Administrative clerical jobs in Newark, New Jersey - Page 3Create job alerts

Job Title: Staff Attorney Salary: $113,000 Schedule: • Hybrid, • At least one day on-site, • All court appearances in person (mandatory) Our client, a prominent Bronx-based nonprofit organization, is seeking a Staff Attorney experienced in landlord-tenant law to advance their mission of providing housing intervention and assistance services. The successful candidate will provide culturally sensitive services to low-income clients facing eviction by representing them in the Bronx County court. Responsibilities include: • Provide clients with counseling and assisting to ensure maintenance of housing;, • Handle a full caseload of full representation non-payment and holdover proceedings in court;, • Handle litigation before administrative agencies as necessary, including termination hearings, etc.;, • Conduct outreach, including facilitating educational workshops and trainings;, • Represent tenants at trial;, • Prepare legal agreements, documents, motions, orders to show cause, etc.;, • Judge the merits and spot the issues of court cases that we are assigned by the court, the Department of Social Services, or self-referred;, • Attend professional meetings, educational conferences, and in-service trainings;, • Maintain current and accurate documentation, progress notes, and data tools both physically and electronically;, • Maintain Confidentiality;, • Maintain a professional appearance;, • Time management and prioritization;, • Interacting with other departmental staff;, • Perform general clerical duties;, • Develop and maintain good communication with other programs and units within the organization to facilitate inter-agency referrals;, • Provide coverage for other areas as directed/needed;, • J.D from an ABA Accredited Law School;, • 3-4 years of experience including 1-2 years of landlord-tenant experience, • Litigation experience; landlord-tenant experience?, • Trial experience is a plus;, • Familiarity with New York City housing law and public benefits;, • Ability to handle stress and work in a fast-paced, high-volume environment;, • Experience providing client representation and handling a case from intake to closing;, • Strong team building skills and ability to work individually;, • Professional ethics and integrity;, • Excellent communication, research, organizational and writing skills;, • Ability to anticipate legal issues;, • Experience working with low-income individuals;, • Fluency in Spanish is preferred, but not required;, • Strong time management skills;

Performs other related office and administrative functions, which may include: scheduling meetings and reserving conference rooms; troubleshooting office equipment; and facilitating delivery of documents and packages by messenger. APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE

Position Summary: The Clerical Associate will report to the Principal Administrative Associate II and will assist with administrative duties.

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate

The Revenue Assistant provides essential clerical and administrative support to the Revenue Operations team. The position supports Revenue Coordinators, Controllers, and Managers with billing, collection-related inquiries, and processing requests. Additional responsibilities will involve performing

Executive Administrative Assistant.Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team's needs.Handles confidential information discreetly and professionally.Responsible for calendar management, correspondence, expense reports, tra

We have an opening for a temporary Admin Assistant position. Summary: Responsible for clerical functions and administrative support of food service programs. Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.

Responsible for clerical functions and administrative support of food service programs. Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.

Data entry clerks come from all various backgrounds including, data entry, outbound telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call center, part-time. This is a great way for you to make extra income at home as data entry clerk. If you are th

Strong knowledge of administrative and clerical procedures and systems, managing files and records, and other standard office procedures and terminology.

Our client, the largest local union of professional musicians, is seeking a Long Term Temporary Administrator to join their team. The role would start ASAP and requires someone to be in the office 5 days a week from 9:30am-5:30pm. The role will pay up to $22/hr. Key Responsibilities: • Perform data entry in our proprietary system (training will be provided)., • Answer and manage a high volume of phone calls from Local 802 members in a courteous and professional manner., • Process checks and credit card payments from members accurately and securely., • Previous clerical, administrative, or office support experience preferred., • Strong attention to detail with accurate data entry skills., • Comfortable handling high call volumes and providing excellent customer service., • Ability to learn new systems quickly with provided training. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please ___ or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.___ Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ___. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Description We are seeking an Administrative Specialist to join our team! You will perform clerical and administrative functions in order to: drive company success, bring positive light on the Provision brand image, and provide top customer service to establish Provision Eyecare as the premier, full-service destination for high quality eye care. No prior experience in the eye care industry is required. You should be a very reliable and organized team player to be the point of reference for all queries, requests or issues and be an integral part of the company’s flow of operations. The ideal candidate would be proactive in professional development to advance in our company. The Admin Specialist performs clerical functions for patient billing, including verification of insurance information and resolution of problems to ensure a clean billing process. Follows up on accounts that require further evaluation. Works with others in a team environment, provide support in order to optimize workflow procedures in the office. You will assist technicians, doctors and other staff by supporting them with planning and distributing information accurately, and submitting timely communications to insurances. You should be very timely and reliable to be an integral part of the company’s flow of operations. Responsibilities • Maintains patient demographic information and data collection systems., • Data entry, • Coordinate with Scheduling and revision of appointment errors, • Verify insurance eligibility for both medical and vision insurances for upcoming appointments by utilizing online websites or by contacting the carriers directly., • Prepare and disseminate correspondence, memos and forms, • Review patient deductibles and/or copays and enter into the billing system and spreadsheets provided to the patient facing staff at all locations., • Support and facilitate the completion of regular reports, • Assist patient facing staff and call center staff in understanding carrier websites and verification of eligibility., • Enter insurance referrals as needed., • Document expenses and hand in reports, • Participates in development of organization procedures and update of forms and manuals., • Answers questions from patients, clerical staff and insurance companies., • Communicate and coordinate across insurances, vendors, other healthcare offices, and patients, • Submit clean claims, applications and other documentation to insurances and other companies we work with, • Greet and assist onsite guests with positive energy, • Answer inbound telephone calls professionally and positively, • Recall past clientele to boost appointment volume, • Assist patients with placing orders, tracking orders, • Assist with implementing positive feedback and outreach, • Develop and implement organized filing systems, • Perform all office tasks within their deadlines, • Monitor office supplies and replenish them, • Minimum of 1 year of relevant experience and/or training, or equivalent combination of education and experience, • Strong knowledge of administrative and clerical procedures., • Ability to work independently on assigned tasks, as well as to accept direction on given assignments., • Exhibit high level of quality through attention to detail and monitoring of work, must excel in multi-tasking and time management capability, • Excellent written and verbal communication skills, • Integrity and professionalism, • Proficiency in MS Office suite of software, HCFA forms, CMS forms, insurance language, • Proficient in computers and relevant software applications and practice management technology., • Possession of strong problem solving skills and sound judgment., • Bachelor's degree or 4+ years of experience, • Customer service experience, • Prior experience with insurances in a medical office

Job Description The MCS Group has an immediate job opening for an office services associate to work in a high volume law office in Roseland, NJ. Job summary: Provides administrative support services including clerical duties, such as handling mail, faxing, using a copy machine, answering phones, and greeting clients at reception, hospitality. Candidates must possess strong print and copy skills, preferably with high volume and finishing equipment. This is a full time job opportunity with a starting salary of $18.00 per hour and provides full benefits including 401(k) and PTO time. Center Hours Monday – Friday 9:00 a.m. - 6:00 p.m. The Office Services Associate must be highly motivated, customer focused and capable of demonstrating a variety of tasks. The associate is responsible for providing a high level of quality while maximizing productivity. Responsibilities include but not limited to: • Being involved in the workflow in a legal environment., • Fulfilling client record requests., • Reception coverage,, • Monitor and delivery of copier paper to convenience copiers., • Must be able to lift 40-50 lbs. unassisted., • Receive all incoming mail and packages. Process according to specific SOPs and internal delivery controls., • Assist customers with mail, shipping and receiving packages. For more information on The MCS Group, please visit . Qualifications • Computer skills, • Customer service experience, • Administrative background, • Phone etiquette proficiency, • Organizational abilities, • Typing speed, • Office management knowledge, • Data entry expertise, • Calendar management skills, • Front desk experience, • Proficiency in Microsoft Office, • Strong attention to detail and proofreading skills Job Type: Full-time Pay: From $18.00per hour Expected hours: 40 per week Benefits: • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Vision insurance Schedule: • 8 hour shift, • Monday to Friday Work Location: In person Company DescriptionA Leading Provider of Outsourced Services for Over 40 Years The MCS Group, Inc., a certified Women’s Business Enterprise, is a nationally-recognized provider of outsourcing services. For more than three decades, we have served law firms, insurance companies, corporations, government agencies and educational institutions with cutting-edge technology and a comprehensive breadth of services including records retrieval & analysis, deposition, eDiscovery, facilities management and back office solutions to help increase productivity while reducing operational costs.A Leading Provider of Outsourced Services for Over 40 Years\r\n\r\nThe MCS Group, Inc., a certified Women’s Business Enterprise, is a nationally-recognized provider of outsourcing services. For more than three decades, we have served law firms, insurance companies, corporations, government agencies and educational institutions with cutting-edge technology and a comprehensive breadth of services including records retrieval & analysis, deposition, eDiscovery, facilities management and back office solutions to help increase productivity while reducing operational costs.

The Department of Homeless Services (DHS) is recruiting for one (1) Clerical Associate III to function as an Administrative Assistant who will:.

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. Work at Home Data Entry Clerk - Part Time. If you are

This Division consists of ten field offices citywide (four Borough Offices, five Family Court Support Services offices and one DSS Court Services office) with a staff of nearly 200, including caseworkers, clerical support, supervisors, site coordinators and site directors. Under administrative direc

Performs administrative and clerical functions for Site Director and department, exhibiting good organizational and time management skills, which contribute to the management and efficient operation of the department. Generous Paid Time Off (PTO) and paid holidays.

Under supervision, with latitude for independent judgement, will perform complex clerical tasks, and will report and assist the program's senior administrative lead as necessary. ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE CLERICAL ASSOCIATE CIVIL SERVICE LIST ARE ELIGI

Under supervision, with latitude for independent judgement, will perform complex clerical tasks, and will report and assist the program's senior administrative lead as necessary. Other general clerical duties as assigned. Qualification Requirements A four-year high school diploma or its educational

Under supervision, performs clerical and related work with limited latitude for independent judgment: we are seeking an administrative clerical aide to process incoming and outgoing documents related to Tax Commission; receive intake, process applications, create file folders, delivers files or othe

Site Administrative Coordinator.The Site Administrative Coordinator provides full time administrative support to USACS System/Site Medical Directors and other site leadership to help in daily operations by performing and/or overseeing clerical, administrative, reporting and office management functio

The Supervisor is responsible for the oversight and coordination of business, administrative and general office or practice activities.Provides direct supervision for assigned staff, including but not limited to contract management, financial and/or administrative staff and clerical staff.Ensures th

Administrative Assistant, Part Time. We are currently seeking a part-time Administrative Assistant to support campus ministry and social action initiatives. The Administrative Assistant will play a key role in providing administrative and clerical support to ensure smooth and efficient operations wi

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secr

Junior Administrative Assistant.Agency: DEPT OF DESIGN & CONSTRUCTION.Job Category: Engineering, Architecture, & Planning.Hours: Full-Time 35 Hours Work Location: 30-30 Thomson Avenue, LIC, NY 11101 Only candidates who are permanent in the Clerical Associate title, or those who are reachable on the

DCWP's Licensing Division seeks an Administrative Services Specialist/Clerical Associate to work in its Administrative Services Unit. The Administrative Services Unit supports the processing of thousands of DCWP and New York City Department of Health and Mental Hygiene (DOHMH) license applications e

Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail. Work From Home Data Entry Clerk. This is a great way for you to make extra income at home

Performs a variety of secretarial duties and associated matters of general affairs to relieve General Manager, as well as other Managing Directors and department staff of clerical/administrative business details, including but not limited to, scheduling, preparing reports, answering phones, distribu

In this role, the Medical Assistant (MA) will be responsible for performing routine administrative, clerical and clinical tasks to help ensure the clinics run smoothly About the Opportunity: State Date: ASAP Schedule: Monday to Friday Hours: 11:00am - 5:00pm Setting: Clinic Responsibilities: The

The Director of Capital Budget will serve within the Division of Budget and Capital Program Management. This role involves directing a staff of 6 professionals, administrative, and clerical personnel, and overseeing all duties related to capital budgeting. Serving as liaison to OMB and other agencie

Aramark - JobID: 597924 [Office Assistant / Receptionist] As an Administrative Support Worker at Aramark, you'll: Perform administrative functions such as distributing mail, ordering and stocking supplies, answering phones, and greeting visitors; Assist unit management with clerical tasks in relatio

Office Assistant / Fully Remote] - Anywhere in U.Benefits / PST schedule - As an Administrative Assistant you'll: Perform a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, scheduling meetings, maintaining calendars, processing

Associates in a Warehouse Office Associate role supports the daily operations of the distribution center by performing essential administrative and clerical tasks that ensure accurate documentation, smooth workflow coordination, and timely communication across teams.

Compass Group - JobID: B6A8B17A6716BE14C56E9270B952A06C [Administrative Assistant / Receptionist] As an Office Admin at Compass Group, you'll: Be responsible for clerical functions and administrative support of food service programs; Answer telephones and direct inquires in a professional and client

This is a part-time position, in office three days per week. Those days can be split between Mondays - Thursdays. Primary Responsibilities Front Desk & Guest Services • Greet visitors warmly and ensure they feel welcome and attended to., • Manage incoming calls, route them to the appropriate contacts, and take accurate messages., • Keep the reception area tidy, organized, and presentable at all times., • Sort, distribute, and scheduled incoming and outgoing mail, packages, and deliveries., • Building liaison (maintenance request, keycard pick-up, visitor’s list) Administrative Support • Schedule, order, and setup in office lunches., • Assist with data entry, filing, copying, and other clerical tasks., • Monitor and replenish office and pantry supplies, • Keep the pantry area clean, • Water office plants, • Keep the general office area tidy, • Keep our CRM (Monday.com) up to date, updating client list, and proposals., • Maintain the conference room calendar., • Assistance with stamping or crimping documents., • Ability to assist troubleshooting hardware or software., • Manage any general inquiries from our website., • Check pick-ups ( very rarely )

Administrative Assistant provides a high level of administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Advanced knowledge of

The Administrative Assistant will be the first point of contact/face/front line of our program.In addition to clerical duties you will be called upon to engage and assist with program participants/individuals we serve.As a member of S:US you are committed to acting with integrity, as demonstrated by

DCWP's Licensing Division seeks an Administrative Services Specialist/Clerical Associate to work in its Administrative Services Unit. Public Service Loan Forgiveness. Administrative Services Specialist/Clerical Associate.

Clerical Associates may be assigned to an attorney or a case team to assist on specific projects as-needed, such as trial preparation or discovery projects. Qualification Requirements: A four-year high school diploma or its educational equivalent approved by a State's department of education or a re

The new receptionist role is part of a global insurance distribution company, with a tentative start date of January 2, 2026. The receptionist is responsible for providing administrative and clerical services in order to ensure effective and efficient operations of the office. Maintain the reception

Merchandising Administrative Assistant. The Merchandising Administrative Assistant provides comprehensive administrative and clerical support to ensure seamless daily operations, meetings, and special projects.

CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant. Legal Secretary - Commercial Direct Placement - Gree

Clerical Associate Assignment Level III.ABOUT OATH: The City of New York's Office of Administrative Trials and Hearings (OATH) is the nation's largest administrative tribunal, holding approximately 400,000 trials and hearings a year.As the City's central, independent administrative law court, OATH a

The Administrative Assistant is responsible for assisting the Chair and Faculty of the Basic Science department.Additional responsibilities include assistance to the Office manager and clerical, administrative, and secretarial functions required for the effective operation of the Basic Science depar

Under supervision, performs clerical and related work with limited latitude for independent judgment: we are seeking an administrative clerical aide to process incoming and outgoing documents related to Tax Commission; receive intake, process applications, create file folders, delivers files or othe

Job Description About the Firm: Our client is a boutique law firm in New York City, focusing on domestic and international corporate, litigation, and arbitration matters, particularly in Latin America. We are seeking a Full-Time Legal Secretary/Administrative Assistant to support three partners in our Corporate/Latin American Department. Position Overview: This role provides administrative and legal support at the partner level—two partners have full workloads, and the third requires lighter assistance. The ideal candidate is college-educated, fully bilingual in Spanish and English, and highly organized, with strong communication skills and the ability to manage multiple time-sensitive tasks in a fast-paced legal environment. Key Responsibilities: • Answer incoming calls, schedule conference calls, and respond to emails on behalf of attorneys, • Open and manage new client matters, • Maintain attorney calendars and schedule meetings, conferences, and travel arrangements, • Enter attorney time using Aderant timekeeping and billing software, • Prepare and submit attorney expense reports, • Input, format, and edit legal and business documents, • Complete corporate forms and documentation for bank and brokerage accounts, • Organize and maintain client and attorney files (physical and electronic), • Prepare and distribute billing invoices to clients, • Monitor and manage deadlines, meetings, and key dates, • Transcribe dictations from computer or Dictaphone, • Update and maintain contact databases and mailing lists, • Handle clerical tasks including FedEx, faxing, scanning, and filing Qualifications: • College degree required, • Fluent in Spanish and English (spoken and written), • Excellent verbal and written communication skills, • Highly detail-oriented and organized, • Proven ability to manage multiple tasks under strict deadlines, • Strong sense of discretion and commitment to client confidentiality, • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Experience with Aderant or similar legal billing/timekeeping systems preferred

Job Description Company Overview Our client, founded in 2010, is a privately owned fleet and freight service providing transportation and delivery services across the United States. With over 10,000 projects under their belt, this client provides top tier freight forwarding, oversized load transport, yard & warehouse storage, and port delivery services. Position Overview Our client is looking for an experienced and organized Data Entry Specialist to discern, manage, and accurately review raw data, packaging labels, and clearance documents. Qualified candidates will have a strong understanding of Excel and other data entry and/or management platforms to best support a collaborative team and provide a high level of data accuracy. Location: Brooklyn, NY Schedule: Onsite Employment Type: Full-Time Hourly Range: $23.00 - $27.00 USD/Hour Benefits: PTO, Paid Holidays Key Responsibilities • Understand and interpret different document formats., • Identify what data is needed vs. what is irrelevant., • Discern invoices from vendors and importers., • Manage and analyze packaging labels. Qualifications • High school diploma or GED., • Strong understanding of Excel., • Prior experience in data entry, clerical, and/or administrative roles is a plus., • Certifications in data management, office administration, and/or computer applications is a plus., • Ability to manage multiple tasks and offer deliverables in a timely manner., • Experience with data entry and/or invoicing software., • High attention to detail with strong organizational skills., • Strong oral and written communication skills., • Ability to work independently and as part of a team. Compensation The published salary range is used as a guide to provide prospective candidates with a level of compensation that is competitive with today’s market. The salary range for this position is a good faith estimate that allows for flexibility to align with various levels of experience, education, and performance. EEO Statement Topaz HR is an Equal Opportunity Employer, and we do not discriminate on the basis of race, color, religion, gender, national origin, age, disability, or any other status protected by applicable law. We value and are committed to creating an inclusive environment for all employees. Please Note: Topaz HR is conducting this search on behalf of one of our clients. The employer's name will be disclosed during the interview process, and all hiring decisions will be made directly by the client.

Job DescriptionTop Job Located in Jersey City, NJ Salary: $20-24hr We are seeking a detail-oriented and professional Bilingual Legal Secretary (English/Spanish) to support our attorneys and staff in daily administrative and clerical functions. The ideal candidate will be highly organized, efficient, and able to manage sensitive information with the utmost confidentiality. This role requires excellent communication skills in both English and Spanish, strong attention to detail, and the ability to thrive in a fast-paced legal environment. Key Responsibilities: • Provide administrative support to attorneys, paralegals, and office staff., • Draft, format, and proofread legal documents, correspondence, and reports., • Manage calendars, schedule appointments, and coordinate meetings and court dates., • Answer, screen, and direct phone calls; greet and assist clients and visitors., • Maintain and organize case files, both electronic and physical, ensuring accuracy and confidentiality., • Prepare and file legal documents with courts and government agencies as required., • Handle incoming and outgoing mail, faxes, and email communications., • Perform general office duties including photocopying / scanning. Qualifications: • High school diploma or equivalent; associate degree or certification in legal studies preferred., • Minimum of 2 years' experience as a secretary, administrative assistant, or in a legal office setting., • Bilingual proficiency in English and Spanish required (oral and written)., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal practice management software., • Excellent written and verbal communication skills., • Strong organizational skills with the ability to prioritize and manage multiple tasks., • Knowledge of legal terminology, procedures, and documentation preferred., • Ability to maintain confidentiality and handle sensitive information with professionalism. #3205OS Express Office: Jersey City 30 Montgomery Street Suite 1255 Jersey City, NJ 07302