People and Culture Administrator
4 days ago
Gillingham
Your Company: \n A well-established and growing international organisation has partnered with the team at NET Recruit to recruit a People & Culture Administrator to join its team on a permanent basis. \n Supporting a workforce across multiple offices worldwide, the organisation places importance on maintaining effective people processes, accurate employee records and a positive employee experience. With established systems in place to support digital onboarding, employee self-service and document management, the business is looking for an organised and proactive individual who can take ownership of day-to-day People & Culture administration. \n Working closely with the Group Head of People & Culture, People Business Partners and the Talent Acquisition Partner, this position will play an important role in ensuring that administrative processes run smoothly, deadlines are consistently met and employees receive timely support throughout their employment. \n Your Role and Responsibilities: While in this position your duties may include but may not be limited to: \n\n • Managing the shared People & Culture inbox, responding to routine employee queries and ensuring more complex or sensitive matters are directed to the appropriate Business Partner.\n, • Preparing and issuing offer letters, employment contracts and contract variations using approved templates and electronic signature systems.\n, • Coordinating pre-employment checks, including right to work verification, references and any additional checks required for specific roles.\n, • Managing digital onboarding processes to ensure new starters have completed their paperwork, required system access requests and induction arrangements before their first day.\n, • Processing employee changes relating to working hours, salary, job title, location and reporting lines, ensuring all information is accurately recorded.\n, • Coordinating leaver administration, including acknowledgement letters, final payroll information, exit documentation and the closure of employee records.\n, • Monitoring probation review dates and fixed-term contract end dates, proactively following up with managers to ensure all required actions are completed on time.\n, • Maintaining accurate and up-to-date employee information within the HR information system (HRIS), carrying out regular data audits and resolving any discrepancies.\n, • Encouraging employees and managers to make effective use of self-service systems and established processes.\n, • Producing standard HR reports covering headcount, starters and leavers, absence and employee turnover.\n, • Preparing and checking monthly payroll inputs, including new starters, leavers, salary changes and absence information, ensuring submissions reach the external payroll provider accurately and by the required deadlines.\n, • Supporting pension administration by ensuring auto-enrolment and opt-out information is communicated correctly, while helping to resolve payroll queries with the provider.\n, • Recording sickness absence, monitoring relevant trigger points and highlighting matters requiring management or Business Partner attention.\n, • Administering family leave processes, including maternity, paternity, adoption and shared parental leave, preparing relevant correspondence and supporting associated pay calculations.\n, • Maintaining fit note documentation and return-to-work paperwork, ensuring absence records remain complete and accurate.\n, • Providing administrative support for employee relations matters, including taking notes during investigation, disciplinary, grievance and redundancy meetings, and preparing correspondence and case documentation for Business Partner review.\n, • Maintaining confidential employee files in line with UK GDPR requirements and internal document retention procedures.\n, • Ensuring HR policies, templates and employee handbook documentation remain current and appropriately version controlled.\n, • Supporting compliance activities, audits, right to work re-checks and statutory reporting requirements.\n, • Assisting with wider People & Culture projects, including employee engagement surveys, talent and succession reviews and integration activities, particularly through data preparation, coordination and communications.\n\n What You Will Need to Apply: \n\n • At least one year of experience in an HR administration or HR support position.\n, • A working knowledge of the UK employee lifecycle, including employment contracts, right to work checks, onboarding, leavers and employee changes.\n, • Experience preparing payroll information or working closely with an external payroll provider.\n, • Confidence using HR information systems and Microsoft 365, particularly Excel and Outlook.\n, • Excellent attention to detail, with the ability to maintain accurate records, identify discrepancies and check work thoroughly.\n, • Strong organisational skills, with the ability to manage competing priorities, meet deadlines and follow up on outstanding actions independently.\n, • A discreet and professional approach when handling confidential employee information and sensitive matters.\n, • Clear written communication skills and the ability to respond to employee queries in a helpful and professional manner.\n, • A proactive attitude and the confidence to take ownership of routine administration rather than waiting for tasks to be assigned.\n\n What You Will Get in Return: \n In return, you will receive a salary of up to £35,000 per annum, alongside the opportunity to join an established People & Culture team within an international business. \n You will work closely with experienced HR professionals and play a central role in maintaining effective people processes across the organisation. With established systems and digital tools already in place, this position offers the opportunity to take ownership of your responsibilities, develop your HR administration expertise and contribute to the continued improvement of the employee experience. \n The role is offered on a full-time, permanent basis, working 37.5 hours per week, with a hybrid arrangement based around the organisation’s head office. \n To express interest in this role and have a confidential chat, please reach out to: \n Suzi Kocovska - Recruitment Partner \n E:
Chef & Cook
Waiters
Retail
Kitchen Porter
Quick Service
Accounting & Finance
Art, Media, Design
Child Care
Cleaning
Construction & Trades
Customer Service
Driver & Delivery
Education
Engineering
Entertainment
Events & Promotion
Health & Social Care
Host & Hostess
Information Technology
Legal
Management
Manufacturing
Office & Admin
Sales & Marketing
Science
Security
Sports & Wellness
Warehouse
Writing & Editing