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Job Description We are seeking a Personal Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job Description We are seeking a contract Administrative Assistant/Service Dispatcher to provide coverage during a medical leave. This client is located in East Pittsburgh area, free parking. We are wanting the candidate to start on November 3rd. This role will run for approximately 16 weeks to ensure there is room for cross training before this individual goes out on leave. The ideal candidate will be detail-oriented, organized, and comfortable handling clerical and dispatch-related tasks in a fast-paced service environment. Pay: $18-20 depending on experience. Hours: 7:30AM-4:30PM with 1 hour lunch unpaid. Responsibilities: Manage service dispatch functions, including scheduling and coordinating service calls. Enter and maintain accurate information in company software systems. Prepare and update quotes and other clerical documentation. Assist with general administrative duties such as filing, data entry, and correspondence. Ensure all records and reports are completed in a timely and accurate manner. Communicate effectively with technicians, customers, and internal team members. Qualifications: Previous administrative, scheduling, or dispatch experience preferred. Strong organizational skills and attention to detail. Proficiency with standard office software and comfort learning company-specific systems. Excellent written and verbal communication skills. Ability to multitask and adapt to changing priorities

Job Description The Inside Sales Assistant performs a variety of clerical and administrative activities to support our Inside Sales staff. The Inside Sales Assistant is responsible for ensuring the smooth flow of information and follow up for existing and prospective customers. Duties and Responsibilities Order Entry • Enter all orders for sales rep which includes: purchase orders, production orders and transfers, • Review all orders entered against customer’s PO to ensure accuracy, • Return order to sales rep for review, • Email or fax order confirmation to customers, • File all orders at sales rep’s desk by ship date or next expedite date (required date should reflect in the system), • Expedite all orders to ship on the previous day (first thing every morning), • Expedite all purchase orders and production orders (2) days prior to the scheduled ship date, • Make note of any date changes on purchase order/production order, order and notify sales person, • Request production schedule for all project orders which consist of:, • Casting due dates, machining dates, test/assembly dates and ship dates, • All production schedules should be expedited weekly, • Notify customers of orders sitting in will call, • File all closed/shipped orders at sales rep’s desk, • File all quotes for sales rep once a week., • Source material for sales rep, • Record the company contacted, phone number, contact name, price, and delivery, • Enter all return authorizations for sales rep, • Return RMA to sales rep for review, • Email or fax RMA acknowledgments to customer and provide copy to the warehouse., • File all RMAs at sales rep’s desk by expiration date listed on the RMA., • Enter all vendor returns for sales rep., • Provide copy of supplier’s vendor return and RGA to the warehouse., • Create all MTRs for each item sold out of the branch, • Provide cut sheets, packing lists, tracking info, invoices, MTRs, weights & dimensions, etc. for your sales rep and /or customers., • Offer additional assistance to sales rep when work load allows., • Link customer’s order into doclinks, • Link production orders and transfers if they are scanned into the system under a SO number, • Run inventory reports on a weekly basis and send to Sheldon, • Maintain neat and organized work station, • Answer phones., • Energetic, self-starter with ability to adapt to change in a highly dynamic work environment, • Outstanding written and verbal communication, presentation and time management skills, • Microsoft Office proficiency, • Ability to maintain a high level of activity, manage multiple competing priorities, and work effectively in a results-driven culture, • High School Diploma, • 3 years’ experience in an inside sales support role preferred

Job Description Preferred Primary Care Physicians is currently recruiting for a full-time Medical Assistant for a practice located in the Carnegie area. Prior physician office experience preferred. The ideal candidate will have both front and back office experience. Phlebotomy skills are a must have. General Purpose of the Position: Responsible for assisting physicians and nurses with patient care, clerical, environmental and organizational tasks. May assist with appointment scheduling and electronic chart management. Essential Functions: · Escorts patients to and from exam or treatment rooms as appropriate. Records all patient data prior to the physician or nurse seeing the patient. This includes vital signs, height and weight, allergies, medications, chief complaint, reason for visit, etc. · Administers subcutaneous and intramuscular injections as directed by the physician. · Answers and returns patient phone calls as directed. Is responsible for contacting pharmacies for prescriptions or may answer patient telephone calls for referrals. May handle other patient telephone calls as directed by the physician, nurse or Office Manager. · Obtains all necessary patient record information, lab data, diagnostics, consults, etc. as required by the physician or nurse for assessment of the patient's medical status. · Obtains blood specimens from peripheral sites as needed in accordance with OSHA and universal safety precautions · Assists with exams and procedures as requested. · Assists with scheduling tests, procedures or appointments to follow-up on test results · Prepares, maintains and stocks exam and treatment rooms. Orders supplies as needed. · Obtains new patient information and any test results. · Assists with administrative duties such as typing, faxing, reception duties, etc. · Processes instruments and equipment as needed. · Informs physician of patient reschedule or no-shows. · Assists with delegated patient education activities including but not limited to distributing educational literature, etc. · Maintains the strictest confidentiality. · Performs other duties as assigned by the physician, nurse or office manager. Education: A high school diploma or GED is required. Graduate from an accredited school of medical assistant. Six (6) months of medical assistant experience in a medical practice setting preferred, however open to new graduate applicants. About Us: At Preferred Primary Care Physicians, preferred health care is simply our standard. Our practice was established in 1995 when a group of dedicated physicians in the South Hills came together for one common purpose: to provide the highest quality care to their patients. Their ingenuity and expertise laid the foundation for our independently owned practice, which now operates out of more than 20 locations in the greater Pittsburgh area. Our elevated level of service is supported by our team-based approach, comprehensive clinical programs, and state-of-the-art outpatient centers. From providing general primary care to managing chronic conditions, we give all of our patients the preferential treatment they deserve. Come join the team and enjoy a very competitive employee benefit package including medical, dental, vision, company paid life insurance, and 401k with competitive match. Please visit our website for more info about our company. EOE

Job Description Preferred Primary Care Physicians currently has a fantastic opening for a Full-Time Phlebotomist/Medical Assistant for our office located at in Scott Township! The successful candidate will hold a Phlebotomy Certification or have at least 2 years' experience with phlebotomy blood draws. The successful candidate MUST be agreeable to also completing back office medical assistant duties that include rooming patients, vitals, injections, and triage when a need arises in the medical office. Come join the PPCP Team for a highly competitive starting hourly wage, some of the BEST medical benefits around that include medical, dental, vision, and an extremely generous company-match 401k retirement program. PPCP is committed to providing a positive environment and a healthy work/life balance for our employees. Monday-Friday day schedule! General Purpose of the Phlebotomist Position: Responsible for assisting physicians and nurses with patient care, clerical, environmental and organizational tasks. May assist with appointment scheduling and electronic chart management. Phlebotomist Essential Functions: · Escorts patients to and from exam or treatment rooms as appropriate. Records all patient data prior to the physician or nurse seeing the patient. This includes vital signs, height and weight, allergies, medications, chief complaint, reason for visit, etc. · Administers subcutaneous and intramuscular injections as directed by the physician. · Answers and returns patient phone calls as directed. Is responsible for contacting pharmacies for prescriptions or may answer patient telephone calls for referrals. May handle other patient telephone calls as directed by the physician, nurse or Office Manager. · Obtains all necessary patient record information, lab data, diagnostics, consults, etc. as required by the physician or nurse for assessment of the patient's medical status. · Obtains blood specimens from peripheral sites as needed in accordance with OSHA and universal safety precautions · Assists with exams and procedures as requested. · Assists with scheduling tests, procedures or appointments to follow-up on test results · Prepares, maintains and stocks exam and treatment rooms. Orders supplies as needed. · Obtains new patient information and any test results. · Assists with administrative duties such as typing, faxing, reception duties, etc. · Processes instruments and equipment as needed. · Informs physician of patient reschedule or no-shows. · Assists with delegated patient education activities including but not limited to distributing educational literature, etc. · Maintains the strictest confidentiality. · Performs other duties as assigned by the physician, nurse or office manager. Education: A high school diploma or GED is required. Graduate from an accredited school of medical assistant. Three (3) years of medical assistant experience in a medical practice setting preferred, however open to new graduate applicants. About Us: At Preferred Primary Care Physicians, preferred health care is simply our standard. Our practice was established in 1995 when a group of dedicated physicians in the South Hills came together for one common purpose: to provide the highest quality care to their patients. Their ingenuity and expertise laid the foundation for our independently owned practice, which now operates out of more than 20 locations in the greater Pittsburgh area. Our elevated level of service is supported by our team-based approach, comprehensive clinical programs, and state-of-the-art outpatient centers. From providing general primary care to managing chronic conditions, we give all of our patients the preferential treatment they deserve. Please visit our website for more info about our company. EEO

Job Description Preferred Primary Care Physicians is currently recruiting for a Full-Time Medical Assistant for our office located at: 26 South 27th St, Pittsburgh, PA 15203. The successful candidate MUST have previous medical assistant experience and/or training. Phlebotomy training a huge plus! Experience in a clinical office setting is preferred, but new graduates of a Medical Assistant program are encouraged to apply. Great Monday-Friday Day Schedule!! Come join the PPCP Team for a highly competitive starting hourly wage, some of the BEST medical benefits around that include medical, dental, vision, and an extremely generous company-match 401k retirement program. PPCP is committed to providing a positive environment and a healthy work/life balance for our employees. Monday-Friday day schedule! General Purpose of the Medical Assistant: Responsible for assisting physicians and nurses with patient care, clerical, environmental and organizational tasks. May assist with appointment scheduling and electronic chart management. Medical Assistant Essential Functions: · Escorts patients to and from exam or treatment rooms as appropriate. Records all patient data prior to the physician or nurse seeing the patient. This includes vital signs, height and weight, allergies, medications, chief complaint, reason for visit, etc. · Administers subcutaneous and intramuscular injections as directed by the physician. · Answers and returns patient phone calls as directed. Is responsible for contacting pharmacies for prescriptions or may answer patient telephone calls for referrals. May handle other patient telephone calls as directed by the physician, nurse or Office Manager. · Obtains all necessary patient record information, lab data, diagnostics, consults, etc. as required by the physician or nurse for assessment of the patient's medical status. · Obtains blood specimens from peripheral sites as needed in accordance with OSHA and universal safety precautions · Assists with exams and procedures as requested. · Assists with scheduling tests, procedures or appointments to follow-up on test results · Prepares, maintains and stocks exam and treatment rooms. Orders supplies as needed. · Obtains new patient information and any test results. · Assists with administrative duties such as typing, faxing, reception duties, etc. · Processes instruments and equipment as needed. · Informs physician of patient reschedule or no-shows. · Assists with delegated patient education activities including but not limited to distributing educational literature, etc. · Maintains the strictest confidentiality. · Performs other duties as assigned by the physician, nurse or office manager. Education: A high school diploma or GED is required. Graduate from an accredited school of medical assistant. Six (6) months of medical assistant experience in a medical practice setting preferred, however open to new graduate applicants. About Us: At Preferred Primary Care Physicians, preferred health care is simply our standard. Our practice was established in 1995 when a group of dedicated physicians in the South Hills came together for one common purpose: to provide the highest quality care to their patients. Their ingenuity and expertise laid the foundation for our independently owned practice, which now operates out of more than 20 locations in the greater Pittsburgh area. Our elevated level of service is supported by our team-based approach, comprehensive clinical programs, and state-of-the-art outpatient centers. From providing general primary care to managing chronic conditions, we give all of our patients the preferential treatment they deserve. Come join the team and enjoy a very competitive employee benefit package including medical, dental, vision, company paid life insurance, and 401k with competitive match. Please visit our website for more info about our company. EEO

Job Description Preferred Primary Care Physicians is currently recruiting for a full-time Medical Assistant for a practice located in the Professional Building attached to St Clair Hospital in the South Hills area. Prior physician office experience preferred. The ideal candidate will have both front and back office experience. Phlebotomy skills are a must have. General Purpose of the Position: Responsible for assisting physicians and nurses with patient care, clerical, environmental and organizational tasks. May assist with appointment scheduling and electronic chart management. Essential Functions: · Escorts patients to and from exam or treatment rooms as appropriate. Records all patient data prior to the physician or nurse seeing the patient. This includes vital signs, height and weight, allergies, medications, chief complaint, reason for visit, etc. · Administers subcutaneous and intramuscular injections as directed by the physician. · Answers and returns patient phone calls as directed. Is responsible for contacting pharmacies for prescriptions or may answer patient telephone calls for referrals. May handle other patient telephone calls as directed by the physician, nurse or Office Manager. · Obtains all necessary patient record information, lab data, diagnostics, consults, etc. as required by the physician or nurse for assessment of the patient's medical status. · Obtains blood specimens from peripheral sites as needed in accordance with OSHA and universal safety precautions · Assists with exams and procedures as requested. · Assists with scheduling tests, procedures or appointments to follow-up on test results · Prepares, maintains and stocks exam and treatment rooms. Orders supplies as needed. · Obtains new patient information and any test results. · Assists with administrative duties such as typing, faxing, reception duties, etc. · Processes instruments and equipment as needed. · Informs physician of patient reschedule or no-shows. · Assists with delegated patient education activities including but not limited to distributing educational literature, etc. · Maintains the strictest confidentiality. · Performs other duties as assigned by the physician, nurse or office manager. Education: A high school diploma or GED is required. Graduate from an accredited school of medical assistant. Six (6) months of medical assistant experience in a medical practice setting preferred, however open to new graduate applicants. About Us: At Preferred Primary Care Physicians, preferred health care is simply our standard. Our practice was established in 1995 when a group of dedicated physicians in the South Hills came together for one common purpose: to provide the highest quality care to their patients. Their ingenuity and expertise laid the foundation for our independently owned practice, which now operates out of more than 20 locations in the greater Pittsburgh area. Our elevated level of service is supported by our team-based approach, comprehensive clinical programs, and state-of-the-art outpatient centers. From providing general primary care to managing chronic conditions, we give all of our patients the preferential treatment they deserve. Come join the team and enjoy a very competitive employee benefit package including medical, dental, vision, company paid life insurance, and 401k with competitive match. Please visit our website for more info about our company. EOE

Job Description JOB DESCRIPTION Job Title: Concierge, Night Shift Supervisor: Executive Director or Business Office Manager FLSA Status: Hourly, non-exempt Date Approved: September 2021 OVERALL JOB PURPOSE Staff the reception desk. Monitors telephone, fax machine, resident call system, and exit alarm system. Performs clerical duties and other work as assigned. MINIMUM JOB QUALIFICATIONS AND REQUIREMENTS • Must be 18 years of age, • Ability to work with little supervision and maintain a high level of performance and customer service, • Demonstrated ability to communicate effectively in English, both verbally and in writing, with residents, guests, and staff, • Meet state related requirements (if applicable to position), • Ability to work in a team setting and be a team player, • Maintain a positive, respectful, and professional approach with coworkers and residents., • Ability to keep all business and operations information confidential, • Possess organizational skills and ability to problem solve, • Possess excellent customer service and public relations skills, • Ability to work under time constraints and meet department deadlines while adhering to policies, procedures, and standards, • Ability to periodically move about on foot in the community to perform security checks and assist residents, particularly for long distances or periods of time, • Experience in computer use and relevant software applications are preferred, • Satisfactorily pass Sunshine’s and state regulated criminal record clearance, health screening and TB clearance (if applicable)ESSENTIAL JOB DUTIES AND RESPONSIBILITIES, • Complete routine housekeeping duties including but not limited to the following: emptying trash, dust and vacuum, mopping, sweeping, restocking and cleaning bathrooms, • Staff the reception desk during assigned period, • Represents the Community to coworkers, residents, and visitors in professional, courteous, friendly manner, • Graciously greets all residents and visitors and politely assists them as necessary, • Performs clerical duties as directed, • Maintains detailed Resident and guest Register, daily communication log entry, and completes daily checklist log, • Maintain a clean and safe workspace, community entrance, lobby, and hydration station, • Promptly answers telephone, directing incoming communications to appropriate person, • Monitors fax machine, directing incoming communications to appropriate person, • Performs frequent security checks to ensure safety of the Community and its residents, • Monitors and responds to resident call and exit alarm systems and handles emergency procedures immediately. Contacts 911 if necessary and notifies management and families if a resident requires assistance, • Maintains inventory control system for all office supplies and notifies manager of any needed supplies; orders such supplies as directed by Assistant Manager, • Performs simple, routine maintenance of office equipment, • Perform coffee service at dinnertime, if needed, • Assist the kitchen staff with shutting down kitchen after mealtime by closing and locking the doors and windows and turning off the lights, • Print and fold the weekly menu and monthly calendar and fold dining napkins, • Performs housekeeping functions in common area by vacuuming and spot cleaning carpets; removing cobwebs from ceilings and walls; and dusting furniture, shelves, light fixtures, and other surfaces, • Perform simple maintenance duties as needed for residents such as unclogging toilets, turning off water to leaking faucets, mopping up overflowing sinks or toilets, and delivering toilet paper, • Performs other duties as assigned by SupervisorOTHER JOB DUTIES AND RESPONSIBILITIES, • Perform all work assigned for the agreed-upon salary, accepting no additional payment or non-perishable gifts from residents, vendors, Community Management, or others, • Meet the assigned work requirements of the job. Regular attendance is required, • Serve as a role model for all employees by displaying a responsible, cooperative, and positive attitude, • Represent the Community in a professional, courteous, and friendly manner, • Adhere to dress/appearance code. Changes in attire may be dictated by special occasion or weather conditions. If you have questions, check with your supervisor, • Adhere to company policies, procedures, and standards, • Promote resident advocacy and demonstrate excellent customer service at all times, • Maintain personnel, resident, and business proprietary and/ or confidential matters/material in strict confidence with management of the company (and/or other company staff as needed) PHYSICAL REQUIREMENTS Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 20% or less 20% to 40% 40% to 60% 60% to 80% 80% to 100% Stand X Walk X Sit X Pushing, pulling and/or reaching X Grasping and fine manipulation X Climb or balance X Stoop, kneel, crouch, or crawl X Talk or hear X Taste or smell X Lifts Weight or Exerts Force 20% or less 20% to 40% 40% to 60% 60% to 80% 80% to 100% Up to 10 pounds X Up to 25 pounds X Up to 50 pounds Up to 100 pounds More than 100 pounds The Community reserves the right to revise the duties set forth in this job description at its discretion.

Office Assistant / Fully Remote] - Anywhere in U.Benefits / PST schedule - As an Administrative Assistant you'll: Perform a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, scheduling meetings, maintaining calendars, processing

The position offers opportunities for growth, with a clear career ladder from Medical Assistant to Medical Assistant, Expert. Medical Assistants assist physicians with various aspects of patient care (including clerical, environmental, and organizational tasks) ensuring patient satisfaction. Medical

One year as a Clerical Assistant II OR. An employee in this position performs clerical work which requires the utilization of typing skills and the processing of a variety of documents, including, but not limited to, correspondence and similar documents as well as verifying information, performing a

Job Description Veterans Leadership Program Veterans Leadership Program (VLP) is Western and Central Pennsylvania’s premier Veteran service organization. For 40 years, VLP has operated with a focus on empowering Veterans to navigate the transitions of life and supports every Veteran in reaching their fullest potential. With supportive and service-oriented expertise, VLP serves over 7,000 Veterans annually through comprehensive programs and partnerships. VLP is the largest provider of Veteran subsidized housing in Western Pennsylvania, operates two of the nation’s most effective employment programs, as well as holistic wellness and additional supports for Veterans and their families. VLP is a team comprised of experienced leadership, support staff, and case managers including Veterans, National Guard, Army Reserve, family members of Veterans, and civilian supporters who are deeply committed to assisting any and every Veteran. Overview of Position To create, promote, and encourage an atmosphere and tone at Veterans Leadership Program that conveys a welcoming, warm, caring, professional impression to clients. Responsible for the front desk/reception area and providing general office support to VLP staff. Answering incoming calls, directing calls to appropriate associate, mail distribution, flow of correspondence, requisition of supplies. Oversee the general office cleanliness and organization. Principal Duties • Create and maintain a professional, caring and personalized client experience. Proactively anticipate the needs of clients by learning their preferences, to ensure they feel valued and appreciated at all times., • Answer the phone in a timely manner and direct calls appropriately. Provide callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information., • Respond to inquiries from employees, clients, and others as well as refers, when necessary to the appropriate person, official, or department., • Work closely with the intake process by scheduling appointments, distributing intake packets, inputting basic client information into EHR, and notifying Service Navigator of scheduled intakes., • Document all encounters with individuals, whether enrolled in VLP Programs or seeking information, in organizational EHR., • Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.), • Assist in the ordering, receiving, stocking, and distribution of office supplies., • Facilitate conference room usage and firm events. Ensure rooms are clean, organized and stocked for all meetings/events., • Process information line inquires twice daily., • Assist the public with other related clerical duties such as photocopying, faxing and filing., • Maintain and distribute an employee roster and telephone listing., • Operate and maintain various office equipment and machines as required. Knowledge, Skills and Abilities • Strong interpersonal skills., • Ability to manage multiple priority projects., • Take initiative and handle a variety of activities concurrently in fast-paced environment., • Ability to meet deadlines along with attention to details a must., • Excellent written and verbal skills., • Progressive skills in crisis intervention and conflict resolution., • Self-directed, flexible with strong problem-solving abilities., • Ability to work independently and as a team member., • Presentation skills along with professional behaviors, attitude and appearance., • Proficient knowledge of Microsoft Office Suite., • Ability to support the organization’s mission along with sensitivity of cultural and workplace harmony. Experience and Education • High school diploma or equivalent required., • Associates degree in business, communications or related field preferred., • Minimum of three to five years’ experience as an administrative assistant or similar position required. Hs9ygcdsMz

Job Description Pittsburgh area non-profit is in need of a Data Entry/Office Assistant. Duties to include: · Perform data input, file maintenance, and order fulfillment tasks · Produce accurate output that meets expectations · Process acknowledgements for mailing and distribution · Identify and resolve any duplicate orders/requests · Contribute effectively to overall team goals. · A variety of general office and clerical support Requirements: · Accurate typing (60+ wpm) · Proficient PC skills · Professional verbal and written communication skills · Flexibility in switching from project to project · Detail oriented with ability to produce quality results · Team player willing to assist when and where needed

Job DescriptionDescriptionEquinox Engineering is a full-service engineering company specializing in energy and industrial projects across North America. Our team is committed to delivering innovative solutions with precision and professionalism. We are currently seeking a Part-Time Administrative Assistant to provide remote support for USA operations from our Pittsburgh office. Position Overview: The Administrative Assistant will play a vital role in ensuring our team stays organized and efficient. This is up to 75% remote position, ideal for a detail-oriented professional who excels at time management, organization, and providing reliable virtual support. Key Responsibilities • Provide remote administrative and clerical support to the USA operations team, primarily assisting the VP, USA Business Unit & Mergers + Acquisitions., • Maintain organized digital filing systems for project and corporate documents, • Prepare, edit, and format reports, presentations, and correspondence, • Manage calendars, schedule meetings, and coordinate virtual appointments, • Support data entry, record keeping, and document control processes, • Assist with onboarding coordination for new employees and contractors, • Order office supplies and coordinate with vendors as required, • Communicate effectively with internal departments and external contacts, • Perform additional administrative tasks as needed to support the team Key Skills, Knowledge and Expertise • Previous administrative or office support experience (1–3 years preferred), • Strong organizational and time management skills, • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and virtual tools (Teams/Zoom), • Excellent written and verbal communication skills, • High attention to detail and accuracy, • Ability to work independently in a remote environment while staying connected with the team, • Part-time position: 20–25 hours per week (flexible scheduling), • Up to 75% Remote role, supporting the Pittsburgh office, • Competitive hourly rate, based on experience, • Opportunity to contribute to a dynamic engineering environment with potential for growth

Job DescriptionSalary: POSITION SUMMARY: Mackin Engineers & Consultants is seeking a highly organized and dependable Administrative Assistant to support our dynamic team and ensure the smooth operation of daily business functions. This full-time, office-based position plays a key role in providing administrative support across departments, maintaining accurate records, and delivering professional service to both internal staff and external clients. ABOUT MACKIN: Founded in 1960, Mackin is a multi-disciplinary engineering and consulting firm providing innovative solutions for public and private sector clients across Pennsylvania, Ohio, Maryland, and West Virginia. Our team is committed to integrity, quality, and excellence, and we pride ourselves on fostering a collaborative and supportive work environment. WHAT YOU'LL DO: • Provide general administrative and clerical support across departments, including document formatting, correspondence, and data entry, • Answer and direct incoming calls, greet visitors, and create a welcoming office environment, • Organize and maintain physical and digital filing systems, including confidential records, • Coordinate incoming and outgoing mail, packages, and postage supplies, • Support scheduling of meetings, including room setup, food ordering, and clean-up, • Assist in the preparation of proposals, reports, and other company documents, • Schedule transportation and hotel accommodations for various departments, • Track and maintain office supplies, restock common areas, and assist with light office upkeep, • Help plan and execute internal events and employee functions, • Collaborate with leadership to support business operations, company initiatives, and client service excellence, • Assist with various corporate activities and events (e.g., event registration), • Perform other clerical tasks as needed (scanning, copying, faxing, mailing, etc.) WHAT WE'RE LOOKING FOR: • High school diploma required; associates degree in business or related field preferred, • 12 years of administrative experience in a professional office environment, • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), • Strong attention to detail and ability to handle multiple tasks efficiently, • Excellent communication and interpersonal skills, • Reliable, punctual, and able to maintain confidentiality, • Comfortable working in a collaborative, fast-paced environment WHAT WE OFFER: • Competitive salary based on experience, • On-the-job training, • Career growth opportunities in a collaborative environment, • Comprehensive benefits package, including:, • Medical, dental, and vision insurance, • 401(k) with company match, • Paid time off and holidays, • Educational assistance and professional development opportunities EQUAL OPPORTUNITY EMPLOYER: Mackin Engineering is an Equal Opportunity Employer committed to creating a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status, or any other characteristic protected under federal, state, or local laws.

Job DescriptionSalary: POSITION SUMMARY Performs a variety of responsible administrative, secretarial, and clerical duties in support of the Department of Administration and the Department of Finance. Primary responsibilities include providing assistance to the Assistant Township Manager and Director of Finance, preparing correspondence, contracts, and Board of Commissioners meeting minutes, and performing other related administrative tasks. This position frequently serves as the first point of contact for inquiries directed to the Township Managers Office, the Department of Finance, and members of the Board of Commissioners, and must consistently project a professional and positive image of the Township. The position operates under the general supervision of the Assistant Township Manager and requires initiative, sound judgment, and the ability to work independently. Work is performed during regular business hours, with additional hours as necessary to meet departmental needs. ESSENTIAL DUTIES AND RESPONSIBILITIES • Prepare, edit, and manage correspondence, reports, legal requests, public notices, contracts, and other confidential materials as directed by the Assistant Township Manager., • Draft agenda memos, resolutions, proclamations, bills, and certificates; attend monthly Board of Commissioners meetings to record and prepare official minutes; operate audiovisual and recording equipment as needed., • Coordinate legal advertising, bid openings, and contract documentation for Township purchases, vehicles, and projects., • Maintain and update the Township Code, including amendments, distribution to code holders, and posting to the Township website., • Assist with Township insurance renewals and claims for auto, liability, and property damage, including coordination with the Townships insurance broker., • Establish and manage confidential filing systems, contracts, and records; oversee annual records archiving and disposal., • Process vendor setup, invoices, and departmental purchasing card reconciliations; coordinate annual sewer meter reading submissions from commercial properties., • Maintain annual calendars, update the Employee Handbook and Administrative Directives, and proofread materials for Township publications., • Provide proofreading for publication in the TODAY Magazine., • Support preparation of annual financial reports, budgets, and capital improvement documents: provide assistance to auditors as required., • Provide administrative coverage for office and executive assistants as needed; perform general clerical tasks including phones, scheduling, mailings, and document management., • Perform additional duties and special projects as assigned by the Assistant Township Manager or Director of Finance. QUALIFICATIONS Necessary Knowledge, Skills, and Abilities • Strong proficiency in computers, electronic data processing, and modern office software and equipment., • Thorough knowledge of office practices, procedures, and record management., • Demonstrated ability to perform complex and detailed tasks with a high degree of accuracy., • Excellent written and verbal communication skills., • Strong organizational and time management abilities; able to plan, prioritize, and complete tasks efficiently., • Skilled in maintaining accurate records, preparing reports, and analyzing information., • Proven ability to establish and maintain effective working relationships with employees, elected officials, outside agencies, and the public., • Ability to operate standard office tools and equipment., • Commitment to maintain confidentiality and handling sensitive information appropriately., • Must be able to work on-site during scheduled hours, as this role requires in-person collaboration and access to office resources. Education and Experience • Associates degree in business or related field preferred. Graduation from a high school or GED equivalent with one (1) year of training at a technical or business school with emphasis on secretarial and clerical skills, and five (5) years of related secretarial experience. EQUIPMENT USED • Telephone; personal computer with Micro-soft software; copier, printer, typewriter; postage machine; scanner; calculator; projector, camera, microphones and electronic recording device in Board of Commissioners meeting room. PHYSICAL DEMANDS • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions., • While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, equipment, or controls; and reach with hands and arms., • The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions., • The noise level in the work environment is usually quiet to moderately noisy. SELECTION GUIDELINES • Formal application, review of education and experience, oral interview, reference checks, and job-related testing (if required)., • The duties listed above are illustrative and not all inclusive. Additional duties may be assigned as needed., • The job description does not constitute an employment agreement and may be amended as organizational needs evolve. Updated/Revised October 2025

Job DescriptionEARLY LEARNING RESOURCE CENTER OFFICE MANAGER JOB DESCRIPTION SALARY RANGE: $44,000-47,000 JOB DEFINITIONThe Early Learning Resource Center’s (ELRC) Office Manager oversees general office operations to ensure the smooth running of the office. The Office Manager will work to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. This individual will ensure overall office management including, 1) planning, organizing, and facilitating office administration across all sites, 2) managing facilities across downtown hub and satellites, 3) organizing the office space efficiently, and 4) organizing celebrations, meetings, and professional development days. The Office Manager plays an integral role in program operations, working in conjunction with the ELRC Director and Assistant Directors. This individual MUST be a people person who brings a positive attitude to their work and who naturally responds to challenges with a ‘can-do’ and problem-solving sensibility. RESPONSIBILITIES AND DUTIES • Maintain the office condition and arrange for necessary repairs acting as the liaison with building management., • Ensure that all office environments are welcoming to clients and guests (bulletin boards and notices posted, up-to-date resource materials available, water for guests) and maintain supply inventory for all offices., • Facilitate onboarding and offboarding of staff by working with the DHS-HR, DHS-IT, CFA-HR, ELRC Director and Staff Development Specialist., • Support Clerical Team by assisting with training of new clerical staff, attending weekly clerical meetings, overseeing special projects, and serving as back-up for clerical roles as needed., • Work with the leadership team to coordinate meetings and agency-wide events including agenda development, inviting attendees and room reservations., • Collaborate with the Outreach & Resource Community Liaison to prepare outreach materials for tabling events., • Collaborate with Assistant Directors of Family Services, Director of ELRC Program Engagement and Family Supervisors to ensure effective operations of satellite locations including staffing, equipment, resource distribution and scanning/uploading., • Coordinate and facilitate All Staff , Safety Committee and Welcome Committee meetings., • Responsible for administrative duties related to supporting staff including identifying and facilitating needed equipment and developing training tip sheets and toolkits on a variety of programs and technologies, • Organize ELRC and OCDEL communications, announcements, policies, procedures, and spreadsheets on SharePoint., • Serve along with the Clerical Supervisor as the agency’s lead/liaison with DHS-IT for Help Desk, Clerical Inboxes, and On-Base including facilitating document sharing for internal or external audits., • Support effective communication by forwarding ELRC 5 & PA.gov emails and coordinating ELRC activities across multiple locations including satellites., • Proofread varying types of materials to ensure correct grammar, completeness, consistency, and adherence to agency policy., • Complete other duties as assigned.QUALIFICATIONS, • PROFESSIONAL KNOWLEDGE AND ABILITIES, • Excellent interpersonal skills and the ability to work collaboratively in a team-oriented atmosphere., • Excellent communication skills, including accurate and effective written and verbal communications., • Excellent attention to detail., • Excellent organization skills, including organizing workspace and computer files, project scheduling, time management skills and prioritizing certain activities., • Must be self-directed and able to operate independently to achieve program objectives., • Flexible, creative, assertive, and able to work in a multiple task or multidisciplinary environment., • Must have a basic understanding of policy and procedure development., • Must have experience with project management or event planning., • Must have experience synthesizing information and report writing., • Must have strong computer skills; experience using Excel & Adobe Acrobat a plus, • Performs related work as required. JOB REQUIREMENTS, • Familiarity with child care subsidy programs is preferred., • Possess Act 33 and 34 and FBI Clearances., • Mandated Reporter Training certified., • Advanced proficiency with Outlook and Microsoft Office products. Powered by JazzHR aZj9deuWdY

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