Office Assistant
hace 29 días
Oklahoma City
Job DescriptionSalary: Job Title: Office Assistant Location: In-Person Schedule: Monday to Friday, 8:00 AM 5:00 PM Job Type: Full-Time Reports To: Office Administrator Overview We are seeking a reliable, detail-oriented Office Assistant to support our office's daily operations. This dynamic role includes administrative support, scheduling, basic accounting tasks, and employee onboarding. Youll work closely with our technicians, vendors, and office administrator to ensure our services run smoothly and efficiently. Why Join Us • Competitive hourly pay, • Health insurance, • Vision and dental coverage (group-rate individual plans available), • Paid Time Off (PTO), • Opportunities for career growth and development We are a service-oriented office committed to professionalism, operational excellence, and public service. We take pride in maintaining a responsive and organized workplace while supporting a wide range of internal and external stakeholders. Key Responsibilities Administrative Support • Serve as the first point of contact for clients, vendors, and the public., • Perform clerical duties including filing, data entry, document prep, and customer service., • Compose and edit reports, correspondence, and internal communications., • Coordinate with technicians, contractors, and security companies., • Process and route paperwork for prospective clients., • Dispatch technicians based on job schedules and priorities., • Process purchase requests and generate purchase orders., • Verify invoices for accuracy and forward them for payment., • Assist in reconciling monthly bank statements and monitoring departmental budgets., • Track vehicle use, gas consumption, and departmental credit card activity., • Review and approve employee timesheets., • Onboard new hires by collecting documentation, setting up accounts, and preparing workstations and software., • Generate and organize data for internal crime analysis reports., • High school diploma or GED required., • Proficiency in Microsoft Office (Word, Excel, Outlook)., • Strong typing (minimum 40 WPM) and data entry accuracy., • Basic knowledge of bookkeeping or accounting processes., • Excellent interpersonal and communication skills., • Ability to work independently and use sound judgment under pressure., • Detail-oriented with strong organizational and multitasking skills., • Standard office environment with climate control., • Frequent use of computers and telephone systems., • Tasks include sitting, standing, walking, reaching, and occasional lifting (up to 25 lbs)., • A background check may be required upon offer of employment., • This position may include a probationary period of 90 days. We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other legally protected status