Inventory Manager
2 days ago
Greeley
Job Description Weld Food Bank Job Posting Position Title: Inventory Manager Reports to: Chief Operating Officer Classification: Non-Exempt (Hourly) Location: Weld Food Bank, 1108 H St, Greeley, CO 80631 Department: Operations Work Type: On-site Position Type: Permanent Hiring Hourly Range: $24.00-$26.00 per hour Position Summary The Inventory Manager is responsible for leading Weld Food Bank’s inventory management and control systems to ensure accurate, efficient, and compliant inventory operations. This position oversees inventory accuracy, cycle counting, product movement, inventory technology, reporting, traceability, and continuous improvement while championing efforts to modernize and strengthen warehouse and inventory practices. Inventory Management & Control • Lead inventory control processes for donated, purchased, USDA, and grant-funded product, ensuring inventory records accurately reflect physical inventory. • Oversee inventory movement, including receiving, put-away, replenishment, transfers, kitting, allocation, and distribution, to maintain product availability and inventory accountability. • Manage inventory system standards for item setup, product identification, pallet tags, lot tracking, storage classifications, warehouse locations, and FEFO/FIFO rotation. • Perform and oversee inventory adjustments, reconciliations, reclassifications, and other inventory transactions necessary to maintain system and inventory integrity. • Develop, implement, and oversee organization-wide inventory management practices, controls, and expectations across operations. • Serve as the subject matter expert for inventory systems, controls, inventory accuracy, and inventory integrity initiatives. • Lead and champion strategic inventory management and warehouse improvement initiatives across Warehouse, Procurement, Distribution, and Program operations, driving progress toward greater accuracy, efficiency, traceability, accountability, and technology adoption. Inventory Accuracy, Reconciliation & Audits • Lead scheduled and ad hoc cycle counts and physical inventories for USDA, purchased, donated, and grant-funded products, including validation of quantities and warehouse locations. • Investigate and resolve inventory variances, receiving and fulfillment errors, agency inventory claims, and other discrepancies through reconciliation, root cause analysis, and corrective action. • Analyze inventory movement, adjustments, and recurring concerns to identify trends, process gaps, and opportunities to strengthen inventory accuracy and operational controls. • Lead organization-wide physical inventory and reconciliation processes, using routine cycle counting and stronger inventory controls to reduce reliance on month-end physical inventory while maintaining accuracy, accountability, and audit readiness. • Develop and maintain inventory reconciliation and audit procedures and documentation, coordinating with Finance, Operations, and external auditors to support inventory accountability and financial reporting integrity. Receiving, Warehouse Operations & Order Fulfillment • Ensure donated, purchased, USDA, and grant-funded product is accurately received into the inventory system by validating shipments, quantities, costs, product information, lot numbers, expiration dates, and required receiving documentation. • Develop and maintain receiving controls, item setup standards, product identification protocols, and traceability practices that support inventory integrity from receipt through distribution. • Partner with warehouse operations to support efficient receiving, storage, replenishment, picking, product movement, quality assurance, and timely order fulfillment. • Release and monitor orders for picking and distribution and support inventory allocation based on product availability and operational needs. • Coordinate with Operations, Programs, Procurement, Agency Relations, and Finance regarding inventory availability, shortages, agency orders, distributions, and other operational impacts. Inventory Forecasting & Planning • Monitor inventory levels, movement, and product availability to support forecasting, purchasing, sourcing, replenishment, and distribution decisions. • Develop forecasting models for donated and purchased product, USDA loads, distributions, and anticipated inventory needs. • Analyze inventory trends, turns, throughput, and slow-moving product to inform sourcing and distribution planning, minimize product waste, and recommend appropriate disposition strategies. • Provide inventory data and recommendations to Procurement and Leadership to support sourcing decisions and align inventory strategy with operational priorities, distribution goals, and community needs. Inventory Systems, Reporting & Analytics • Serve as inventory system process owner and maintain proficiency in CERES and other applicable warehouse management or ERP systems, ensuring accurate inventory transactions, system integrity, and data accuracy. • Lead inventory technology modernization efforts, including CERES enhancements and upgrades, barcoding, assigned bin locations, handheld scanners, RF technology, system testing, implementation, staff adoption, and ongoing functionality improvements in collaboration with technology partners and vendors. • Generate and maintain inventory reports, documentation, and metrics for Operations, Finance, Programs, Leadership, and external reporting requirements. • Develop and monitor inventory dashboards, KPIs, and reporting tools addressing inventory variance, cycle counts, adjustments, shrink, turns, throughput, accountability, and other key performance measures. • Analyze inventory data and trends to support forecasting, planning, operational improvements, decision making, and organizational goals. Food Safety, Quality Assurance & Regulatory Compliance • Ensure inventory operations comply with applicable Feeding America, USDA, AIB, FDA, OSHA, state, local, and organizational food safety and quality standards. • Lead and support inventory-related food safety, food defense, quality assurance, and regulatory compliance activities, including inspections, product monitoring, storage practices, expiration management, lot tracking, and inventory organization and cleanliness. • Identify damaged, expired, compromised, or unsalable product and coordinate appropriate isolation, handling, disposition, waste-stream management, and food recovery activities. • Complete and maintain TEFAP, CSFP, USDA, Feeding America, state, grant, and other required inventory reports and compliance documentation, and serve as point person for inventory-related audits, inspections, and regulatory reviews. • Promote responsible stewardship of donated product and donor resources while ensuring safe, quality food reaches partner agencies and neighbors. Recall Management & Traceability • Maintain product traceability and recall procedures and coordinate the identification, isolation, suspension, and inventory control of affected product during recall events. • Review applicable FDA and USDA recall notices, communicate relevant impacts internally, and support appropriate organizational response. • Participate in mock recalls, recall preparedness exercises, and continuous improvement of recall and traceability processes. Staff, Volunteer & Partner Support • Train and guide staff and volunteers on inventory procedures, food safety, warehouse systems, inventory transactions, accuracy expectations, and operational best practices. • Assist in supervising inventory and quality control personnel and provide oversight to volunteers supporting sorting, quality assurance, and inventory activities. • Identify, recommend, implement, and document process improvements and standardized procedures that strengthen inventory accuracy, efficiency, accountability, and continuous improvement. • Support agency order fulfillment and inventory-related inquiries and provide technical assistance regarding product availability and distribution concerns. Warehouse & Workplace Safety • Operate warehouse equipment, including forklifts, pallet jacks, power jacks, RF scanners, and other material handling equipment. • Work safely within warehouse, cooler, and freezer environments while complying with OSHA and organizational safety standards and immediately reporting safety concerns. Collaboration & Teamwork • Strong belief in Weld Food Bank’s mission. • Uphold the core values and mission of Weld Food Bank in all activities. • Foster a collaborative team environment, working with staff and volunteers to promote a clean, safe, and positive workplace. • Continuously seek opportunities to improve food distribution methods in a cost-effective manner. • Work cooperatively with all Weld Food Bank staff, volunteers, and community partners to support successful operations and distributions. Additional Information This job description provides a general overview of the position and is not intended to be a comprehensive listing of all responsibilities, duties, or skills required. Responsibilities may change or be added as needed to meet the evolving needs of the organization. Equal Opportunity Employment Weld Food Bank is an equal opportunity employer. Accommodations Weld Food Bank is committed to providing reasonable accommodations to individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). If you require accommodations during the application process or in performing essential job functions, please notify us. Commitment to Mission Weld Food Bank is dedicated to supporting the community through food security initiatives. We are seeking individuals who are passionate about serving the community and contributing positively to our mission. \nCompany Description Weld Food Bank is a non profit corporation working to collect, transport, and distribute food in Weld County. Weld Food Bank is a non profit corporation working to collect, transport, and distribute food in Weld County.