525 Best sourcing Jobs in Pasadena, California (April 2026)

Event Producer and Quality Control Manager

3 days ago

Los Angeles

MELISSA ANDRE DESIGN CO. Event Producer and Quality Control Manager Full-Time Contractor (1099) 3 to 9 months with option to extend | Los Angeles Based (in person) | Available: Immediately Role Overview This is a senior production leadership role responsible for translating approved creative direction into fully realized, profitable events. You own events end-to-end: from early scope assessment through final reconciliation. You do not require oversight to function. MADCo. produces elevated events across Los Angeles and internationally. Our work is aesthetically precise, logistically complex, and commercially demanding. This role exists because the founder should not be managing production. You replace her in execution — entirely. If you need to be taught what a standard table width is, how to read a fabrication drawing, or how to structure a complete event budget, this is not the right role for you. What This Role Is Not This is not a coordinator role with production adjacency. This is not a role for someone who has assisted on events but never owned them. This is not a role for someone who learned event production primarily through venue-side or catering-side experience. This is not a training position. Applications from candidates who cannot demonstrate independent end-to-end ownership of complex events — including budget accountability, vendor negotiation, fabrication oversight, and onsite execution — will not be reviewed. Non-Negotiable Requirements Fabrication Literacy You must have personally managed custom fabrication from design drawings to installation. This means: • Reading and interpreting fabrication drawings, elevations, and technical specifications, • Understanding material properties, construction methods, and finishing requirements, • Knowing when local fabrication is the correct call versus sourcing elsewhere, and understanding the full cost and logistics implications of each, • Evaluating fabrication quotes for accuracy, completeness, and feasibility, • Identifying when a fabricator's proposed method will not meet design intent, • Managing fabrication timelines, milestones, and quality control through to delivery and installation, • Claiming fluency in fabrication without this depth of experience is an immediate disqualifier. Budget Completeness and Accuracy You must be able to build a complete estimated event budget independently — meaning you identify every line item without being prompted. A budget that is mathematically accurate but missing categories is not an acceptable budget. You are expected to: • Account for every element required to execute an event, • Price events to protect margin from the first draft, • Identify financial risk early and escalate appropriately, • Identify alternate production methods that achieve the desired aesthetic result while accommodating budget constraints., • Reconcile budgets post-event with precision, • Understand how production decisions affect cost and flag implications proactively Spatial and Production Literacy You must have an instinctive working knowledge of how events are physically built and how spaces function. This includes: • Standard industry dimensions for tables, linens, place settings, chairs, staging, dance floors, and service clearances for staff, back of house, etc., • Floorplan feasibility — you must be able to look at a plan and immediately identify whether it is operationally and aesthetically viable, • Load-in sequencing, crew staging, and installation logic for complex builds, • Traffic flow, service access, and guest experience considerations in the physical layout of an event, • Must be comfortable using a variety of different floorplan softwares Travel Availability MADCo. produces events outside of Los Angeles approximately monthly. Some events are domestic; others are international. You must be available to travel to any confirmed event, arriving in advance of load-in and remaining through final strike. International travel requires comfort with added logistical complexity: customs, freight, local labor markets, foreign vendor relationships, regulatory requirements, and time zone coordination. Core Responsibilities Pre-Production • Assess event scope, feasibility, and cost from approved creative direction, • Build complete, accurate production budgets from initial concept through final reconciliation, • Identify all vendor categories required and source, negotiate, and contract accordingly, • Create detailed production timelines, crew schedules, and load-in strategies, • Manage all permitting, COIs, venue access coordination, and compliance requirements, • Prepare agency-ready decks, proposals, and production documentation when required for brand partner approvals, • Oversee fabrication from drawing through delivery: brief vendors, review samples, approve materials, enforce timelines Production and Onsite Execution • Serve as the main point of contact for all vendors and crews from production kickoff through strike, • Lead load-ins, show days, and strikes with authority — crew management, sequencing, and real-time problem resolution are your domain, • Enforce quality control across all fabrication, rentals, decor, and installations as well as MADCo. Inventory, • Make informed production tradeoffs in real time, balancing cost, design intent, and timing, • Monitor budgets throughout production and protect event profitability without sacrificing quality standards Post-Production • Deliver complete post-event financial reconciliation, • Document process improvements, vendor performance, and lessons learned, • Maintain production readiness during slower periods through planning, forecasting, and organization Who We Are Looking For You have produced events — not assisted on them, not coordinated them, not supported a lead producer on them. You have been the lead person accountable for the outcome. You have owned budgets, negotiated contracts, led crews, managed fabricators, and delivered events that met both creative and financial expectations without much oversight. You bring genuine depth in fabrication, not surface familiarity. You understand materials, methods, lead times, and the difference between a fabricator who will deliver and one who will not. You understand how to transform bare canvas spaces into venues by building logistical and operational infrastructures. You know standard dimensions. You know service clearances for staffing. You communicate at a premium level — with clients, venues, vendors, and agencies. Your written and verbal communication reflects the caliber of the events you produce. You are comfortable traveling frequently and managing the added complexity that destination and international events introduce. Qualifications • 4 to 10 years of end-to-end event production experience, including demonstrated ownership of complex or large-scale events, • Direct experience managing custom fabrication from design drawings through installation, • Proven budget ownership and reconciliation on events with meaningful production scope, • Experience producing destination or international events, • Strong written and verbal communication skills appropriate to a premium client environment, • Proficiency with Google Workspace and presentation tools, • Reliable transportation, valid driver's license, ability to lift 30 lbs, • Valid passport with availability for domestic and international travel What Success Looks Like • Events run on time, on budget, and meet MADCo.'s quality standard without founder involvement in execution, • Vendors communicate through you and deliver without escalation to the founder, • Installations are executed cleanly, professionally, and to design intent, • Budgets are complete from the first draft and accurate through reconciliation Time Off and Availability Time-off requests must be submitted in advance and are reviewed based on the active event calendar, studio workload, and production demands. Approval is not guaranteed and is typically confirmed no earlier than approximately three to four weeks prior to the requested dates, as client events take priority. Availability for confirmed client events is a core requirement of this role. Time off is planned around production schedules, not the reverse. MADCo. events frequently occur during holiday windows. If a project is booked during a holiday period, availability is required. Pre-Application Requirements Please send resume to with job title “Event Producer and Quality Control Manager” in the subject line. Applications must include a capabilities deck of 5 to 15 pages documenting specific events you personally produced clearly demonstrating event scope, total production budget, your exact role and decision-making authority on the event as well as evidence of budget ownership, QC oversight, vendor negotiations, as well as fabrication examples with your specific involvement described. Before applying, you must be able to demonstrate the following without supervision: ✔ Ownership of full event budgets and reconciliation ✔ Independent vendor negotiation and contract oversight ✔ Leadership of onsite production from load-in through strike ✔ Direct management of custom fabrication from design drawings through installation ✔ Strict quality control across all deliverables ✔ Proactive risk identification and resolution ✔ Understanding of how production decisions affect cost and margin ✔ Ability to operate independently without relying on founder direction ✔ Comfort with domestic and international travel on a monthly basis

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