Office Administrator/Bookkeeper
2 days ago
Vineland
Job Description Job Overview: We are seeking a highly organized and detail-oriented Office Administrator/Bookkeeper to oversee daily office operations. with strong customer service skills to join our team. This role combines traditional bookkeeping with front-facing sales support and administrative functions. The ideal candidate will be responsible for managing daily financial tasks including sales, invoicing, reporting, customer interactions, handing procurement tasks, and executing accounting functions. This multifaceted position ensures the smooth functioning of our workplace while maintaining accurate financial records. This is a dynamic position suited for someone who is equally comfortable working with numbers and working with people. Key Responsibilities: · Interact with customers in a professional and service-oriented manner. · Support the sales process by preparing accurate invoices and responding to customer billing inquiries. · Generate and manage purchase orders and sales orders. · Handle both accounts receivable (sales) and accounts payable (purchases). · Record day-to-day financial transactions and ensure accuracy across all accounts. · Reconcile accounts, manage financial entries, and maintain up-to-date records. · Create, review, and send invoices in a timely and accurate manner. · Prepare regular financial reports, summaries, and forecasts using Excel. · Track payments and follow up on outstanding invoices. · Identify and correctly process financial documents (e.g., distinguish between purchase orders and sales orders). · Ensure all documentation is properly filed and accessible for auditing and reporting. Qualifications: · Proven experience as a Bookkeeper, Accounting Assistant, or similar role · Excellent customer service and communication abilities · Strong Excel skills (including pivot tables, formulas, and data analysis) · Familiarity with accounting software (e.g., QuickBooks, or similar) · Strong attention to detail and high level of accuracy · Ability to manage multiple priorities and meet deadlines · Associate's or Bachelor's degree in Accounting, Business Administration, or related field – preferred · High school diploma or equivalent required– required · Reliable with patience and professionalism Note: This summary is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this position. Candidates interested in this position should visit our website, learn about our company, and then submit a cover letter with their resume. Your cover letter should include why you think you would be a good fit for this role. Company DescriptionElectromechanex, LLC, located in Vineland, NJ, provider of solutions for electric motors and motor control systems, services a wide range of customers, such as municipal utilities, mining, printing, and manufacturing facilities, focusing on a comprehensive range of efficient and high technical quality products and services.Electromechanex, LLC, located in Vineland, NJ, provider of solutions for electric motors and motor control systems, services a wide range of customers, such as municipal utilities, mining, printing, and manufacturing facilities, focusing on a comprehensive range of efficient and high technical quality products and services.