Service Purchase Order Processor
2 days ago
Grand Prairie
Polk Mechanical is looking for the best and brightest in the market to join our high performing team. As a result of our unparalleled customer service and unique offerings our business is experiencing impressive growth and with growth comes great opportunity for those with the ambition to accomplish great things. A career at Polk is not just a job but an opportunity to join a family of people who care about each other and care about their customers. It’s no wonder our business and our team are growing. Job Overview: The Purchase Order (PO) Processor is responsible for managing the purchase order process from creation to completion. This role involves coordinating with various departments, vendors, and stakeholders to ensure timely and accurate procurement of goods and services. The PO Processor plays a crucial role in maintaining the efficiency and effectiveness of the supply chain operations. Key Responsibilities: Purchase Order Creation: • Create and process purchase orders in the procurement system based on material and parts requests from technicians and managers and based on approved customer quotes, which include suppliers and/or subcontractors quotes., • Accurately associate purchase orders with work orders, projects or indirect costs., • Timely and accurate communication of purchase order numbers back to Polk employees and or suppliers and subcontractors., • Ensure accuracy of order details, including quantities, prices, and delivery schedules., • Communicate with vendors to confirm order details, delivery schedules, and any special requirements., • Monitor the status of open purchase orders to ensure timely delivery of goods and services., • Update and maintain accurate records of purchase orders in the procurement system., • Ensure all purchase orders comply with company policies and procedures., • Collaborate with the finance department to resolve open supplier/subcontractor invoices., • Generate reports on purchase order status, vendor performance, and other procurement metrics., • Work closely with internal stakeholders, including finance, technicians, project managers, billing and other operations teams, to ensure alignment on needs and priorities., • Identify and recommend process improvements to enhance the efficiency and effectiveness of the purchase order process., • Education:, • Bachelor’s degree in Business Administration, Supply Chain Management, or related work experience in field preferred., • Experience:, • Previous experience in procurement, supply chain, or a related field is preferred., • Experience with procurement software and ERP systems is a plus., • Skills:, • Strong attention to detail and accuracy., • Excellent organizational and time management skills., • Effective communication and interpersonal skills., • Proficiency in Microsoft Office Suite (Excel, Word, Outlook)., • Office environment located in Grand Prairie with occasional remote work options., • Ability to sit for extended periods and perform computer-based tasks. Benefits: • Vacation, • Paid Holidays, • Career Advancement & Training Opportunities, • Medical Insurance, • Dental Insurance, • Vision Insurance, • 401K, • Life Insurance, • Disability Insurance