Business Administrator
8 days ago
Newcastle upon Tyne
Position: Business Administrator\n\nJob ID: 1298/108\n\nLocation: Newcastle\n\nRate/Salary: £27,000 per year\n\nBenefits: Great benefits\n\nType: Permanent\n\nHSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy and Subsea sectors – visit the HSB Technical website\n\nfor a list of our vacancies. We have a number of permanent and contract vacancies for multiple businesses across the UK and overseas.\n\nThe below job description will outline this position of: Business Administrator\n\nTypically, this person will support administrative and operational functions across multiple departments, ensuring efficient scheduling, accurate commercial processing, and high-quality customer support. This is a varied role suited to someone who can manage multiple tasks, support engineers and internal teams, and maintain strong organisational standards.\n\nHSB Technical’s client is an established and well-regarded business entity.\n\nDuties and responsibilities of the Business Administrator:\n\n Coordinate scheduling of maintenance activities and engineer visits\n\n Ensure engineers have correct documentation, equipment, and site access\n\n Prepare and process invoices, quotations, and service documentation\n\n Create and manage work orders, purchase orders, and sales orders\n\n Maintain accurate data across internal systems (ERP/Dynamics)\n\n Process timesheets, expenses, and track training/certifications\n\n Produce KPI reports and customer documentation within deadlines\n\n Liaise with customers, engineers, and internal departments\n\n Support compliance, documentation control, and quality processes\n\n Manage inbound enquiries, emails, and general office administration\n\n Assist with travel arrangements, warranty claims, and ad hoc admin tasks\n\n Support continuous improvement of processes and workflows\n\nQualifications and requirements for the Business Administrator:\n\n Previous experience in an administrative or coordination role\n\n Strong IT skills (Microsoft Office essential)\n\n Excellent communication skills, both verbal and written\n\n Strong organisational skills with the ability to manage multiple tasks\n\n GCSE Maths and English (or equivalent)\n\n Professional, reliable, and customer-focused approach\n\n Ability to work independently and as part of a team\n\n Experience in scheduling, operations, or engineering environments (desirable)\n\nThis vacancy is being advertised by HSB Technical Ltd who have been appointed to act as a recruitment partner for this role