Office Manager
16 days ago
Hurlford
Our client, a well-respected local civil engineering firm, is seeking an experienced and highly organised Office Manager to join their team on a permanent basis. This is a rare opportunity to step into a stable, long-standing role due to retirement, with a full handover provided. As Office Manager, you will oversee the day-to-day financial and administrative operations of the business, ensuring everything runs smoothly and efficiently. You will be responsible for supporting the Director and site teams, managing administrative processes, and will act as the first point of contact for clients, suppliers, and contractors. This role would suit someone who enjoys working independently, takes ownership of their responsibilities, and thrives in a varied, fast-paced environment. Finance & Accounts Responsibilities • Managing company accounts to trial balance level using Sage, • Preparing financial records for the external accountant and responding to queries, • Producing monthly cash flow reports and monitoring bank accounts, • Performing bank reconciliations, • Managing purchase ledger, including checking and inputting supplier invoices, • Processing supplier payments, • Managing the sales ledger, including issuing sales invoices (including Reverse Charge VAT), • Conducting credit control, • Preparing monthly journals (payroll, expenses, etc.), • Handling CIS returns and issuing subcontractor statements, • Administering weekly payroll and pension processes, • Submitting PAYE information, • Completing quarterly HMRC VAT returns Office & Administration Responsibilities • Preparing and submitting documentation for CHAS Health & Safety Accreditation, • Managing Achilles Accreditation submissions, • Preparing and submitting tender documents via Public Contract Scotland, • Issuing tenders to clients and subcontractors, • Managing subcontractor administration, • Preparing site Health & Safety files, • Creating defined cost sheets for additional works, • Managing company insurances and legal documentation, • Updating the training matrix, • Handling all incoming calls, emails, and correspondence, • General office management including filing, utilities, and stationery Experience & Skills Required • Previous experience in an Office Manager or similar senior administrative/finance role within construction or civil engineering, • Strong working knowledge of Sage 50 Accounts and Sage Payroll, • Proficient in Microsoft Office (Outlook, Word, Excel), • Good general IT skills, • Strong organisational skills and ability to manage workload independently, • High attention to detail What’s on Offer • Permanent, stable position, • Flexibility around weekly hours (to be agreed with the Director), • Comprehensive handover period, • Competitive salary (discussed at interview stage), • Benefits package (discussed during telephone interview) If you have the required experience and are looking for a varied and responsible role within a respected local business, please submit your CV to Coleen Farrell at GH Resourcing as soon as possible.
Chef & Cook
Waiters
Bar Staff
Retail
Kitchen Porter
Barista
Fast Food
Accounting & Finance
Animal Care
Art, Media, Design
Child Care
Cleaning
Construction & Trades
Customer Service
Driver & Delivery
Education
Engineering
Entertainment
Fashion
Healthcare
Information Technology
Legal
Management
Manufacturing
Office & Admin
Sales & Marketing
Salon & Beauty
Science
Security
Sports & Wellness
Other