Administrative secretary jobs in Irvington, New JerseyCreate job alerts

Job DescriptionCome join a leader in foot and ankle care in New Jersey! Job Description: As a Medical Assistant, you will be responsible for providing administrative support to ensure efficient operation of the medical office. You will support doctors and patients through a variety of tasks related to patient care management, organization and communication. Join us for an exciting career at Foot and Ankle Specialists of New Jersey! Responsibilities: • Interviewing patients and document basic medical history., • Organizing and scheduling appointments into EMR (Athena)., • Taking vitals as part of patient intake., • Assisting with basic office procedures, injections., • Ensure that all instruments are processed and labeled correctly., • Produce and distribute correspondence memos, letters, faxes and forms., • Accurately complete requisition forms and lab/imaging forms., • Prepare and clean treatment rooms and medical instruments. Requirements: • Proven working experience as a medical assistant or medical secretary., • Knowledge of medical office management systems and procedures., • Excellent time management skills and ability to multi-task and prioritize work., • Social perceptiveness and service oriented., • Excellent written and verbal communication skills., • Strong organizational and planning skills., • Proficiency in MS Office and patient management software, such as Athena is a plus.

In compliance with New Jersey's Pay Transparency Law, the negotiated annual salary range for this position is: $58,494 to $87,892.Salaries for internal applicants will be based on union negotiated calculations.This position may also be eligible for a comprehensive benefits package, including health

Newark, NJ, United States Remote Career Or refer someone Job Openings Work From Home Data Entry Job. Data entry clerks come from all various backgrounds including customer service, sales assistance, clerical, secretary, administrative assistant, receptionist, call center, part-time, retail areas & m

The Senior Patent Practice Secretary provides administrative support and performs complex and specialized patent support activities related to the specific work and function of the attorneys/agents in the patent group. Senior Patent Practice Secretary.

The primary purpose of the Secretary II position is to provide comprehensive administrative and secretarial support to the Department of Care Coordination.

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. We are looking for people nationwide to participate i

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. We are looking for people nationwide to participate i

The following position will be available:.Competitive benefits package including sick leave, vacation days, personal days, health insurance, dental/vision insurance.Applicants interested in this position, click on the link below:.

The following position will be available:.Administrative Secretary I-12 months.Applicants interested in this position, click on the link below.

FTE) Central Office Administrative Secretary-12 Month. Excellent computer skills, including but not limited to Microsoft Office, particularly Word and Excel, in addition to Google mail, Google Sheets/Docs/Forms/Calendar. Central Office Responsibilities:.

Administrative Secretary II-12 Months.

We are presently looking for on-line support in our work at home Panelist Program. This is a legit opportunity for someone who takes pleasure in sharing point of views concerning products, services and also trends in todays market area. As a Team Member, you will certainly be doing numerous work such as online data entry, performing e-mail response, reviews, studies and also various other online jobs. This work at home work opportunity is extremely rewarding and will certainly help shape the marketplace and affect brand-new products coming to market. In some cases you will even get to see items before the general public and even take part in evaluating them online. Entry Level Abilities • Strong outgoing personality with remarkable communication skills and also great work principles., • Data entry and also strong organizational abilities., • Effective listening and analytical abilities, as well as the ability to summarize info as well as provide services., • Experience with computer and have at the very least a typical working degree typing capacity., • You need to be professional and positive and also possess a high degree of self-motivation as well as have the capability to function independently in your job., • Outstanding time management and also administrative abilities with a keen focus to detail., • Other Needs: This is an online work from home position, so you will certainly be required to have the following:, • Excellent Operating Entry Level. Personal Pc, less than 4 years old., • Legitimate high-speed net access., • Full-time & Part-time telemarketing position jobs. We welcome you to apply if you are the sort of person that is self-motivated and comfortable working on your own at home, appreciate such job as e-mail customer service, data entry and review products, then you are the person we are trying to find. Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail.

Job Description Legal Assistant – Bankruptcy, Restructuring & Litigation Location: Newark, NJ (100% In-Office) Schedule: Monday – Friday, 9:00 AM – 5:00 PM Position Type: Contract Job Summary We are seeking an experienced, proactive Legal Assistant to join a collaborative administrative team supporting our Bankruptcy, Restructuring & Litigation Group in Newark, NJ. This is a fast-paced, hands-on role working directly alongside our attorneys and three dedicated Legal Assistants. The ideal candidate can hit the ground running, manage walk-up attorney requests efficiently, and provide reliable coverage across daily legal administrative workflows. Key Responsibilities • Attorney & Group Support: Handle direct walk-up requests, turn around handwritten edits, prepare formal correspondence, and process daily mailings., • Administrative Management: Coordinate travel arrangements, process expense reimbursements, manage attorney calendars, and field incoming calls., • Workflow & Team Collaboration: Partner closely with the core Legal Assistant team to back up workloads and assist with general office priorities as needed., • Document & Data Handling: Maintain electronic legal files, track time entries, and manage legal administrative systems. Qualifications & Requirements • Experience: Prior experience as a Legal Assistant or Legal Secretary, preferably supporting Bankruptcy, Restructuring, or Litigation practices., • On-Site Presence: Must be able to work fully in-office in Newark, NJ (Monday–Friday, 9 AM–5 PM)., • Technical Proficiency: Experience or familiarity with legal software and tools, including:, • Document/Email Management: iManage, Microsoft Outlook, • Time & Intake: Intapp Open, Intapp Time, ProForma Tracker, • Expenses: Emburse (or similar platforms like Chrome River), • Core Skills: Exceptional organizational abilities, sharp attention to detail, strong multi-tasking skills, and a collaborative, team-first attitude.Company DescriptionThis firm genuinely values its team as its greatest asset, offering a highly competitive compensation structure and a comprehensive benefits package.This firm genuinely values its team as its greatest asset, offering a highly competitive compensation structure and a comprehensive benefits package.

Job Description Job Title: Legal Secretary Location: Westfield, New Jersey Job Type: Full-Time Compensation: Salary commensurate with experience About Us We are a boutique two-attorney elder law firm dedicated to providing compassionate, personalized, and high-quality legal services to our clients. We are seeking an experienced and detail-oriented Legal Secretary to join our team in Westfield, New Jersey. The ideal candidate is highly organized, proactive, professional, and capable of managing multiple priorities in a fast-paced legal environment while maintaining exceptional attention to detail. Candidates with accounting experience and/or Human Resources (HR) experience are strongly preferred, as the role may involve supporting administrative, financial, and personnel-related functions within the firm. Key Responsibilities • Manage and maintain attorney calendars, including scheduling appointments, meetings, court appearances, and deadlines., • Coordinate communications with clients, courts, opposing counsel, and other parties., • Answer and direct incoming phone calls in a professional and courteous manner., • Prepare, format, proofread, and distribute legal documents, correspondence, and client communications., • Maintain and organize case files, records, and legal documents., • Track deadlines and ensure timely completion of tasks across multiple matters., • Provide administrative and office support to attorneys as needed., • Assist with client intake, appointment scheduling, and general office operations., • Support basic accounting functions, including invoice tracking, expense management, billing coordination, and record keeping., • Assist with HR-related administrative tasks, including employee documentation, onboarding support, benefits administration, and personnel record maintenance, as needed. Qualifications • Minimum of 2 years of experience as a Legal Secretary or in a similar legal support role., • Strong written and verbal communication skills., • Excellent organizational and time-management abilities., • Ability to prioritize multiple assignments and meet deadlines with accuracy., • Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel., • High level of professionalism, discretion, and attention to detail., • Experience working in a law firm environment preferred., • Experience in elder law, estate planning, probate, or related practice areas is a plus., • Accounting, bookkeeping, payroll, or billing experience preferred., • Human Resources (HR) administrative experience preferred. What We Offer • Competitive compensation based on experience., • Collaborative and supportive work environment., • Opportunity to work closely with experienced attorneys in a respected elder law practice., • Stable, long-term career opportunity with a growing firm. Preferred Candidate Profile: Legal Secretary with prior law firm experience who also possesses accounting/bookkeeping skills and, ideally, HR administrative experience.

Job Description We are seeking a Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Perform all other office tasks Qualifications: • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionWe are a growing Plumbing & HVAC company seeking skilled, dependable technicians to join our team. We offer competitive pay, steady work, and opportunities for advancement in a supportive work environment.We are a growing Plumbing & HVAC company seeking skilled, dependable technicians to join our team. We offer competitive pay, steady work, and opportunities for advancement in a supportive work environment.

Remote Data Entry Clerk - Typing - Part Time Entry Level.Jersey City, NJ, United States Remote Career Or refer someone Job Openings Remote Data Entry Clerk - Typing - Part Time Entry Level.Remote Data Entry Clerk - Typing - Part Time Entry Level.This is your chance to start a long-lasting career wit

Upon request, assume responsibility for district functions, such as: Custodian of Public Records, Section 504 Coordinator, Assistant Board Secretary. Five (5) to Ten (10) years of experience in the capacity of a legal assistant to an executive or administrative official in a public or private organi

Exercise independent judgment in resolving routine and complex administrative matters, determining appropriate courses of action, and escalating issues when necessary. Provide guidance and coordination for executive office operations, including oversight of administrative processes and selected faci

Angel Rodriguez - State Farm Agent is seeking an organized and efficient specialist to fulfill administrative duties and support the agency in gaining and keeping customers.

Senior Administrative Assistant. Provide senior level administrative support to leadership team for RBC US. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks, able to work independently, and capable of maintaining a high level of professio

Additionally, this person will be expected to support the HR department in various administrative capacities. Provide administrative support to the HR department, including scheduling interviews, assisting with onboarding, and maintaining employee records. General Administrative Support:.

Manage expense reports, travel arrangements, budget tracking, and administrative workflows while providing coordination and support across multiple functions.

Support the team with various administrative tasks and projects.

Now Hiring Full-time - Receptionist at DCH Millburn Audi!.DCH Millburn Audi is seeking a polished, professional, and positive Cashier/Receptionist to join our team.We are looking for an individual with excellent communication skills who is eager to build a career with the best in the business.This r

Receptionist - State Farm Agent Team Member.Successful State Farm Agent is seeking a bilingual Spanish professional to join their winning team.We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience.If you are a m

Provide administrative support including scanning, filing, and handling incoming/outgoing mail.

This critical role ensures the Director operates at peak efficiency by managing administrative operations, maintaining follow-through on priorities, and anticipating needs. Serve as the primary administrative point of contact, preparing materials, coordinating communications, and supporting departme

Reporting to the CEO, this role is responsible for executive level administrative support to the CEO, Managing Partner(s) and executives with a wide range of tasks to include but not limited to initiating and implementing processes to manage projects, coordinate events, and information. Provides adm

The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks, able to work independently, and capable of maintain a high level of professionalism. Senior Administrative Assistant. Provide senior level administrative support to leadership team for RBC

Thea Energy is leveraging recent breakthroughs in stellarator physics and engineering to create a faster and simpler approach to commercializing fusion energy.The company is reinventing the stellarator using computer-controlled arrays of planar coils thereby replacing the intricate, complex modular

Executive Administrative Assistant. The Boys & Girls Club of Clifton is seeking a highly organized, initiative-taking and mission driven Executive Administrative Assistant to support our CEO. Key Responsibilities include managing and maintaining the CEO's calendar, preparing materials for meetings a

Mary's General Medical Group Opportunity.Join an award-winning team of dedicated professionals committed to our core values of quality, compassion and community! St.Mary's General Medical Group is affiliated with St.Mary's General Hospital, one of the nation's "100 Top Hospitals" and "A" rated for p

To accurately check patients in and out by verifying insurance, collecting payments, and maintaining patient records and accounts.Provide positive patient relations.Great small business work environment, Flexible scheduling, Paid time off, health insurance, dental insurance, retirement benefit, and

Provides administrative and clerical support when necessary.

To accurately check patients in and out by verifying insurance, collecting payments, and maintaining patient records and accounts.Provide positive patient relations.Great small business work environment.Paid time off, health insurance, dental insurance, retirement benefit, and more!.American Family

Looking for a friendly, organized receptionist to handle phone calls, welcome visitors, and assist with back office duties.Excellent multilingual communication skills in English and Spanish, reliability, and multitasking ability.

Support the team with various administrative tasks and projects.

ADP is hiring Senior Administrative Support professional. Perform clerical, administrative and general office duties of a responsible and confidential nature.

Executive Assistant To The CEO.W, Westfield, New Jersey, 07909.Compensation Structure: $60,000 - $84,000.Do you thrive on solving problems and figuring out the possible.Do you like to research tried and true solutions on the web and then adapt those solutions to make anything you do more optimal, ef

CIB Staff provide administrative support to BTMUS Registered Representative. We're seeking a highly organized, professional Executive Assistant to provide specialized administrative support. You will be supporting company executives with complex projects and various administrative duties.

We are looking for an individual with administrative experience and proficiency in Microsoft Office. Assist in coordinating and managing daily administrative tasks to ensure timely completion.

General administrative and executive administrative skills are applied daily to maintain order, manage correspondence, and facilitate meetings, which are critical in a fast-paced health care environment. By providing comprehensive administrative support, this role enables hospital leadership to focu

Work closely with the Head Accountant and Tax Specialist, managing various administrative tasks.

Administrative Operations: Maintain organized records, manage shared files, and support general office and administrative needs as required. Process Improvement: Identify opportunities to improve administrative processes, streamline workflows, and increase efficiency. Job Category Administrative Ass

Executive & Operations Assistant.We are a multi-award-winning local business operating two home-services franchises Kitchen Tune-Up and Bath Tune-Up of Bloomfield, NJ along with a fast-growing eCommerce brand.We have earned four national HFC awards in 2026, Suburban Essex Bronze Winner 2025, and m

Ability to work well and partner with other professionals and administrative staff.

CRO/Contract Research Organization operating over 25 state-of-the-art laboratories across the US, Canada and China.Our core competencies include drug metabolism, pharmacokinetics/ pharmacodynamics (PK/PD), safety and toxicology, bioanalytical services, chemistry and manufacturing controls for drug d