceilings and walls; and dusting furniture, shelves, light fixtures, and other surfaces, • Perform simple maintenance duties as needed for residents such as unclogging toilets, turning off water to leaking faucets, mopping up overflowing sinks or toilets, and delivering toilet paper, • Performs other duties as assigned by SupervisorOTHER JOB DUTIES AND RESPONSIBILITIES, • Perform all work assigned for the agreed-upon salary, accepting no additional payment or non-perishable gifts from residents, vendors, Community Management, or others, • Meet the assigned work requirements of the job. Regular attendance is required, • Serve as a role model for all employees by displaying a responsible, cooperative, and positive attitude, • Represent the Community in a professional, courteous, and friendly manner, • Adhere to dress/appearance code. Changes in attire may be dictated by special occasion or weather conditions. If you have questions, check with your supervisor, • Adhere to company policies, procedures, and standards, • Promote resident advocacy and demonstrate excellent customer service at all times, • Maintain personnel, resident, and business proprietary and/ or confidential matters/material in strict confidence with management of the company (and/or other company staff as needed) PHYSICAL REQUIREMENTS Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 20% or less 20% to 40% 40% to 60% 60% to 80% 80% to 100% Stand X Walk X Sit X Pushing, pulling and/or reaching X Grasping and fine manipulation X Climb or balance X Stoop, kneel, crouch, or crawl X Talk or hear X Taste or smell X Lifts Weight or Exerts Force 20% or less 20% to 40% 40% to 60% 60% to 80% 80% to 100% Up to 10 pounds X Up to 25 pounds X Up to 50 pounds Up to 100 pounds More than 100 pounds The Community reserves the right to revise the duties set forth in this job description at its discretion.

Job DescriptionWhy You’ll Love This Concierge JobDid you ever want to work in aviation but didn’t know how to break into the industry? Would you like working in a fast-paced environment around some of the most incredible professionals in aviation? If so, this Concierge position with Atlantic Aviation at PDX in Portland, OR may be perfect for you! Pay: $18 / hour Schedule: Requires availability for any/all shifts including overtime, weekends, holidays, and on-call duty In this position, you will be the first point of contact for clientele arriving at the facility. You will get the opportunity to interact with many large corporations’ flight departments and high-profile clients! In this position, you will perform assigned tasks related to providing services for corporate aircraft, cargo and passenger charters, and other general aviation aircraft. Use your experience and outgoing personality to build a career in aviation you are excited about and apply for the Concierge job today! ResponsibilitiesConcierge Responsibilities • Provide customers with professional service and assistance, • Making hotel and catering reservations for inbound and outbound aircraft, • Processing customer purchases and fuel transactions, • Work closely with line service personnel and pilots, ensuring all customer service needs are met, • Occasional travel may be required to support another Atlantic location., • You may be occasionally assigned to another Atlantic location based on geographical proximity as business needs require. Required SkillsConcierge Qualifications, • Customer service/hospitality experience, • High school diploma or GED certificate, • 18 years of age, • A valid state driver’s license, • Ability to comprehend and perform basic math calculationsWe maintain a drug-free workplace and perform pre-employment substance testing.

Job Description Hazen & Sawyer is seeking an Office Administrator based either in our Portland, Oregon or Seattle, Washington regional offices with periodic travel to the other office as needed for support. We are seeking a proactive and enthusiastic administrative professional with a positive attitude, who excels in communication, is detail-orientated, technologically proficient, teachable, and a team player. Why Hazen and Sawyer: • Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water.", • Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management., • We foster a work environment low on bureaucracy and high in creativity., • We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed., • Executive Support, • Support Regional Management Team., • Coordinate schedules to set meetings with others., • Keep track of requirements for licensure and continuing education., • Assist with expense reports, • Coordinate with vendors, schedules, purchasing, budget, office layout/colors., • Maintain status and provide the service for contractual needs., • Operations Support, • Assist with scheduling interviews., • Assist HR with onboarding., • Prepare for new hire with IT request/setup, phone number setup, desk space preparation, and ordering business cards and nameplates., • Plan, coordinate, and/or support activities and events, • Coordinate venues, vendors, budget, invite list, research activities., • Arrange catering for meetings and events., • Support client contact list maintenance., • Coordinate travel arrangements for local staff or staff visiting local offices., • Responsible for general office upkeep, cleaning, organization, mail, etc., • Responsible for equipment and supplies inventory and management., • Primary contact for building management, maintenance, safety, security., • Coordinate posts for Hazen’s internal media site (the Hub) including marriages, newborns, professional accomplishments, office/regional activities, etc., • Document Control, • Contract management (File and maintain project contracts)., • Document formatting., • Quality Assurance/Quality Control (QA/QC) and technical editing of documents., • Assist in printing and binding documents., • Construction phase services include logging and managing submittals, requests for information, field orders, change order requests, pay applications, etc., • Reporting / Invoicing, • Coordinate Northwest region projections with regional tracking (workload, staffing, revenue, marketing, etc.), • Coordinate with Operations Manager and Project Managers to get invoices approved and to accounting., • Directed administrative support to the Project Managers and the Project Directors., • Business Development Support Marketing and Business Planning, • Perform general market research, coordinate business development meetings, perform opportunity tracking, and support other business development efforts., • A minimum of seven years of direct hands-on experience as an administrative assistant., • Prior experience in a professional services firm preferred. Experience in the engineering industry a plus., • High School Diploma required. Professional degree preferred., • Ability to multitask and prioritize work as needed., • Ability for occasional travel, usually a day trip, to the other regional office (Seattle or Portland)., • Excellent written and verbal communication skills, with ability to interact with variety of staff, clients, and vendors., • Strong multi-tasking skills – manage priorities, coordinate multiple/concurrent projects., • Demonstrates strong work ethic; develops efficient work methods and is detail oriented., • Proficiency in Microsoft Office Suite – Word, Excel, Outlook, PowerPoint., • Proficiency with Adobe, Bluebeam, and Procore software and SharePoint and Deltek (Vantagepoint) is desirable but not required., • Ability to learn new tools quickly., • A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment., • Ability to work independently and under the pressure of deadlines., • Comprehensive health benefits (medical, dental, vision, and prescription plans), • Pre-tax flexible spending plans for medical, dependent care, and transportation, • Short and long-term disability, and employer paid life insurance, • Paid holidays, floating holidays, and paid time off (PTO), • Employer-contributed 401(k) plan and additional financial planning support, • Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships, • Starting pay range for this position depends on skills, experience, education and geographical location

Job Description Lead Concierge Job Title: Lead Concierge Salary: $22.00 to $24.00 Schedule: Monday - Thursday American Plaza Towers– ENTER CITY & STATE Visit us: American Plaza Towers Empowered to Grow. Supported to Succeed. Inspired to Lead. At Coast Property Management, we don’t just offer jobs — we build careers. We know that when we invest in our people, everything else falls into place: stronger teams, thriving communities, and better lives for those we serve. At Coast, we support your success — so you can lead with confidence, grow with purpose, and make an impact every day. What You’ll Gain at Coast • Zero-cost medical, dental & vision options, • Paid time off that grows with you – plus your work anniversary day off!, • 401(k) with company match, • Ongoing professional development and growth plans at every level, • Employee wellness support – including mental health, HSA contributions, and innovative wellness access, • Meaningful work that connects you to a mission, not just a building This Is More Than a Job — It’s Your Opportunity to Make a Difference Qualifications • A smile and a warm and friendly personality, • Knowledge of local, current attractions and events (concerts, theater, sports, etc.), • Prior experience in a customer service role, • A background in hospitality is helpful, • High level of personal service skills, including package acceptance, message delivery, guest announcement/coordination, managing building amenities schedule, and basic administrative assistance, • Leadership qualities, • Possess basic office skills with working knowledge ofthe Microsoft Suite, including Outlook and Word, • Excellent organizational and time management skills, • Flexibility, confidentiality, and the ability to learn quickly We’re invested in you — because your well-being fuels your success. At Coast, we believe that when you’re supported, you thrive. That’s why our benefits are designed to take care of you — your health, your future, and your peace of mind — every step of the way. • No-Cost Medical, Dental & Vision Coverage (employee-only), • Life Insurance (employer-paid basic coverage), • Voluntary Life & Supplemental Insurance (AFLAC), • 401(k) Plan with Employer Match, • Health Savings Account (HSA), • Employee Assistance Program (EAP), • Employee Discounts (LifeMart & more), • Pet Insurance through MetLife We’d love to learn more about you and what drives your career. Coast is a place where your voice is heard, your impact is felt, and your career can thrive. Apply today and start building something exceptional with us. Legal & Hiring Information Hiring is contingent upon successful completion of a background check. Coast Property Management is proud to be an Equal Opportunity Employer, committed to fostering an inclusive and respectful workplace for all. We do not offer visa sponsorship for this position.

Job Description Administrative & Guest Services Liaison Department: Public Safety Reports To: GPS, collaborating with the Property Manager Job Classification: Non-Exempt POSITION SUMMARY: The Administrative & Guest Services Liaison is responsible for supporting the day-to-day of the property needs while also fostering a welcoming, responsive, and professional environment for tenants, vendors, and visitors. This role combines administrative support with on-site customer service, requiring strong communication skills, attention to detail, and a proactive attitude. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: • Administrative & Support to the Property Management., • Communicate with tenants, vendors, and contractors as a liaison for property management needs., • Coordinate and track maintenance requests, repairs, and tenant improvements., • Assist with preparing lease summaries, vendor contracts, budget drafts, and lease file documentation., • Maintain and update tenant contact lists, insurance certificates, and utility tracking., • Assist with tracking monthly tenant sales and HVAC compliance., • Support year-end CAM reconciliations, including gathering backup and preparing letters., • Conduct property inspections and assist with operational follow-ups., • Review, code, and process invoices; prepare meeting minutes., • Customer Relations & On-Site Support:, • Circulate through the property to observe, report, and address maintenance or safety issues., • Create a welcoming atmosphere for tenants and visitors by being a visible and approachable presence., • Respond to guest concerns or on-site issues with professionalism and escalate as necessary., • Monitor supply levels (e.g., janitorial), and coordinate restocking., • Support entry protocols, visitor guidelines, and general facility flow.REQUIRED QUALIFICATIONS:, • High School Diploma or Equivalent, • Minimum 2 years of experience in property management, administrative support, or customer service, • Strong communication and interpersonal skills, • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint), • Ability to read and interpret leases, contracts, procedures, and policy documents, • Strong time management, multitasking, and organizational skills, • Ability to work independently and as part of a team, • Valid driver's license, reliable vehicle, and clean driving record, • Comfortable working in both office and property settingsPREFERRED QUALIFICATIONS:, • Associate's or Bachelor's degree in Business Administration, Communications, or related field, • Experience in commercial or retail property management, • Familiarity with lease administration or facility operations systemsWORKING CONDITIONS & PHYSICAL REQUIREMENTS:, • Regular sitting, walking, and talking/listening, • Occasional lifting (up to 20 lbs), stooping, reaching, or kneeling, • Frequent use of hands and computer (keyboard/mouse), • Prolonged screen time exposure, • Combination of office and on-site work; up to 25% local travel Job Posted by ApplicantPro

Job Description Job Title: Association Administrator Location: Vancouver, WA Pay: $21–$23 per hour (DOE) Schedule: Monday–Friday, 8:00 AM–5:00 PM Why Join AMS? Growth Starts Here We’re one of the fastest-growing HOA management companies in the Pacific Northwest. If you're looking to grow into roles like Association Business Manager, we’ll help you get there. Training & Support from Day One Whether you're a seasoned admin or just getting started in property management, we provide the tools, training, and team support to help you succeed. People-First Culture We’re all about collaboration, positivity, and shared success. Your ideas matter here. Give Back While You Work After 90 days, you’ll get paid volunteer time through our company’s TMG Cares program. What You’ll Be Doing Administrative Ops * Keep projects organized and communication flowing between vendors, owners, and board members * Manage outgoing correspondence, newsletters, reports, and email blasts * Proof, edit, and process association documents and maintain accurate records Project & Vendor Coordination * Assist in collecting bids, creating work orders, and managing service providers * Coordinate meeting logistics and attend virtual or in-person board meetings when needed * Track and follow up on maintenance and compliance items Communication & Data Management * Manage community websites and keep content up to date * Organize digital files, maintain databases, and log billable time * Respond to inquiries professionally and in a timely manner What You Bring * 1+ year of administrative or project coordination experience (HOA experience is a plus but not required) * Strong attention to detail and the ability to manage multiple priorities at once * Tech-savvy with solid skills in Word, Excel, and Outlook * Comfortable in a fast-paced, people-facing environment * Great communicator — written, verbal, and everything in between What We Offer * Competitive Pay: $21–$25/hr depending on experience * Medical/Dental/Vision: 70–75% employer-paid * Paid Time Off: 10 vacation days, 10 holidays, plus sick leave * 401(k) with Company Match: Eligible after 6 months * Career Development: Access to training, internal promotions, and $500/year in education reimbursement * Additional Benefits: Life insurance, AFLAC, short-term disability, flexible spending accounts, and more Ready to Apply? If you're looking for a stable role with growth potential and a team that supports you, we’d love to hear from you. Apply today and build a career that moves with you.

Job DescriptionDescription: THE COMPANY Cogir Senior Living, based in Scottsdale, Arizona, proudly oversees a network of senior living communities spanning 11 states nationwide. As a trusted leader in senior housing, we are dedicated to growth while maintaining our commitment to exceptional care for our residents and a supportive, growth-focused environment for our team members. At Cogir, our culture is rooted in the core values of human focus, creativity, and excellence, which inspire us to continuously improve and achieve excellence in all we do. Join us in our mission to enrich the lives of our residents while building a meaningful and fulfilling career! WHAT WE OFFER • Competitive wages, training, and growth opportunities., • Early access to paycheck (pay on demand)., • Health, Dental, Vision, and Life Insurance., • Paid Vacation, Holidays, and Sick Leave., • 401K with company match., • Free meals at work., • Employee Assistance Program. The Concierge is an important part of our brand and has a dynamic role in their community as the first point of contact with our residents, families, visitors, and guests. This position will provide front desk coverage and exceptional customer service by consistently being pleasant and helpful to everyone walking through the doors and creating a welcoming and supportive environment. This position plays a key role in creating a positive experience within the senior living community by addressing inquiries, coordinating resident services, and maintaining efficient front desk operations. $18 - $20 DOE. KEY RESPONSIBILITIES • Answer a multi-line telephone, directing calls and inquiries as needed., • Greet all families, residents, guests, and vendors with a smile., • Maintain outside visitor logs and monitor access to the community., • Assist residents with scheduling transportation, activities, or appointments., • Support management with administrative tasks, such as data entry, scheduling, or light clerical work., • Order office supplies., • Address resident concerns or questions and escalate issues to management when necessary. Education: • High School Diploma or equivalent., • At least 6-12 months of previous customer service or front desk experience in a hotel, retirement community, or office setting is required., • Working knowledge of various computer systems, including Word, Excel, and Outlook., • Patience and willingness to assist our residents, visitors, and team members., • Friendly, assertive, professional, outgoing, multitasked, and organized., • Excellent communication skills., • Availability to work flexible shifts, including weekends and holidays., • Ability to maintain confidentiality and adhere to ethical standards.

Job Description This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Maintain filing systems and manage documents related to client projects., • Conduct research to assist with candidate sourcing and client needs., • Support the team with various administrative tasks as needed., • Communicate effectively with clients and candidates for a professional experience., • Prior experience as an Administrative Assistant or similar role., • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to handle confidential information with discretion., • Attention to detail and accuracy., • Works well independently and in a team. Compensation and Benefits (Upfront Highlights): • Competitive salary: $72,000–$88,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • Experience in a rapidly growing organization., • Opportunity to expand responsibilities over time in executive recruitment., • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: • California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ., • Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available., • Rhode Island: We do not request or require salary history from applicants., • Connecticut: We provide wage range information upon request or before discussing compensation. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Job Description This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Maintain filing systems and manage documents related to client projects., • Conduct research to assist with candidate sourcing and client needs., • Support the team with various administrative tasks as needed., • Communicate effectively with clients and candidates for a professional experience., • Prior experience as an Administrative Assistant or similar role., • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to handle confidential information with discretion., • Attention to detail and accuracy., • Works well independently and in a team. Compensation and Benefits (Upfront Highlights): • Competitive salary: $72,000–$88,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • Experience in a rapidly growing organization., • Opportunity to expand responsibilities over time in executive recruitment., • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with 512 member firms worldwide, 1,362 consultants, and the ability to fill 14,700 executive positions annually. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.