Collections Representative In Office
15 days ago
Shreveport
Job DescriptionBenefits: • Competitive salary, • Health insurance, • Paid time off Position Summary: At American Screening Corporation (ASC), we aim to be the global leader in medical testing by partnering with 5 million companies and delivering positive outcomes to 1 billion people. The Accounts Receivable Specialist is responsible for managing customer billing, collections, and payment application for a rapid drug and alcohol test manufacturing company. This in-office position supports daily financial operations by ensuring accurate invoicing, timely collections, and close collaboration with internal teams including sales, customer service, shipping, and warehouse operations. This is a once in a lifetime opportunity to be on the ground floor of growing company with the latest technology developments projects that will serve 5 billion people. Core Values: American Screening Corporation fosters a culture that embodies the following core values: • Inspirational: Empowering teams to innovate and achieve greatness., • Disciplined: Upholding excellence and attention to detail in all endeavors., • Accountable: Ensuring transparency and trustworthiness in every action., • Execution: Delivering results with precision and efficiency., • Aligned: Synchronizing goals and values across the organization., • Transparency: Encouraging open communication and teamwork.Key Responsibilities Accounts Receivable & Billing • Generate and issue accurate invoices for rapid drug test kits, alcohol testing devices, and related products, • Apply customer payments (checks, ACH, wire, credit cards) promptly and accurately, • Reconcile customer accounts and investigate discrepancies, • Maintain and monitor AR aging reports, • Process credits, returns, and billing adjustments in coordination with customer service and logistics teams Collections & Internal Coordination • Follow up on past-due accounts via phone, email, and in-person communication when needed, • Work closely with the sales, warehouse, and shipping teams to resolve invoice or delivery disputes, • Maintain strong working relationships with internal departments to support timely payment, • Escalate delinquent accounts according to company policy Compliance & Recordkeeping • Maintain accurate customer files, including tax-exempt certificates and payment terms, • Ensure compliance with internal accounting procedures and audit requirements, • Assist with month-end close and audit preparation, • Support customer credit reviews and account setup Reporting & Process Improvement • Prepare weekly and monthly AR and collection reports for management, • Assist with cash flow tracking and forecasting, • Identify opportunities to improve billing accuracy and reduce Days Sales Outstanding (DSO), • Perform additional accounting and administrative duties as assigned Qualifications Required • 2+ years of Accounts Receivable experience (B2B preferred), • Experience in a manufacturing, distribution, or healthcare-related environment, • Strong attention to detail and organizational skills, • Proficiency in accounting software (QuickBooks, NetSuite, SAP, or similar), • Working knowledge of Microsoft Excel, • Strong verbal and written communication skills, • Ability to work on-site during standard business hours Preferred • Experience with medical devices, diagnostics, or regulated products, • Familiarity with distributor, clinic, laboratory, or employer accounts, • Knowledge of sales tax and tax-exempt customers, • Associates or Bachelors degree in Accounting, Finance, or related field Key Skills • Accounts Receivable & Collections, • In-Office Team Collaboration, • High-Volume Invoicing, • Customer Account Reconciliation, • Financial Reporting, • Compliance & Documentation Work Environment • On-site office within a manufacturing and distribution facility, • Fast-paced, deadline-driven environment, • Regular interaction with accounting, sales, customer service, and warehouse teams, • Standard business hours, MondayFriday