Accounts Assistant
3 days ago
Horsham
Reports to: Billing & Receivables Manager Location: Horsham Summary of Position The Accounts Assistant will play a key role in supporting the day-to-day finance operations of the business, ensuring accurate and timely financial processing across Accounts Payable, Accounts Receivable and Cashiering. This is a varied role that spans multiple business units and requires strong attention to detail, organisation, and the ability to manage high transaction volumes. Duties and Responsibilities Accounts Payable • Set up and maintain vendor accounts, • Process vendor invoices and credit notes accurately and promptly, • Handle vendor queries in a timely manner, • Prepare and process vendor payment runs (weekly, month end and ad hoc), • Producing vendor remittance advice, • Perform regular AP reconciliations, • Investigate and resolve discrepancies, queries and unallocated items Accounts Receivable and Credit Control • Processing Direct Debit collections and rejections, • Allocate customer receipts (e.g. BACS payments), • Producing customer statements and perform AR reconciliations, • Perform Credit Control activities, including proactive telephone conversations, • Monitor aged debt reports and utilise credit reporting tools (e.g. Experian), • Investigate and resolve customer queries and disputed items Cashiering • Post daily transactions for all cash books, • Maintaining and reconciling cash books on a regular basis, • Process and post refunds to AR and AP accounts, • Review and process weekly expenses General • Support the wider Admin department with ad hoc duties as required Additional Skills and Knowledge • Previous experience in an Accounts Assistant or similar role, • Strong knowledge of Accounts Payable and Cashiering processes is essential, • Experience using accounting/ERP systems, • Proficient in Microsoft Office, particularly Excel, • Desirable to have a solid understanding of ledger reconciliations, cashbooks and general bookkeeping skills Person Specification • Numerate with an excellent attention to detail, • Effective listening, verbal, and written communication skills, • Ability to establish and maintain good stakeholder relationships, both internally and externally at all levels, • Ability to demonstrate a methodical, organised, and flexible approach to work, • A calm, confident manner and resilient under pressure, • Proactive approach and able to take ownership of tasks, • Ability to work autonomously as well as part of a team, • Commercial awareness with an interest in understanding the wider business