Accounts payable assistant jobs in Plainview, New YorkCreate job alerts

Job Description Boutique Accounting Firm in Long Island is looking for a reliable Administrative Assistant that can work well in a fast-paced, office-based setting. We have regular business hours 9AM - 5PM, with potential for increased hours during tax season or month-end Key Responsibilities and Duties • Accounting Support: Data entry for accounts payable and receivable, preparing invoices, assisting with bank reconciliations, and maintaining general ledger records., • Office Administration: Answering phones, managing emails, scheduling appointments, scanning/filing documents, and maintaining office supplies., • Customer/Vendor Interaction: Serving as the front-counter contact, resolving basic inquiries, and managing vendor relationships., • Reporting & Compliance: Assisting with payroll processing, expense reports, and preparing data for tax forms Required Qualifications and Skills • Education: High school diploma required; Associate degree in accounting, finance, or office administration preferred., • Software Skills: Proficiency in Microsoft Office Suite, especially Excel, and some experience with accounting software (e.g., QuickBooks), • Technical Skills: Ability to operate standard office equipment., • Attributes: High attention to detail, strong organizational skills, and ability to maintain confidentiality

Job Description Location: Hofstra University • We are hiring immediately for a part time BOOKKEEPER ADMINISTRATOR position., • Address: 1000 Fulton Avenue, Hempstead, NY 1550. Note: online applications accepted only., • Schedule: Part time schedule; Monday through Friday, hours may vary. More details upon interview., • Requirement: Prior administrative and bookkeeping experience is preferred; Bilingual speaking is strongly preferred., • Pay Range: $20.00 per hour to $22.00 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1547498. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply. Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today! Job Summary Summary: Maintains a complete and systematic set of records of business transactions for the assigned business unit. Essential Duties and Responsibilities: • Interacts with customers and resolves customer complaints, relays relevant comments from customers to supervisors., • Represents the company in a courteous, efficient and friendly manner in all customer and employee interactions to ensure customer satisfaction., • Assists Controller with reports and weekly closing procedures., • Verifies, allocates and posts details of business transactions to subsidiary accounts in journals or computer files from documents, such as sales slips, invoices, receipts, unit reports, check stubs and computer printouts., • Summarizes details in separate ledgers or computer files and transfers data to general ledger, using calculator or computer. Reconciles and balances accounts., • Compiles records to show statistics, such as cash receipts and expenditures, accounts payable and receivable, profit and loss, and other items pertinent to the operation of the business., • Calculate employee wages from time cards and submit payroll registers for payment., • May prepare tax reports., • May compute type and mail monthly statements to customers., • May complete records to or through trial balances., • Performs other duties as assigned. The Benefits We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits: • Opportunities for Training and Development, • Retirement Plan, • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program In addition, full-time positions also offer the following benefits to associates: • Medical, • Dental, • Vision, • Life Insurance/AD, • Disability Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023WageTransparencyChartwellsHED.pdf Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year. Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/ Applications are accepted on an ongoing basis. Chartwells Higher Ed maintains a drug-free workplace. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Job DescriptionTitle: ControllerLocation: Farmingdale, NY Company: The Buller Group LLC About The Buller Group LLC:The Buller Group LLC is a diversified organization with operations spanning real estate, manufacturing and distribution businesses in the building material industry. The firm manages a portfolio of real estate assets and related operating entities in the USA and Canada, requiring strong financial oversight, accurate reporting, and hands-on accounting leadership. The organization is known for its entrepreneurial environment, lean structure, and emphasis on operational efficiency. Position Overview:The Buller Group LLC is seeking a Controller to oversee and manage all aspects of the company’s accounting and financial reporting functions. This individual will play a critical hands-on role, supporting multiple entities, maintaining accurate financial records, and ensuring compliance with tax and regulatory requirements. The ideal candidate will be detail-oriented, proactive, and comfortable operating in a dynamic environment with both real estate and operational accounting responsibilities. Key Responsibilities:Financial Reporting & General Ledger: • Maintain the general ledger and oversee all accounting entries across multiple entities., • Prepare and post monthly journal entries, including accruals, prepaid expenses, and deferred revenue., • Manage recurring entries related to prepaid and deferred rents., • Ensure accurate monthly, quarterly, and annual financial reporting. Real Estate Accounting: • Prepare year-end real estate workpapers to support annual tax filings., • Review and analyze unearned rent income and related accounts., • Maintain prepaid real estate tax schedules and record monthly amortization., • Process Real Property Income & Expense (RPIE) reports., • Support real estate assessment appeals, including preparation of required forms and documentation. Fixed Assets & Depreciation: • Maintain fixed asset records, including additions, disposals, and classification., • Record monthly depreciation and ensure accurate reporting., • Reclassify expenses between repairs & maintenance and capital expenditures as needed. Tax & Compliance: • Prepare and file sales tax returns (NYS) and ensure timely payments., • Manage use and occupancy tax filings and other applicable state/local filings., • Support external tax preparers with required schedules and documentation. Cash Management & Reconciliations: • Perform monthly bank reconciliations., • Reconcile accounts receivable, accounts payable, and inventory balances to the general ledger., • Monitor cash activity and ensure accuracy of financial records. Operational & Inventory Accounting: • Reconcile inventory and uncosted purchases to the general ledger., • Analyze production quantities and associated costs for operating entities., • Assist with cost tracking and reporting for manufacturing/operational activities. Payroll & Other Accounting Functions: • Prepare and review expense accruals, including property taxes and insurance., • Address day-to-day accounting questions and provide financial insights to management. Qualifications: • Bachelor’s degree in Accounting, Finance, or related field., • 8+ years of accounting experience, with prior Controller or Assistant Controller experience preferred., • Experience with real estate accounting strongly preferred., • Strong knowledge of GAAP and financial reporting., • Hands-on experience with general ledger systems and Excel., • Ability to manage multiple entities and priorities simultaneously., • Strong attention to detail and organizational skills. Why Join The Buller Group: • High-visibility role with direct impact on business operations., • Entrepreneurial and collaborative environment., • Exposure to both real estate and operating business accounting.

Job Description Established property management office seeking a dependable and organized Administrative Assistant to support the daily operations of cooperative and condominium communities throughout Long Island and New York City. This position is ideal for an individual who is detail oriented, professional, and comfortable handling multiple responsibilities in a fast paced office environment. Responsibilities include: • Answering and directing telephone calls and emails, • Assisting residents, shareholders, board members, and vendors with inquiries, • Preparing letters, notices, and general correspondence, • Maintaining building files, records, and databases, • Coordinating appointments, inspections, and vendor access, • Processing work orders and service requests, • Assisting with accounts payable, receivables, and administrative tracking, • Supporting property managers with day to day operations, • Filing, scanning, and general office administration Qualifications: • Prior office or administrative experience required, • Property management experience preferred but not required, • Strong communication and customer service skills, • Proficiency in Microsoft Office, including Word, Outlook, and Excel, • Ability to multitask and prioritize assignments, • Strong organizational skills and attention to detail, • Professional demeanor and dependable attendance Professional office environment with opportunities for growth and advancement. Compensation commensurate with experience. Please submit resume and salary requirements for consideration. Company Description• Stable and growing property management office with a professional team environment • Opportunity to gain hands on experience in cooperative and condominium management, • Exposure to all aspects of property management operations and administration, • Supportive office atmosphere with opportunities for professional growth, • Fast paced and engaging work environment where no two days are the same, • Direct interaction with property managers, board members, residents, and vendors, • Convenient Long Island office location, • Competitive compensation based upon experience, • Opportunity for long term career advancement within the property management field• Stable and growing property management office with a professional team environment\n• Opportunity to gain hands on experience in cooperative and condominium management\n• Exposure to all aspects of property management operations and administration\n• Supportive office atmosphere with opportunities for professional growth\n• Fast paced and engaging work environment where no two days are the same\n• Direct interaction with property managers, board members, residents, and vendors\n• Convenient Long Island office location\n• Competitive compensation based upon experience\n• Opportunity for long term career advancement within the property management field

Accounting Clerk / Remote] - Anywhere in U.Competitive Pay / Comprehensive Employee Benefits Package - As a AP/AR Accounting Assistant, you will: Review and reconcile accounts receivable and accounts payable; Generate financial reports and assist with month-end closing processes; Process and post pa

The Accounts Payable Assistant provides administrative support to the Accounts Payable department, with a focus on document management and retention. This role requires strong attention to detail, organizational skills, and a working knowledge of accounts payable processes. Enter accounts payable in

Job DescriptionLHH Recruitment Solutions is partnering with a professional services firm on Long Island and seeking a detail-oriented Accounting Assistant to support daily accounting operations. This position offers exposure to accounts receivable, trust/escrow accounting, cash management, and general accounting functions. The ideal candidate is organized, analytical, and comfortable working in a fast-paced environment. Salary is $55K-$65K . Key Responsibilities Accounts Receivable & Cash Applications • Post and reconcile incoming payments, including ACH and wire transactions., • Prepare bank deposits and process client payments., • Apply customer payments accurately to open receivables., • Research payment discrepancies and resolve unapplied cash issues., • Assist with write-offs and account reconciliations.Trust & Escrow Accounting, • Support trust and escrow account administration., • Perform monthly bank and account reconciliations., • Maintain accurate financial records while ensuring compliance with internal procedures.Additional Accounting Support, • Assist with daily cash reporting activities., • Provide backup support for accounts payable processing., • Participate in special projects and accounting-related initiatives., • Collaborate with internal departments to ensure accurate financial reporting.Qualifications, • Bachelor's degree in Accounting, Finance, Business, or a related discipline., • Minimum of 1 year of accounting or bookkeeping experience., • Strong proficiency in Microsoft Excel and Microsoft Office., • Experience with legal or professional services accounting software is a plus., • Solid understanding of accounting principles and reconciliation processes.Desired Skills, • Exceptional attention to detail and accuracy., • Strong organizational and time-management skills., • Ability to prioritize multiple tasks and meet deadlines., • Effective written and verbal communication skills., • Team-oriented attitude with a willingness to learn and grow.Benefits, • Medical, dental, and vision coverage, • 401(k) retirement plan, • Paid time off and company holidays, • Life and disability insurance, • Flexible spending accounts, • Professional development opportunitiesIdeal for an early-career accounting professional seeking hands-on experience in a collaborative environment with opportunities for growth and advancement. Please contact ginny.butindari@lhh.com Pay Details: $55,000.00 to $65,000.00 per year Search managed by: Ginny Butindari Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.