Bilingual Legal Administrative Assistant
12 days ago
Philadelphia
Job DescriptionDescription: • Preparing and processing USCIS Notices and visa petitions through firm systems and government channels., • Handling incoming and outgoing mail, scanning and distributing to the appropriate personnel., • Ensuring all FedEx packages are sent., • Drafting case update emails to clients to be sent by Attorneys and Case Managers., • Sending Approval Notice Packets and redacted Petitions to clients., • Assisting in answering phones in English and Spanish, directing calls to the appropriate office personnel, and receiving messages in a professional and courteous manner., • Coordinating and confirming appointments, including scheduling consultations and conference calls and updating event calendars for the Firm and appropriate personnel., • Preparing Premium Processing Upgrades, EAD/AP Renewal Applications, Withdrawal Applications, and other immigration case work as assigned by Attorneys and Case Managers., • Sending disengagement letters and post-green card letters to clients., • Assisting support staff with passport photo printing., • Supporting Attorneys and legal staff with copying, printing, scanning of files and client documents., • Generating emails, reports, memos as assigned by Firm Administrator., • Maintaining client contact lists., • Providing administrative support to attorneys and legal staff as needed., • If Receptionist is unavailable will assist in greeting visitors within the office, including setting up meeting rooms.Requirements:, • Comprehensive fluency in Spanish required., • Strong verbal, written, and organizational skills., • Willingness to take on added responsibilities and learn new things., • Ability to show initiative and work as part of a team., • Attention to detail., • Ability to multi-task and prioritize., • Proficient in Microsoft Office and ability to adapt quickly to firm-specific software., • Excellent time management skills., • Bachelors degree preferred.