HR Administrative Assistant-Temporary/Full time
hace 11 días
Middlesex
Job Description Together We Build – Partnership, Innovation, Excellence, and Safety at Kelso Industries We're not just offering a job, we're inviting you to be part of a team built on PARTNERSHIP, INNOVATION, EXCELLENCE, and SAFETY. • PARTNERSHIP means we work together with trust, loyalty, and an owner mindset, always striving for win-win outcomes., • INNOVATION drives us to think differently and create real value in everything we do., • EXCELLENCE pushes us to set high expectations and deliver exceptional results. The Kelso Industries company is comprised of 27 (and growing) market-leading operating companies with over 2,800 employees that deliver unmatched HVAC, mechanical, refrigeration, plumbing, and electrical solutions. We are actively building the nation's preferred technical service partnership for commercial MEP+ ecosystems, empowering industrial, commercial, and institutional clients—including Fortune 500 companies and other industry leaders across the United States—with reliable, innovative service. Job Title: HR Administrative Assistant-Temporary/Full time Project duration: 4-6 MonthsKey Responsibilities: • Accounts Payable: Review/verify vendor invoices, match to POs/receipts, code expenses, enter into accounting software (e.g., QuickBooks), prepare payments (checks/ACH), and resolve discrepancies., • Accounts Receivable: Generate/send customer invoices, post payments/deposits, monitor aging accounts, follow up on past-due balances (email/phone), and handle basic collections/research., • Reconciliations & Reporting: Reconcile statements/accounts, maintain accurate records, and assist with month-end close tasks., • Light HR / Benefits Admin: Assist with employee benefits enrollment/open enrollment (e.g., health insurance, 401(k), etc.), update benefit records for new hires/changes/terminations, answer basic employee questions on benefits, and ensure compliance with simple policies., • Timekeeping: Collect/verify employee timesheets or attendance records, track hours/vacation/sick time/PTO, enter data into payroll/time system, and support payroll prep by flagging adjustments (e.g., overtime, leaves)., • General Admin: Data entry, filing/scanning documents, answering billing/HR-related phones/emails, ordering supplies, and other clerical support as needed.Requirements:, • 2-3 years of experience in AR, AP, bookkeeping, and HR admin/finance role., • Proficiency in Microsoft Excel, QuickBooks, and NetSuite and comfort learning accounting and HR software., • Reliable, professional, and able to handle confidential financial info., • High school diploma or equivalent; associate's in accounting/business a plus., • Ability to lift light boxes/files occasionally (office setting, no heavy labor). Why Join Our Team? Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors. Here you will experience: Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways. Company Culture: You'll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable. Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day. Competitive Compensation & Benefits: You'll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being. Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business