HR Administrator
4 days ago
Manchester
To provide efficient administrative support to the HR Department in relation to all HR processes and procedures. HR Administration: • Ensure that both manual and electronic personnel records are set up and maintained accurately and consistently., • Manage employee personnel data and ensure that all changes are documented, accurate and updated in the HR System., • Maintain records in the HR System for annual leave, sickness absence and all other types of leave., • Develop HR Systems; gather and input data and maintain accurate and up to date relevant HR records., • Support all HR System users, investigating and responding to any queries / issues., • Automate processes within the HR System, where possible., • Respond to general HR queries from both managers and employees., • Respond to reference requests., • Produce and submit weekly time sheets for agency workers., • Prepare weekly / monthly and ad hoc reports relating to HR activities, such as; turnover, headcount and absence for the HR Department, the Board Of Directors and managers, as required., • Attend meetings and take minutes, as required., • Arrange the setup of and issue access fobs. Maintain an accurate record of all access fobs issued., • Issue branded items. Maintain an accurate record of all branded items issued., • Monitor stock levels of branded items and re-order, as required., • Ensure that all communication and information systems are kept up to date with relevant HR information., • Preparation and distribution of letters regarding the Company Pension Scheme, as required by the Group Finance Director., • Process invoices for payment, as required., • Ensure that the Company Organisation Charts are maintained in line with ISO requirements., • Ensure that all HR filing is kept up to date., • Co-ordinate the transition to an electronic filing system and eliminate paper-based records as far as possible., • Provide occasional cover on the Main Reception, as required. Recruitment: • As appropriate, advertise job vacancies internally, on the Careers Page on the Company’s website and on relevant job boards., • Liaise with recruitment agencies in relation to advertising job vacancies, CV submissions and providing feedback., • Respond to all speculative applications and pass CVs on for further consideration., • Provide support with direct recruitment, including; advertising job vacancies, engaging with direct candidates to discuss vacancies and providing feedback to successful and unsuccessful candidates., • Log all applications within the Company’s Applicant Tracking System., • Ensure all recruitment administration is completed in a timely manner., • Schedule interviews as required., • Update the HR System with new starter information., • Inform the business about new starters., • Organise all new starter welcome packs and induction plans., • Conduct individual HR inductions for all new starters., • Request employment references., • Schedule and chase up probationary reviews., • Remove / archive leavers in the HR System., • Ensure that all of the relevant departments are notified of new starters and leavers. (Finance, IT and H&S). Health & Safety: • Issue DSE Risk Assessment Forms as required., • Process the administration for and co-ordinate the Vision Screening Process., • Process the administration for and co-ordinate the First Aider Training., • Ensure that all communication and information systems are kept up to date with relevant H&S information., • Comply with the Company H&S procedures and legislation at all times., • Identify any hazards, make safe and report as per the Company H&S procedures. About You: Experience Previous experience in an administrative HR position. Previous experience of using HR Systems. Previous experience of using Applicant Tracking Systems. Skills • Excellent organisational and administrative skills., • High level of accuracy and attention to detail., • Excellent communication and interpersonal skills, with the ability to communicate with employees at all levels., • Good time management skills, with the ability to prioritise workload and meet deadlines., • IT literate, with a good working knowledge of MS Office. Applications should be made by forwarding a copy of your up to date CV and covering letter to or alternatively, you can submit your application by post to: Elcometer Limited, Edge Lane, Droylsden, Manchester, M43 6BU . #J-18808-Ljbffr