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Contract administration jobs in New York, New YorkCreate job alerts

  • Office Manager
    Office Manager
    4 days ago
    Full-time
    Whitestone, Queens

    Job Summary We are seeking a dynamic, patient-focused, and highly organized Office Manager to lead the daily operations of our chiropractic clinic and ensure an exceptional experience for every patient. This vital role is responsible for overseeing front-office and administrative functions, optimizing patient flow, supporting providers and staff, coordinating vendor and facility needs, and maintaining smooth clinic systems. This is a hybrid position, combining on-site clinic leadership with remote administrative responsibilities. The ideal candidate is proactive, detail-oriented, and confident in a fast-paced healthcare setting—someone who can balance hospitality with precision, communicate clearly with patients and team members, and uphold compliance standards. This position offers an exciting opportunity to shape clinic culture, drive operational excellence, and directly contribute to superior patient outcomes and practice growth. Responsibilities Oversee daily clinic operations on-site to ensure an efficient and welcoming environment, including front desk workflow, multi-line phone systems, patient check-in/check-out, and appointment scheduling. Manage remote administrative duties such as reporting, billing follow-up, staffing coordination, vendor communication, and system updates during scheduled hybrid/remote days. Manage patient scheduling and provider calendars, coordinating new patient intakes, follow-up care plans, re-exams, and therapy/rehab visits while helping maintain a full and well-balanced schedule. Supervise and support administrative and front-office staff, providing training in customer service, clinic procedures, EHR use, and role-specific performance goals. Maintain accurate patient records and clinic documentation in accordance with HIPAA and clinic policies, including intake forms, consent paperwork, care plan documents, and communication logs. Oversee billing and financial operations, including bookkeeping, budgeting, payroll processing, and financial recordkeeping using tools such as QuickBooks. Coordinate insurance and payment processes, including benefits verification, authorizations (when applicable), claim submission/management, patient balances, and clear financial communication with patients. Manage vendor relationships and clinic supplies, negotiating contracts, ordering equipment/office/clinical supplies, and ensuring cost-effective, uninterrupted service delivery. Support clinical flow and patient experience, troubleshooting scheduling conflicts, addressing patient questions or concerns professionally, and maintaining a calm, solution-oriented atmosphere. Organize clinic meetings, patient education events, trainings, and team initiatives that enhance engagement, retention, and clinic culture. Assist with HR functions, including onboarding new employees, maintaining employee records, coordinating trainings, and facilitating communication between providers, staff, and leadership. Monitor and improve office systems, tracking operational metrics (e.g., scheduling efficiency, collections, patient retention), and implementing process upgrades to support practice growth and patient satisfaction. Skills Proven experience in office management or healthcare/medical administrative roles, with strong organizational and multitasking capabilities. Ability to work effectively in a hybrid role, staying responsive, organized, and self-directed during remote administrative days while maintaining strong on-site leadership presence. Supervisory experience with the ability to lead, coach, and motivate a front-office team in a patient-facing setting. Proficiency in QuickBooks for bookkeeping, payroll, budgeting, and financial tracking. Excellent communication skills with warm, professional phone etiquette, strong customer service orientation, and confidence handling patient concerns. Familiarity with electronic health records (EHR/EMR), patient documentation systems, and maintaining accurate clinical files. Working knowledge of HIPAA compliance and healthcare privacy standards. Understanding of insurance verification, authorizations, billing, and claims workflows (chiropractic/rehab or medical billing experience strongly preferred). Strong event and schedule coordination skills for provider calendars, team meetings, trainings, and clinic events. Knowledge of vendor management practices and contract negotiations. Experience with clerical tasks such as filing, data entry, and recordkeeping in a regulated environment. Ability to remain calm, adaptable, and solutions-focused while supporting a busy clinic and high patient volume. Pay: $22.00 - $25.00 per hour Expected hours: 40.0 per week Shift availability: Day Shift (Preferred) Night Shift (Preferred) Ability to Commute: Whitestone, NY 11357 (Preferred) Work Location: Hybrid remote in Whitestone, NY 11357

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  • Logistics Assistant
    Logistics Assistant
    21 days ago
    $25–$50 hourly
    Part-time
    Garden City

    Assist the Operations Manager with various daily office functions Assign duties to office assistants, administrative assistant, and mail room personnel Assist in the processing of governmental forms and applications Update and monitor inventory and warehouse space allocations Assist in the processing of bids, contracts, and purchase orders Perform administrative functions Logistics Assistant Responsibilities: Provide administrative support for the logistics and transportation departments Handle incoming and outgoing shipments Conduct clerical duties, including file organization, data input, and mailing Process accounts payable invoices Conduct research for executive management Maintain office equipment and facilities Perform other duties as assigned

    Immediate start!
    No experience
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  • Secretary/Clerk (Linden)
    Secretary/Clerk (Linden)
    23 days ago
    Full-time
    Linden

    Secretary/Clerk at Cars Time Used Car Dealership Position Type: Full-Time Job Summary: Cars Time Used Car Dealership is looking for a detail-oriented and organized Secretary to support our team with administrative tasks and ensure smooth daily operations. The ideal candidate will have excellent communication skills, a friendly demeanor, and the ability to handle multiple tasks in a fast-paced environment. As the first point of contact for customers, the Secretary will play a key role in creating a welcoming atmosphere at the dealership. Key Responsibilities: • Greet customers and answer incoming calls, providing information or directing inquiries to the appropriate person., • Schedule appointments for sales, service, and test drives, and maintain an organized calendar., • Manage paperwork for vehicle sales, financing, and registration, ensuring all documents are accurate and complete., • Maintain customer records and update the CRM database., • Handle general office tasks such as filing, scanning, and copying., • Prepare and distribute invoices, receipts, and sales contracts as needed., • Order office supplies and maintain an organized workspace., • Assist the sales team with administrative tasks, such as preparing reports and following up with customers., • Provide basic information to customers about vehicle availability and pricing, or connect them with a salesperson., • Support dealership events and promotional activities as needed. Qualifications: • Bilingual English and Spanish, • Proven experience in a receptionist, administrative, or customer service role., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with CRM systems., • Strong organizational and multitasking abilities., • Excellent verbal and written communication skills., • Friendly and professional demeanor., • Ability to work independently and as part of a team., • Experience in the automotive industry is a plus, but not required. Benefits: • Competitive salary, • Paid Training, • Long term opportunity, • Opportunities for career growth and development, • A positive and supportive work environment, • Long

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  • Banquet Manager / Maître D’
    Banquet Manager / Maître D’
    28 days ago
    $78000–$104000 yearly
    Full-time
    Flatlands, Brooklyn

    Well established catering hall in search of a full-time banquet manger. The position consists of a five-day work week, predominately administrative work throughout select weekdays and Maître d’ on weekends. The position requires a minimum five years of experience both in banquet sales and banquet Maître d. As a Banquet Manager you will be expected to: • Work with clients both pre-existing and new inquiries on a daily basis (both in person and via phone/email), • Solicit new catering business through professional sales techniques, • Conduct initial tours of the venue with perspective clients and generate estimates in order to convert bookings, • Communicate with clients regarding their upcoming functions as their big day approaches, • Document and review all details of each customer engagement in order to maintain a thorough understanding of what the customer expects of us, • Manage both the planning process leading up to an event as well as the successful execution of that event, • Possess the ability to handle extremely high workloads at times, • Must possess the ability to navigate unforeseeable circumstances that may arise with clients and arrive at a conclusion that is satisfactory to both parties, • Must appreciate that we only have one opportunity to deliver the event of someone’s dreams, • Oversee porter and maintenance staff throughout the week to ensure the venue is well kept and an “A” grade is always maintained with the DOH, • Oversight of purveyor deliveries to ensure accuracy and quality, • Interview potential new hires and assist with on-boarding As a Maître D’ you will be expected to: • Ensure that all contract details and particulars are in place prior to event set up, • Effectively coordinate with event staff, back of house, kitchen staff, and outside vendors to ensure all proper aspects are in place, • Use independent judgement in keeping with the venue’s standard practices to effectively coordinate an event, • Lead an event team to successfully accomplish the tasks at hand, • Work with clients and guests to identify their needs to ensure customer satisfaction, • Accept responsibility for all aspects that are within your oversight Requirements: • NYC DOH Food Protection Certificate, • Minimum 2 years Sales experience, • Minimum 2 years Managerial experience, • Minimum 2 years Maître D experience, • Associates Degree, • Must be well spoken in English, • Maintain a high level of professional attire and grooming, • Must be punctual, neat, and organized, • Ability to multitask while remaining meticulous, • Ability to communicate amongst the team and convey information effectively, • Knowledge of customer service, • Knowledge of the food and beverage industry, • Must consistently maintain a positive, energetic, and professional attitude when dealing with staff and customers, • Must know how to lead and manage others in order to help them achieve their full potential

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  • Education Specialist
    Education Specialist
    1 month ago
    $24–$27 hourly
    Full-time
    Forest Hills, Queens

    We are seeking an Education Specialist to support the Queens Childcare Network (QCCN). The primary role of the Education Specialist is to build strengths-based relationships within our network of licensed in-home childcare providers. This role focuses on guiding and supporting our family or group family daycare providers by coaching them on play-based instruction in accordance with Department of Education (DOE) curriculum. PRIMARY RESPONSIBILITIES: • Serve on a team supporting a network of regulated in-home childcare providers serving 500+ children ranging in infancy to 12 years of age., • Assist in the launching of a new NYC DOE contract for the EarlyLearn and 3K Programs., • Provide effective guidance to ensure effective services to QCH's 45+ affiliated family and group family childcare providers., • Collaborate with the QCCN Education Director, Family Support Worker, and Health Monitors to meet the needs of all children and families., • Provide twice monthly strength-based practice-based coaching to up to 17 affiliated providers as they implement a mixed-age curriculum., • Adapt and provide guidance to affiliated providers on the implementation of an evidence-based curriculum for mixed-age group settings that meets the individual needs of all children., • Review and adapt appropriate curriculum with affiliated providers that foster hands-on developmentally appropriate and relationship-based interactions with all children., • Assist affiliated providers gathering observations of children and entering child assessment data in a timely manner and support its use for curriculum and lesson planning., • Document all coaching sessions aligned with the DOE’s Early Childhood Framework for Quality (EFQ)., • Assist in ongoing outreach, enrollment, and all other administrative tasks., • Support QCCN Education Director in coordinating all required professional learning days throughout the year., • Maintain relationships with community partners who provide mental health, special needs, and other support services for all affiliated providers and families., • Participate in weekly Network team meetings and applicable NYC DOE Trainings and Meetings., • Assist in the facilitation of monthly Network Professional Learning/Development sessions., • BA/BS in Early Childhood or Infant/Toddler Studies; Master’s degree preferred; Comparable Social Work, Psychology or Human Service education also accepted;, • Bilingual English/Spanish: verbal, reading & written fluency (preferred);, • Computer literate: Microsoft Word, Excel, & Teams; and Zoom (required);, • Experience teaching or serving children under age 5 (required);, • As indicated, ability to work effectively from home or another remote location with consistent Wifi, privacy and utilization of agency communication and learning tools (required);, • As indicated, ability to efficiently travel within QCH Network (Queens, NY) catchment area and conduct on site coaching sessions at designated in-home daycares (required);, • Exceptional time management skills; Ability to multitask; Must be a team player (required);, • Cultural sensitivity; Respect for the unique backgrounds of all QCCN providers and families (required);

    Immediate start!
    Easy apply
  • Engineer
    Engineer
    1 month ago
    $65–$75 hourly
    Full-time
    Manhattan, New York

    Seeking a Sr Data Quality Engineer for installation, configuration & ongoing administration of the Collibra Data Quality (DQ) platform, implement data quality checks, validation rules & anomaly detection in Collibra DQ plus solution development & integration. Duration: contract position/6-12 months Work location: NYC (midtown) (onsite) Key responsibilities: -Design & implement data quality checks, validation rules & anomaly detection in Collibra DQ to improve accuracy, completeness, and trust. -Build & maintain workflows & automated remediation processes within the platform. -Install, configure, upgrade, and maintain the Collibra DQ application & related components. -Develop and support Collibra workflows, API integration & Java-based solutions. -Connect to and scan databases/data lakes; integrate with RDBMS, Snowflake, and REST/Java APIs. -Implement CI/CD & version control (e.g., GitHub) for DQ artifacts and integration. -Develop microservices & solutions using API/Event-Driven Architecture. -Communicate & coordinate platform upgrades & major releases. -Onboard users, deliver training & support data governance & steward teams. Duration: contract position/6-12 months Rate:$65.00-$75.00 per hr. (all inclusive) Required exp./skills: -Bachelor’s degree in computer science or related field (or equivalent exp.). -At least 12 yrs. of Data Engineering and/or Data Governance exp. -At least 5 yrs. of hands-on with Collibra Data Quality (configuration, administration & rule design). -Proven exp. installing, administering, and customizing enterprise DQ applications. -Collibra workflow design/implementation; strong Java and API development skills. -Exp. integrating Collibra with enterprise data platforms & services (e.g., Snowflake, RDBMS & REST). Preferred exp./skills: -Developing custom integration using Collibra APIs. -Building governance metrics/scorecards using Collibra DQ metadata. -At least 5 yrs. implementing Collibra integration (workflows, connectors & automation)

    Immediate start!
    Easy apply
  • Technical Support Engineer
    Technical Support Engineer
    1 month ago
    Part-time
    Manhattan, New York

    Job Title: Field Technical Support Location: Watertown, NY 13601 (Onsite) Mode : Contract This is a field support role, candidate needs to visit multiple sites. Candidate needs to have his own vehicle. You will be required to provide Deskside / OSS / FSO technical support to Desktop PCs, Laptops, Tablets, Smart Phones, Desk telephony, AV equipment, Comms room devices/activities, desk cabling, Software installation and troubleshooting and any other related technology. Providing a high level of customer satisfaction and extremely strong communicator in both verbal and written communicate in the local language. Support includes specification, installation, and testing of computer systems and peripherals within established standards and guidelines. Activities require interaction with application software and operating systems to diagnose and resolve unique, non-recurring problems. Work self-sufficiently to perform fault diagnostics, delivery user requirements, while maintaining standards and SLAs. Supervisory Skills Required • Must ensure the team successfully work towards achieving all goals, such as SLA’s, OLAs & DSAT/CSAT,, • Financial management of the area must be of the forefront of thinking for all decisions and activities along side the KPIs, • Consistent monitoring of the teams attendance in accordance with contractual requirements for holidays, seasonal coverage ensuring the operational service is maintained fully, • Deliver Managed Services for the client, • Build and manage various on-site/off-site teams and direct all related People/ Process and Technology Competencies, • Formalize internal process to ramp-up expertise of resources, • Prepare reports on Monthly / Weekly / Daily basis to show productivity improvements and efficiencies, • Manage Service Improvement activities as and when required, • Handle Escalation through to successful resolve, • Accurately testing, identifying, preparing, repairing, resolving, and documenting end user technical issues relating to Desktop support. Devices include, but not limited to Desktop PC, Micro PC, Thin Client, Laptop, Tablet, Smartphone, Printers, MFDs, and basic network connectivity, • Hands on role, expected to provide 2nd line IT support to the business community ensuring that all requirements are met within agreed service level agreement, • To provide infrastructure administration functions, • Providing on-site cover as part of a shift arrangement, • Support inline with contracted business working hours, • Provide site support in remote offices when required, • Being prepared to work out of hours when required, • Troubleshooting and resolving software issues; reimaging computers/hard drives Backing up and restoring settings and associated systems administration activities, • Taking ownership of issues through to resolution on all appropriate requests, • Categorize and prioritize end user support requests and service requests by utilizing a Customer ticketing system to track tickets and provide up-to-date status and information, • Ensuring regular customer interaction to adhere with update SLA’s and high levels of customer service, • Providing daily ticket updates to ensure users are fully updated on updates, • Move equipment associated with service requests, inline with health and safety guidelines, • Monitoring and mentoring team health and safety practices, • Performing asset inventory activities as needed, • End user training and guidance on the use of hardware and software, • This position requires the ability to work in a BAU and / or project-based environment requiring flexibility and teamwork, • Performs other duties as assigned

    Immediate start!
    Easy apply
  • Construction Admin
    Construction Admin
    2 months ago
    $30–$40 hourly
    Full-time
    Westbury

    Zitan Bilt is a growing NYC construction company specializing in large commercial and high-end residential renovations, fit-outs, and enlargements. We deliver high-quality work with seamless project execution. Position Overview We are seeking a Construction Administrator with 5+ years of experience. You will support project managers and field teams, manage documentation, track schedules, enter daily labor logs, and coordinate between office, field, subcontractors, and clients. Advanced Microsoft Office skills, construction administration experience, and basic QuickBooks knowledge are required for communicating with our 3rd-party bookkeeper. Key Responsibilities Organize project documentation (contracts, RFIs, submittals, change orders). Track materials, deliveries, and assist with permits and inspections. Communicate updates to foremen, subs, clients, and PMs. Enter daily labor logs in Contractor Foreman, Procore, or similar software. Manage photos and documentation in CompanyCam. Prepare invoices, payment applications, and assist with billing reconciliation. Use advanced Excel formulas for budgets, labor, and material tracking. Communicate financial and job cost information with 3rd-party bookkeeper using QuickBooks. Support project closeout documentation (O&Ms, warranties, punch lists). Requirements 5+ years in construction administration/project coordination. Proficient in Microsoft Office (Excel advanced formulas, Word, Outlook). Basic knowledge of QuickBooks for communication with bookkeeper. Experience with CompanyCam and construction management software preferred. Knowledge of RFIs, submittals, and change order processes. Detail-oriented, proactive, and able to manage multiple projects. Bilingual in Chinese or Spanish strongly preferred. Benefits & Growth PTO and paid holidays. Opportunities to advance into Assistant Project Manager or Project Manager roles.

    Immediate start!
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  • Procurement Analyst
    Procurement Analyst
    2 months ago
    $46–$49 hourly
    Full-time
    Manhattan, New York

    Job Summary/Basic Function: • Exp with procurement of various goods and services for the company ( prefer non- IT related purchases)., • Support Requests for Proposals (RFP) and manages the bid solicitation process. Knowledge of Peoplesoft and Ariba a plus. Ensure compliance with all bid rules and regulations., • Supplier identification and qualification; procurement sourcing; negotiation, contract development and administration for materials and services., • Creating and verifying purchase requisition., • Innovative in sourcing and procuring services., • Proficient in Microsoft Excel, Word, PowerPoint, • Pay attention to details and Deliver results with little supervision, • Effectively manage and prioritize multiple projects., • Additional responsibilities for this position include sourcing, coordinating related purchase orders with the procurement operations team, following the appropriate Procurement processes and Enterprise policies related to sourcing of contracts. Education- Bachelor’s degree preferred

    Immediate start!
    No experience
    Easy apply
  • Secretary Bilingual
    Secretary Bilingual
    2 months ago
    Full-time
    Linden

    Secretary/Clerk at Cars Time Used Car Dealership Position Type: Full-Time Job Summary: Cars Time Used Car Dealership is looking for a detail-oriented and organized Secretary to support our team with administrative tasks and ensure smooth daily operations. The ideal candidate will have excellent communication skills, a friendly demeanor, and the ability to handle multiple tasks in a fast-paced environment. As the first point of contact for customers, the Secretary will play a key role in creating a welcoming atmosphere at the dealership. Key Responsibilities: *Must have working experience at a Used Car Dealership. * Greet customers and answer incoming calls, providing information or directing inquiries to the appropriate person. * Schedule appointments for sales, service, and test drives, and maintain an organized calendar. * Manage paperwork for vehicle sales, financing, and registration, ensuring all documents are accurate and complete. * Maintain customer records and update the CRM database. * Handle general office tasks such as filing, scanning, and copying. * Prepare and distribute invoices, receipts, and sales contracts as needed. * Order office supplies and maintain an organized workspace. * Assist the sales team with administrative tasks, such as preparing reports and following up with customers. * Provide basic information to customers about vehicle availability and pricing, or connect them with a salesperson. * Support dealership events and promotional activities as needed. Qualifications: * Bilingual English and Spanish * Proven experience in a receptionist, administrative, or customer service role. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with CRM systems. * Strong organizational and multitasking abilities. * Excellent verbal and written communication skills. * Friendly and professional demeanor. * Ability to work independently and as part of a team. * Experience in the automotive industry is a plus, but not required. Benefits: * Competitive salary * Paid Training * Long term opportunity * Opportunities for career growth and development * A positive and supportive work environment Job Type: Full-time Pay: $18.00 - $20.00 per hour Ability to Commute: * Linden, NJ 07036 (Required) Ability to Relocate: * Linden, NJ 07036: Relocate before starting work (Required) Work Location: In person

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