Office production assistant jobs in New York, NYCreate job alerts

Job Title: Executive Assistant (Full-Time, Remote) Company: Clarity Media Group Location: Remote About Us: Clarity Media Group is a New York-based boutique communications training firm dedicated to empowering individuals and global organizations through effective communication strategies and tailored coaching services. We are seeking a proactive and detail-oriented Executive Assistant to support our team and contribute to our mission. Position Overview: As an Executive Assistant, you will play a vital role in ensuring the smooth operation of our executives’ daily activities. You will manage the calendars and travel arrangements for 1-2 executives, including our Founder & CEO. This position requires a highly organized individual with exceptional interpersonal and written communication skills. A successful candidate has the ability to be both customer and executive-focused, adaptable to varied internal and external needs, and driven to enhance the holistic service experience through effective communication, problem-solving, and attention to detail. Key Responsibilities: - Manage complex calendars, scheduling meetings, and coordinating appointments for executives, and proactively resolve scheduling conflicts as they arise. - Arrange and coordinate domestic and international travel logistics, including flights, accommodations, transportation, itineraries, catering, vendors, etc.. - Ensure the executive’s time aligns with their priorities through a comprehensive understanding of the business, key stakeholders, and required collaboration. - Serve as a liaison between executives and internal/external contacts - Maintain confidentiality and professionalism in all interactions. - Assist with special projects and administrative tasks as needed. - Maintain existing standard operating procedures and checklists, recommending process enhancements as necessary. - Foster consistent and efficient interactions with colleagues across the company, demonstrating poise and tact under pressure while handling matters with sound judgment and respect. Qualifications: - Ability to work Eastern Time Zone, with experience managing calendars and scheduling across multiple time zones - proven experience in both B2B and B2C environments a plus, demonstrating a strong commitment to delivering outstanding service. - Proven experience as an Executive Assistant or in a similar administrative role. - Strong organizational skills and the ability to manage projects with varying levels of priority, effectively. - Excellent written and verbal communication skills. - High proficiency in Microsoft Office 365 Suite, including Outlook, Excel, Word, and OneDrive. - Experience and/or willingness to work within the Zoom video conferencing platform, Slack, Airtable, and other IT programs as required. - Strong interpersonal skills and the ability to build relationships with diverse individuals. - Ability to work independently in a remote environment while maintaining an acute attention to detail and high productivity. - Maintain a strict level of confidentiality and exhibit sound judgment in handling sensitive information. Why Join Us? At Clarity Media Group, you will be part of a dynamic team committed to excellence. We offer a supportive work environment, opportunities for professional growth, and the chance to make a meaningful impact in the communications field. You will also have exposure to our impressive client roster and intellectually stimulating projects. Application Process: If you are a motivated professional looking to join a passionate team, we invite you to apply.

Company Description NYC IVF is a fertility clinic located in Midtown NYC. We offer the newest technologies in fertility and a holistic service menu to accommodate all types of patients. Our team of experienced professionals is dedicated to providing personalized care and support to help our patients achieve their dreams of parenthood. Role Description This is a full-time on-site role. The Practice Manager will be responsible for overseeing the day-to-day operations of the clinic, managing staff, ensuring compliance with regulatory requirements, and maintaining a high level of patient satisfaction. Our team is about 10 employees total, all of which would be your direct reports. You will be working directly under the CEO and doctor of the clinic. Responsibilities Recruit and onboard new hires Manage various projects spanning from expansion of the clinic to event planning Oversee a team of 10 employees day-to-day with the goal of optimizing productivity Maintain inventory/communicate with vendors Work with our finance personnel to ensure all insurance billing is in order Accounts payable/receivable functions Create and maintain Excel sheets for various financial needs Communicate with third parties (outside labs, engineers, etc) to maintain optimal functions Explain patients forms and financial responsibilities Manage intra-departmental issues as they arise Qualifications Experience in healthcare management, preferably in a fertility clinic or related field Strong leadership, management, and communication skills Knowledge of regulatory requirements & compliance, and insurance billing Ability to work in a fast-paced environment and manage multiple priorities Bachelor's degree in healthcare administration, business administration, or related field Authorized to work in the US An ideal candidate is a fast learner, highly organized, able to execute operations with little guidance, and very agile /comfortable using Microsoft office/basic computer applications Compensation and Benefits Salary range $80-90k depending on experience ***Max salary only considered for candidates with experience in IVF. Salary is non negotiable. Please do not apply if this does not meet your needs.*** Bonus pay Paid time off Health insurance Additional incentive awards apply Complementary services at our clinic* Tuition assistance* Profit sharing* Opportunities for career advancement with our company *Additional eligibility applies

Title: Truck Drivers Primary Purpose of the Position: Food Bank for New York City’s truck drivers are reliable and dependable and represent the Food Bank in a courteous and professional manner while out on the road and in all dealings and contact with member agencies and partners, suppliers, and donors. Our drivers are required to use tact and diplomacy in all situations dealing with our partners and other team members and leadership. Principal Duties and Responsibilities: • Deliver and pick up produce, frozen and dry food products to member agencies, suppliers, donors and other locations as assigned. • Assists in loading trailer with materials. • Unloads trailer by using forklift or hand truck. • Transports loads over required route to proper destinations. • Obtains shipping bills and necessary signatures. • Returns completed paperwork to the warehouse office. • Removes empty pallets from trailer truck and carries them to designated piling area. • Performs miscellaneous service duties such as checking oil, water, gasoline and air in tires on a daily basis. • Other work-related and warehouse duties as assigned by supervisor or manager • Reliable and regular attendance is expected. Qualifications: • Valid driver’s license –CLASS A OR B CDL • 18 years or older • Ability to pass a drug test • Ability to pass a background check

Ariva seeks a high-energy, self-directed Financial Counselor for an exciting project that offers free and comprehensive financial counseling to New Yorkers in the Bronx and other underserved communities in New York City. The Financial Counselor will help low and moderate-income New Yorkers strengthen their financial stability by assisting them in creating household budgets, improving credit, reducing debt, increasing savings, accessing affordable and safe financial products and services, and providing a good understanding of the US financial system. Additionally, this position will support the program’s outreach and client engagement at community events. This job involves frequent local travel to sites around the Bronx and other communities in New York City and requires some evenings and weekend hours over the course of the year. Face-to-face in-person service is an essential component of this position. All staff must be vaccinated and follow our health and safety procedures in our offices

NEEDED: IN-STUDIO VIDEO PRODUCER Position: Independent Contractor Location: Harlem, New York 10027 Description: We are looking to create a roster of 2-5 videographers to assist in recording content in our in-office studio. The videographer will be responsible for setting up the studio (ie. backgrounds, lighting, camera), coordinating the video shoot, directing on-camera and off-camera talent, and recording the production according to our clients' requirements. To Apply: Please submit your portfolio or website. We look forward to hearing from you!

Intern will learn the process, you will learn a great deal about e-commerce. The intern will assist in managing the 5 team members : 1 Digital Marketing, 2 Web Design, 3 Content Creators, and 4 Designers. The candidate will be a highly organized, self-starter who is looking to grow and would like to work in our downtown Brooklyn (location convenient to all subway lines )_T Are you passionate about e-commerce, web design, and content creation? ShopDecorator seeks a motivated individual to assist and manage our virtual team. 20 hours per week. The job would likely lead to a paid position. A plus if the applicant loves interior design and has some skill in home design. Being an intern at a small start-up company allows us to give you real experiences, responsibility, and problem-solving skills you can take to your next job or hope to stay with us long term. Virtual Team Management: Lead and manage our remote staff with Zoom meetings. Supervise and orchestrate and collaborate on marketing campaigns, including email and social media efforts. and maintaining contact with remote staff skilled in 1 Digital Marketing: creation and implementation of online marketing campaigns. 2 Web Development/Design: building, maintaining, and optimizing the e-commerce website. 3 Content Creation: writing of product descriptions, blogs, videos, YouTube channels, and marketing materials. What We’re Looking For: -Strong proficiency with computers, including Microsoft Office and Google applications. -A self-starter with a strong work ethic and attention to detail. -Exceptional customer service skills and a passion for delivering quality experiences. -have some knowledge of SEO best practices, and HTM is helpful but not required. -Familiarity with e-commerce platforms, preferably Shopify, is helpful but not required. -Creative mindset with an interest in contributing to marketing and media initiatives. -Ability to lift and move packages up to 25 pounds regularly. -Outstanding communication and leadership skills. -Ship customer orders and provide some customer support via email and phone. -Product Management: Supervise and manage the product lifecycle, sourcing, and pricing strategies. -A plus if the applicant loves interior design and home design but not required - Manage influencers who will make content STEPS to APPLY - Read 3 Important Steps to get this job! - 1 To keep in contact with us please after u send the RESUME BY attaching a copy of your resume on the chat and include the following in your first few lines 1) Educational degree 2) Name 4) Why do you think this job is ideal for you? 5) do have a driver's license ( not required )? 2 Send your resume by attaching resume in the jobs today chat. 3 Mention the word bingo ( when sending a resume ) to prove u read the WHOLE ad.

Full Job Description We appreciate your interest in joining the revolution and movement that is Action Black. We are a disruptive brand aiming to break the conventional training molds and change the world. At Action, everyone is welcome regardless of their religion, race, nationality, age, gender identity, or sexual orientation. Job Title: Front Desk Sales Associate Purpose: To receive and attend to all prospects, members, and guests who warmly arrive at our locations, with the best service attitude and readiness to ACHIEVE TOTAL CUSTOMER SATISFACTION. 3. Responsibilities: Provide excellent customer service. Manage all the databases of the headquarters. Complete customer orders in a timely, swift manner with the best attention. Properly rotate merchandise in the coolers and on the tables. Prepare various bar products following the company's recipes. 1. Knowledge/Talents/Skills. Related career in sales Leadership, and proficiency in office software tools. Good body language. Assertive communication. Excellent customer service. High energy. Attentive listening skills. Open to new knowledge. Proactive approach. 2. Our Team! As a team, we understand that people come before numbers, and with that principle in mind, we work to achieve our goals; we are disciplined and respond quickly to changes, which is why we face each new challenge as a community. The members of our reception team are integral to the initial interaction at all our Action Black locations. They possess extensive knowledge of business operations. They play a crucial role in providing exceptional service to users. They assist users in choosing and scheduling classes, resolving questions, managing bar orders, and facilitating merchandise sales. We are looking for passionate, diligent, trustworthy individuals who are focused on teamwork, with a vision for innovation. The ability to solve problems, dynamic interpersonal skills, a passion for health, and enthusiasm for our brand are essential. Thank you for wanting to change the world with us. Job Types: Full-time, Part-time Pay: From $15.00 per hour Expected hours: 40 per week Benefits: Employee discount Flexible schedule Shift: 4 hour shift 8 hour shift Day shift Evening shift Morning shift Weekly day range: Monday to Friday Rotating weekends Ability to Relocate: New York, NY 10001: Relocate before starting work (Required) Work Location: In person

We appreciate your interest in joining the revolution and movement that is Action Black. We are a disruptive brand aiming to break the conventional training molds and change the world. At Action, everyone is welcome regardless of their religion, race, nationality, age, gender identity, or sexual orientation. Job Title: Front Desk Sales Associate Purpose: To receive and attend to all prospects, members, and guests who warmly arrive at our locations, with the best service attitude and readiness to ACHIEVE TOTAL CUSTOMER SATISFACTION. 3. Responsibilities: Provide excellent customer service. Manage all the databases of the headquarters. Complete customer orders in a timely, swift manner with the best attention. Properly rotate merchandise in the coolers and on the tables. Prepare various bar products following the company's recipes. 1. Knowledge/Talents/Skills. Related career in sales Leadership, and proficiency in office software tools. Good body language. Assertive communication. Excellent customer service. High energy. Attentive listening skills. Open to new knowledge. Proactive approach. 2. Our Team! As a team, we understand that people come before numbers, and with that principle in mind, we work to achieve our goals; we are disciplined and respond quickly to changes, which is why we face each new challenge as a community. The members of our reception team are integral to the initial interaction at all our Action Black locations. They possess extensive knowledge of business operations. They play a crucial role in providing exceptional service to users. They assist users in choosing and scheduling classes, resolving questions, managing bar orders, and facilitating merchandise sales. We are looking for passionate, diligent, trustworthy individuals who are focused on teamwork, with a vision for innovation. The ability to solve problems, dynamic interpersonal skills, a passion for health, and enthusiasm for our brand are essential. Thank you for wanting to change the world with us.