Personal executive assistant jobs in Valley Stream, New YorkCreate job alerts

Job Description Assistant Controller – Gabrielli Truck Sales Position Summary Gabrielli Truck Sales, a leading family-owned commercial truck dealership group with multiple locations across the Northeast, is seeking an experienced Assistant Controller to support the Controller in managing the financial operations of our growing organization. This role will be integral to maintaining the accuracy, integrity, and efficiency of all accounting and reporting processes. The Assistant Controller will ensure compliance with dealership-specific tax and regulatory requirements, support operational leaders with financial insights, and contribute to process and system improvements across the accounting department. Key Responsibilities • Assist in the preparation and review of monthly, quarterly, and annual financial statements for all Gabrielli Truck Sales entities., • Support the Controller in day-to-day accounting operations, including general ledger management, accounts payable/receivable, bank reconciliations, and payroll processing., • Ensure compliance with federal, state, and local tax regulations, including but not limited to:, • Sales tax filings and audits, • Federal Excise Tax (FET) reporting and compliance, • Local business and property taxes, • Dealership and manufacturer-specific reporting requirements, • Coordinate with external auditors and tax advisors to support annual audits and tax preparation., • Maintain and enhance internal controls and accounting procedures to ensure timely, accurate, and compliant financial reporting., • Assist in the budgeting and forecasting process, preparing variance analyses to support operational decision-making., • Provide financial insights and reporting to dealership and department managers, helping to drive profitability and operational efficiency., • Participate in system upgrades, automation initiatives, and process improvements across all Gabrielli dealership locations., • Train, mentor, and support accounting staff, promoting a culture of accuracy, accountability, and continuous improvement., • Serve as a key contributor on special projects and initiatives led by the Controller and executive management team. Qualifications / Requirements • Bachelor’s degree in Accounting, Finance, or a related field required; CPA or progress toward CPA strongly preferred., • 5+ years of progressive accounting experience, ideally within an automotive or truck dealership, retail, or multi-entity organization., • Solid understanding of dealership accounting operations, including tax compliance (sales tax, FET, and multi-state filings)., • Experience with dealership management systems (DMS) such as CDK, Reynolds & Reynolds, or Karmak preferred., • Proficiency in Microsoft Excel, accounting software, and financial reporting tools., • Strong analytical, organizational, and communication skills with exceptional attention to detail., • Ability to work independently and collaboratively in a fast-paced, deadline-driven environment., • A proactive and hands-on approach to problem-solving and process improvement. About Gabrielli Truck Sales Gabrielli Truck Sales is a family-owned and operated dealership group with over 20 locations serving the Northeast. For more than 60 years, Gabrielli has been a trusted leader in heavy-duty truck sales, leasing, parts, and service, representing top brands such as Volvo, Mack, Hino, and Isuzu. We pride ourselves on our commitment to customer satisfaction, operational excellence, and developing our team members for long-term success. Gabrielli Truck Sales is an Equal Opportunity Employer. We value a diverse and inclusive working atmosphere. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to pregnancy, race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. Gabrielli Truck Sales provides reasonable accommodations for employees and applicants with disabilities or pregnant consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know. Benefits: • Medical and Dental plan, • Paid Holidays, • Paid vacation and sick/personal time, • 401k with an employer match, • EMPLOYER Paid Life insurance benefit, • Gym Reimbursement program

Job Description Location: REMOTE - MUST RESIDE IN NY, NJ or CT Salary: $75,000 - $80,000 Other Forms of Compensation: Medical, Dental, Vision, 401k, PTO At over 300 college & universities around the country, Chartwells Higher Education is re-inventing the on-campus dining experience. We are challenging the norm and setting new standards by investing in high-tech, food-infused social spaces that bring people together to promote meaningful relationships and interactions. We are food-forward difference makers, bound together by a desire to feed hungry minds and prepare students for success. We are seeking hungry, humble and smart associates who are looking to join and grow with a diverse organization. We invite you to start your career journey with us and look forward to hearing from you. Job Summary Executive Assistant to the Senior Vice President and Regional Vice President Be at the heart of leadership. Set the rhythm for success. Make an impact where it matters most. As Executive Assistant to our Senior Vice President (SVP) and Regional Vice President (RVP), you'll be more than an assistant - you'll be a trusted partner, strategic thinker, and the link that keeps priorities on track. This is your opportunity to work at the heart of our organization, where every day brings new challenges, high-level exposure, and the chance to make a measurable difference. About the Role We're looking for a highly organized, resourceful, and personable professional to partner closely with our Senior Vice President and Regional Vice President. Your role will be critical in ensuring the their time, communications, and strategic initiatives are managed with precision and purpose. If you thrive in fast-paced environments, anticipate needs before they arise, and balance professionalism with approachability, we want to hear from you. What You'll Do • Manage the SVP and RVP calendars, travel, and daily priorities to ensure maximum effectiveness., • Prepare materials, agendas, and follow-ups for meetings and presentations., • Act as a professional liaison between the SVP/RVP and internal/external stakeholders., • Track progress on strategic projects, ensuring deadlines and deliverables are met., • Handle sensitive matters with discretion and sound judgment. What We're Looking For • 5+ years of executive support experience (C-suite preferred but not required)., • Bachelor's degree is preferred, or equivalent professional experience., • Prior experience in the food service or hospitality industry is preferred., • Strong organizational skills, attention to detail, and a proactive mindset., • Excellent written and verbal communication abilities., • Comfort with technology, including Microsoft Office and virtual meeting tools (Teams/Zoom)., • A collaborative, service-oriented approach with a professional yet warm demeanor. Why Join Us? In this role, you'll work side-by-side with the SVP and RVP, gaining insight into executive leadership and organizational strategy. You'll have the opportunity to shape how our leadership team operates and contribute to initiatives that drive our success. Apply to Chartwells Higher Education today! Chartwells Higher Education is a member of Compass Group USA Click here to Learn More about the Compass Story Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Applications are accepted on an ongoing basis. Chartwells Higher Ed maintains a drug-free workplace. Associates at Chartwells Higher Ed are offered many fantastic benefits. • Medical, • Dental, • Vision, • Life Insurance/ AD, • Disability Insurance, • Retirement Plan, • Paid Time Off, • Holiday Time Off (varies by site/state), • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs), • Paid Parental Leave, • Personal Leave Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023WageTransparencyChartwellsHED.pdf Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/ Req ID: 1554584 Chartwells HE SHARON MCNEELEY [[req_classification]]

The Department of Design & Construction, Division of Infrastructure, is looking for an Administrative Liaison to join the Division's Office of Administrative Services. The successful candidate will serve as a liaison and/or back-up liaison between multiple Divisions within the agency. Key responsibilities include: • Personal Expense Liaison: Reviewing employees' monthly personal expense reimbursement requests for accuracy, submitting complete packages for approval, maintaining logs, updating employee files, and following up to ensure timely reimbursements., • Payroll and Time Management Liaison: Picking up and distributing paychecks, pay-stubs, reimbursement checks when needed, and health insurance forms to in-office and field staff., • Back-up Liaison (Purchasing, Technology and Innovation, and Fleet): Coordinating payment for the initial and renewal of the ENVISION training, this includes maintaining a log to track the use of the funds through a Purchase Order, ensure payments are processed, and follow up with employee through the completion of the training; coordinate new and internal hire onboarding, including creating Track-It tickets for workstation assignments, working with T&I technicians for PC and phone setup, reviewing and submitting driver's vehicle requests, commuting renewals, and parking permit requests, reviewing and submitting requests for business cards, wireless devices, laptops/Surface Pros, and PPE, following up with Operations Facilities on workstation maintenance and employee relocations, and maintaining the Division's Management Services e-Files. Other Responsibilities: Processing external DDC consultants, this involves completing or reviewing requests for new PIMS users and/or existing PIMS users requiring date extension. Serving as MetroCard liaison for the Construction Management Unit, maintaining copiers and printers at 30-30 Thomson Ave. (ordering supplies, coordinating maintenance), assisting with the distribution of goods and materials, and providing back-up support to the Deputy Commissioner's Executive Assistant when required. Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

Legal Administrative Assistant. Tectonic is currently seeking a full-time Legal Administrative Assistant to provide direct administrative support to the General Counsel while assisting with office management and day-to-day operational functions within a fast-paced consulting environment. Coordinatio

Position Summary: Reporting to the Chief Physician Officer, the Executive Administrative Assistant (EAA) will provide full administrative support to the Executive Leadership Team supporting day-to-day operations relating to high-impact and valued projects. Executive Administrative Assistant. Interes

The New York City Department of Correction (DOC) is an integral part of the City's evolving criminal justice system, participating in reform initiatives and strategies aimed to move the city towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for staff, visitors, volunteers, and people in our custody. Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledge experts. DOC seeks to recruit Executive Director of Counseling Services Unit assigned to the Division of Programs and Community Partnerships. The selected candidates will be assigned to the Assistant Commissioner that oversees the subdivision of Counseling Services. With latitude for the exercise of independent judgment and initiative, and under the guidance of an Assistant Commissioner, the Executive Director will be responsible for supervising the day-to-day operation of the Counseling Services Unit, which includes three dedicated teams who provide social services and individual counseling, program counseling such as group-based counseling, and a substance misuse programming team. Duties for this position include but are not limited to: • Supervise team of Deputy Directors and other managerial and administrative staff assigned to purview;, • Manage the implementation of appropriate system of policies, internal controls, data collection and procedures. Particularly associated with social services and case management related services, as well as behavior modification programming;, • Develop, evaluate and refine performance indicators for Counseling Services Unit staff;, • Provide analysis and recommendations for proactive strategies as required;, • Serve as a liaison in various meetings with Federal, State, City government, and nonprofit agencies;, • Coordinate compliance activities to remain abreast of the status of the Counseling Services Unit and to identify trends. This includes but is not limited to, observing staff in correctional facilities and spending time within the facility to understand overall operational trends., • Maintains statistics and assists in research and best practices pertaining to correctional treatments., • Convene daily, weekly, and ad-hoc stakeholder meetings to ensure programs are afforded in a comprehensive, integrated, and client-centered manner;, • Perform related duties as required;, • Preferred Skills - Master's Degree from an accredited college in Social Work, Criminal Justice, Psychology, Mental Health Counseling, or a related field., • Supervisory experience in a group, community, educational, or institutional setting is preferred., • Knowledge of the criminal justice system and experience working with justice involved populations., • Ability to establish and maintain effective working relationships with all levels of correctional staff., • Ability to exercise independent judgment, prepare written reports and documents., • Knowledge of human development and behavior, counseling techniques, behavior modification and intervention techniques., • Ability to mentor and provide positive interaction, guidance, and leadership to people in custody., • Excellent writing, communication, inter-personal, analytical, research, problem-solving, and organizational skills., • Licensure in field of Social Work, Mental Health Counseling, or similar., • Bilingual in Spanish and English a plus.

Executive Assistant at Assistant Launch. Assistant Launch is a US-based company expanding its operations and actively hiring Executive Assistants from the Latin American region. Over the past 6 years, we've placed thousands of Executive Assistants with founders and executives.

In furtherance of Executive Order 31 and OCFS's mission to have a diverse workforce, all people with disabilities are encouraged to apply.

We are seeking a highly organized and detail-oriented Administrative Assistant to support our administrative office and multiple departments. Strong interpersonal skills and cultural sensitivity.

A successful Administrative Assistant and Office Support should have: Strong organizational and time management skills to handle multiple tasks efficiently.

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

And we're looking for an Executive Assistant to start immediately!. Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc).

Liaise with internal teams and external partners on behalf of executives. Manage executives' calendars, meetings, and travel arrangements.

The Academy Charter School Administrative Assistant understands and promotes the school's mission, vision, objectives, and policies both within and outside the immediate school community. The School's Administrative Assistant plays a central role in ensuring an orderly, responsive, and open school.

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

Administrative Assistant for Campus Dining. Must be able to work in other positions as needed should employees in those positions not be able to work due to vacancies, vacation, sick or personal time. Experience within a catering or campus dining environment as an Administrative Assistant strongly p

The Executive Assistant provides high-level administrative and operational support to multiple senior executives. Coordinate and work with the Executive Staff to ensure smooth running of the Executive area, to include ensuring phone calls are promptly answered and directed appropriately, greeting gu

Our client is a rapidly growing EV charging company seeking a highly organized, detail-oriented, and proactive Executive Assistant to support executive leadership and help drive day-to-day operations. Manage executive calendars, scheduling, meetings, and daily priorities.

Patient Care Coordinator (Administrative Assistant). Excellent interpersonal skills that allow effective working relationships with a diverse, patient, colleague, and vendor population.

VirtueStaff is seeking a high-level, confident executive assistant to serve as a strategic partner to our client.

Executive Assistant To The Founder. Assist with personal errands, gifting, and household vendor coordination as needed. Provide day-to-day administrative support to streamline the Founder's personal and professional responsibilities.

Executive Administrative Support.

As an Administrative Assistant at Power-Flo Technologies, you'll play a vital role in keeping our daily operations running smoothly.

Bilingual Administrative Assistant. The Academy Charter School Bilingual Administrative Assistant understands and promotes the school's mission, vision, objectives, and policies both within and outside the immediate school community. The School's Bilingual Administrative Assistant plays a central ro

File Clerk/General Administrative Assistant. We are currently seeking a full-time file clerk/general administrative assistant for our Rockville Centre office to assist in the day to day organization and administration of the office.

Collaborate with Executive Assistants and Administrative Assistants to coordinate school-wide events including Parent-Teacher Conferences, Open House, Graduation, Board events, and other special programs. The Superintendent's Executive Assistant serves as a trusted strategic partner to the Superinte

At least Two (2) years of proven experience as an Administrative Assistant or Office Admin Assistant. Under the general direction of the Program Director, the Administrative Assistant is responsible for performing a wide variety of clerical tasks which includes, providing support to department manag

New York Institute of Technology seeks an Administrative Assistant for the College of Arts & Sciences (CAS) at our Long Island campus. New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and

Office Assistant - Reproductive Specialists - Mineola. We have an exciting opportunity to join our team as a Office Assistant - Reproductive Specialists - Mineola. Excellent organizational, interpersonal and verbal and written communications skills, strong customer service skills, and ability to com

Excellent interpersonal and problem-solving skills.

Excellent organizational, time management, and interpersonal skills.

The candidate for the Administrative Assistant should be organized and familiar with Microsoft Excel and Microsoft Word.

The Office Manager is responsible for the organization and coordination of office operations, procedures and resources to ensure optimal efficiency of the program and Agency.Performs registration/enrollment/intake of families and children for services.Coordinates and distributes program information.

Behavioral Health Services Administrative Assistant. The Behavioral Health Services Administrative Assistant organizes the exchange of health information, treatment planning, discharge planning, appointments, evaluations, psychiatric consents, referrals and documentation related to the behavioral he

FINRA encourages its employees to focus on their health and wellness in many ways, including through a generous time-off program of 15 days of paid time off, 5 personal days and 9 sick days, unless otherwise required by law (all pro-rated in the first year). The Administrative Assistant III performs

Through our commitment to employee wellbeing and development, BRC provides a workplace where staff can achieve their goals, make a difference with our clients, and grow personally and professionally. A minimum of 3 weeks paid vacation, 12 paid holidays, and additional paid sick and personal time.

Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health & safety procedures.

The Office Manager is responsible for the organization and coordination of office operations, procedures and resources to ensure optimal efficiency of the program and Agency.Performs registration/enrollment/intake of families and children for services.Coordinates and distributes program information.

Clerical/Admin - Administrative Assistant.

The assistant will perform duties such as arranging meetings, scheduling appointments, keeping the office calendar, answering telephones, and editing correspondence.

Executive Administrative Assistant.

Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health & safety procedures.

Thick-skinned and resilient comfortable working with a variety of personalities.

Office Assistant 1 - Hourly (Creedmoor ATC).

The Child Center of NY strengthens children and families with skills, opportunities, and emotional support to build healthy, successful lives.Founded in 1953, The Child Center of NY has become a powerful community presence throughout the city.With 50 locations and 100 programs in NYC's most under-se