Paris
Role Office Manager About the Firm Ambienta is a European investment manager, founded in 2007, pioneering sustainable investing in environmental champions across private equity, public markets, and private credit. With offices in Milan, London, Paris, Munich and Stockholm, Ambienta manages over €4bn in assets and is backed by a global and growing investor base. The firm invests in companies driven by environmental megatrends and whose products or services improve Resource Efficiency or Pollution Control. Its science-driven approach identifies environmental champions of the real economy – businesses that deliver strong financial returns while generating measurable positive environmental impact. An industry pioneer, Ambienta was one of the first UN PRI signatories in 2012 and attained B-Corp status in 2019. In 2020, Ambienta became an IIGCC member and in 2023 committed to the Science-Based Targets initiative (SBTi). www.ambientasgr.com Your role and responsibilities By joining us, you will find a dynamic and stimulating corporate environment, where performance, initiative, and results are consistently recognized and rewarded. In your role, you will provide essential support to the team, helping them manage their day-to-day priorities efficiently and smoothly. We are looking for someone who is organized, proactive, and adaptable, with experience in structured, international environments — ideally within the financial or banking sector — and is used to working in a fast-paced, demanding environment. In this role, you will need to combine discretion, reliability, and problem-solving skills. You’ll be working closely with senior stakeholders, making sure their needs are anticipated and handled with professionalism. Main tasks will include: • Manage calendars, schedule meetings, and coordinate complex appointments and events (including collaboration with portfolio companies), • Organize and oversee travel arrangements, including flights, accommodation and itineraries;, • Screen and manage communications, including emails and phone calls, ensuring timely responses;, • Draft correspondence, meeting minutes and presentations with accuracy and attention to detail;, • Manage client and stakeholder relationships with professionalism and discretion;, • Support project management and ensure deadlines and priorities are met;, • Prepare and process expense reports, invoices, purchase orders and light bookkeeping tasks;, • Collaborate effectively with internal teams across the Firm to facilitate smooth operations, especially IT, HR and Finance, e.g. supporting recruiting processes or delegating IT topics;, • Coordinate the logistics of internal and external meetings (meeting room bookings, suppliers, catering, equipment, etc.);, • Welcome visitors, clients, and partners, and ensure the smooth preparation and coordination of meetings;, • Ensure administrative follow-up of files and facilitate the smooth flow of information;, • Assist with vendor management and follow-up on service agreements and contracts;, • Oversee general office operations, including office supplies, equipment management, and coordination with facility services;, • Support the onboarding of new employees, including IT equipment, office access, and logistical arrangements; · Maintain and update CRM records, ensuring accurate and timely data management; • Maintain a high level of confidentiality regarding all handled matters. Your Skills • 2 years of experience in a personal/team assistant/office manager role, ideally in structured international companies, • Background in the financial or banking sector is considered a strong plus; hotel industry background is also welcome, • Positive, dynamic and professional attitude, with strong interpersonal skills, • Highly reliable, trustworthy, and discreet — confidentiality is essential, • Strong organizational and time-management skills, with a hands-on approach and ability to work under pressure, • Precise, detail-oriented, and able to manage last-minute changes effectively, • Proactive problem-solver who anticipates needs and takes initiative, • Flexible and collaborative, with excellent written and verbal communication skills, • Fluent in English and French (both written and spoken), • Comfortable using technology and digital tools, with the ability to adapt to new systems quickly Contract details • Location: Paris, • Fixed-term contract (6 months)
