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Executive Assistant to Founder (ULTRA) Cardiff (Hybrid) £30,000 – £33,000 ULTRA is a 5-year-old, growing business that runs monthly peer group meetings for successful CEOs and Managing Directors across the UK. Our group chairs include leaders such as the former Managing Director of Sony UK and the former Head of the British Army. Members range from CEOs of established businesses to experienced entrepreneurs. This role offers a unique opportunity to work closely alongside senior business leaders and gain exposure to high-level conversations — while playing a key role in ensuring everything runs smoothly behind the scenes. It is best suited to someone who takes pride in structure, organisation, and consistency, and enjoys being the person who makes things work properly. ULTRA currently runs approximately 10 in-person meetings per month in private dining rooms, alongside ongoing member communication and administration. This role is central to delivering a high-quality, professional experience. The Role This is a hands-on Executive Assistant position with a strong focus on organisation, coordination, and follow-through. You will be responsible for ensuring that meetings are prepared properly, run smoothly, and are followed up effectively - allowing the founder to focus on leading sessions and growing the business. This is not an events management or creative role. It is best suited to someone who enjoys being highly organised, detail-driven, and reliable. Key Responsibilities Meetings & Core Admin • Preparing agendas, documents, and attendee coordination for monthly meetings, • Attending approximately 10 peer group meetings per month, primarily in Cardiff and surrounding areas, with occasional travel further afield, • Taking clear, structured notes during sessions, • Producing concise written summaries and action points, • Managing post-meeting follow-ups and tracking outcomes Organisation & Coordination • Managing inboxes, scheduling, and diary coordination, • Liaising with venues to confirm bookings and requirements, • Handling meeting logistics (including refreshments and setup), • Maintaining accurate member records and internal systems, • Chasing outstanding actions, payments, and responses Founder Support • Preparing briefing notes ahead of meetings, • Ensuring priorities are organised and visible, • Reducing day-to-day admin load on the founder, • Acting as a reliable point of coordination across the business, • Anticipating needs and ensuring nothing is missed Additional Support (Secondary) As the business grows, there may be opportunities to support with: • Light marketing coordination (e.g. LinkedIn scheduling, content uploads), • Member communications, • Improving internal systems and processes What We’re Looking For • Experience in a PA, EA, or senior administrative role, • Highly organised and detail-oriented, • Reliable and consistent - someone who follows things through properly, • Strong written communication (especially for note-taking and summaries), • Confident, friendly and professional around senior business leaders, • Able to manage multiple tasks calmly and efficiently, • Proactive, but comfortable working within a structured role, • Comfortable supporting the smooth running of occasional larger member events, • Some flexibility required around meeting times, including occasional early starts or later finishes Important This role involves a level of repetition and consistency. It is not suited to someone seeking a fast-changing, creative, or event-led role. Requirements • Based within commuting distance of Cardiff, • Full UK driving licence and access to a car Why ULTRA? • Work directly with a founder and gain exposure to senior business leaders, • Play a key role in delivering a premium experience, • Stable, long-term role with clear responsibility, • Scope to grow into additional responsibilities over time, • If you enjoy being organised, dependable, and ensuring everything runs smoothly — this role will suit you well.

Job description: The Role: Commercial Manager – South Wales/West Purpose: To support the growth of ABP’s revenue and EBITDA in the region through sales and business development excellence. Accountabilities: • Identify, develop, and convert new business opportunities to maximise EBITDA growth and customer satisfaction., • Take ownership of all matters related to customer account management through the full lifecycle., • Negotiate commercial agreements in line with delegated approval protocols and legal frameworks., • Manage existing commercial agreements in relation to performance, pricing, dispute management, and payment terms., • Actively assist with the production of commercial KPI reports using various systems including SAP CRM, excel and PowerPoint, • Prepare Board Papers and complete financial due diligence in line with legal and financial frameworks., • Participate in key industry working groups and industry bodies to help develop new opportunities and partnerships in relevant core and emerging sectors., • Support the creation of relevant marketing material, website content, regional and corporate communications and social media activity according to shared Group and regional objectives., • Monitor developments within the ports industry and in particular competitor ports to guide ABP’s commercial growth strategy., • Support in the full and successful implementation of the Group Commercial Strategy, i.e. Go to market (G2M), Continual improvement (CI) and Value proposition offering. About you: You will have the ability to manage a range of key accounts, across various industrial linked maritime sectors, to support long-term incremental growth. Naturally, you will work collaboratively to drive business improvements, efficiencies and uphold ABP’s twin missions whilst, at all times, acting as an ambassador for ABP, clearly living and demonstrating the Company’s Vison and Values Skills, Experience & Qualifications Essential • Minimum of 3 years' experience in a maritime or B2B sales related role., • Strong commercial acumen with in-depth understanding of the ports, maritime and/or shipping industry., • Demonstrable experience and capability to grow business revenues and profitability., • Demonstrable customer services excellence., • A team player capable of working with others to develop and deliver team objectives., • Ability to effectively manage and prioritise workload., • Estates and property management exposure., • Experience undertaking market and competitor analysis., • Experience developing in-depth pricing models including capex investments, IRR’s, NPV’s etc. We offer: We offer a competitive salary, contributory pension from day one (Starting at 3% employee contribution with 5% company match), private healthcare, access to our Employee Assistance Program, wide range of discounts and cash back with high street and online retailers. We offer an inclusive work environment with an in-house training academy which offers ongoing opportunities to develop your skills.

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