Administrative Assistant
3 days ago
Syracuse
Job Description About Company: We Provide Our Clients With Turnkey Services Established in 2008, we have been dedicated to providing high-quality telecom services that meet the needs of our clients. Our mission is to provide our clients with the best quality services so they can connect businesses and communities to the future with fast, reliable, and efficient communication services. We take pride in using state-of-the-art technology and tools to create innovative telecom solutions that are efficient, dependable, and cost-effective. We work with a team of veteran technicians, engineers, and designers dedicated to serving the telecommunication industry with high-quality services that exceed our client’s expectations. We are proud to have served businesses and communities of all sizes and industries, and we are enthusiastic about continuing to provide innovative telecom solutions that help our clients succeed. Our Training Programs Prepare Anyone For A Career In The Broadband Industry We always seek talented and passionate individuals committed to making a difference in the telecom industry! Why Luck Grove? At Luck Grove, we don’t just build telecommunications infrastructure—we build careers. Our team of dedicated professionals works together to shape the future of connectivity nationwide. We’re passionate about innovation, committed to excellence, and driven to make a real difference. If you’re looking for a place where your skills and talents will be valued and where you’ll be empowered to reach your full potential, Luck Grove is the place for you. Our Culture At Luck Grove, we believe that our people are our greatest asset. We foster a culture of collaboration, inclusivity, and continuous learning. Our core values of integrity, initiative, and innovation guide everything we do. We strive to create an environment where everyone feels welcome, respected, and supported. Benefits and Perks We understand that a fulfilling career is more than just a paycheck. That’s why we offer a comprehensive benefits package to support your overall well-being and professional growth. • Comprehensive Health Plans: Including medical, dental, and vision coverage., • Retirement Savings: 401(k) plan with individual financial coaching., • Paid Time Off: Generous PTO policy to ensure work-life balance.. At Luck Grove, we are committed to helping you grow. Whether you’re just starting your career or looking to take the next step, we provide opportunities for advancement and professional development. Our mentorship programs, leadership training, and cross-departmental projects give you the tools and experiences to succeed. Diversity and Inclusion We are dedicated to fostering an inclusive workplace that reflects the diverse communities we serve. Our initiatives include inclusive hiring practices, supplier diversity, and employee resource groups. We believe that diverse perspectives drive innovation and make us stronger as a company. About the Role: The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office by providing comprehensive administrative support to management and staff. This position is responsible for managing calendars, coordinating meetings, and handling travel arrangements to optimize executives' time and resources. The role requires meticulous attention to detail in maintaining records, facilitate effective communication within and outside the organization, and submitting RFQs. By performing general clerical duties and managing office supplies and documentation, the Administrative Assistant contributes to a well-organized and productive work environment. Ultimately, this position supports the overall success of the team by enabling seamless administrative processes and fostering professional interactions. Minimum Qualifications: • High school diploma or equivalent required; associate degree or higher preferred., • Proven experience in an administrative or clerical role, preferably supporting senior management., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and calendar management software., • Strong organizational skills with the ability to multitask and prioritize effectively., • Experience with travel booking platforms and expense reporting software., • Familiarity with records management systems and office equipment., • Ability to work independently and as part of a team in a fast-paced environment., • Prior experience in a corporate or professional services setting., • Manage and maintain executive calendars, scheduling appointments and coordinating meetings to ensure optimal time management., • Submitting RFQs and working with departments to provide support as needed., • Arrange domestic and international travel plans, including booking flights, accommodations, and transportation., • Handle 800 number, directing calls appropriately and responding to inquiries in a professional manner., • Perform general clerical duties such as filing, data entry, and preparing correspondence to support office operations., • Maintain accurate records and documentation, ensuring confidentiality and easy retrieval when needed., • Coordinate meeting logistics, including room reservations, equipment setup, and distribution of materials., • Assist with office supply management, ordering and restocking as necessary to maintain operational efficiency. The required skills such as general administrative tasks, calendar management, and travel arrangements are essential for organizing daily schedules and ensuring executives' time is used efficiently. Proficiency in managing a variety of tasks and general office duties supports smooth communication and operational flow within the office. Maintaining records and arranging meetings require attention to detail and strong organizational abilities to keep information accurate and accessible. Preferred skills like familiarity with travel booking platforms and records management systems enhance the ability to streamline processes and reduce administrative burdens. Together, these skills enable the Administrative Assistant to provide comprehensive support that contributes to a productive and well-coordinated workplace.