Facilities and Compliance Coordinator
1 month ago
Salford
Job Title: Facilities and Compliance Coordinator\n\nLocation: Salford, Manchester\n\nSalary: Competitive \n\nJob type: Full Time, Permanent\n\nExcalon was founded in 2002 and became part of the Renew Holdings Group in 2024. We are a leading infrastructure contractor specialising in the provision of services to the utilities industry. This is an exciting time to join our business as it continues to grow.\n\nThe role:\n\nThe Facilities & Compliance Coordinator plays a key role in maintaining safe, compliant, and well-managed facilities across Excalon's sites. Working closely with the Head of Legal & Compliance, the role ensures that statutory obligations are met, facilities run efficiently, and compliance activities are effectively managed and maintained.\n\nResponsibilities:\n\nFacilities Management\n\nOversee day-to-day management of all Excalon Holdings buildings, offices, and operational sites.\nAct as the primary contact for facility-related queries, maintenance requests, and contractor liaison.\nCoordinate planned and reactive maintenance, ensuring minimal disruption.\nMaintain facility compliance logs, service schedules, statutory inspection records.\nLiaise with contractors, suppliers, and service providers in line with Excalon and ISO processes.\nSupport the Head of Legal & Compliance in managing the facilities budget.Compliance Coordination\n\nEnsure compliance with legal and regulatory requirements including HSE, environmental, and utilities sector standards.\nMaintain compliance evidence libraries.\nCoordinate internal audits and support external audits including ISO9001, ISO14001, ISO45001, and client audits.\nMonitor and track key inspection dates, renewals, and statutory obligations.\nSupport supplier and subcontractor onboarding in line with ISO9001, financial, and SHEQ requirements.\nSupport incident reporting, investigation tracking, and corrective action follow-up.Insurance & Risk Support\n\nAssist the Head of Legal & Compliance in managing insurance-related documentation.\nSupport collation of information required for insurance claims and renewals.\nMaintain incident logs and ensure actions are followed through.\nAdministrative & Reporting Duties\nPrepare compliance reports, dashboards, and KPIs.\nMaintain document control for compliance-related policies and procedures.About you:\n\nPersonal Attributes:\n\nProactive and solution-focused.\nHigh integrity with a commitment to confidentiality and professionalism.\nAbility to work independently and collaboratively.\nCalm, adaptable, and able to work under pressure.\nContinuous improvement mindset.Essential Skills, Knowledge & Experience:\n\nExperience in facilities management, compliance coordination, or similar administrative role\nStrong organisational skills with excellent attention to detail\nAbility to manage multiple tasks, deadlines, and priorities\nStrong communication and problem-solving skills.\nCompetence with Microsoft Office.Distance Skills, Knowledge & Experience:\n\nExperience within utilities, civils, or construction sectors.\nKnowledge of ISO9001, ISO14001, ISO45001.\nExperience coordinating audits or maintaining compliance documentation.Benefits:\n\n20 days holiday plus bank holidays\nMedicash (healthcare cash plan)\nSalary sacrafice pension\nXmas paid leaveAdditional Information:\n\nWe respectfully request no agencies at this time.\n\nAll applicants must reside and have the right to live and work in the UK.\n\nPlease click on the APPLY button to send your CV for this role.\n\nCandidates with experience or relevant job titles of; Facilities Administrator, Operations Coordinator, Facilities Assistant, Facilities Co-ordinator, Compliance Administrator, Compliance Coordinator may also be considered for this role