Clerical assistant jobs in Trenton, New JerseyCreate job alerts

Job Description At Ikigai, our mission is to provide families with the care their loved ones deserve, all within the comfort of their own home. We believe that finding safe, dignified, and compassionate care shouldn’t be a struggle. Our vision is to expand our services and become the most reliable and trusted provider of home health care. We are committed to recruiting dedicated, passionate caregivers who can grow with us and achieve their own Ikigai. We’re seeking dedicated and experienced Personal & Administrative Assistant working hand in hand with the company Director. If you’re passionate about senior care, have a solid clinical background, and excel at delivering personalized care, we’d love to connect with you! Job Summary: We are seeking a proactive and compassionate Personal & Administrative Assistant to support the daily operations of a dynamic home care agency. This hybrid role combines administrative duties with occasional caregiving responsibilities, ensuring seamless coordination between office tasks and client care. The ideal candidate will be highly organized, adaptable, and committed to upholding the agency's standards of excellence in client services. Key Responsibilities: • Administrative Support: Manage clerical tasks including data entry, record-keeping, and document preparation to, • support agency operations., • Scheduling & Coordination: Organize caregiver schedules, handle shift changes, and ensure consistent client coverage., • Communication Liaison: Act as a point of contact for caregivers, clients, and families, addressing inquiries and concerns promptly., • Documentation: Maintain accurate records of client interactions, caregiver updates, and administrative activities., • Time Management: Prioritize daily tasks to ensure timely completion of assignments and responsiveness to emergent needs., • Problem-Solving: Address scheduling conflicts and administrative challenges with a proactive and solution-oriented approach., • Confidentiality: Handle sensitive information with discretion, ensuring compliance with privacy regulations., • Technology Utilization: Employ Microsoft Office, Google Suite, and scheduling software to perform administrative functions efficiently., • Minimum of 8 years of experience in caregiving, preferably within a home care setting., • Proven experience in office administration 1-2 years, including scheduling and clerical tasks., • Exceptional attention to detail and organizational skills., • Ability to work independently and take initiative., • Strong communication skills, both verbal and written., • Proficiency in Microsoft Office, Google Suite, and scheduling software., • Flexibility to adapt to changing priorities and responsibilities., • Certification in Home Health Aide (HHA) or Certified Nursing Assistant (CNA). This position operates in both office and client home settings. The role requires the ability to manage administrative tasks in an office environment and provide hands-on care in clients' homes as needed. Application Process: Interested candidates should submit a resume and contact details. Hours: Four hours a day (TBD): Monday, Wednesday and Friday Why apply for this role? 1. Career Advancement Opportunities • Clear pathway for professional growth and potential transition into a full-time position., • Next job level Office manager., • Part-Time (with potential for Full-Time) 2. Meaningful Role Combining Administrative and Caregiving Experience • Engage in a dual-role position that blends administrative tasks with hands-on caregiving., • Contribute to both the operational excellence and direct care services of our agency. 3. Flexible Schedule and Professional Development Opportunities • Benefit from a flexible work schedule that supports work-life balance., • Access ongoing training and development programs to enhance your skills.Company DescriptionAt Ikigai, our mission is to provide families with the care their loved ones deserve, all within the comfort of their own home. We believe that finding safe, dignified, and compassionate care shouldn’t be a struggle. Our vision is to expand our services and become the most reliable and trusted provider of home health care. We are committed to recruiting dedicated, passionate caregivers who can grow with us and achieve their own Ikigai.At Ikigai, our mission is to provide families with the care their loved ones deserve, all within the comfort of their own home. We believe that finding safe, dignified, and compassionate care shouldn’t be a struggle. Our vision is to expand our services and become the most reliable and trusted provider of home health care. We are committed to recruiting dedicated, passionate caregivers who can grow with us and achieve their own Ikigai.

Capital Health Medical Assistant. Capital Health is a five-time Magnet-Recognized health system for nursing excellence and is comprised of 2 hospitals. Performs other selected clinical and clerical duties that assist in the delivery of primary health care and patient care management within any CH of

Office Clerical / Remote] - Anywhere in U.Up to $23-hr / Health-Dental-Vision / 4 weeks PTO + 10 Paid Holidays / 401(k) with match - As an Administrative Assistant, you will: Manage and organize electronic and physical files; Schedule and coordinate virtual meetings and events; Prepare and distribut

Job DescriptionStarting at $38,700 MAJOR FUNCTION Under the general supervision of a Dental Director, the Dental Assistant works directly with the dentist to insure that proper patient care can be delivered in a timely fashion. The duties of an assistant include but are not limited to: ESSENTIAL FUNCTIONS • Sterilization: make sure instruments used for dental procedures are washed first, then placed in the ultrasonic for the proper time, dried, tagged and then autoclaved. After the cycle instruments are properly stored., • Operatory preparation: keep each operatory ready for patient use. Readiness includes properly spraying and wiping down of dental chair after each use. Chairs must be wrapped and universal precautions taken as per OSHA guidelines. Operatories must be stocked daily and supplies must be monitored for deficiencies. After each patient exits the operatory, the room must be broken down and soiled instruments taken to the lab for sterilization., • Seating Patients: to greet and seat patients in the proper operatory for the doctors. Use the 2 Identifiers to ensure that the correct patient has been seated. Charts must be checked for up to date medical histories and for what dental procedure the patient is scheduled. The operatory is then set up., • Digital Images: take the necessary Panorex, Periapicals & Bitewings of patients. These x-rays must be diagnostic and properly mounted for the doctors to review., • Supplies: keep abreast of supplies used and to re-order these supplies in a timely fashion so that there is never an interruption in a work day due to lack of supplies., • Equipment Maintenance: properly maintain the instruments & hand pieces that are used. Also to note that large equipment are in safe and proper working order. If not, they are then to notify the Dental Director of any faulty equipment immediately., • Greets all patients/clients/customers via telephone or directly in a personal and professional manner., • Performs the following Receptionist duties on an as needed basis at either site as assigned:, • Receives patients, determines their reasons for visiting the office, provides them with the required information according to procedures and sees that, as far as is possible, the desired objectives are achieved., • Provides support to clinical operations by performing clerical functions including, but not limited to data entry (Athena & Dentrix), record-keeping, appointment scheduling, collecting patient fees and other general office duties as assigned., • Coordinates scheduling of patient appointments directly or via telephone in a manner which assures efficient utilization of clinical resources. Calls patients at least the day before their appointment to remind patient. Follow up with no show patients to reschedule appointments., • Receives, sorts, and distributes incoming correspondence as needed., • Performs varied clerical duties as needed., • Assists in maintaining and utilizing a variety of health record indexes, storage, recall, and retrieval systems, including Athena, Dentrix & MiPACS., • In-puts data into various computer programs., • Exhibits professional conduct with patients and fellow employees., • Assists in the maintenance of essential dental records and files., • Scan Approvals, Medical Consults, Medical Hx, Referrals, etc. in charts., • Responsible for the maintenance of certain log books as assigned by the department manager., • Prepares and assist on departmental projects, form completions, and reports., • Assumes other duties as assigned by the Dental Director., • Demonstrates flexibility and cooperation in relation to workplace staffing and manpower needs by rotating on a daily/emergent basis and assisting at both dental department locations as needed. This will include all receptionist duties outlined above., • ADDITIONAL RESPONSIBILITIES:, • Be accessible and approachable, • Have respectful interactions with colleagues, • Identifying opportunities to improve processes and become part of the solution, • Be a good colleague and team member using the core values of transparency, civility, and respect. EDUCATION & EXPERIENCE: • High school diploma is the minimum level of education required; dental assisting school completion preferred. LICENSURE AND/OR CERTIFICATIONS: • Certified Dental Assistant recommended., • Registered Dental Assistant preferred, • Current CPR (BLS) required, • Current NJ Radiological License required The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires the manual dexterity sufficient to operate phones, computers and other office equipment. The position requires the physical ability to kneel, bend, and perform light lifting. This person must have the ability to write and speak clearly using the English language to convey information and be able to hear at normal speaking levels both in person and over the telephone. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus. Generally, the working conditions are good with little or no exposure to extremes in health, safety hazards and/or hazardous materials. Powered by JazzHR MPzQWtpZXv

Job Description This is a Clerical position which could be part-time or full time. Benefits available to full time employment only. Job Summary: 1. Upon receipt of requisitions from departments, selects vendor based on price, availability and service; places orders and follows up to assure on time delivery. Marks purchase order to indicate whether items are subject to NJ sales tax. In some instances, verbal requests are received and information provided in respect to price availability and service prior to receipt of requisitions. This type of service is provided for materials and supplies such as: cork, office furniture and fixtures, oils and greases, shop tools, printing materials, electric motors, electrical and mechanical parts and supplies and other regular and special items, as requested. 2. For materials and equipment for capital replacement, expansion and improvement, vendors and specifications are usually selected by Engineering, Laboratory, Production, etc., but Purchasing Department places orders. Orders are placed weekly for fuel oil, based on predetermined price and supply. 3. Secures quotations for office equipment, supplies, miscellaneous forms, etc. Maintains currently accurate files on catalogs, prices, literature, etc. Secures catalogs on special items upon request. Maintains all contracts for office equipment, etc., and insurance certificates on outside contractors. 4. Checks acknowledgements of purchase orders for agreement with original. Puts G/L codes on all POs. Files all POs on a daily basis. Opens mail and arranges in an orderly manner for PURCHASING AGENT/BUYER. 5. Works on computer putting orders on system, updating pricing information, etc. Updates budget reports on a daily basis. Tracks "on hold" list on a daily basis. 6. Attends appropriate pertinent meetings of purchasing groups, as required. Works closely with PURCHASING AGENT/BUYER to make sure department is running efficiently and up-to-date. 7. In absence of PURCHASING AGENT/BUYER, greets and directs salespersons to proper individuals. 8. Performs miscellaneous jobs as directed. MAPICS experience is a plus (green screen). We are an EOE.

Job DescriptionDescription: Advocare, LLC is a partnership of the top doctors in New Jersey and Pennsylvania, including pediatricians, family practice and specialist. As part of the team, you’ll work side-by-side with forward-thinking professionals who strive to provide the highest quality medical care by meeting and exceeding standards for clinical outcomes while delivering exceptional patient service in an evolving healthcare environment. Full time position with weekly late night and Saturday rotations. Responsible for providing high quality direct patient care while assisting providers and other clinical staff with patient care, other clinical, and administrative duties in a professional manner. Ability to competently and skillfully perform all clinical and clerical functions including, but not limited to: vital signs, injections, patient interview, electronic documentation, screening tools, lab/specimen prep, point of care collection and processing, processing records.. Must provide age-appropriate care in a manner that demonstrates an understanding of the functional/developmental age of the patient served. Essential Functions: • Preparing patients for examination by performing physical tests, obtaining vitals, reporting patient history summary., • Able to succeed in a fast-paced environment with minimal supervision., • Works well both independently and as a part of a team., • Preparing treatment rooms for clinical examinations., • Comfortable working with patients (newborns up to mid 20s), parents, and family members., • Ensuring compliance with all healthcare regulations including HIPPA, OSHA, etc., • Aides staff, providers, and other faculty as needed., • Firm grasp on medical practices, administrative processes, and organizational policies, • Strong interpersonal and communication skills, • Able to vaccinate patients from newborns to mid-20s., • Highly organized and detail-oriented; demonstrating leadership to maintain credibility, • Familiarity with medical terminology and digital record systems, • Ability to communicate effectively and verbalize ideas, • Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrates the highest level of customer/client service and response, • 9 hour shift, • One late night weekly, • 4 day work week, • 401(k), • 401(k) matching, • Dental insurance, • Employee discount, • Flexible schedule, • Flexible spending account, • Health insurance, • Life insurance, • Paid time off, • In-person, • 2 locations- Hamilton and Columbus, • Medical Assistant Certification or Registration (required), • High school diploma or equivalent (required), • One year of prior experience in a medical setting (preferred), • Spanish bi-lingual (preferred)

Job DescriptionBenefits: • 401(k) matching, • Dental insurance, • Health insurance, • Vision insurance Advanced Infrastructure Design, In. (AID) is a growing yet established consulting firm located in central New Jersey, offering professional services in non-destructive testing and evaluation (NDT/NDE) of highway infrastructure (bridges and pavements), pavement evaluation and design, geotechnical design and subsurface investigation, subsurface and utility mapping, and forensic studies. Job Description We are seeking an enthusiastic, highly professional, and detail-oriented Office Administrative Assistant to support our day-to-day operations. This full-time position offers long-term career growth for individuals with a strong work ethic and dedication. • Perform diverse administrative and clerical tasks to ensure efficient daily operations., • Provide direct support to Office Manager, Marketing Director, and Engineering staff., • Organize and schedule meetings, appointments, and maintain office calendars., • Manage incoming calls, emails, and general correspondence., • Track and order office supplies to maintain inventory., • Assist with document processing, filing, and record-keeping., • Support the onboarding process for new hires and maintain personnel records., • Handle sensitive and confidential information with discretion., • Assist with marketing or project-related tasks as assigned.Qualifications o Proven experience as an administrative or office assistant. o Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of QuickBooks and ADP is highly desirable. o Excellent verbal and written communication skills. o Strong organizational, problem-solving, and time management abilities. o Ability to prioritize tasks, manage interruptions, and multitask effectively. o Familiarity with general office procedures and administrative systems. o Proactive, self-motivated, and committed to excellence. o High attention to detail with the ability to learn quickly. o College education is required. o Previous HR experience preferred. o Education: MBA, accounting or related field is highly desirable. To apply, send your resume to the following email with the subject: Office Administrative Assistant This is a full time in person job. Prospective candidates should be able to commute or relocate to the Township of Hamilton, NJ, 08691.

Job DescriptionStarting at $47,840 MAJOR FUNCTION Under the general direction of the Nurse Care Manager, does the work involved in referrals, scheduling appointments, filing, abstracting data and maintaining files in current condition; assist the nursing staff with patients as deemed necessary in accordance with established philosophy by the health center, does related work as required for the various departments. Communicates with physicians and team members about changes in patient's clinical condition, including results of diagnostic studies and symptomatology. ESSENTIAL FUNCTIONS • Completes patient referral documents and pre-certifications in time frames determined by the Health center. Follow the referral guidelines and provide appropriate clinical information to specialists., • Assists team and clinical staff with ancillary testing point of care testing and other clinical duties as assigned., • Follows the direction of the Nurse Care Manager, by assisting the nursing staff with patient care as deemed necessary., • Maintains accurate and complete documentation in paper and electronic medical records and assures confidentiality of all information related to patients., • Obtains the signatures, reports, and other items required to complete the medical records., • Brings unusual, inaccurate and/or interesting material to the attention of the Nurse Care Manager., • Assists in maintaining and utilizing a variety of health record indexes, storage, recall, and retrieval systems, including automated data processing systems., • In-puts data into various computer programs including the electronic medical record according to the tabs. Scans lab and reports in chart according to tabs and filing system., • Assists in the maintenance of essential medical records and files., • Scans lab reports in charts., • Receives callers, determines their reasons for visiting the office, provides them with the required information according to procedures and sees that within the medical assistance scope, the desired objectives are achieved., • Exhibits professional conduct with patients and fellow employees., • Demonstrate team collaboration to facilitate joy in the work place., • Receives sorts and distributes incoming correspondence., • Notify patients to bring appropriate documents for registration and verify, • Insurance eligibility when scheduling patient appointments., • Adhere to scheduling rules for scheduling of appointments confirmation calls and follow-up for no show including DNKA., • Participate with population management in collaboration with the clinical and care teams as directed by using multiple templates tools: including preventive templates, health maintenance template, CEM, Business Objects reports, UDS reports and Performance Improvement Projects, Quality Improvement and Quality Assurance and any other plans or process to improve patient outcomes., • Performs varied clerical duties. Adhere to team daily chart check list for patient chart preparation prior to and during patient visits., • Responsible for the maintenance of certain log books and buckets as assigned by the department manager., • Prepares and assist on departmental projects, form completions, and reports., • Greets all patients/clients/customers via telephone or directly in a personal and professional manner., • Assumes other duties as assigned by Unit Manager/Supervisor., • Demonstrates flexibility and cooperation in relation to workplace staffing and manpower needs by rotating on an emergent basis and assisting the various departments and satellites as able., • Demonstrates consistent effort to maintain sound working relationships with subordinates, peers and superiors., • Assists in the preparation and maintenance of patient rooms, sterile instruments, equipment and supplies to assure efficient patient interaction., • Perform inventory of supplies and equipment., • Performs work-related duties in safe manner utilizing sound work practices as related to use of universal precautions, personal protective equipment, etc., • Seeks guidance and validation from appropriate clinical/management resources when necessary., • Consistently utilizes appropriate lines of authority as necessary., • Wear a clearly visible identification badge indicating his or her name and credentials., • The designated certified medical assistant may administer subcutaneous and intramuscular injections under the direction of a physician., • The designated certified medical assistant cannot read or interpret PPD., • Participate in vaccine boot camp and vaccinations as required within scope of practice. ADDITIONAL RESPONSIBILITIES:, • Assist staff with Spanish interpretation if bilingual in Spanish., • Attend job related training as mandated. EDUCATION & EXPERIENCE: • High school diploma or general education degree (GED) required., • Completion of an accredited Medical Assistant Course required., • The Certified Medical Assistant must maintain current certification from the Certifying Board of the American Association of Medical Assistants (AAMA), the National Center for Competency Testing (NCCT), or registration from the American Medical Technologists (AMT), or any other recognized certifying body approved by the National Board of Medical Examiner., • Must hold current certification in Basic Life Support., • Bilingual (English/Spanish) preferred., • Pass proficiency testing in Spanish (if bilingual) within 30 days of notification of testing requirement., • Ability to read and comprehend instructions, correspondence and memos. Ability to write correspondence; effectively present information in one-on-one and small group situations to, clients and other employees of the organization., • Computer literacy., • Skill in the application of modern office techniques and practices and the use and care of office machines and equipment. Working knowledge of common software packages necessary to perform the functions of the position., • Ability to review and abstract data from patient records., • Ability to work well with others and to assist the public cooperatively and courteously., • Excellent communication and interpersonal skills., • Recognize and respect cultural diversity., • Team work and collaboration, • Meets dress code standards; appearance in neat and clean., • Completes annual educational requirement., • Maintains regulatory requirements., • Reports to work on time and as scheduled; completes work within designated time., • Wears identification while on duty; uses computerized punch time system correctly., • Maintains patient confidentiality at all times., • Completes in-services and returns in a timely fashion., • Attends annual review and department in-services, as scheduled., • Attends a minimum of 10 staff meetings annually; reads monthly staff meeting minutes., • Represents the organization in a positive and professional manner., • Actively participates in performance improvement and continuous quality improvement (CQI) activities., • Complies with all organizational policies regarding ethical business practices. This position requires the manual dexterity sufficient to operate phones, computers and other office equipment. The position requires the physical ability to kneel, bend, and perform light lifting. This person must have the ability to write and speak clearly using the English language to convey information and be able to hear at normal speaking levels both in person and over the telephone. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus. Generally, the working conditions are good with little or no exposure to extremes in health, safety hazards and/or hazardous materials. Powered by JazzHR J1ZV9NgD0i

The Learning, Innovation & Technology Solutions (LITS) division seeks a motivated and detail-oriented Part-Time Clerical Assistant to provide administrative and data support for purchasing, contracting, and vendor management operations. Provide clerical support for general division operations, such

The Learning, Innovation & Technology Solutions (LITS) division seeks a motivated and detail-oriented Part-Time Clerical Assistant to provide administrative and data support for purchasing, contracting, and vendor management operations. Provide clerical support for general division operations, such

We’re looking for Data Entry Specialists for Customer Products across the US to work from home and help top brands improve their products before they hit the market.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

No office assistant experience required.

Call Center / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k / PTO - As a Customer Service Rep at Planet Home Lending, you will: Respond to borrower inbound calls concerning their account, ensuring high quality service and adhering to productivity and regulatory requiremen

Call Center / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k / PTO - As a Customer Service Rep at Knipper Health, you will: Promote meaningful relationships and brand loyalty through engaged and informed conversation with customers (health-care providers, office staff, pat

No administrative assistant experience required.

We're currently looking for individuals across the country to take part in remote paid market research, including online focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing y

Customer Support / Remote] - Anywhere in U.Medical, dental & vision / PTO / Paid training - As a Customer Service Rep at Assurant, you will: Handle inbound customer calls and/or e-mails with empathy and professionalism; Resolve issues, answer questions, and provide proactive solutions; Document inte

Customer Support / Remote] - Anywhere in U.Medical, dental & vision / 401k - As a Customer Service Rep at DGI Supply, you will: Handle customer and sales interactions via phone, email and tickets within the Customer Care Box; Process requests for quotations, order entry and product questions from cu

Customer Support / Remote] - Anywhere in U.Flexible Schedule / Paid training / Performance-based incentives and bonuses - As a Customer Service Representative at Reveal Health Tech, you will: Provide exceptional customer service and support to clients via phone, email, and chat; Troubleshoot technic

Customer Support / Remote] - Anywhere in U.Competitive salary / Health, dental & vision / 401k - As a Customer Service Rep at Curri, you will: Facilitate deliveries from booking to successful drop-off and everything in between; Provide best-in-class support for our customers and drivers via chat and

We are seeking a Senior Engineering Admin to join our growing team.This individual will provide administrative support to the Engineering Department.Position responsibilities include overseeing the daily operations of the department, supporting interdepartmental processes and interactions, coordinat