Clerical assistant jobs in Westfield, New JerseyCreate job alerts

Job Description We are seeking a detail-oriented and organized Bilingual Administrative Assistant to join our team. This role requires strong communication skills in both English and Spanish, excellent customer service abilities, and proficiency in Microsoft Excel and Word. The ideal candidate will be a problem solver with fast typing skills and the ability to multitask in a fast-paced office environment. We are looking to fill this position in multiple locations throughout New Jersey. Key Responsibilities • Provide excellent customer service, assisting clients and responding to inquiries in both English and Spanish., • Perform general administrative tasks, including data entry, document preparation, and record-keeping., • Utilize Microsoft Excel to organize and maintain spreadsheets accurately., • Create and edit documents using Microsoft Word., • Handle incoming calls, emails, and correspondence professionally and efficiently., • Ensure accuracy and attention to detail in all clerical tasks., • Assist with problem-solving and troubleshooting administrative issues as needed., • Fluent in English and Spanish (spoken and written)., • Minimum of 2 years in a customer service or administrative role., • Proficient in Microsoft Excel and Word., • Fast and accurate typing skills., • Strong organizational skills with the ability to handle multiple tasks., • Ability to identify and resolve issues efficiently., • Can reliably commute to one of:, • Edison, • Old Bridge, • Mercer County Pay: Starting at $17.85 per hour Benefits: • 401(k), • Dental insurance, • Health insurance, • Life insurance, • Paid time off Company DescriptionWe are a property management company with approximately 95+ apartment communities throughout New Jersey.We are a property management company with approximately 95+ apartment communities throughout New Jersey.

Job Description Looking for 3-5 years experience in administration. Some clinical experience is required. Administrative Assistant/MS Office/clerical/scheduling/travel arrangements JP31354 24.00 an hour + 5 PTO days Provides general administrative support to the organization. May provide back up support to higher- level management as needed. -Maintains and manages calendars, including scheduling meetings and proactively identifying and resolving scheduling conflicts. -Coordinates domestic and international travel arrangements and processing of corresponding expense reports. -Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs. -Coordinates new employee onboarding. -Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). -Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. Qualifications: -High School diploma or equivalent. Some college preferred. -1+ years previous admin experience or equivalent. -Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, SharePoint, and understanding of business processes and requirements. -Self-starter able to function at a high level with general instruction and supervision. -Builds strong relationships with peers and cross-functionally. -Team-oriented, can-do attitude and desire to be productive contributor to overall organization. -Learns quickly and can change course quickly when needed. Requires proficiency in two to three vendor software programs. Provides support to one or two department managers and their staffs. Duties may include: word processing, editing existing documents, keying information into existing templates, database upkeep. Previous clerical experience is necessary. Moderate to minimal supervision is provided. Experience Level = 3-5 Years Company DescriptionFounded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances. At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development. Kyyba is an Equal Opportunity Employer. Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other bFounded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.\r\n\r\nAt Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.\r\n\r\nKyyba is an Equal Opportunity Employer.\r\n\r\nKyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other b

About Our Company We’re a physician-led, patient-centric network committed to simplifying health care and bringing a more connected kind of care. Our primary, multispecialty, and urgent care providers serve millions of patients in traditional practices, patients' homes and virtually through VillageMD and our operating companies Village Medical, Village Medical at Home, Summit Health, CityMD, and Starling Physicians. When you join our team, you become part of a compassionate community of people who work hard every day to make health care better for all. We are innovating value-based care and leveraging integrated applications, population insights and staffing expertise to ensure all patients have access to high-quality, connected care services that provide better outcomes at a reduced total cost of care. Please Note: We will only contact candidates regarding your applications from one of the following domains: @summithealth.com, @citymd.net, @villagemd.com, @villagemedical.com, @westmedgroup.com, @starlingphysicians.com, or @bmctotalcare.com. Job Description Essential Job functions: • Responsible for assisting physician, PA or NP with clerical duties, patient flow/care, procedures, scheduling hospital and ambulatory admissions., • Schedules and enters diagnostic tests and procedures into orders management system, following all appropriate workflows., • Responsible for coordinating required testing prior to admission and ensuring all information and consents are on site for patient’s admission/procedure., • Arranges types and distributes surgery schedule., • Accurately completes any/all necessary forms for the patient., • Effectively communicates problems, concerns or issues to the Supervisor and/or Manager appropriately and promptly., • Obtains vital signs: BP, temp, pulse, height & weight accurately and completely as required. Documents appropriately in EHR., • Reviews and updates medication list and accurately documents known allergies in the Electronic Health Record (EHR). Demonstrates an understanding of prescription control and prescription refill procedures., • Employs appropriate and timely use of Tasking in EHR.., • Appropriately enters orders and schedules appointments in the Practice Management System (PMS) and EHR., • Provides referrals and/or consult orders appropriately and in a timely manner in the PMS and EHR., • Appropriately adheres to universal safety precautions when administering medications and disposal of medical waste, • Maintains proficiency with department specific equipment troubleshoots and reports malfunctions promptly., • Facilitates transition of care to UCC/Hospital. General Job Functions • Demonstrates a working knowledge of booking and scheduling inpatient, outpatient and special procedures., • Arranges for specialty equipment/ services as needed., • Interacts with outside vendors / contracted services as needed., • Demonstrates understanding of submission of necessary documents for hospital and our patient procedures., • Verbalizes procedure for collection of pre-admission testing data., • Demonstrates a working knowledge of insurance and pre-certification requirements., • Demonstrates working knowledge for rescheduling and canceling procedures., • Logs surgical procedures as needed., • Establishes and maintains a positive working relationship with physicians and nursing staff., • Other job duties as required. Physical Job Requirements • Pushing and pulling, taking frequency and weight into consideration., • Physical strength to lift heavy objects, carts, or items, taking frequency and weight into consideration., • Physical mobility, which includes movement from place to place on the job, taking distance and speed into account., • Physical agility, which includes ability to maneuver body while in place., • Dexterity of hands and fingers., • Balance is maintained during climbing, bending and/or reaching., • Endurance (e.g. continuous typing, prolonged standing/bending, walking). Environmental Risks • Chemicals, Chemotherapy and Fumes, • Loud noises, • Vibration, • Extreme temperatures, • Confined spaces, • Allergens: dust, mold and/or pollen, • Magnetic fields, • Radiation, • Sharps, • Latex, • Combative Patients/Visitors Blood-borne Pathogens • Exposure to infectious hazards, blood, body fluids, non-intact skin, or tissue specimens., • Contact with patients or patient specimens are possible., • Unplanned or unexpected exposure. Education, Certification, Computer And Training Requirements • High School graduate/GED required. Vocational / Technical School / Diploma Program preferred., • Medical Assistant Certification Preferred, • Heart saver certification required., • 2-4 years experience preferred., • Ability to communicate in English, both orally and in writing., • Strong interpersonal and organizational skills., • Ability to perform diverse work assignments with time limitations with a high degree of accuracy., • Ability to use problem solving, critical thinking and priority setting skills., • Knowledge of medical terminology preferred. Pay Range: $22.02 - $27.07 Hourly The provided compensation range is based on industry standards and salary determinations will be made based on numerous factors including but not limited to years of experience and location of position. About Our Commitment Total Rewards at VillageMD Our team members are essential to our mission to reshape healthcare through the power of connection. VillageMD highly values the critical role that health and wellness play in the lives of our team members and their families. Participation in VillageMD’s benefit platform includes Medical, Dental, Life, Disability, Vision, FSA coverages and a 401k savings plan. Equal Opportunity Employer Our Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to, and does not discriminate on the basis of, race, color, religion, creed, gender/sex, sexual orientation, gender identity and expression (including transgender status), national origin, ancestry, citizenship status, age, disability, genetic information, marital status, pregnancy, military status, veteran status, or any other characteristic protected by applicable federal, state, and local laws. Safety Disclaimer Our Company cares about the safety of our employees and applicants. Our Company does not use chat rooms for job searches or communications. Our Company will never request personal information via informal chat platforms or unsecure email. Our Company will never ask for money or an exchange of money, banking or other personal information prior to the in-person interview. Be aware of potential scams while job seeking. Interviews are conducted at select Our Company locations during regular business hours only. For information on job scams, visit, or file a complaint at .

About Our Company We’re a physician-led, patient-centric network committed to simplifying health care and bringing a more connected kind of care. Our primary, multispecialty, and urgent care providers serve millions of patients in traditional practices, patients' homes and virtually through VillageMD and our operating companies Village Medical, Village Medical at Home, Summit Health, CityMD, and Starling Physicians. When you join our team, you become part of a compassionate community of people who work hard every day to make health care better for all. We are innovating value-based care and leveraging integrated applications, population insights and staffing expertise to ensure all patients have access to high-quality, connected care services that provide better outcomes at a reduced total cost of care. Please Note: We will only contact candidates regarding your applications from one of the following domains: @summithealth.com, @citymd.net, @villagemd.com, @villagemedical.com, @westmedgroup.com, @starlingphysicians.com, or @bmctotalcare.com. Job Description Hours: Monday - Friday 7 am - 6 pm (mix of 8.5 hour shifts each day) Essential Job Functions • Assists Physician, APN/PA with patient care, patient flow, procedures, and clerical duties., • Responsible for greeting patients/family, scheduling patient appointments and tests in an efficient and timely manner., • Collects payments from patients, provide account balance, and issues receipts. Posts payments to the correct accounts. Opens and closes batches daily as required; prepares bank deposit bags., • Answer the telephone promptly and deal with the caller's needs expeditiously. Takes an accurate message when needed and delivers it to the appropriate individual. Demonstrates appropriate etiquette., • Provides referrals and/or consult orders appropriately and in a timely manner., • Schedules and enters diagnostic tests and procedures into the order management system, following all appropriate workflows., • Obtains, verifies, and updates patient information including demographics, insurance, HIPAA forms, and financial waivers., • Prepares the examination room. Escorts patient into the room. Cleans examination room when the exam is complete., • Ensures proper preparation for patient visits. Prepares pertinent information needed for patient visits., • Schedules appointments accurately and appropriately according to departmental guidelines, • Collects lab specimens according to departmental guidelines. Accurately labels specimens., • Accurately completes any/all necessary forms for the patients., • Obtains vital signs: BP, temp, pulse, height & weight accurately and completely as required. Documents appropriately in EHR., • Works cooperatively with PCR and clinical staff to ensure timely pre-authorizations., • Appropriately reviews and reconciles medication list., • Accurately documents allergies in EHR., • Reconciles encounters daily and accurately, according to policy guidelines., • Employs appropriate and timely use of Tasking., • Confirms future appointments as needed. Reconciles Televox cancellation list., • Communicates to the Office Supervisor / Manager appropriately and promptly., • Maintains an organized sample closet and discards outdated medication., • Employs appropriate and timely use of Tasking., • Appropriately enters and links orders., • Consistently and accurately stocks examination rooms with all necessary supplies. Monitors supply inventory, completes and directs requisitions for supplies, forms, equipment, or services. General Job Functions • Verbalizes and demonstrates an understanding of medical emergency procedures., • Complies with all SMG regulatory policies, procedures, and standards. Understands and performs within the scope of practice. • Other duties as required i.e. EKG, Phlebotomy. Physical Job Requirements • Pushing and pulling, taking frequency and weight into consideration., • Physical strength to lift heavy objects, carts, or items, taking frequency and weight into consideration., • Physical mobility, which includes movement from place to place on the job, taking distance and speed into account., • Physical agility, which includes the ability to maneuver the body while in place., • Dexterity of hands and fingers. Balance is maintained during climbing, bending, and/or reaching., • Endurance (e.g. continuous typing, prolonged standing/bending, walking). Environmental Risks • Chemicals, Chemotherapy, and Fumes, • Loud noises, • Vibration, • Extreme temperatures, • Confined spaces, • Allergens: dust, mold, and/or pollen, • Magnetic fields, • Radiation, • Sharps, • Latex Bloodborne Pathogens • Exposure to infectious hazards, blood, body fluids, nonintact skin, or tissue specimens., • Contact with patients or patient specimens is possible., • Unplanned or unexpected exposure. Education, Certification, Computer And Training Requirements • High School Graduate or GED. Bachelor’s/ Associate Degree preferred., • Medical Assistant Certification Required: Please be advised that all Medical Assistants are required to obtain and maintain MA Certification. If you are hired without certification, it is a requirement that you achieve certification through SMG’s program within 4 months from the end of the introductory period. Should you not achieve certification in the MA position, you may be subject to termination of employment. You will be contacted by Human Resources or Clinical Services, and also advised of your options regarding eligibility to apply for other non-MA certified positions within the company., • MA/PSR work experience preferred., • Must obtain BLS within 60 days of hire., • Excellent customer service skills., • Ability to be a team player., • Ability to deal with difficult personalities., • Ability to communicate in English, both orally and in writing., • Ability to organize and perform multiple tasks in a timely manner., • Basic proficiency in computer use., • Knowledge of medical office and terminology preferred., • Experience with Standard Office Equipment (Phone, Fax, Copy Machine, Scanner, Email/Voice Mail) preferred., • Experience with Standard Office Technology in a Window-based environment preferred. Pay Range: $22.02 - $27.07 Hourly The provided compensation range is based on industry standards and salary determinations will be made based on numerous factors including but not limited to years of experience and location of position. About Our Commitment Total Rewards at VillageMD Our team members are essential to our mission to reshape healthcare through the power of connection. VillageMD highly values the critical role that health and wellness play in the lives of our team members and their families. Participation in VillageMD’s benefit platform includes Medical, Dental, Life, Disability, Vision, FSA coverages and a 401k savings plan. Equal Opportunity Employer Our Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to, and does not discriminate on the basis of, race, color, religion, creed, gender/sex, sexual orientation, gender identity and expression (including transgender status), national origin, ancestry, citizenship status, age, disability, genetic information, marital status, pregnancy, military status, veteran status, or any other characteristic protected by applicable federal, state, and local laws. Safety Disclaimer Our Company cares about the safety of our employees and applicants. Our Company does not use chat rooms for job searches or communications. Our Company will never request personal information via informal chat platforms or unsecure email. Our Company will never ask for money or an exchange of money, banking or other personal information prior to the in-person interview. Be aware of potential scams while job seeking. Interviews are conducted at select Our Company locations during regular business hours only. For information on job scams, visit, or file a complaint at .

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Appropriately adheres to universal safety precautions when administering medications and disposal of medical waste. Medical Assistant certification, require

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Appropriately adheres to universal safety precautions when administering medications and disposal of medical waste. Medical Assistant certification, require

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Medical Assistant certification, required. Appropriately adheres to universal safety precautions when administering medications and disposal of medical wast

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Medical Assistant certification, required. Appropriately adheres to universal safety precautions when administering medications and disposal of medical wast

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Medical Assistant certification, required. Appropriately adheres to universal safety precautions when administering medications and disposal of medical wast

Job Description Client Service Associate / Office Assistant Location: Short Hills & Bernardsville, New Jersey, United States Summit Prep is hiring! Join a premier academic tutoring and college consulting company in solving some of the greatest education challenges of our generation. This is an amazing opportunity to be part of a fast-paced environment and a dedicated, intellectually curious, and supportive team. We strive for excellence. We believe in continual improvement and recognize that the best of us are lifelong learners. We value thoroughness and an investigative nature. We embody the innovative spirit of start-up culture but with all the fine-tunings of an established and well-oiled machine. We are currently seeking a full-time Office Assistant to handle a wide array of administrative tasks with a key client-facing role. This role is approximately 40 - 45 hours per week and is based in our office in Short Hills, NJ with one or two days in our Bernardsville location. We are looking for an individual who is comfortable stepping in and supporting their fellow coworkers when they are unavailable or overwhelmed. You should possess the ability to multitask while setting and maintaining complex schedules and providing administrative support. The ideal candidate for this job is client-focused, resourceful, extremely detail-oriented, diligent, and innately organized. Specific responsibilities may include: * 80% Client-facing activities; 20% back-end work such as printing, inventory, organizing, document creation, tracking projects on spreadsheets, etc. * Greeting employees, guests, candidates, vendors, and others with grace and patience, with an understanding of the impact your contribution makes in preserving our amazing culture * Answering client phone calls and responding to questions from prospective students/families * Scheduling and maintaining daily sessions for a complex office calendar * Assisting the Office Manager and/or Director of Business Operations on projects as assigned * Managing certain vendor relationships, addressing service requests and equipment repairs * Maintaining office production, assisting with revision of procedures, or devising new forms to improve the efficiency of workflows * Clerical duties (heavy email communication and tracking, printing out test packets) * Proctoring weekly practice tests for students * Conducting callbacks to schedule New Client Calls * Assisting in the development and implementation of process improvements as our organization scales REQUIREMENTS * 2 - 3 professional references required (current or former managers/supervisors, colleagues, or clients) * Highly professional, minimum 4 years experience as an assistant * Superb interpersonal, written, and verbal communication skills * High emotional intelligence (EQ) for white-glove service to our clients * Strong tact, diplomacy, and cordial conversation skills to interact and work supportively with children, parents, and staff * Capable of taking direction and implementing instructions accurately and efficiently * Extremely meticulous and detail-oriented * Strong tact, diplomacy, and friendly; interact and work supportively with children, parents, and staff * Demonstrate self-confidence, high level of energy, enthusiasm, and motivation through actions * Strive to improve self, others, and overall practices and procedures * Creative problem-solving skills * You must be able to handle stressful situations with high levels of empathy and understanding for clients and staff * Willingness to be flexible with tasks and assignments, pitching in as needed to meet the needs of the business * The schedule is SUNDAY - THURSDAY * Sunday: 10:00 AM - 6:00 PM * Monday - Thursday: 11:00 PM ET - 7:00 PM ET * Friday/Saturday: OFF * Must be able to work on select holidays BENEFITS * Compensation: $65,000-80,000, dependent upon experience * Annual performance-based raises * Benefits: health insurance, vision/dental, paid time off, flex spending account, 401k (with a % match), short-term/long-term disability, life insurance, and AD&D insurance * Room for growth and promotions * Floating holidays are available * 12 days of paid time off * Professional development opportunities THIS POSITION MAY NOT BE RIGHT FOR YOU IF: * You prefer a remote work-from-home position (this position is daily on-site in Short Hills and/or Bernardsville) * The schedule for this position, detailed above, does not work for you * You rush through tasks and aren’t in the habit of reviewing your work at least three times before finalizing * Working under pressure and juggling several tasks are stress triggers for you To apply: Please submit a resumé via the platform only. A cover letter, including why Summit Prep is the company you feel you’d thrive working for, is strongly encouraged. Please be advised that due to the high volume of responses we receive, we will only contact those candidates who most closely match our requirements. No unsolicited emails or calls. We will only accept applications submitted via the job board platform.

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures.Cleans examination room when the exam is complete.Maintains efficient patient flow.Ensures proper preparation for patient visits.Prepares pertinent informati

Top skills needed: Outlook, Concur, Event Planning.Roles and Responsibilities: Under the direction of supervisors, assistant will be responsible for providing administrative support, as well as general clerical/secretarial support to the team.Ability to act as a team player, strong interpersonal ski

Clerical Assistant- Junior Systems Administrator. The Physics Junior Systems Administrator (Clerical Assistant) configures, maintains, and supports the computer systems operated by the Physics Department.

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Appropriately adheres to universal safety precautions when administering medications and disposal of medical waste. Medical Assistant certification, require

Benefits / PST schedule - As an Administrative Assistant you'll: Perform a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, scheduling meetings, maintaining calendars, processing incoming mail, answering phones, maintaining repo

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures.Cleans examination room when the exam is complete.Maintains efficient patient flow.Ensures proper preparation for patient visits.Prepares pertinent informati

The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Medical Assistant certification, required. Appropriately adheres to universal safety precautions when administering medications and disposal of medical wast

Perform a variety of administrative and clerical duties as assigned by the Director of HR. The Human Resources Assistant is responsible for the accurate processing, collecting and filing of all documents required by the Human Resources Department. The Human Resources Assistant will also provide admi

Job Description Julie A Lorber, MD PC is hiring for a full-time with benefits Surgical Scheduler and Medical Assistant for our Summit location. This role is responsible for: -Greeting patients/family, scheduling patient appointments, scheduling hospital and ambulatory procedures. Ensuring appropriate actions are taken in a timely manner -Answering the telephone and dealing with callers needs in an expeditious manner. Taking accurate messaged and delivering the messages to the appropriate individual. Demonstrates appropriate telephone etiquette. Schedule future appointments, tests, and referrals as ordered by physician. -Maintain communication resources, i.e. on-call schedule, MD phone numbers. • Request medical records, as needed. -Prepare paperwork for billing company for appropriate procedural and surgical billing. • Monitor supply inventory. Complete requisitions to obtain supplies, forms, and equipment. -Perform various clerical duties including: faxing, copying filing, mailing. ***A competitive salary in a friendly, fast-paced environment with passionate people, ***Growth opportunity ***Paid time off ***Short and long-term disability insurance ***401K plan with company matching contribution and profit sharing ***Cash bonus programs Company DescriptionMedical office with one location.Medical office with one location.