Human Resources Administrator
4 days ago
Parsippany
About Us Dealer Owned Warranty Company LLC is a leading provider of F&I (Finance and Insurance) partnership services in the automotive industry, offering a full suite of obligor and administrator services, top-of-the-line products, technology, and training. We understand the importance of leveraging process and technology in the F&I industry to drive revenue and ensure success. Our goal is to provide visibility, transparency, and the tools needed for our partners to build their wealth and achieve their goals. DOWC prides itself on taking care of its employees (We were voted one of the “Best Places to Work” three years in a row!), and we also offer award-winning products. All of our positions are fully on-site in Parsippany, NJ. Job Summary: We are seeking an energetic and professional HR & Payroll Administrator to join our growing team in Parsippany! The HR & Payroll Administrator will act as a key member of the Human Resources team, responsible for overseeing the accurate and timely administration of payroll and employee benefits. This role exercises independent judgment to ensure compliance with applicable payroll, wage and hour, benefits, and employment regulations, while providing guidance and support to employees and management. This role will also be cross-trained across core HR functions, including onboarding, compliance, employee records, and general HR operations, and is expected to manage confidential information, prioritize competing demands, and support continuous process improvement in a fast-paced environment. The ideal candidate will possess a strong attention to detail, a positive & professional attitude, and be comfortable with public speaking. Job Responsibilities: • Oversee and process accurate, timely multi-state payroll, ensuring compliance with all federal, state, and local payroll laws and regulations, and independently resolve payroll-related issues and inquiries., • Coordinate with the HRIS and payroll system provider to administer applicable federal, state, and local payroll tax and withholding accounts, including registrations, filings, payments, and ongoing maintenance, ensuring timely and accurate compliance., • Administer and support employee benefits programs by coordinating with providers and brokers and advising employees on enrollments, changes, terminations, and benefits-related matters., • Ensure ongoing HR and payroll compliance through audits, reviews, and updates to employee records, policies, and documentation in alignment with legal and regulatory requirements., • Maintain, review, and update HR files, forms, policies, and procedures to reflect current laws, best practices, and internal standards., • Conduct periodic audits of HR, payroll, and benefits records to assess accuracy, completeness, and proper documentation retention., • Support onboarding and offboarding processes, including employment documentation, HRIS updates, system access coordination, and benefits transitions., • Serve as a primary HRIS point of contact, maintaining accurate employee, payroll, and benefits records while ensuring data integrity, confidentiality, and reporting accuracy., • Provide administrative and operational support to the Human Resources department, contributing to the effective execution of day-to-day HR operations., • Interpret and respond to employee and applicant inquiries regarding payroll, benefits, HR policies, and hiring processes, exercising discretion and escalating complex matters as appropriate., • Oversee payroll- and HR-related requests through the designated ticketing system, ensuring timely resolution, appropriate documentation, and service consistency., • Support and participate in payroll, benefits, and HR audits, compliance reviews, vendor invoice reviews, and reporting requirements, clearly explaining findings and recommendations as needed., • Evaluate and recommend improvements to payroll and HR processes to enhance efficiency, accuracy, compliance, and internal controls., • Support strategic HR initiatives and events that contribute to employee engagement, organizational development, and departmental effectiveness., • Maintain strict confidentiality of all employee and company information in accordance with company policies and legal requirements., • Stay current on payroll, benefits, HR compliance, and industry best practices, applying knowledge to improve operations., • Perform additional duties as assigned to support HR and organizational objectives. Required Skills & Experience: • Bachelor's Degree in Human Resources, Business Administration, Accounting, or related field preferred but not required., • Minimum 1-3 years of experience in payroll administration is required., • Experience in a human resources role such as benefits administration or HR operations., • Experience with multi-state payroll, compliance requirements, and HRIS systems required., • Knowledge of HR best practices and employment regulations is strongly preferred., • Experience with migration and implementation of HRIS systems is a plus., • Strong Excel skills required (V-Lookups, Pivot Tables, etc.), • Strong working knowledge of payroll regulations, benefits administration, and employment law compliance., • Excellent attention to detail with the ability to manage multiple priorities and exercise sound judgment., • Strong verbal and written communication skills, with the ability to interact professionally at all levels., • Analytical and problem-solving skills, including evaluating discrepancies and advising on solutions., • Demonstrated discretion and professionalism in handling highly sensitive and confidential information., • Ability to work independently, prioritize workload, and adapt to changing business needs., • Excellent public speaking skills with ability to effectively deliver presentations when needed. Physical Requirements • Prolonged periods of sitting at a desk and working on a computer, • Must be able to lift up to 15 pounds Come join our growing team here in Parsippany! As NJ's Best Places to Work Honoree for three years in a row, we offer: • Competitive compensation, • Medical, Dental, Vision, 401k matching, Life Insurance, Ancillary Benefits, • PTO and Sick Time, • Corporate events, team and culture building activities, employee awards and recognition, company trips and more! DOWC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact us for assistance.
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