Clerical assistant jobs in Irvington, New JerseyCreate job alerts

Job Title: Ambulatory Care RN Location: Children's Specialized Hosp Department: Ambulatory Clinic Req#: 0000197435 Status: Full-Time Shift: Day Pay Range: $37.00 - $53.00 per hour Pay Transparency: The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience. Children’s Specialized Hospital is the nation’s leading provider of inpatient and outpatient care for children from birth to 21 years of age facing special health challenges — from chronic illnesses and complex physical disabilities like brain and spinal cord injuries, to developmental and behavioral issues like autism and mental health. Children's Specialized Hospital is now in its third century of caring for those in need. Our Boards of Trustees, physicians, therapists, nurses, staff, volunteers, and donors remain dedicated to the very ideals of the Hospital's founders and committed to providing the best care possible so that every child who seeks our help reaches their fullest potential. At 16 different New Jersey locations, our pediatric specialists partner with families to make our many innovative therapies and medical treatments more personalized and effective...so children can achieve more of their goals. Job Summary To coordinate and administer nursing care in the medical practices for children with special needs and medical complexity. The nurse provides clinical care and oversight for medical service including but not limited to. patient|family education, vaccine administration, point of care testing, patient triage and office evaluation. The nurse collaborates with internal and external care providers to ensure continuum of care is delivered within a patient and family centered, team-based model consistent with the values and mission of Children’s Specialized Hospital. Essential Job Functions -Provides clinical oversight for the duties of the medical assistant and provides competency as needed. -Demonstrates proficiency in caring for children with special needs including those with technology dependence and medical complexity. -Demonstrates procedural competency for routine and emergent office based procedures (for example. Venipuncture, tracheostomy care, gastrostomy change). -Performs patient scheduling and other clerical duties as necessary. -Performs and oversees competency and quality assurance for office-based point of care testing. -Consistently appraises clinical performance and learning needs through self-evaluation. -Exhibits consistent professional behavior and is accountable for actions with regard to professional issues. -Maintains required and relevant licensure and educational credits as required by external and departmental standards. -Participates in Hospital Committees related to Nursing. -Performs functions for EE Health when needed. -Oversees flow and function of practice operations as needed. -Ensures clinical staff coverage for site practice(s) by identifying coverage resource and maintaining coverage calendar -Demonstrates evidence of use of the nursing process to meet patient and family health care needs in the primary care and medical specialty setting. Performs and documents nursing care according to hospital and departmental policy. -Implements appropriate and individualized patient and family education within time frames defined by Practice guidelines or Provider directives, hospital and departmental policy. -Provides patient education on diagnosis and symptoms, medication management and behavioral modification as directed by provider. -Understands the importance the interdisciplinary process. Promotes continuity of nursing care and interdisciplinary interventions. -Displays competency in obtaining and interpreting the patients behavior based upon an understanding of cognitive, biophysical, and aging processes. Displays an understanding of the developmental needs of the patient when planning and implementing services. -Performs and manages vaccination administration, ordering, education and reporting in line with external and internal standards. -Recognizes and respects patient| family rights in a culturally and religiously sensitive environment of care. -Performs and documents effective phone and live clinical triage of patients. -Performs Medication refill and authorizations as needed. Formal Education and Job-Related Experience • BSN Preferred. Experience with medical technology and medically complex children is preferred., • Certification, • AHA BLS Provider Certification required., • License, • Current New Jersey RN license., • Physical Demands, • As per clinical duties and job functions., • Working Environment - Additional Comments, • Contact with medications, chemicals and equipment.

Position: Office Administrator – Assistant Property Manager Position Type: Permanent Location: West Orange, NJ Hours: Business Hours The Office Administrator/Assistant Property Manager is responsible for ensuring the smooth daily operation of the office and assisting in managing several commercial properties. The ideal candidate will be highly organized, possess excellent communication skills, and be capable of balancing clerical, administrative tasks with hands-on property management duties. What you will be doing: · Manage general office administration, including ordering supplies, processing mail, maintaining and troubleshooting issues with equipment, becoming proficient in all office online and subscription platforms, business cell phone account, and EZ Pass account. · Serve as the primary point of contact for all incoming calls, inquiries, and visitors. · Provide administrative support to the property managers and executive staff, including scheduling meetings, and handling correspondence. · Process all mail, assist the accounting department with processing vendor and other payments. · Serve as the first point of contact for tenant communications, promptly addressing inquiries, and concerns and service requests. · Obtain, maintain, and verify vendor, contractor and tenant certificates of insurance to ensure company and lease compliance. · Visiting other office locations as necessary to support Property Manager. · Other ad hoc projects and duties as necessary for the business. What experience we are looking for: · A minimum of 3 plus years of experience in real estate, property management, or office administration is typically required. · Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is a must. · Experience with Yardi property management software and/or Limble Maintenance Software is not required but highly beneficial. · Strong organizational skills, database management with an emphasis on attention to detail and the ability to multitask effectively. · Excellent written and verbal communication skills. · A customer service-oriented and professional demeanor for interacting with tenants, vendors, and team members. · Problem-solving abilities and a proactive mindset for addressing operational challenges. · Valid driver’s license · Reliable means of transportation to travel to other company locations as required. Compensation & Benefits: This position offers a salary range of $60,000 - $70,000 annually, commensurate with education, experience, and qualifications. Benefit package includes medical, PTO, discretionary bonus and a 401(k) plan rollout planned for 2026. WorkDynamX and our Client are Equal Opportunity Employers.

Since 2004, LLI Advisory Group has been a trusted partner to dentists nationwide, providing top-tier accounting, tax, and business advisory services. With a deep understanding of the dental industry, our team combines technical precision and strategic insight to help clients make informed, proactive decisions that strengthen their financial health and long-term success. Job Overview The Tax Administrative Assistant plays a vital role in supporting the accounting and tax teams by maintaining an organized workflow, ensuring timely completion of administrative and clerical tasks, and providing exceptional service to clients and internal staff. This position offers valuable exposure to the public accounting environment in a professional, team-oriented setting. Responsibilities • Copy, collate, and organize various tax returns (1040, 1120, 1065, etc.), • Maintain an organized filing system of paper and electronic documents, • Copying, scanning, and filing preparation, • Handle all reception duties, including answering phones and greeting clients, • Manage outgoing and incoming mail, FedEx shipments, and certified return receipts, • Uphold a strict level of confidentiality in all client and firm matters, • Manage office supply inventory and coordinate ordering, • Assist with general office and administrative support as needed Qualifications & Skills • Exceptional interpersonal skills and a friendly, professional demeanor, • Prior administrative or accounting office experience preferred, • Strong organizational, project management, and problem-solving abilities, • Competency in Microsoft Word, Excel, and Outlook, • Excellent verbal and written communication skills, • Ability to multi-task efficiently while maintaining attention to detail, • Self-motivated and dependable with excellent time management skills At LLI Advisory Group, we pride ourselves on creating a collaborative and professional work environment that fosters growth, learning, and long-term career development. Join our dedicated team and play an integral role in supporting the firm’s mission of delivering exceptional service to clients across the country.

Job Description Client Service Associate / Office Assistant Location: Short Hills & Bernardsville, New Jersey, United States Summit Prep is hiring! Join a premier academic tutoring and college consulting company in solving some of the greatest education challenges of our generation. This is an amazing opportunity to be part of a fast-paced environment and a dedicated, intellectually curious, and supportive team. We strive for excellence. We believe in continual improvement and recognize that the best of us are lifelong learners. We value thoroughness and an investigative nature. We embody the innovative spirit of start-up culture but with all the fine-tunings of an established and well-oiled machine. We are currently seeking a full-time Office Assistant to handle a wide array of administrative tasks with a key client-facing role. This role is approximately 40 - 45 hours per week and is based in our office in Short Hills, NJ with one or two days in our Bernardsville location. We are looking for an individual who is comfortable stepping in and supporting their fellow coworkers when they are unavailable or overwhelmed. You should possess the ability to multitask while setting and maintaining complex schedules and providing administrative support. The ideal candidate for this job is client-focused, resourceful, extremely detail-oriented, diligent, and innately organized. Specific responsibilities may include: * 80% Client-facing activities; 20% back-end work such as printing, inventory, organizing, document creation, tracking projects on spreadsheets, etc. * Greeting employees, guests, candidates, vendors, and others with grace and patience, with an understanding of the impact your contribution makes in preserving our amazing culture * Answering client phone calls and responding to questions from prospective students/families * Scheduling and maintaining daily sessions for a complex office calendar * Assisting the Office Manager and/or Director of Business Operations on projects as assigned * Managing certain vendor relationships, addressing service requests and equipment repairs * Maintaining office production, assisting with revision of procedures, or devising new forms to improve the efficiency of workflows * Clerical duties (heavy email communication and tracking, printing out test packets) * Proctoring weekly practice tests for students * Conducting callbacks to schedule New Client Calls * Assisting in the development and implementation of process improvements as our organization scales REQUIREMENTS * 2 - 3 professional references required (current or former managers/supervisors, colleagues, or clients) * Highly professional, minimum 4 years experience as an assistant * Superb interpersonal, written, and verbal communication skills * High emotional intelligence (EQ) for white-glove service to our clients * Strong tact, diplomacy, and cordial conversation skills to interact and work supportively with children, parents, and staff * Capable of taking direction and implementing instructions accurately and efficiently * Extremely meticulous and detail-oriented * Strong tact, diplomacy, and friendly; interact and work supportively with children, parents, and staff * Demonstrate self-confidence, high level of energy, enthusiasm, and motivation through actions * Strive to improve self, others, and overall practices and procedures * Creative problem-solving skills * You must be able to handle stressful situations with high levels of empathy and understanding for clients and staff * Willingness to be flexible with tasks and assignments, pitching in as needed to meet the needs of the business * The schedule is SUNDAY - THURSDAY * Sunday: 10:00 AM - 6:00 PM * Monday - Thursday: 11:00 PM ET - 7:00 PM ET * Friday/Saturday: OFF * Must be able to work on select holidays BENEFITS * Compensation: $65,000-80,000, dependent upon experience * Annual performance-based raises * Benefits: health insurance, vision/dental, paid time off, flex spending account, 401k (with a % match), short-term/long-term disability, life insurance, and AD&D insurance * Room for growth and promotions * Floating holidays are available * 12 days of paid time off * Professional development opportunities THIS POSITION MAY NOT BE RIGHT FOR YOU IF: * You prefer a remote work-from-home position (this position is daily on-site in Short Hills and/or Bernardsville) * The schedule for this position, detailed above, does not work for you * You rush through tasks and aren’t in the habit of reviewing your work at least three times before finalizing * Working under pressure and juggling several tasks are stress triggers for you To apply: Please submit a resumé via the platform only. A cover letter, including why Summit Prep is the company you feel you’d thrive working for, is strongly encouraged. Please be advised that due to the high volume of responses we receive, we will only contact those candidates who most closely match our requirements. No unsolicited emails or calls. We will only accept applications submitted via the job board platform.

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures.Cleans examination room when the exam is complete.Maintains efficient patient flow.Ensures proper preparation for patient visits.Prepares pertinent informati

The Medical Assistant is responsible for performing the highest quality of medical, clinical, and clerical tasks in a medical setting. Full-Time Medical Assistant at Our Verona Office. Job Summary: Full-Time Medical Assistant at our Verona Office.

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Medical Assistant certification, required. Appropriately adheres to universal safety precautions when administering medications and disposal of medical wast

Demonstrates knowledge of the certified medical assistant scope of practice, incorporating elements of holistic patient-centered and team-based care. Ensures medical facilities run smoothly, and works in a clerical, administrative, or clinical capacity, and may even be asked to perform more speciali

Medical Assistant certification, required. The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Appropriately adheres to universal safety precautions when administering medications and disposal of medical wast

Job DescriptionTo proceed with your application for this position, please complete the Predictive Index Behavioral Assessment linked below. Ensure you finish the assessment for your application to be reviewed. Behavioral Assessment Link POSITION SUMMARY: The Early Childhood Group Teacher serves as a member of the Montclair Y staff team and therefore should maintain the qualifications for teacher status as listed in the Department of Child Care Licensing policy and through Montclair Y’s standards. Under the direction of the Early Childhood Head Teacher and/or Director and in harmony with the mission and purpose of the established policies and goals of the Montclair Y, the Early Childhood Group Teacher is responsible for a variety of instructional, clerical and/or classroom tasks, providing a safe, fun, and positive environment for participants. The Group Teacher leads in the education, health, welfare, and safety of the members enrolled in their classroom and the center. The Early Childhood Group Teacher must demonstrate a commitment to the YMCA’s four Core Values of Caring, Honesty, Respect and Responsibility. OUR CULTURE: At the YMCA of Montclair, we strive to be the Employer of Choice, provide World-Class Service, and be the Charity of Choice. Our goal is to be a place where employees are empowered and excited to come to work. All staff ensure that members experience customer centric, individual attention each day. We strive to be the preferred partner collaborating with others, identifying, and meeting our community needs. ESSENTIAL FUNCTIONS: • Greet each child and parent upon arrival., • Visually scan each child upon arrival and check for illness, disease, or any physical impairment. Note in daily report., • Demonstrate warmth toward children and set positive examples by always using a pleasant and calm speaking voice., • Comfort children when needed., • Plan and execute instructional lessons., • Accompany children (to playground, and exterior of building) to supervise activities such as outdoor play, and fire drills., • Must be able to set up cots/mats in classroom., • Reinforce skills by using puppets, flannel boards, manipulatives etc. on a one-to-one or small group basis., • Select appropriate songs and stories., • Read and sing with class daily., • Supervise fine and gross motor activities indoors and outside., • Plan free play activities/afternoon activities., • Use positive reinforcement., • Assist children in maintaining proper personal hygiene., • Prepare materials for lessons., • Prepare learning center and bulletin boards., • Serve snacks and meals., • Maintain the classroom (i.e., cleaning toys twice a week, keeping toys, books, games in an orderly fashion)., • Record and evaluate children's progress., • Communicate with parents and directors about any issues regarding child's daily problems/concerns., • Attending all required meetings., • Complete and maintain all classroom records., • Mentor and supervise assistant teachers., • Provide for professional growth by attending workshops and reading., • Perform other duties as requested by Director and/or designee., • Be fully aware of the policies of Geyer Early Learning Center and adhere to such guidelines daily., • Maintain loyalty to the Y, conduct self with professional integrity, respect the confidentiality of families served, and be always an appropriate role model for the children/parents., • Always maintain a safe & healthy environment., • Risk/Facility Management: All Staff are responsible for assuring the safety of Y members/participants and for the care, maintenance, and safety of the all-Y facility/program environments. In addition, all staff are required to report accidents/incidents/emergencies immediately to the Director and/or designer. Staff must also adhere to YMCA confidentiality requirements related to all reported incidents., • Adhere to policies related to boundaries with members, volunteers, staff, and participants., • Attend required Abuse Risk Management training and adhere to procedures related to managing high-risk activities and supervising members and participants., • Report suspicious or inappropriate behaviors and policy violations and follow mandated abuse reporting procedures., • Quality Assurance: All staff are expected to plan, deliver, and maintain quality programs, facilities, and program environments. Staff will be expected to follow YMCA best practices for their program/membership discipline and to meet or exceed YMCA of Montclair’s expectations., • Training/Staff Meetings: Attend all mandatory training and staff meetings, risk management training within the specified timeframes. Keep abreast of current trends in facilities and risk management. LEADERSHIP COMPETENCIES: • Communication & Influence, • Developing Self & Others, • Functional Expertise QUALIFICATIONS: • Must be 18 years old or older., • Must possess a CDA, and/or an associate degree in early childhood and 2 years’ classroom experience as an aide or other suitable experience with children., • Must maintain certifications as required by the Department of Child Care Licensing, • Must possess, maintain, and renew CPR for the Professional Rescuer, EPI, Asthma and First Aid within 90 days of hire., • Must have the ability to take charge of a group of children and come up with activities/games at a moment’s notice, if need be., • Must have stamina and physical flexibility (walking, sitting, standing, bending, crouching, kneeling, pushing, pulling, running, stretching, reaching, climbing, lifting, and carrying up to 50 lbs.) to participate in children's activities and communicate with children face to face., • Must be able to accompany children up and downstairs to supervise activities such as outdoor play, and fire drills. WORK ENVIRONMENT & PHYSICAL DEMANDS: • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions., • The employee frequently is required to walk, bend, kneel, and reach, and must be able to move around the work environment., • Must have stamina and physical flexibility (walking, sitting, standing, bending, crouching, kneeling, pushing, pulling, running, stretching, reaching, climbing, lifting and carrying up to 50 lbs.) to participate in children's activities., • The employee must occasionally lift and/or move up to 50 + pounds., • Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust., • Staff members are required to assist in personal hygiene including changing diapers in accordance with our diapering policy., • The noise level in the work environment is usually moderate., • Remain alert with no lapses of consciousness. COMPANY BENEFITS: Benefits include complimentary YMCA membership; accrued PTO; Medical, Vision, and Dental Health Insurance; paid Holidays, enrollment in the Y’s retirement program (must complete 1000 hours within 2 years of service) with 12% of salary contributed by the Y; 75% discount for SACC (before and aftercare), Early Learning Center, and Summer Camp programs in our Y facilities; a rewarding career with professional growth and advancement opportunities; a challenging and fun work environment with creative and talented individuals. HOURLY PAY RATE: $20.00 WORK SCHEDULE: Monday to Friday, 8:30 AM to 5:30 PM

Job Description To proceed with your application for this position, please complete the Predictive Index Behavioral Assessment linked below. Ensure you finish the assessment for your application to be reviewed. Behavioral Assessment Link POSITION SUMMARY: The Early Childhood Assistant Teacher serves as a member of the Montclair Y staff team and therefore should maintain the qualifications for assistant teacher status as listed in the Department of Child Care Licensing policy and through the Montclair Y’s standards. Under the direction of the Early Childhood Group Teacher, and in harmony with the mission and purpose of the established policies and goals of the Montclair Y, the Early Childhood Assistant Teacher is responsible for assisting the classroom teacher in a variety of instructional, clerical and/or classroom tasks, providing a safe, fun and positive environment for participants. The Assistant Teacher aids in the education, health, welfare and safety of the members enrolled in their classroom and the center as a whole. The Early Childhood Assistant Teacher must demonstrate a commitment to the YMCA’s four Core Values of Caring, Honesty, Respect and Responsibility. OUR CULTURE: At the YMCA of Montclair, we strive to be the Employer of Choice, provide World-Class Service, and be the Charity of Choice. Our goal is to be a place where employees are empowered and excited to come to work. All staff ensure that members experience customer centric, individual attention each day. We strive to be the preferred partner collaborating with others, identifying, and meeting our community needs. ESSENTIAL FUNCTIONS: Attendance is a critical part of your job responsibilities. Keeping the correct staff-to-child ratios in a childcare setting Is essential for ensuring safety, facilitating quality interactions, and meeting regulatory and licensing requirements. Frequent unexcused absences may result in termination. • Greet each child and parent upon arrival., • Visually scan each child upon arrival and check for illness, disease, or any physical impairment. Note in daily report., • Demonstrate warmth toward children and set positive example by always using a pleasant and calm speaking voice., • Comfort children when needed., • Assist the teacher with the instructional lessons., • Accompany children (to playground, and exterior of building) to supervise activities such as, outdoor play, and fire drills., • Must be able to set up cots/mats in classroom., • Reinforce skills by using puppets, flannel boards, manipulatives etc. on a one-to-one or small group basis., • Help select appropriate songs and stories., • Read and sing with class daily., • Help supervise fine and gross motor activities indoors and outside., • Help plan free play activities/afternoon activities., • Use positive reinforcement., • Assist children in maintaining proper personal hygiene., • Help prepare materials for lessons., • Help prepare learning center and bulletin boards., • Help with classroom plans and pet care, as needed., • Assist in serving snacks and meals., • Help maintain classroom (i.e., cleaning toys twice a week, keeping toys, books, games in an orderly fashion)., • Provide input to teacher about children's progress and record all incidents for teacher’s evaluation., • Advise teachers, not parents, regarding child's daily problems/concerns., • Attend all required meetings., • Adhere to policies related to boundaries with members, volunteers, staff, and participants., • Attend required Abuse Risk Management training and adhere to procedures related to managing high-risk activities and supervising members and participants., • Report suspicious or inappropriate behaviors and policy violations and follow mandated abuse reporting procedures., • Help teacher with completion of all classroom records., • Provide for professional growth by attending workshops and reading., • Perform other duties as requested by Teacher and/or designee., • Be fully aware of the policies of Geyer Early Learning Center and adhere to such guidelines daily., • Maintain loyalty to the Y, conduct self with professional integrity, respect the confidentiality of families served, and be always an appropriate role model for the children/parents., • Always maintain a safe & healthy environment., • Risk/Facility Management: All Staff are responsible for assuring the safety of Y members/participants and for the care, maintenance, and safety of the all-Y facility/program environments. In addition, all staff are required to report accidents/incidents/emergencies immediately to the Director and/or designer. Staff must also adhere to YMCA confidentiality requirements related to all reported incidents., • Quality Assurance: All staff are expected to plan, deliver, and maintain quality programs, facilities, and program environments. Staff will be expected to follow YMCA best practices for their program/membership discipline and to meet or exceed YMCA of Montclair’s expectations., • Training/Staff Meetings: Attend all mandatory training and staff meetings, risk management training within the specified timeframes. Keep abreast of current trends in facilities and risk management. LEADERSHIP COMPETENCIES: • Communication & Influence, • Developing Self & Others, • Functional Expertise QUALIFICATIONS: • Must be 18 years old or older., • Must possess a high school degree and 2 years classroom experience as an aide or other suitable experience with children., • Must enroll at their expense and complete a CDA program within the first year of employment if the incumbent possesses only a high school diploma., • Must possess, maintain, and renew CPR for the Professional Rescuer, EPI, Asthma and First Aid within 90 days of hire., • Must have the ability to take charge of a group of children and come up with activities/games at a moment’s notice, if need be., • Must have the stamina and physical flexibility (walking, sitting, standing, bending, crouching, kneeling, pushing, pulling, running, stretching, reaching, climbing, lifting and carrying up to 50 lbs.) to participate in children's activities and communicate with children face to face., • Must be able to accompany children up and down stairs in order to supervise activities such as outdoor play, and fire drills., • Must have a CPR/AED and First Aid Certification OR get certified within 90 days of employment. WORK ENVIRONMENT & PHYSICAL DEMANDS: • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions., • The employee frequently is required to walk, bend, kneel, and reach, and must be able to move around the work environment., • Must have the stamina and physical flexibility (walking, sitting, standing, bending, crouching, kneeling, pushing, pulling, running, stretching, reaching, climbing, lifting, and carrying up to 50 lbs.) to participate in children's activities., • The employee must occasionally lift and/or move up to 50 + pounds., • Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust., • Staff members are required to assist in personal hygiene including changing diapers in accordance with our diapering policy., • The noise level in the work environment is usually moderate., • Remain alert with no lapses of consciousness. COMPANY BENEFITS: • Free YMCA Membership: Enjoy access to our YMCA facilities at no cost., • 25% Discount on YMCA Programs, • Employee Referral Bonus: Earn rewards for referring to qualified candidates., • Employee Discounts: Access exclusive discounts on various products and services., • Paid Time Off (PTO): Eligibility after 90 days of employment. WORK SCHEDULE: Monday to Friday, 2:00 PM to 6:00 PM HOURLY PAY RATE: $16.15 to $17.00

Medical Assistant certification, required. The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Participation in VillageMD's benefit platform includes Medical, Dental, Life, Disability, Vision, FSA coverages a

Demonstrates knowledge of the certified medical assistant scope of practice, incorporating elements of holistic patient-centered and team-based care. Ensures medical facilities run smoothly, and works in a clerical, administrative, or clinical capacity, and may even be asked to perform more speciali

Demonstrates knowledge of the certified medical assistant scope of practice, incorporating elements of holistic patient-centered and team-based care. National Certification from an accredited Medical Assistant program. Ensures medical facilities run smoothly, and works in a clerical, administrative,

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Medical Assistant certification, required. Participation in VillageMD's benefit platform includes Medical, Dental, Life, Disability, Vision, FSA coverages a

Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail. Work From Home Data Entry Clerk. This is a great way for you to make extra income at home

Job DescriptionSalary: $46,000 PENDING AVAILABILITY OF FUNDS ASSISTANT ASSET MANAGER Summary This administrative position supports the Asset Manager and the Department of Operations. Under direction of the Asset Manager, incumbent performs the following functions: applicant screenings in accordance to NHA procedures; making decisions on the determination of the acceptance or rejection of applicants; coordinating unit offers and unit showing; pre-leasing activities and all functions pertaining to marketing and leasing apartments; coordinating move-in activity with site management; may take the lead in a small clerical unit; and doing related work as required. As needed, this position assists in other department activities. ESSENTIAL DUTIES AND RESPONSIBILITIES The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned. Supports, in positions capacity, all Authority operating departments. Reviews, interviews, and submits recommendations on resident eligibility for NHA housing services. Reviews information and applicant data to determine applicant program eligibility. Interviews candidates as necessary. Requests additional documentation and/or references as needed. Serves as the front line person for eligibility / recertification at the property management office. Maintains 100% completion and accuracy of the recertification / eligibility process on a monthly basis. Responsible for monthly 100% upload of recertification into the HUD PIC system with no errors. Maintains clear and consistent communication with outside agencies, tenant groups, and internal NHA departments. Communicates effectively with staff, clients, vendors, and external contractors. Maintains positive image of Authority. Supports the efforts of the Asset Manager and the Maintenance Supervisor in the completion of their duties to ensure that customer complaints are resolved in a timely manner. Manages mail, telephone, and electronic communication systems. Forwards and directs all written or verbal correspondence to the appropriate party in a timely manner. Performs general office duties such as typing/data entry, correspondence, filing, faxing, copying, compiling work orders and rent collection reports. Assists Asset Manager to process accounts payables and accounts receivables according to Newark Housing Authority fiscal policy. Provides supporting data, materials and documentation and helps prepare reports as required. Assists Asset Manager with interview process of all new housing applicants. Provide recommendations and guidance for tenant lease-up program and process. Maintains tenant files in accordance with NHA policies and procedures. Confers with managers and/or superintendents regarding the status of unit turnover and final cleaning. In the absence of the Asset Manager, leads the operation and maintenance activities of assigned property(ies), including but not limited to: consistently meets the overall Authority quality, occupancy, cost and revenue goals; ensures that assigned property(ies) are maintained in decent, safe and sanitary condition at all times; organizes assigned work; develops effective work methods that comply with Authority expectations; and partners with internal and external resources to maintain high levels of property performance and standards.). Receives and processes rent payments and security deposits, and submits data to the Rent Collection unit. Inputs and retrieves computerized data on apartment vacancies and updates status of applicants. rights and obligations as tenants. Investigates and verifies family composition, income data, rental history and housekeeping methods. Implements apartment transfer procedure. Responds to inquiries from staff, residents, applicants, managers and superintendents. Prepares leases and distributes copy to Asset Manager for signature. Maintains a sufficient level of rentals to meet management needs, including the maintenance of the original tenant folder on new rentals and transfers. Supports all department activities and works as team member. Performs other duties and responsibilities as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE Associate's degree (A.A.) or equivalent from two-year college or technical school (Bachelors Degree preferred) and a minimum of 3 to 5 years progressive experience as an administrative assistant or recertification clerk in a fast paced environment, preferably in real estate or property management; experience in interviewing, securing, verifying information, making eligibility determinations and investigating applicants; and a experience in marketing or leasing apartments; or an equivalent combination of education and experience. Receipt of Certified Occupancy Specialist Public Housing (COS-P) and Rental Integrity Model (RIM) Certifications within 1 year of employment. Experience in public sector customer service a plus.

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Medical Assistant certification, required. Appropriately adheres to universal safety precautions when administering medications and disposal of medical wast

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures.Cleans examination room when the exam is complete.Maintains efficient patient flow.Ensures proper preparation for patient visits.Prepares pertinent informati

We are looking for a detail-oriented office assistant to join our team in Nutley, New Jersey. This contract position offers an excellent opportunity for someone who excels in administrative tasks and enjoys working in a dynamic office environment. Perform general clerical duties to support the daily

The Medical Assistant is responsible for performing the highest quality of medical, clinical, and clerical tasks in a medical setting. Job Summary: Full-Time Medical Assistant at our Livingston Office. Nationally Certified Medical Assistant preferred.

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Medical Assistant certification, required. Appropriately adheres to universal safety precautions when administering medications and disposal of medical wast

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Medical Assistant certification, required. Appropriately adheres to universal safety precautions when administering medications and disposal of medical wast

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. The Medical Assistant (MA) is responsible for:. Medical Assistant certification, required.

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures.Cleans examination room when the exam is complete.Maintains efficient patient flow.Ensures proper preparation for patient visits.Prepares pertinent informati

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures.Cleans examination room when the exam is complete.Maintains efficient patient flow.Ensures proper preparation for patient visits.Prepares pertinent informati

Office Assistant / Fully Remote] - Anywhere in U.Benefits / PST schedule - As an Administrative Assistant you'll: Perform a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, scheduling meetings, maintaining calendars, processing

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Medical Assistant certification, required. Our primary, multispecialty, and urgent care providers serve millions of patients in traditional practices, patie

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Medical Assistant certification, required. Our primary, multispecialty, and urgent care providers serve millions of patients in traditional practices, patie

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Medical Assistant certification, required. Appropriately adheres to universal safety precautions when administering medications and disposal of medical wast

Administrative Assistant - Maintenance Overview. The Administrative Assistant is responsible for assisting the department head by performing administrative and clerical work. Five (5) years of full-time experience as an administrative assistant for an executive or administrative officer in a private

Job DescriptionMedical Assistant (Per Diem, Part-Time) We are seeking a dedicated and professional Medical Assistant to join our team for a per diem, part-time position. This role is primarily clerical with some clinical support and involves traveling between our locations in New Jersey and New York. Fluency in Spanish is required. Key Responsibilities: • Assist patients with completing intake forms, ensuring accuracy and thoroughness., • Provide translation services for Spanish-speaking patients to facilitate clear communication., • Prepare and organize necessary paperwork for providers prior to patient evaluations., • Communicate effectively with the main office to ensure seamless coordination and operations., • Perform other administrative duties as needed to support office functionality.Requirements:, • Must be fluent in Spanish and English (both written and verbal)., • Flexibility to travel between locations in NJ and NY., • Strong organizational and multitasking skills., • Excellent interpersonal and communication abilities., • Prior experience in a medical office or similar setting is preferred., • Prior experience in pain management and orthopedics is also preferred.What We Offer:, • A collaborative and supportive work environment.

Job DescriptionDescription: The Certified Medical Assistant is responsible for providing high quality direct patient care and assisting providers and other clinical staff with patient care and other clinical and administrative duties in a professional manner. Ability to competently and skillfully perform all clinical and clerical functions including, but not limited to: vital signs, patient interview, electronic documentation, screening tools, lab/specimen prep, point of care collection and processing, filing, processing records, answering phones, verifying insurance, scheduling appointments and processing referrals. Must provide age-appropriate care in a manner that demonstrates an understanding of the functional/developmental age of the patient served. Advocare, LLC is a partnership of the top doctors in New Jersey, Pennsylvania and Delaware, including pediatricians, family practice and specialist. As part of the team, you’ll work side-by-side with forward-thinking professionals who strive to provide the highest quality medical care by meeting and exceeding standards for clinical outcomes while delivering exceptional patient service in an evolving healthcare environment. As a full-time Advocare employee, the following benefits are available for you and your family: Medical/prescription coverage; dental coverage; vision care; flexible spending accounts; health savings account, if applicable; voluntary hospital indemnity; voluntary term life insurance and AD voluntary short-term disability and long-term disability; critical illness, cancer, and accident insurance; group auto and homeowners insurance; commuter benefits; 401(k). Certified Medical Assistant Essential Functions: • Completes a broad variety of administrative tasks and clinical duties including but not limited to obtaining and recording patient medical histories, receiving, and directing phone calls, ensuring successful completion of all forms, • Maintaining medical supplies inventory and performing preventive maintenance to keep the medical equipment operating, • Preparing patients for examination by performing physical tests, take vitals, reporting patient history summary, • Preparing treatment rooms for clinical examinations, • Counseling patients by transmitting physician’s orders and questions about the treatment, • Delivering attention, compassionate support, and assistance to patients and families, • Ensuring compliance with all healthcare regulations including HIPPA, OSHA, etc., • Aides staff, physicians, and other faculty as needed, • Firm grasp on medical practices, administrative processes, and organizational policies, • Strong interpersonal and communication skills, • Proficient in administrative tasks, • Must be highly organized and detail-oriented; demonstrating leadership to maintain credibility, • Familiarity with medical terminology and digital record systems, • Ability to communicate effectively and verbalize ideas, • Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrates the highest level of customer/client service and response, • Multiple medical and prescription coverage options, • Dental and vision care plans, • Health Savings Accounts (HSAs), where applicable, • Flexible Spending Accounts (FSAs), • Voluntary critical illness, cancer, and accident insurance, • Voluntary hospital indemnity coverage, • Voluntary short-term and long-term disability insurance, • Voluntary term life insurance and AD&D (Accidental Death & Dismemberment), • 401(k) retirement savings plan, • Paid time off (PTO), • Commuter benefits, • Vision, • Flexible Spending Accounts, • MetLife Auto/Vehicle & Home Insurance Discounts Requirements:, • Medical Assistant Certification or Registration required, • High school diploma or equivalent required, • One year of prior experience in a medical setting preferred

Job DescriptionDescription: PLEASE DO NOT APPLY IF YOU ARE NOT CURRENTLY CERTIFIED Description The Medical Assistant is responsible for providing high quality direct patient care and assisting providers and other clinical staff with patient care and other clinical and administrative duties in a professional manner. Ability to competently and skillfully perform all clinical and clerical functions including, but not limited to: vital signs, patient interview, electronic documentation, screening tools, lab/specimen prep, point of care collection and processing, filing, processing records, answering phones, verifying insurance, scheduling appointments and processing referrals. Must provide age-appropriate care in a manner that demonstrates an understanding of the functional/developmental age of the patient served. Advocare, LLC is a partnership of the top doctors in New Jersey, Pennsylvania and Delaware, including pediatricians, family practice and specialist. As part of the team, you’ll work side-by-side with forward-thinking professionals who strive to provide the highest quality medical care by meeting and exceeding standards for clinical outcomes while delivering exceptional patient service in an evolving healthcare environment. As a full-time/part-time Advocare employee, the following benefits are available for you and your family: Medical/prescription coverage; dental coverage; vision care; flexible spending accounts; health savings account, if applicable; voluntary hospital indemnity; voluntary term life insurance and AD voluntary short-term disability and long-term disability; critical illness, cancer, and accident insurance; group auto and homeowners insurance; commuter benefits; 401(k). Requirements: Requirements Medical Assistant Essential Functions: • Completes a broad variety of administrative tasks and clinical duties including but not limited to obtaining and recording patient medical histories, receiving, and directing phone calls, ensuring successful completion of all forms, • Maintaining medical supplies inventory and performing preventive maintenance to keep the medical equipment operating, • Preparing patients for examination by performing physical tests, take vitals, reporting patient history summary, and administering vaccines, • Preparing treatment rooms for clinical examinations, • Counseling patients by transmitting physician’s orders and questions about the treatment, • Delivering attention, compassionate support, and assistance to patients and families, • Ensuring compliance with all healthcare regulations including HIPPA, OSHA, etc., • Aides staff, physicians, and other faculty as needed, • Firm grasp on medical practices, administrative processes, and organizational policies, • Strong interpersonal and communication skills, • Proficient in administrative tasks, • Must be highly organized and detail-oriented; demonstrating leadership to maintain credibility, • Familiarity with medical terminology and digital record systems, • Ability to communicate effectively and verbalize ideas, • Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrates the highest level of customer/client service and response, • High school diploma or equivalent required, • CCMA certification is a must!, • One year of prior experience in a medical setting preferred

Job Description About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a One Medical Lab Services Specialist/ Member Support Specialist at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: • Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary, • Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, • Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs, • Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization, • Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting, • All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc, • Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc., • Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization, • Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you'll need: • An active Medical Assistant certification from the National Healthcareer Association (NHA), the American Association of Medical Assistants (AAMA), the National Center for Competency Testing (NCCT), the American Medical Certification Association (AMCA), the National Association for Health Professionals (NAHP), the National Certification Medical Association (NCMA), or registration from the American Medical Technologists (AMT), or any other recognized certifying body approved by the Board, • Graduated from a postsecondary Medical Assistant program accredited by either the Commission on Accreditation of Allied Health Education Programs (CAAHEP), the Accrediting Bureau of Health Education Schools (ABHES), another accrediting organization recognized by the United States Department of Education, • At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment, • Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions, • Strong written and verbal communication skills, • A High School Diploma or equivalent, • Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously, • Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus), • A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care, • A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks One Medical is committed to fair and equitable compensation practices The range for this role is $24.00 to $26.00 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit This is a full time role (40 hrs/week) with 8 hr shifts generally taking place Monday - Friday between 7:30am-6:30pm based at our office in Jersey City, NJ. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today • Paid sabbatical for every five years of service, • Free One Medical memberships for yourself, your friends and family, • Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues, • Competitive Medical, Dental and Vision plans, • Pre-Tax commuter benefits, • 401K match, • Credit towards emergency childcare, • Company paid maternity and paternity leave, • Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance, • Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%., • UpToDate Subscription - An evidence-based clinical research tool, • Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education, • Rounds - Providers end patient care one hour early each week to participate in this shared learning experience One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.

Job Description Position Summary: The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Our primary, multispecialty, and urgent care providers serve millions of patients in traditional practices, patients' ho

Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail. We welcome you to apply if you are the sort of person that is self-motivated and comfortab

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. Work at Home Data Entry Agent - Part Time. Earn at Ho

Description We are looking for a detail-oriented Office Assistant to join our team in Nutley, New Jersey. This contract position offers an excellent opportunity for someone who excels in administrative tasks and enjoys working in a dynamic office environment. Perform general clerical duties to suppo

Data entry clerks originate from all different backgrounds consisting of, data entry, telemarketing, customer service, sales, clerical, assistant, management assistant, receptionist, call center, part-time. Earn cash at Home by Participating in Paid Studies - Data Entry agent - Customer Service Agen

Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail. Work at home Data Entry Clerk - Part Time. Work at Home Data Entry Clerk - Part Time (Side

Job Description We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Perform all other office tasks, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionWe're a food processing company that imports and distributes produce across the country.We're a food processing company that imports and distributes produce across the country.

Job Description Location: Bayonne, NJ | Position Type: Full-Time Are you highly organized, detail-oriented, and customer-focused? We’re looking for a reliable Administrative Assistant to join our growing team! This role is crucial in supporting our operations, HR, and client communications while keeping our systems running smoothly. Key Responsibilities: • Provide administrative and clerical support across departments, • Handle employee onboarding, HR documentation, and ADP/payroll processing, • Manage job scheduling and dispatching through platforms like Jobber, • Process and track invoices, purchase orders, and vendor payments, • Communicate with clients in a professional and timely manner via phone and email, • Assist with reporting, database entry, and file management, • Translate documents and support bilingual communication (Spanish/English), • Support day-to-day office tasks, ensuring everything runs efficiently Requirements: • Bilingual in English and Spanish (spoken and written) – required, • 2+ years of administrative support or office management experience, • Strong written and verbal communication skills, • Working knowledge of ADP, HR practices, and basic payroll functions, • Experience with Jobber or similar scheduling/invoicing software – a plus, • Excellent customer service skills, • Proficient in Microsoft Office Suite and Google Workspace, • Highly organized with the ability to multitask and meet deadlines, • Discretion with confidential information What We Offer: • Competitive hourly rate or salary $ 23 an hr. (commensurate with experience), • Paid time off and holidays, • Opportunity to grow within a supportive and fast-paced company, • Positive and bilingual-friendly work environment

Job DescriptionJCFPL JOB TITLE: Administrative Secretary DEPARTMENT: Administrative LOCATION: Priscilla Gardner Main Library REPORTS TO: Director (and Assistant Director) CIVIL SERVICE JOB TITLE: Administrative Secretary STARTING SALARY RANGE: $58,196 - $73,646 per year FULL-TIME/PART-TIME: Full-Time WORKWEEK: 9:00 a.m. to 5:00 p.m. (35 hours/week). May be required to work evenings and weekends as needed. APPLICATION DEADLINE: October 20, 2025 BENEFIT SUMMARY: This summary outlines the general benefits available to library employees, designed to support their health, financial security, and work-life balance. Benefits available to Full-Time Employees: Medical coverage 60 days from the first day of employment, Prescription coverage is the first of the month following 60 days of employment at no cost to the employee and additional cost per each dependent added. Dental coverage is provided at no cost 60 days after the first day of employment. Vision coverage is provided at no cost and reimbursed at $250.00 per year. Additional Full-Time benefits include Life & AD&D insurance, 403b, Participation in pension plan (dependent on age at the time of hire date). Part-Time Employee benefits include participation in pension plan and sick/vacation leave. A more detailed summary can be found on our Employment Opportunities page located at JCFPL is the largest municipal library in the State of New Jersey, with ten locations and growing, and a collection comprising over 2.5 million print and digital items. Our staff of nearly 120 dedicated individuals serves the residents, students, and workers of Jersey City: the largest city in Hudson County, N.J., and the second-largest city in New Jersey. The staff of JCFPL reflects the cultural and linguistic diversity of Jersey City, which is consistently ranked as the most diverse community in the United States. Collectively, our staff speaks over 16 languages, including English, Spanish, Arabic, Hindi, Tagalog, Gujarati, Marathi, Igbo, Portuguese, and others. JCFPL is committed to building on our strong foundation and expanding our ability to meet the needs of Jersey City’s growing and increasingly diverse community. ABOUT THIS POSITION: The Jersey City Free Public Library is looking for an Administrative Secretary to perform highly specialized and responsible secretarial and administrative clerical work requiring experience and familiarity with departmental functions and procedures. This role requires a person who can frequently exercise independent judgment and make decisions in accordance with delegated responsibilities. Work is performed independently, requiring minimal review upon completion. Positions in this title may be required to take a lead over or supervise other clerical personnel. JOB DUTIES: • Performs varied, complex secretarial and administrative clerical work, involving some elements of troubleshooting., • May supervise the secretarial, clerical and related operations of a department or autonomous government agency., • Maintains calendar and schedule of appointments for an administrative official., • Schedules and maintains travel arrangements for an administrative official, as authorized., • Prepares administrative correspondence, memoranda, and statements on behalf of an administrative official, as authorized., • Where authorized, reviews, prioritizes and responds to voicemail and various correspondence on behalf of an administrative official., • Prepares meeting agendas, attends meetings and records minutes., • Greets and directs visitors., • Screens and routes incoming calls., • May order and distribute office supplies and equipment., • Assists an administrative official in the formulation of policies and procedures for the office and other clerical operations of a department or autonomous government agency., • May draft proposed ordinances and/or resolutions on behalf of an administrative official., • Collects and analyzes data required in the formulation of administrative decisions., • May directly supervise designated phases of the clerical and related work involved in maintaining financial and/or personnel records, preparing payrolls, making purchases, compiling statistical and other data, checking and approving invoices/vouchers, and collecting/depositing money., • Conducts special projects as requested., • Makes decisions requiring knowledge of the organization., • Maintains essential records and files. Support/Collaboration with Library Director and Leadership Team • Assists with initiatives to execute enterprise-wide deliverables by monitoring individual department-level operational plans, encouraging strategic use/coordination of resources and eliminating operational obstacles, • Performs a variety of responsibilities inherent in managing system-wide services and staff including timely and quality decisions, process management, conflict management, motivating and developing staff, and policy development and implementation, • Understands the nuances of local politics and how to work with mayors, city managers, and other elected officialsCommunication/Collaboration, • Communicates effectively using a variety of methods, • Effectively communicates relevant and timely information to appropriate stakeholders, • Develops and maintains effective relationships with others to achieve common goals, • Works effectively on teams with strong team-building skills and attitudes, • Applies effective strategies to manage organizational politics, conflict and difficult coworker behaviors, • Communicates effectively with a variety of audiences and individuals from diverse backgrounds, • Selects and applies the most appropriate and effective communication means to meet situational needsCustomer Service, • Contributes to and models customer service standards that enhance the user experience, • Models standards and practices for the delivery of quality internal and external customer service, • Applies customer service skills to enhance the level of user satisfaction, • Applies effective techniques to address difficult situations with users and staff, • Understands and acts in accordance with the basic values and ethics of library serviceLeadership, • Aligns efforts with the vision and direction of the organization, • Demonstrates leadership qualities and behavior, critical thinking, and problem-solving skills, • Employs sound project management principles and procedures in the planning and implementation of programs and services, • Anticipates and adapts to change and challenges effectively, • Develops and maintains effective relationships with others to achieve common goals, • Works effectively on teams with strong team-building skills and attitudes, • Applies effective strategies to manage organizational politics, conflict and difficult coworker behaviors, • Demonstrates critical thinking and problem-solving abilities, • Uses leadership skills to provide vision and guidance to library staff, board members and the community, • Contributes effective strategies and decisions regarding library services and resources, • Embraces change and fosters understanding and acceptance by all stakeholders, • Contributes to a productive workforce through effective recruitment and selection, • Leads and empowers employees to deliver effective, high-quality library service, • Establishes effective strategies for performance management, • Leads work teams with clear direction and effective communication, • Monitors and evaluates projects and adapts as needed, • Performs ongoing evaluation to gauge the success of division and enterprise-wide initiatives, programs, and servicesProfessional Development, • Manages the development of one’s own learning and ongoing improvement of skills and knowledge, • Uses creative and innovative approaches, • Establishes strategies and long-range initiatives to create a learning environment within the division and the library, • Plans for and supports staff career development opportunities, • Contributes to the development and implementation of a culture that embraces ongoing learningCommunity Engagement, • Demonstrates the impact and value of the library to the community through ongoing evaluation and assessment of library services, • Maintains positive public relations through communication and promotion of the library’s values, services, accomplishments and needs to all stakeholders, • Builds relationships and support for the library with community organizations, • Contributes to creating a welcoming and user-friendly physical environment that encourages all community members to use library servicesTechnology, • Performs basic functions of email, calendar applications, and task management, • Understands and uses basic computer hardware, peripherals, software, and operating system functions Five (5) years of experience in the capacity of a secretary to an executive or administrative official in a public or private organization NOTE: Successful completion of a 2-year program in secretarial science at an accredited college or university may be substituted for two (2) years of the above experience. LICENSE: • Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position. ADDITIONAL RELEVANT SKILLS: • Knowledge of Microsoft 365., • Knowledge of office methods, practices, and equipment., • Knowledge of Jersey City’s population, geography, and/or local government. For all employees, regardless of full-time or part-time status, JCFPL is considered the primary employer. Work hours are assigned according to the Library’s operational needs. Work hours are not scheduled to accommodate employees’ other employment, academic, or other outside obligations, except in circumstances agreed upon in writing by the employee and the employee’s supervisor. This vacancy is associated with a New Jersey Civil Service job title. The New Jersey Civil Service Commission requires all incumbents to possess and be prepared to verify the minimum experience and skills required for the associated Civil Service job title. This position is subject to residency requirements as set forth in the New Jersey First Act and not available for work visa sponsorship. Powered by JazzHR IgeAuGvisW

Job Description Julie A Lorber, MD PC is hiring for a full-time with benefits Surgical Scheduler and Medical Assistant for our Summit location. This role is responsible for: -Greeting patients/family, scheduling patient appointments, scheduling hospital and ambulatory procedures. Ensuring appropriate actions are taken in a timely manner -Answering the telephone and dealing with callers needs in an expeditious manner. Taking accurate messaged and delivering the messages to the appropriate individual. Demonstrates appropriate telephone etiquette. Schedule future appointments, tests, and referrals as ordered by physician. -Maintain communication resources, i.e. on-call schedule, MD phone numbers. • Request medical records, as needed. -Prepare paperwork for billing company for appropriate procedural and surgical billing. • Monitor supply inventory. Complete requisitions to obtain supplies, forms, and equipment. -Perform various clerical duties including: faxing, copying filing, mailing. ***A competitive salary in a friendly, fast-paced environment with passionate people, ***Growth opportunity ***Paid time off ***Short and long-term disability insurance ***401K plan with company matching contribution and profit sharing ***Cash bonus programs Company DescriptionMedical office with one location.Medical office with one location.

Job DescriptionDescription Job Title: Office Assistant Job Summary: We are seeking a reliable and efficient Office Assistant to support the daily operations of our office. The Office Assistant will manage administrative tasks, help maintain an organized and welcoming workspace, and assist various departments with clerical support as needed. The ideal candidate is detail-oriented, organized, and has excellent communication skills. This role is crucial for ensuring the smooth operation of our office environment and supporting staff in performing their roles effectively. Key Responsibilities • Administrative Support: Perform general administrative duties such as answering phones, managing emails, filing, and handling correspondence., • Office Maintenance: Ensure the office is well-organized and tidy; restock supplies and manage inventory; coordinate with vendors and suppliers as needed., • Calendar and Scheduling: Assist in scheduling meetings, coordinating appointments, and arranging travel plans for staff as required., • Document Preparation: Prepare and format documents, presentations, and reports for team members and management., • Customer Service: Greet and direct visitors, handle inquiries, and assist in creating a welcoming atmosphere for guests and clients., • High school diploma or equivalent required; additional qualifications in office administration or related fields are a plus., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (printers, copiers)., • Strong organizational and multitasking abilities., • Comprehensive health, dental, and vision insurance., • Paid time off and holidays., • Retirement plan with company match., • Professional development opportunities., • Fun and creative work environment.

Clerical work, including filing, data entry, reception work, schedule meetings, typing and preparing correspondence, indexing, operating office equipment (fax, computer, photocopier), and other clerical functions.

Performs job-related clerical duties. Administrative and Clerical Support:. Assist with financial management, inventory management, message delivery, and related ancillary clerical or operational tasks as needed.