Assistant Finance Manager
hace 23 horas
Aberdeen
We don’t just talk, we do. Lead the change with us. At the Tony Blair Institute for Global Change, we work with political leaders around the world to drive change. We help governments turn bold ideas into reality so they can deliver for their people. We do it by advising on strategy, policy and delivery, unlocking the power of technology across all three. And by sharing what we learn on the ground, so everyone can benefit. We do it to build more open, inclusive and prosperous countries for people everywhere. We are a global team of over 800 changemakers, operating in more than 40 countries, across five continents. We are political strategists, policy experts, delivery practitioners, technology specialists and more. We speak more than 45 languages. We are working on over 100 projects, tackling some of the world’s biggest challenges. We’re all here at TBI to make a difference. In a world of ever more complex challenges, we believe diversity of background and perspective is a strength. We pride ourselves on a culture that values and nurtures difference. We are dedicated to unlocking potential, not only for the countries we work in but also for each of our team members. No matter where you’re from or who you are, if you’re passionate about the transformative power of progressive politics, we invite you to build a better future with us. Role Summary We are looking for an accomplished and dedicated Assistant Finance Manager (AFM), primarily focused on AP operations, to join our finance team. The AFM will support the finance department by overseeing the end-to-end accounts payable function for a complex organisation involving multiple currencies and covering a variety of countries, managing financial records, driving continuous improvement in financial processes and systems and providing guidance and training to junior staff. This role requires strong analytical skills, attention to detail, and the ability to work collaboratively in a fast-paced environment. The duties of this post-holder are to: Accounts Payable Operations • Oversee the end-to-end accounts payable process including invoice receipt, coding, approval and payment, • Supervise, mentor and develop the accounts payable team, fostering a culture of continuous improvement, • Maintain accurate financial records and ensure data integrity within the financial system, • Update and maintain accounting ledgers and other financial records, • Perform month-end process and aim to reduce the number of working days required to close, • Prepare prepayments and accruals journals and complete monthly balance sheet reconciliations, • Support the Finance Manager with the Management Information reporting, • Support the Travel and Expenses Manager with analysis of expenditure Including the filing of financial records/data accurately, • Ensuring detailed knowledge of finance processes, policies and procedure, • Ensuring clear communication is provided to stakeholders, • Ensuring up-to-date with the Institute’s structure, especially in relation to the allocation of costs and a clear understanding of the importance of donor-funded projects, • Ensure expenditures are posted accurately with relevant supporting approval documentation, • Prepare the suppliers/staff expense payments within the payment run cycle, • Timely reconciliation of bank statements each day, • Proactively follow up on late submissions and/or incomplete information (e.g.unallocated receipts), • Build relationships with internal and external stakeholders to ensure information is shared effectively and collaboratively Informed challenges of details on invoices with internal stakeholders/suppliers for details which do not appear correct e.g. VAT codes, • Embracing the global finance team, supporting all team members when needed, • Anticipate and mitigate any concerns or risks appropriately and escalate where necessary, • Contributing to overall Finance OKRs, • Influence process change outside of own area, • Be an ambassador for work that the Institute undertakes, • Help shape best practice guidelines and methodology for Finance processes, • A qualification in finance – AAT or equivalent is essential, • Significant experience of managing an accounts payable function in a complex organisation, involving multiple currencies and/or covering a variety of countries, • Experience of driving continuous improvement in financial processes and systems and providing supervision, guidance and training to junior staff to develop a high-performing AP function, • Excellent attention to detail and strong organisational skills, • Understanding of VAT treatment for UK purchase invoices is essential, experience of partial-exemption VAT and VAT in other jurisdictions would be advantageous, • Highly proficient in Microsoft Excel, • A collaborative and supportive team-player, with demonstrable experience in working as part of a team, • Great interpersonal skills - able to establish good cross departmental working relationships, • Excellent time management skills, • Ability to articulate verbally and by written presentation, and to express complex ideas in a clear and straightforward way Demonstrate the ability to prioritise against tight deadlines, • A flexible approach – you’ll be open to taking on unfamiliar tasks and learning new skills, • Enthusiastic, self-driven, ambitious and always seeking continuous improvement, • Experience of the demands of working within a growing business advantageous., • Experience of working with Workday Financial System, • Demonstrate discretion working with sensitive information.