Administrative Assistant
7 days ago
Blauvelt
Job Description Admin Assistant – Job Description Essential Job Duties: · Acts as receptionist for clients and visitors in general. Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Monitors visitor’s access. · Answer incoming calls as needed, determine purpose of caller and forward calls to appropriate personnel or departments. Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. • Assist Plant Manager with reconciling month end procurement card statements providing necessary receipts, submitted on time and complete., • Obtain proper purchase approval through Purchase Requisitions and create the applicable Purchase Orders. Follow-up to receive packing lists for purchases and ensure the receipt is entered into company ERP System (LN) so the invoices are paid on a timely basis. · Assist Plant Manager and department managers with various administrative duties as assigned such as, but not limited to preparing reports in Excel, preparing Power Point presentations, updating monthly key metrics & events in the plant’s monitor, bulletin boards, etc. · Ordering food for company events, ordering supplies for office & plant; place orders for managers based on Purchase Orders. Orders and maintains office supplies for office area, fax machine, copy machines, etc. Arranges for office equipment maintenance. · Receives, sorts, and routes mail, and prepares outgoing mail and packages. · Sort weekly paychecks/ paystubs by supervisor, shift, and/or Department Manager. · Communicate with Cintas on new hire uniforms, return old uniforms, questions on billings. · Assist HR Manager with HR materials preparation including but not limited to New Hire Packets, Compliance Notifications, updating Plant’s safety, Production and QC compliance training matrix, photocopies, preparing handouts, handling the Security FOB system for news hires and terminations and filing as needed. · Provide support to the HR Manager on coordinating events, contacting suppliers/catering services, buying gifts for employee recognition, safety events, annual picnic, safety week etc. · Filing for the Costumer Service as needed. · Non-Essential Duties: Performs other duties that may be assigned. Job Qualifications, Equipment and/or Experience: · Prefer 3-5 years of related administrative experience · Requires the ability to maintain confidentiality of information and ensure the integrity of the role and the team environment. · Requires excellent organizational skills and the ability to handle multiple priorities and interact effectively with people at all levels of the organization. · Language Skills: · Good English communication skills, both verbal and written Ability to read and write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization. · Bilingual Spanish, a plus. Not required. Company DescriptionWe are a staffing firm looking to help people find the right match for their career goals!We are a staffing firm looking to help people find the right match for their career goals!