Cardiff
At MHA, we take the time to create great relationships with our clients to become not just their trusted advisers, but valued partners that face the future together. As a Top 11 firm of chartered accountants, tax and business advisers, we work in partnership with clients ranging from entrepreneurs and individuals to multi-national corporations. We work together to navigate an ever-changing business world and proactively identify the opportunities that tomorrow presents. Purpose of the Role To manage the reception area, carry out relevant receptionist/and some secretarial duties and to present a professional, friendly image of the firm. Main Responsibilities • Answer switchboard and take/relay messages as appropriate, • Greet visitors, sign visitors in and out, offer refreshments, • Maintain daily signing in sheets, • Receive deliveries / Organise couriers, • Place newspapers/periodicals/brochures in reception, • Take/organise bookings for meeting rooms/daily check of meeting rooms to ensure tidy and organised for meetings, • Arrange catering for lunches/meetings and order/keep stock, • Collate/update telephone extension lists, • Arrange installation of telephone requirements (where appropriate), • Report and arrange work on broken telephones, • Assisting with typing and secretarial work, as and when required, • Test fire alarm (where appropriate), • Open, scan and distribute daily post, and deal with outgoing post (recording & franking), • Scanning of documents and upload to CCH, • Co-ordinate internal IT visits, • Co-ordinate and keep records of maintenance visits, • Organising good luck cards for staff, • Ad hoc duties as and when required