Executive Assistant
hace 20 días
Mira Loma
Job Description At Pacific Health Group, we are at the forefront of revolutionizing healthcare. You will play a vital role in this mission. We are dedicated to improving health outcomes by addressing social determinants of health and coordinating comprehensive community-based services, particularly through our programs. If you are passionate about making a difference and have the skills to lead in this dynamic environment, we invite you to join our team. Overview The Executive Assistant will serve as a trusted partner to the President & CEO, ensuring seamless coordination of day-to-day operations. This position requires proven experience as an EA, with the ability to manage complex schedules, prioritize competing demands, and maintain the highest level of professionalism and discretion. The ideal candidate is resourceful, detail-oriented, and thrives in a dynamic environment. (The candidate must be based in Southern California, preferably Riverside County) to provide in-person support. Salary Range: 76,500- 80,500 Responsibilities Executive Support & Administration • Manage complex executive calendars, coordinating across organizations and resolving scheduling conflicts., • Draft, proofread, and prepare correspondence, reports, and presentations., • Serve as the primary point of contact for the executive, screening calls, emails, and communications., • Plan, organize, and execute meetings, board sessions, and company events., • Prepare agendas, materials, and follow-up action items., • Document meeting minutes, track deliverables, and ensure accountability on next steps., • Manage multiple concurrent projects, tracking deadlines, deliverables, and budgets., • Anticipate executive needs and proactively resolve potential issues., • Utilize platforms such as Google Workspace, Workable, and Salesforce (or similar) to organize workflows., • Arrange and coordinate business travel, accommodations, and itineraries., • Support the CEO in meetings, conferences, and networking events by managing logistics and materials., • Build and maintain relationships with stakeholders, vendors, and partners. Education & Experience • Bachelor’s degree in Business Administration or related field preferred, • Exceptional organizational, time management, and multitasking abilities, • Excellent written and verbal communication skills, • Proficiency in Google Workspace, Microsoft Office, and Workable, with adaptability to new tools, • Strong research and analytical skills Time Off & Leave • 160 Hours of Paid Time Off (PTO), • 12 Paid Holidays per year, including your birthday and one floating holiday after 1 year of employment, • 4 Paid Volunteer Hours per Month to support causes you care about, • 90% Employer-paid Employee-Only Medical Benefits, • Flexible Spending Account (FSA), • Short-Term & Long-Term Disability | AD&D, • 401(k) with Company Match, • Monthly Stipend, • Employee Discounts via Great Work Perks and Perks at Work, • Quarterly In-Person Events Equal Opportunity Employer Pacific Health Group is an Equal Opportunity Employer. We are committed to creating an inclusive and equitable workplace where all individuals are treated with dignity and respect. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity or gender expression, sexual orientation, national origin or ancestry, citizenship status, physical or mental disability, medical condition (including cancer and genetic characteristics), age (40 and over), marital status, military or veteran status, genetic information, or status as a victim of domestic violence, assault, or stalking. We value diversity in all forms and encourage individuals from historically underrepresented communities to apply. Job Application & Offer Disclaimer Pacific Health Group is committed to maintaining a transparent, lawful, and secure hiring process in compliance with California labor laws and employment standards. No candidate will be offered employment without meeting the required qualifications and skillset for the position and successfully completing all steps of our recruitment process, which include: • Submission of a completed internal application via our HRIS system, • A formal pre-screen with our recruiting team, • Completion of a skills assessment (if applicable to the position), • Participation in a final interview with hiring leadership, • Receipt of a formal verbal offer from our authorized hiring team AI & Human Interaction (HI) in Recruitment Pacific Health Group is committed to fairness, equity, and transparency in our hiring practices. We use AI (Artificial Intelligence) tools to help match candidate resumes against our job descriptions, focusing on qualifications, skillsets, and location. All resumes that meet these criteria are then reviewed by HI (Human Interaction) — our recruiting and HR team. Pacific Health Group remains true to our Equal Employment Opportunity (EEO) statement, ensuring that every candidate is given fair and consistent consideration.