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Job Description Boutique Accounting Firm in Long Island is looking for a reliable Administrative Assistant that can work well in a fast-paced, office-based setting. We have regular business hours 9AM - 5PM, with potential for increased hours during tax season or month-end Key Responsibilities and Duties • Accounting Support: Data entry for accounts payable and receivable, preparing invoices, assisting with bank reconciliations, and maintaining general ledger records., • Office Administration: Answering phones, managing emails, scheduling appointments, scanning/filing documents, and maintaining office supplies., • Customer/Vendor Interaction: Serving as the front-counter contact, resolving basic inquiries, and managing vendor relationships., • Reporting & Compliance: Assisting with payroll processing, expense reports, and preparing data for tax forms Required Qualifications and Skills • Education: High school diploma required; Associate degree in accounting, finance, or office administration preferred., • Software Skills: Proficiency in Microsoft Office Suite, especially Excel, and some experience with accounting software (e.g., QuickBooks), • Technical Skills: Ability to operate standard office equipment., • Attributes: High attention to detail, strong organizational skills, and ability to maintain confidentiality

Job Description Company Overview Since 2002, Mason Technologies has been a leader in technology integration, proudly certified as a Woman-owned Business Enterprise (WBE) both in NYC and nationally. With headquarters and a fully equipped warehouse in Deer Park, NY, an additional office in downtown NYC, and resources across the nation, we design, implement, and service innovative solutions in low-voltage structured cabling, audio visual systems, data centers, and unified security. We serve a variety of industries including healthcare, government, higher education, finance, and business (both big and small). We're always aiming to build lasting relationships based on trust, respect, and a shared vision for a better future. Our founder, Jennifer Mason, has cultivated a family-like environment that emphasizes deep care and commitment to our people and the clients and communities we serve, forming the foundation of everything we do. At Mason Technologies, diversity and inclusion drive our hiring, ensuring we bring together the most talented individuals regardless of race, age, religion, gender identification, or sexual orientation. If you want to have a career of unparalleled growth, a team with a family-strong bond, and an unmatched atmosphere of motivated and caring professionals, apply to Mason today! Let’s craft a future together that's built upon integrity, equality, professional pride, the authentic spirit of our family, and a commitment to making the world a better place. Our Comprehensive Employee Benefit and Perk Package: • Medical, Dental, and Vision Coverage: We provide comprehensive healthcare benefits to keep you and your family healthy and secure., • 401k with Matching: Plan for your future with our 401k program, featuring competitive company matching., • Paid Time Off (Holiday/Vacation/Sick/Personal): Generous PTO to ensure a healthy work-life balance and time for relaxation and personal needs., • Unlimited Growth Opportunities: We believe in fostering talent and providing opportunities for continuous professional growth., • Family-Friendly Company Events & Outings: We host regular events and outings to foster a family-friendly atmosphere and build team camaraderie, like our Warehouse Jam Sessions and Holiday Parties!, • Bagel Thursdays: Enjoy weekly treats with Bagel Thursdays at our offices!, • Caring Ownership: We believe in mutual dedication. If you're committed to Mason Technologies, we are equally committed to you. We prioritize the well-being of our employees and their families, ensuring a supportive and caring work environment. About the Position: As a Purchasing Assistant, you will play a vital role in supporting our purchasing department, serving as a trusted resource and key contributor to the team’s success. We’re seeking a detail-oriented and motivated professional with at least two years of related experience who thrives in a fast-paced, collaborative environment. In this role, you’ll be hands-on with a wide range of core purchasing functions, including preparing purchase orders, maintaining records, coordinating with vendors, and ensuring timely deliveries. You’ll work closely with the Purchasing Team and Project Managers, while also acting as a reliable point of contact for suppliers and internal teams. This is an opportunity to take ownership, sharpen your skills, and make a meaningful impact on our operations. Responsibilities: • Compile requests for materials and prepare purchase orders., • Handle inquiries and maintain accurate purchase records., • Track incoming orders and drop ships, coordinating with the Warehouse and Accounts Payable., • Reach out to suppliers and vendors to negotiate pricing and secure the best value., • Follow up with outside vendors on late or open orders and collect shipment tracking details., • Collaborate with Project Managers to place material orders., • Assist team members with projects and tasks as assigned., • Ensure compliance with company procedures and maintain organized documentation. Qualifications: • College degree preferred, coursework in accounting, business, or related fields a plus., • Minimum of 2 years of relevant experience., • Basic knowledge of finance and accounting principles., • Strong technology skills (Excel required); experience with purchasing systems or e-billing software is a plus., • Excellent written and verbal communication skills, with the ability to interact effectively at all levels., • Exceptional organizational skills and attention to detail, with the ability to multitask and prioritize in a fast-paced environment., • Customer service mindset with strong problem-solving and negotiation skills., • Proactive, dependable, and committed to follow-through and teamwork. Salary: $60,000.00-$65,000.00 per year Job Type: Full-time, In-Person We are currently only considering candidates who already live within commuting distance of our office. This role is not open to relocation and relocation assistance is not provided.

The Accounts Payable Assistant provides administrative support to the Accounts Payable department, with a focus on document management and retention.This role requires strong attention to detail, organizational skills, and a working knowledge of accounts payable processes.Your responsibilities will

WinnCompanies is seeking an Assistant Property Manager to join our team at Belmont Villas, a 164-unit affordable community located in West Babylon, NY. In this role, you will support the Property Manager in the day-to-day property management operations of the community, including leasing, resident relations, rent collections, accounts payable, accounts receivable, and property administration. This is an excellent opportunity for someone looking to build a career in multifamily housing and property management. Please note that the pay range for this position is $29.81 - $30.77 per hour, depending on experience. Additionally, the selected candidate will typically work: Monday through Friday, from 8:00 AM to 5:00 PM. • Support the day-to-day operations of a multifamily residential community, ensuring excellent resident service and operational efficiency., • Assist with leasing activities, including apartment tours, application processing, recertifications, and lease renewals., • Monitor rent collections, post payments, enforce collection policies, and assist with delinquency management., • Respond to resident concerns and help maintain positive resident relations and customer satisfaction., • Prepare financial reports, resident correspondence, recertification notices, and other property documentation., • Process purchase orders, invoices, and accounts payable transactions., • Assist with property operations, financial administration, and occupancy-related activities., • Serve as acting Property Manager in the Manager's absence, as needed., • High school diploma or GED equivalent., • Up to 1 year of experience in property management, leasing, customer service, administrative support, or a related field., • Up to 1 year of supervisory, team lead, leadership, or mentoring experience., • Proficiency with Microsoft Office and web-based business applications., • Strong customer service, communication, and organizational skills., • Attention to detail and ability to manage multiple priorities in a fast-paced environment., • Willingness to learn and grow within the property management industry., • Ability to work effectively with diverse residents, colleagues, and vendors., • Associate's degree., • Experience with Yardi, RealPage, or other property management software., • Experience in multifamily housing, affordable housing, LIHTC, HUD, or Section 8 environments., • Knowledge of leasing, resident retention, and property operations. Benefits & Perks Eligible full-time U.S. employees enjoy a competitive benefits package, including: • Generous paid time off, paid holidays, sick time, a floating holiday, and a day of service, • Medical, dental, and vision coverage, plus HSA, FSA, and dependent care savings options, • 401(k) with company match and company-paid life, AD&D, and long-term disability insurance, • Tuition reimbursement, professional development opportunities, and career growth resources, • Wellness programs, employee assistance resources, commuter benefits, and employee discount programs, • Flexible and hybrid work options for eligible positions Learn more about our benefits at https://www.winnbenefits.com.

Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records. Family office is seeking an experienced, energetic, detail-oriented Accounts Payable Clerk. Maintain meticulous records of outstanding payables.

Administrative Assistant - Garden City. The Administrative Assistant will provide a supportive role in the office and handle a variety of administrative and clerical tasks. The Administrative Assistant will work alongside the Office Manager and other Administrative team members with several day-to-d

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to col

Follow up with clients and conduct accounts receivable and accounts payable support. Administrative Assistant Farmingdale, NY. Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant to

On-site short term contract opportunity in the healthcare insurance industry.Process all vendor payments ensuring they are paid accurately, timely and properly accounted for in the general ledger.Review approved invoices against POs and contracts to ensure accuracy and consistency.Review employee ex

Francis Hospital, The Heart Center is New York State's only specialty designated cardiac center.A member of Catholic Health, St.Francis is consistently recognized by U.News & World Report as a national leader for Cardiology & Heart Surgery, as well as for Gastroenterology & GI Surgery.Francis as hig

Under the supervision of the Accounts Payable Manager, the AP Bookkeeper processes incoming invoices and check requests in preparation for payments for FREE and its affiliates and partners under management agreement. Related experience performing accounts payable tasks preferred. Codes invoices to a

Manage and monitor customer accounts to ensure timely collection of receivables. Communicate with customers regarding outstanding balances and follow up on past due accounts. Reconcile AR accounts and assist with the monthly close process.

Executive Administrative Assistant.

Accounts Receivable/Collections Specialist. Join Schneider Buchel LLP as an Accounts Receivable/Collections Specialist and be part of a team that values integrity, empathy, and excellence. You'll play a crucial role in ensuring our clients receive seamless service by managing accounts receivable and

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

Company/Industry: Construction.Schedule: Mon-Fri In-Office Only.Salary: $80,000 - $95,000/yr, depending on experience, with flexibility for the right candidate.Full-cycle accounting including AP, AR, and general ledger maintenance.Job costing across labor, materials, subcontractors, and project phas

Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, General Ledger reporting. Accounting Assistant Duties And Responsibilities:. Post city ledger payments in property management system, reconcile and bill all city ledger accounts.

Accounts Payable - Administer full accounts payable cycle including invoice review, coding, data entry, payment processing, and file maintenance - Reconcile vendor statements and communicate with vendors - Prepare and issue special request checks - Perform stop payments and reissue checks. Position

Manage accounts payable and accounts receivable. The Bookkeeper will handle day-to-day accounting functions including accounts payable, accounts receivable, reconciliations, and general ledger maintenance.

Cassena care is seeking a hardworking, highly motivated individual to join our team of professionals as a Accounts Payable Clerk.

The Administrative Assistant III performs a wide variety of tasks such as typing, formatting, and editing correspondence and reports; organizing and correcting computer-based records and files; organizing and preparing materials for use in presentations; scheduling meetings and events; assisting tel

File Clerk/General Administrative Assistant. We are currently seeking a full-time file clerk/general administrative assistant for our Rockville Centre office to assist in the day to day organization and administration of the office.

The following are the duties of this position at the full working level.If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.Identifies potential

The Academy Charter School Administrative Assistant understands and promotes the school's mission, vision, objectives, and policies both within and outside the immediate school community. The School's Administrative Assistant plays a central role in ensuring an orderly, responsive, and open school.

Office Assistant - Reproductive Specialists - Mineola. We have an exciting opportunity to join our team as a Office Assistant - Reproductive Specialists - Mineola.

The following are the duties of this position at the full working level.If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.Identifies potential

The Bookkeeper role manages accounts payable, banking activities, reconciliations, general ledger maintenance, and financial recordkeeping while ensuring compliance with established policies and deadlines.

Office Assistant - Ambulatory Multi-Specialty - Bethpage. Position Summary: We have an exciting opportunity to join our team as a Office Assistant - Ambulatory Multi-Specialty - Bethpage.

ShopRite - Bookkeeper (Thompson West).Uniondale, NY (ShopRite of Uniondale).Description: We are living our Purpose - To Care Deeply about People, Helping them to Eat Well and Be Happy.This Purpose guides everything we do and is why we are in business.We are using our service priorities - Safety, Fri

The Administrative Assistant at Ventura Aviation is vital in supporting the daily operations of our Maintenance, Repair, and Overhaul (MRO) facility. Additionally, the Administrative Assistant ensures compliance with FAA Part 145 regulations by maintaining meticulous records of inspections, training

Current State employees must have one year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Office Assistant 2. Provisional

Current Medical Assistant certification preferred (NHA, AMT, AAMA, NCCT). We're currently seeking a Medical Assistant who is passionate about patient care and thrives in a team-oriented environment. Graduation from a NYS-accredited Medical Assistant program is required.

Administrative Assistant at The Learning Experience will assist with the marketing, financial and operational performance of the school.

Administrative Assistant 1/Trainee 1/2 (NY HELPS) - Long Island HR Department.

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

There are no education or experience requirements for an Office Assistant 1 position, but candidatesmust be able to read, write, and communicate in English. Candidates can be considered for a competitive class appointment if they are reachable on the current Beginning Office Assistant eligible list.

Coordinate daily office operations, records management, filing, supplies, and clerical functions.Process customer orders, PO searches, pricing inquiries, account research, and daily reporting.Review records and reports for accuracy, completeness, and timely processing.Prepare reports and administrat

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Medical Office AssistantThe Medical Office Assistant (MOA) is an integral member of the clinical care team, committed to providing high-quality, patient-centered care. Qualifications & Skills:Completion of a NYS-accredited Medical Assistant program required. National Medical Assistant certification

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P