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Job DescriptionSalary: $45-52k Yearly Legal Assistant (Entry-Level) Immigration Law Firm Location: In-Office | New York City Schedule: MondayFriday, 9:00 AM 5:00 PM Salary: $45,000 $52,000 annually About the Role We are seeking a Legal Assistant to support our team with administrative and case-related tasks. This is an entry-level, in-office position designed for someone who is organized, detail-oriented, and comfortable working in a structured environment. Responsibilities • Assist with preparation and filing of basic legal documents, • Organize and maintain case files (physical and digital), • Support document collection and follow-ups with clients, • Perform data entry and administrative tasks, • Assist the team with general office support as needed Requirements • High school diploma or GED, • Strong attention to detail and organization, • Ability to follow structured processes and instructions, • Basic computer skills (Microsoft Office, general systems), • Clear and professional communication skills, • Ability to work on-site in NYC, MondayFriday Preferred • 1 year of customer service or administrative experience, • Spanish fluency is a plus Important Notes • This is an entry-level position, • Responsibilities are primarily administrative and support-based, • There is no advancement opportunity within the first 12 months If you are reliable, detail-oriented, and looking to build experience in a structured office environment, we encourage you to apply.

Job DescriptionLegal AssistantEmployment Type: Full-Time, Entry LevelDepartment: Legal As a CGS Legal Assistant, you will work under the direction of a Supervisory Paralegal or Project Supervisor. You will provide litigation and administrative support to a group of United States Attorneys. CGS brings motivated, highly skilled, and creative people together to solve the government’s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:The Contractor shall provide two legal assistants to perform the following job duties to support attorneys, investigators, and paralegals:Provide a variety of direct legal support assistance services to include:- Receive and review incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., charging instruments, motions, orders, pleadings, deposition notices, trial subpoenas and grand jury subpoenas. In preparation of documents, considers the nature and the status of the case involved.- Proofread and edit drafts of legal documents such as motions, orders, correspondence, discovery requests and responses, and other pleadings. Complete variable aspects of preparing recurring legal documents that conform to the rules governing their style and format.- Electronically file documents on behalf of and at the directive of the attorneys with the appropriate state or federal court, applying knowledge of local court rules and practices.- Provide assistance with trial preparation by performing duties such as independently compiling trial notebooks and witness and exhibit lists.- Prepare and track grand jury subpoenas and returns. Aid in processing and organizing legal data and other supportive material. Organize, process and copy documents in accordance with requirements. Assemble record materials for court filings.- Compose original letters that require a good working knowledge of legal procedures and specialized terminology, e.g., transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys representing defendants. Provide a variety of ancillary office support functions requiring some subject-matter knowledge of the United States Attorneys programs and operations. Typical assignments may include the following:- Perform docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information.- Obligate funds for litigation expenses and monitors for continued necessity.- Review bills and invoices and submits to budget office for payment.- Maintain calendar of assigned active cases. Track filing, hearing, and trial dates, and scheduling conferences and interviews. Develop and maintain suspense system for ongoing cases and informs the attorneys of pending dates and deadlines. Maintain calendar(s) of the attorney(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances.- Assemble the physical files and electronic files for new cases by filing materials in chronological order, preparing and printing conflict of interest sheets for assigned attorneys, and numbering the initial case materials and discovery. Upon receipt, send additional discovery to outside parties as directed by the assigned attorney.- Prepare files for closing by putting the documents in chronological order, ensuring that the relevant documents are in the file, and prepare a closing sheet for the assigned attorney’s signature.- Receive visitors, answer telephone and refer callers to staff members or take messages as appropriate. Deliver to and retrieve papers from the federal courthouse. Furnish requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determine which matters should be referred to the AUSA and the urgency of the matter.- Attend meetings and trainings as may be required and appropriate.- Produce a variety of written documents and materials utilizing a wide range of office software applications, such as MS Word, MS Excel, MS Outlook, MS Access, Adobe Acrobat Professional or other databases. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desktop publishing text. Products include complicated tables, graphs and charts, which may be incorporated into legal documents or courtroom presentations. Ensures all documents contain the proper format, spelling, punctuation, capitalization, and grammar.- When appropriate, provide automated litigation assistance to attorneys in trial preparation and courtroom presentations, including transcribing dictation. Utilize various software applications and graphics hardware such as scanners and plotters. Prepare documents, charts, and visual materials used in trials. Provide technical support e.g., enlarging charts and photographs, duplicating tapes and videos, and marking exhibits.- Perform other related duties as assigned. Qualifications:- At least one year of specialized litigation experience required, however over three years is preferred. - Specialized experience is defined as experience reviewing legal documents such as complaints, motions, orders, answers, pleadings, subpoenas, and libels for completeness of information; retrieving and assembling information for hearing and/or trial use, researching a variety of legal sources to obtain and/or verify information; maintaining file systems; and using automated software to produce legal related reports, documents, correspondence and related materials. - Requires excellent written and oral communication skills. - Should have hands-on familiarity with a variety of computer applications, such as MS Word, MS Excel, MS Outlook, and Adobe Acrobat. - Ability to consistently deliver highest quality work under extreme pressure will be very important.- Ability to obtain a Public Trust Security Clearance Our commitment:Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client’s specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we’ve been growing our government contracting portfolio, and along the way, we’ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.- Health, Dental, and Vision- Life Insurance- 401k- Flexible Spending Account (Health, Dependent Care, and Commuter)- Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of meaningful government innovation! Explore additional job opportunities with CGS on our Job Board: For more information about CGS please visit: or contact:Email: #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Staff Management Group is seeking an Administrative Assistant for our client in Newark, NJ. Please read the ENTIRE job description and ALL of the job requirements BEFORE applying for this position. Schedule • 1st shift: 8AM - 4:30PM OR 9AM - 5:30PM, • Monday - Friday, • Plus overtime Pay Rate • $21.25 / hour Job Summary We’re looking for a detail-oriented Administrative Assistant to support our operations with accurate data entry and document management. This role is ideal for candidates with at least 1 year of data entry experience who are comfortable working in a bilingual (English/Spanish) setting. Job Responsibilities: • Perform accurate and timely data entry into internal systems, • Upload and organize digital documents and files across platforms, • Maintain records with a strong focus on confidentiality and accuracy, • Ensure all uploaded documents meet quality and format requirements, • Communicate with internal teams to resolve discrepancies or missing information, • Assist with general administrative tasks as needed, • Support document control workflows and follow company protocols, • Maintain a clean and organized digital and physical workspace, • Prioritize tasks based on urgency and deadlines, • Follow all company policies and procedures Job Requirements • MUST be bilingual - English AND Spanish, • Minimum 1 year of experience in data entry or administrative work, • Strong attention to detail and high level of accuracy, • Basic proficiency with computers and document management systems Additional Information Staff Management Group is an equal employment opportunity employer, and all qualified applicants will receive consideration for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, or citizenship status. About Staff Management Group: Staff Management Group has over 30 years of experience placing staffing candidates in distribution, manufacturing, production, assembly, and clerical positions. Staff Management Group is one of New Jersey’s leading staffing and recruiting agencies specializing in light industrial and clerical staffing. Come join the team! #IND1

Job Description Beware of Recruitment Fraud: We are committed to protecting job seekers from recruitment fraud. Please be aware that all official communication regarding opportunities with our firm will come exclusively from an email address ending in @RoseNYC.com. We will never request payment, financial information, or sensitive personal documentation during the application process, and we will never extend a job offer without first conducting a formal in-person interview. If you receive a message that appears suspicious or does not originate from this domain, please mark it as spam or phishing and report it to us directly at . Location: Carmel Place 335 East 27th Street, New York, NY 10016 Apthorp 390 West End Avenue, New York, NY 10024 The Mill 16-26 Madison Street, Ridgewood, NY 11385 Overview Rose Associates is a recognized market leader in multifamily and mixed-use real estate. Based in New York City, we own, develop and operate leading properties in urban markets from Philadelphia to Boston and across all residential asset classes, including market, regulated, workforce and affordable housing. Our dynamic services platform spans development, construction, property and asset management, leasing, marketing and accounting/financial operations. We partner with private owners and institutional investors globally to develop and operate some of the most iconic assets in our markets. We rely on technology and the deep expertise of our team to consistently outperform the market in the operation of more than 30,000 units across some 250 properties in the most challenging housing markets in the country. For the past three years, Rose has been the top-rated manager for resident satisfaction in the United States on the Kingsley Surveys platform (peer group of firms with 10-30,000 units being surveyed). Established in 1925, Rose Associates possesses a century of real estate expertise and an impeccable reputation for excellence and integrity. Today a woman-owned business led by CEO Amy Rose, we are committed to a corporate culture of belonging and inclusion that is widely admired in the industry. As we expand across the Northeast, Rose is providing opportunity for our team members to grow their careers in an environment of respect and support. Join us on the forefront of innovation and growth – Rose Associates is where excitement meets opportunity! We are seeking a dedicated and detail-oriented individual to join our team as an Assistant Community Manager for our multifamily properties. The Assistant Community Manager will play a crucial role in supporting the Community Manager in day-to-day operations, resident relations, and administrative tasks to ensure the success of our vibrant residential communities. Essential Job Functions • Address resident requests, complaints, and inquiries in line with contractual obligations and standards., • Liaise between ownership and residents, including drafting and distributing resident communications., • Foster positive relationships among residents, management, and building staff., • Assist in analyzing income and expense patterns, budget forecasting, code and process accounts payable and receivable, file compliance paperwork, and maintain office files., • Manage office supplies inventory and monitor storage, bicycle, and fitness agreements for compliance.Prepare monthly reports, ensuring delinquency is below 0.5% of GPR., • Assist in regular community inspections, coordinate Move In/Move Out schedule, collect insurance certificates, and process Move Out Reports and security deposit refunds., • Assist with data entry in the online work order system and support Resident Manager with post-move out walk-throughs., • Collaborate with property management and maintenance on renovations or CapEx projects, obtain vendor estimates and review contracts, provide recommendations for modifications and coordinate vendors for repairs as necessary., • Conduct leasing demonstrations, monitor and maintain new and renewal leases to include optimal renewal rates, process lease administration paperwork, and enter information into property management systems., • Assist in the lease enforcement process, including reviewing applications, conducting inspections, and ensuring notice requirements., • Maintain competitive marketplace intelligence to contribute to sales, marketing, and operational initiatives for budgeted occupancy and customer retention goals., • Supervise programs for resident retention and collaborate with internal departments., • Be available for after-hours emergencies, ensure proper insurance requirements are met, report liability and property incidents to upper management, and submit necessary paperwork., • Must be present on-site and be able to move throughout the building to address community-related matters, including exceptional communication skills to meet with tenants, staff, vendors and visitors., • Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances., • Bachelor’s degree in business, marketing, real estate, or finance is preferred., • Minimum of 3 years of multifamily leasing and/or assistant community management experience., • Proficiency in navigating computers and community management software, including Microsoft Office, iLuvLeasing, On-Site, Elise AI, RentCafe and Yardi., • Technical knowledge of building operations and maintenance., • Understanding of marketing trends, budgeting, and reporting., • Valid NYS real estate license or ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire., • Work authorization (required) Annual salary range - $70,000 - $75,000 Powered by JazzHR f3rf6p8wJL

Job DescriptionSenior Project Manager - Certificate of Occupancy NY, NY | Hybrid | Full-Time About Us At Milrose Consultants, LLC, we build more than buildings—we build trust, expertise, and lasting partnerships. As leaders in code consulting and municipal compliance, we’re proud to help shape the skylines of tomorrow through excellence in navigating regulations, accelerating approvals, and supporting our clients every step of the way. Position Overview We’re looking for a Senior Project Manager – Certificate of Occupancy to join our Certificate of Occupancy team. In this role, you’ll lead the coordination and execution of all Certificate of Occupancy (CO) and Place of Assembly (PA) requirements with the NYC Department of Buildings and related agencies. You’ll work closely with clients, architects, engineers, and internal teams to ensure timely approvals and successful project outcomes. What You’ll Do • Serve as the primary client contact for all CO/PA milestones and updates., • Review and manage Alt-1, Alt-CO, NB, PA applications in relation to occupancy requirements, and inspection documentation., • Create and maintain detailed checklists for each application’s requirements., • Manage DOB NOW: Build Schedule of Occupancy, including data entry, objection resolution, and approvals., • Coordinate inspections with DOB Construction Division, High Rise Unit, and internal teams., • Prepare and distribute inspection packages and walk-through summaries., • Track project progress and update internal systems (WAVE) with key milestones and deliverables., • Supervise CO Filing Representatives and Assistant PMs on project execution for occupancy. Required: • 3+ years of relevant construction industry experience., • Experience managing municipal occupancy processes in NYC, • Strong organizational, critical thinking, and multi-tasking skills., • Excellent written and verbal communication abilities., • Experience reading and interpreting engineered drawings., • Proficiency with DOB systems (BIS, DOB NOW: Build, Inspection Ready, eFiling)., • Skilled in Microsoft Office Suite, Adobe Acrobat, Microsoft Teams, and Salesforce., • Bachelor’s degree (Architecture, Urban Planning, Engineering), • Experience managing municipal permitting processes in NYC., • This position is based in New York, NY, with a hybrid schedule., • Standard working hours are Monday through Friday, 8:30 a.m. to 5:00 p.m., • Salary range: $90,000 – $100,000 based on knowledge, skills, and experience., • Comprehensive health, dental, and vision, insurance, and 401K plan with a match., • Paid time off: Holiday, vacation, sick time, personal and birthday., • Cell phone stipend Milrose Consultants, LLC is committed to providing reasonable accommodation for qualified individuals with disabilities. If you need assistance or an accommodation due to a disability, please contact us at . Notice to third party agencies: Please refrain from calling or emailing our team directly. Our in-house Talent Acquisition team manages all recruiting operations, including the selection and management of all external suppliers.

Job Description Job Description Hudson Meridian’s Public Sector Division is seeking a full-time Assistant Resident Engineer. The Assistant Resident Engineer (ARE) will be responsible for the effective quality assurance and oversight of a Design-Build contract and will interact closely with the Resident Engineer (R.E.) as part of the Owner’s Representative team. Job Responsibilities • Ensure all contract works in compliance with contract documents., • Assist the Resident Engineer in their responsibilities., • Direct the field inspection staff in the assignment of their duties and reviewing their Daily Inspection Reports., • Attend the Design-Builder’s coordination meetings to assist in the resolution of conflicts., • Inform the Resident Engineer of issues affecting the progress of the work and recommend courses of action., • Confirm Quality Assurance Inspection staff are performing tasks in accordance with contract documents, contract change orders, and permit requirements., • Coordinate staging and Design-Builder field operations to ensure that scheduled completion dates are achieved when needed., • Prepare communications with the Client., • Participate in weekly and monthly status meetings., • Participate in the preparation of reports to management as needed., • Preparation of the minutes of all Progress Meetings and any other special meetings required. This will include follow-up for the Resident Engineer for completion of critical issues and tasks., • Monitoring Construction Management software to check that data entry is current and accurate. This includes Risk Register, Issues Files, Disputed Work, Claims, RFIs, Payment Tracking, NCRs, and Correspondence., • Assisting the Resident Engineer in identifying and tracking of items that require follow-up., • Logging and tracking of all Subcontractor Approval Requests, including checking references and preparation of responses., • Review and check of Contractor’s Request for Partial Payments prior to approval by the Resident Engineer., • Assuring that all required documentation is accurate and complete. This includes monitoring that the required Time & Materials sheets are maintained for extra work and allowances., • Tracking Contractor’s Certifications of Materials, Designs and Tests to ensure that the requirements of the Contract Specifications are met., • Maintaining documentation for Contract Closeout including requirements for Special Inspections, Occupation or Use Prior to Completion, Substantial Completion, Extensions of Time and Final Reporting and Equipment Tracking Logs., • Maintaining a Log of the Contractor’s Non-Conformances and their status in the Construction Management software., • Ensure that inspector’s daily reports are completed., • Update and maintain potential change order log, generated from RFI responses and ongoing field conditions encountered., • Maintain organized and detailed project records. Requirements • Bachelor’s degree in engineering, • Five (5) years of relevant experience in a similar role, • OSHA 30 Hour Construction Safety Course Certification., • Demonstrated capability for written and oral communication., • Demonstrated capability for handling a leadership role., • Experience showing a progression of responsibility and expertise., • PE, CCM, DBIA, PMP, ASTM etc. certifications preferred. The Assistant Resident Engineer is expected to assist the Project Manager with their his/her duties in the office during design/preconstruction and will be in the field full-time during construction Company DescriptionHudson Meridian Construction Group is one of the leading construction services firms in the Northeast, offering a unique blend of expertise to private and public sector clients. Our team delivers tailored services as Construction Managers, Program Managers, and General Contractors, bringing a commitment to excellence, collaboration, and client-focused solutions on every project.Hudson Meridian Construction Group is one of the leading construction services firms in the Northeast, offering a unique blend of expertise to private and public sector clients. Our team delivers tailored services as Construction Managers, Program Managers, and General Contractors, bringing a commitment to excellence, collaboration, and client-focused solutions on every project.

Job DescriptionApicha Community Health Center aims to improve community health by providing access to comprehensive primary care, preventive health services, mental health, and supportive services. The center is dedicated to delivering high-quality, culturally competent services that enhance the quality of life. It also advocates for and offers a welcoming environment for underserved and vulnerable populations. Postion Summary: We are seeking an organized, detail-oriented, anaylitical Quality Improvement Coordinator who will be responsible for coordinating quality improvement activities related to Value Based and Clinical Quality Programs aligned with Apicha CHC’s participation in incentive programs of Managed Care Organization (MCO) as well as independent Practice Associations (IPA) Qualifications: • Bachelor’s degree in healthcare, human services related field required. Business Administration with work experience in the health care field may be considered, • 3-5 years’ experience with an electronic health record preferred. (eClinicalWorks strongly preferred);, • Knowledge of medical terminology required, • Knowledge of HEDIS/QUARR and/or UDS Measures preferred, • Proficiency in MS Office, including Word, Excel, PowerPoint require, • Excellent verbal and written communication skills required, • Detail-oriented, problem solving and organizational skills, • Ability to stand, walk or sit for an extended period of time; Ability to see and hear within normal range, • Consistently working at a desk in front of a computer monitor, significant typing, and data entry Physical Demands: • Primarily sedentary work performed in an indoor office environment., • Noise Level is moderate; typical of a professional office. At Apicha, we believe that serving the needs of our staff is just as important as serving the needs of underserved people of New York City as such we are proud to offer our team members a competitive employee benefits package which include 12 Paid Holidays, vacation and sick leave, Health Insurance Coverage, Flexible Spending Account, Life Insurance, Employee Assistant Program just to name a few.

Job Description The Nursing Assistant – Wound Care plays a vital role in supporting wound care providers by assisting with patient preparation, documentation, and administrative tasks. Under the supervision of healthcare professionals, this role ensures smooth clinical operations, maintains compliance with healthcare regulations, and collaborates with nursing teams to enhance patient care. Key Responsibilities: • Assist the wound care provider with clinical documentation and data entry into the Electronic Medical Records (EMR) system., • Ensure patients are properly prepared for consultations, optimizing workflow for the wound care provider., • Support patient repositioning during wound care evaluations and treatments as needed., • Manage and maintain inventory of wound care supplies, ensuring all necessary instruments are readily available., • Work closely with facility nursing teams and providers to coordinate and determine the patient list for wound care consultations., • Uphold patient confidentiality and comply with HIPAA regulations and infection control protocols., • Obtain necessary insurance authorizations and verify patient insurance details before the wound care provider’s visit., • Verify patient insurance information and ensure patient charts and records are accurate and up to date. Qualifications: • Certified Nursing Assistant (CNA) or Medical Assistant (MA) in good standing with the state., • Must provide a positive attitude each day and relate favorably with patients and facility staff., • Must meet all state and local health regulations and pass a pre-employment exam, criminal background check, and reference check., • Must maintain regular job attendance and reliability., • Must have reliable transportation to travel to assigned nursing centers., • Prior experience in Skilled Nursing Facilities is a plus., • Medical billing experience is a plus., • Reliable transportation is required, whether through a personal vehicle, car service, or dependable public transportation, as this role involves visiting multiple nursing centers each day. Physical Requirements: • Ability to stand, walk, and move for extended periods., • Capability to assist with patient repositioning and lifting when required.

Job Description Sweet Group LLC is seeking a New York City-based Compliance Administrator. The Compliance Administrator will support document management and invoicing for our active projects. This individual will report directly to the Vice President but will work directly with accounting and finance, diversity compliance, project teams and other staff members as appropriate. The ideal candidate will demonstrate attention to detail in maintaining accurate project documentation. This role requires an individual with strong organizational and communication skills. This is a full-time, in-person position in our New York City Office located in lower Manahattan. Essential Duties and Responsibilities: • Organize, file, and maintain program documentation., • Ensure program documents are complete, accurate, and up to date., • Scan and digitize physical documents into a secure electronic system as needed., • Assist in the preparation of invoices and supporting documentation for invoices., • Maintain constant communication with subcontractors to obtain complete and compliant invoices promptly., • Maintain a filing system and ensure accessibility of any required project documents and invoice materials., • Follow up to ensure that document changes, updates, or revisions are approved, properly tracked and distributed., • Communicate with the team to request missing documents or clarification when necessary., • Maintain and update project databases, including data entry and uploads related to program documentation., • Generate and distribute progress reports and updates as required., • Support with additional document-related tasks as needed. Knowledge and Skills Required: • Two (2) years of experience as a project coordinator, administrative assistant, or similar role in the construction industry or a related industry., • Familiarity with SharePoint, Quickbase, and similar systems., • Excellent communication and interpersonal skills., • Strong verbal and written communication skills., • Knowledge of construction processes, terminology, and documentation is preferred. Benefits: • Safe Harbor 401(k) Plan, • Health insurance, • Dental insurance, • Vision insurance, • Company-paid disability and life insurance, • Voluntary life insurance, • Paid sick time, • Paid time off Sweet Group of New York LLC is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without discrimination because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, disability status, protected veteran status, or any other federal, state, or local protected class. Sweet Group of New York LLC strongly encourages New York City Housing Authority residents to submit their resume and cover letter for consideration for this job opportunity.

Job DescriptionBenefits/Perks • Flexible Scheduling, • Competitive Compensation, • Careers Advancement Job SummaryWe are seeking a Medical Assistant to join our team. In this role, you will collect blood from patients, take their vitals and do various patient contact intake. This is a role that can make a significant impact in people’s lives, helping them identify underlying conditions and stay healthy. Responsibilities, • Prioritize requests for sample collection based on urgency, • Collect patients’ personal information, • Take vitals and perform some lab work., • Provide patients with reassurance during the collection process, • Use sterilized needles, vials, and other equipment to draw blood, • Correctly label samples and send for testing Qualifications, • Previous experience as a Phlebotomist or Phlebotomy Technician, • Phlebotomy diploma preferred, • Knowledge of best practices in patient identification methods, • Familiarity with the legal requirements regarding blood draws and fluid samples, • Strong computer and data entry skills, • Certified Medical Assistant

Job Description Management company has opening for a long term temp Receptionist/Junior Administrative Assistant in Staten Island. Meet and Greet clients. Answer phones, data entry and Basic MS Office computer skills. Ability to multitask. Professional, strong communication skills, good organizational skills, able to multitask and a team player. Good customer service, patient, kind, and a good attitude. Bilingual Spanish a plus. Property Management experience a plus. Pay $19-$20.

Job Description We are currently looking for a well organized with hard working person to join our dynamic team. The successful candidate should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Duties and Responsibilities: • Compare data with source documents, re-enter data in verification format to detect errors, • Answering calls and emails from clients and notaries; resolve issues that arise, • Input orders from our clients into our appointment system, • Provide support for administrative tasks, • Locate and correct data entry errors, • On the job training will be provided, • Other duties as may be assigned Qualifications and Skills: • Strong attention to detail, • Minimum high school diploma, • Customer service focused with strong interpersonal skills, • Able to work both individually and within a team environment, • Must have previous experience as a admin assistant (or related), • Excellent communicator in both written and verbal, fluent in English, • Time management skills and ability to work on multiple project simultaneously, • Computer literate and proficient with MS Office applications (Excel, Word, Outlook) If you meet all the required for this position, please kindly send your CV along with cover letter. We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged.

Job Description Our client, a world-renowned cancer treatment and research center is seeking a Medical Lab Assistant to join their team. • This is a 6-month temp position., • The work schedule is Monday – Friday, 9am – 5pm., • The pay rate is $25.00 per hour., • One (1)-two (2) years of experience in a clinical laboratory as a Laboratory Technician, Laboratory Assistant, or related job is required. Job Summary: Processing of patient samples for analysis. This includes reviewing appropriateness of requests, accessioning, centrifugation, aliquoting, placing samples on analyzers, performed waived lab tests, archiving and sample preparation for specimens sent to another laboratory for testing. Maintains competency in the assigned duties in the laboratory; record keeping of reagents, chemicals and instrument Service Contracts; telephone coverage and other related duties. Works under direct supervision of senior technologist, laboratory Supervisor or manager of the clinical laboratory. Accessioning: -Reviews Order Entry orders and requisitions, verifies accuracy of corresponding specimens, and enters required data into computer as detailed in the laboratory’s standard operating procedures. -Receives and, if necessary, accessions all samples as soon as they arrive in the laboratory. Follows established procedures for accessioning specimens in the laboratory computer system. -Reviews all test requests thoroughly for errors, omissions, clarity, and potential problems. -Checks that test requests are appropriate for specimen received and that specimen meets all requirements before proceeding with accessioning (e.g., assures correct specimens based on color of tube top against requested tests). -Contacts physicians and/or nurses to obtain necessary information and or additional specimens as needed. Documents the information correctly. -Prioritizes STAT/RUSH samples for immediate processing, per laboratory guidelines. -Accurately enters into the computer the correct information such as order test codes, copy to, and billing information, according to laboratory guidelines. Generates labels. -Follows patient identification practices as detailed in Standard Operating Procedures Manual. Verifies that the name on requisition or Order Entry order matches the name on specimen and on all specimen labels. Maintains 100% accuracy on all labeling of specimens and computer entry. Discards unlabeled specimens and notifies physician/nurse immediately. -Follows all applicable laboratory, departmental, and institutional policies and procedures related to billing. Participates in and promotes the prevention, detection, and resolution of instances of noncompliance with laboratory, departmental, and institutional billing policies and procedures. -Follows established credit procedures when criteria for satisfactory specimen are not met. -Maintains patient and HIV confidentiality according to laboratory policy. -Always follows Patient Confidentiality guidelines. Releases information only to those who are authorized. Accesses patient information on a need-to-know basis. Discards all confidential patient information according to Laboratory Confidentiality policy. -Notifies supervisor of any problems that occur during the accessioning process. Specimen Preparation and Processing: -Prepares specimens for testing or sending out to another laboratory for testing. -Reviews name on labels and attaches labels to appropriate specimen tubes. -Places and sorts labeled specimens on racks and transports to appropriate processing area. -Maintains 100% accuracy on all labeling of specimens. -Alerts technologists of STAT requests to ensure prompt processing and analysis. -Centrifuges specimens following the procedures detailed in the Standard Operating Procedures Manual. Required Education: -HS Diploma/GED with one (1)-two (2) years of experience in a clinical laboratory as a Laboratory Technician, Laboratory Assistant, or related job. Preferred Education: -Associate’s Degree / Certified Vocational Training with one (1) year of experience. Company DescriptionWe are a FANTASTIC Woman owned company been in business for 40+ years!We are a FANTASTIC Woman owned company been in business for 40+ years!

Job Description WHO WE ARE Crossmedia is the global media independent. We're committed to doing media and business the right way, guided by the principles of TRUST, REASON and the Pursuit of HAPPINESS. Crossmedia US was founded in NY in 2000 and is one of the largest minority-owned full-service media planning & buying agencies in the nation. We are 500+ Crossmedians worldwide with big ambitions to continue to grow with soul. We focus on what media agencies should do: create innovative connections between brands and people regardless of channel or budget. And we do it in an honest way. We are and always have been a values-based organization. We earn our clients TRUST by ensuring media transparency in our business model and objectivity in decision-making. We apply REASON & logic to finding solutions to our clients' greatest business challenges. The Pursuit of HAPPINESS matters to us. Big time. We invest in each colleagues' professional & personal wellbeing and growth. It's why we have countless initiatives, clubs & cultural events dedicated to our people and why we have been the top ranked media agency named to Ad Age's Best Places to Work for the past seven years in a row. We have offices in the US in New York and Philadelphia, with employees across 25+ states, as well as in London and Germany. Our client roster includes U.S. Bank, Invesco, Newell Brands, NASCAR, Planet Fitness, American Cancer Society, Ricola, Herschend Family Entertainment, Edible Arrangements and more. YOUR ROLE We're looking for a bright Assistant Buyer, Integrated Media Investment to help manage day-to-day responsibilities of paid media campaign management. A naturally curious mind, resourcefulness, a love for numbers and a passion for advertising are a must. The Assistant Buyer supports the execution, maintenance, and reporting of media buys across traditional and digital channels. This is an entry-level role designed for a motivated, detail-oriented individual looking to build foundational experience in media planning and buying. You'll work closely with internal teams, vendors, and media partners to ensure campaigns are executed accurately and efficiently, while learning about pricing strategy, media performance, and client servicing. KEY RESPONSIBILITIES: Campaign Execution & Support • Assist in the preparation of media authorizations and insertion orders to activate buys, • Enter campaign data and maintain accurate records across internal systems (e.g., OneStrata, Investment Trackers), • Help manage timelines and deliverables, ensuring vendors receive specs and assets on time, • Compile weekly and monthly campaign performance reports, pulling data from media partners, platforms, and internal dashboards, • Analyze delivery vs. planned metrics and assist in optimization recommendations, • Track billing and work with finance teams to resolve discrepancies or reconcile vendor invoices, • Maintain budget trackers and assist in updating actuals vs. planned spend, • Communicate directly with vendors to confirm buys, gather reporting data, and resolve execution issues, • Attend and note take during team meetings, client briefings, and status calls as appropriate, • Participate in training sessions to deepen knowledge of media buying systems, analytics tools, and the media landscape, • Bachelor's in Advertising, Marketing or related field, • A very high proficiency with Microsoft Office Suite tools, and especially be a wiz with Excel, PowerPoint and Outlook, • Strong attention to detail and highly organized, • Must have a love for numbers and a high numerical aptitude, • Excellent communication skills, • Eagerness to learn and adaptability, • A strong interest and knowledge of Media Buying and Planning Salary range is $43k - $48k. Commensurate with experience. Compensation is determined on the skills, qualifications, certifications, tenure in the industry, and experience of the applicant along with the requirements of the position. CROSSMEDIA BENEFITS Our principles of Trust, Reason, and the Pursuit of Happiness are brought to life through benefits that recognize and support the diversity and physical, emotional, and professional well-being of our people, including: • Flexibility to work in hybrid manner with in-office and work from home options (depending on role)., • Open/Flexible PTO with US & UK specific policies, • Sponsored healthcare options and agency-wide physical & mental health support, • 401k with company match (USA), and generous Pension (UK), • Paid sabbatical at significant milestone anniversaries, • Generous paid parental leave policy, • Life milestone recognition & support, • The Pursuit of Happiness Fund devoted to helping Crossmedians find their happy (be it travel, enrichment class, fitness membership or professional development), • Cell phone/tech reimbursement, • Student Loan payment plan (US), • Tuition reimbursement, • Learning & Development and training programs, • And burgers – lots and lots of burgers COMMITMENT TO DIVERSITY AND INCLUSION Diversity is in our DNA. As a minority-owned company, our commitment to an inclusive environment has long been embedded into agency practices and at every level. Almost one third of senior leadership identifies as a person of color and over half of our executive leadership are women. We have active mentoring & internship programs that create opportunities for underrepresented groups. Internal agency programming is anchored by XMEquity365, a permanent, year-round initiative fostering acknowledgement and support of marginalized communities within five pillars – Excellence, Voices, Education, Giving & Representation. Crossmedia is committed to providing equal employment opportunities and creating a diverse and inclusive company culture and that does not discriminate against candidates and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other basis prohibited by applicable federal, state, or local law. All job requirements are subject to possible revision to reflect changes in the position requirements, business necessities and/or to reasonably accommodate individuals with disabilities. Essential and other job functions are subject to modification. This job description in no way states or implies that these are the only duties to which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with laws in the US and UK ). Continued employment remains on an "at-will" basis." Reasonable accommodations may be provided to enable individuals with disabilities to perform essential functions in compliance with the American with Disabilities Act of 1990 (US based) Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: • Prolonged periods of sitting at a desk and working on a computer. Must be able to remain in a stationary position 50% of the time., • Ability to stand, bend, and reach, • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer., • The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

Job Description Overview Are you ready to take your career to new heights? At Concentra, you will be a vital member of our patient care team and play a crucial role in providing exceptional care to our patients. Our mission is to improve the health of America's workforce, one patient at a time. Join us at Concentra and see how your clinical competency and compassion can make a meaningful difference in the lives of the patients you serve. The Patient Service Specialist performs complex administrative duties including but not limited to patient registration, patient scheduling, providing excellent customer service to clients, and management of multi-line phone system. This role requires a general knowledge of various systems and/or procedures. This position ensures that every patient is treated with quality clinical care and is provided a welcoming and respectful experience. Responsibilities • Greet patients and visitors, • Communicate wait times to patients and direct them accordingly, • Obtain authorization, as needed, to process patients for services, • Check in patients using appropriate patient management system, • Explain all required forms to patients and ensure proper completion of all paperwork, • Answer incoming telephone lines and direct the caller accordingly, • Contact patients regarding appointment reminders, rescheduling, or cancellations., • Check out patients in appropriate patient management system and distribute records, • File paperwork, medical records, and correspondence, • Maintain inventory of office supplies and printed forms, • Manage dissemination of all paperwork to outside parties including non-injury, custody, and control forms, • Follow HIPAA guidelines and safety rules, • Attend center staff meetings, • Participate in initial and ongoing training as required, • Complete processing of patient referrals including accurate checkout, paperwork processing, patient education, and communication with Client Support Group, • Assist Center Operations Director or other leader in managing daily administrative functions, • Assist in maintaining a neat, clean, and orderly appearance throughout the facility, • Use employer reporting tool to scan and distribute employer results and paperwork, • Review clinician transcriptions and enter applicable charges via internal charge entry system. Qualifications Education Level: High School Diploma or GED Job-Related Experience • 6 months to 1 year, • Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility, • Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions, • Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism, • The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies, • Demonstrated effective communication and interaction with employers, patients, providers, and other employees, • Demonstrated ability to maintain working relationship with all levels of employees, • Demonstrated excellent customer service skills, • Demonstrated intermediate knowledge of Microsoft Office such as Word, Excel, Outlook and entry of data into various systems/applications, • Ability to perform all aspects of front office operations, • Drive to achieve or exceed established service standards

Job Description Program Director - After School Program We hire for this position in Brooklyn, Queens, The Bronx and Manhattan. Openings vary across 30+ sites throughout the school year. Our complete list is at nyjtl.org/aces-sites About New York Junior Tennis & Learning For over fifty years, New York Junior Tennis & Learning (NYJTL) has honored its founder Arthur Ashe’s legacy by celebrating the diversity of children, encouraging them to reach their highest potential through free tennis and academic programs. NYJTL is the largest provider of youth tennis and education programs in the nation, providing services in 100 unique sites across all five boroughs while reaching nearly 90,000 kids. In addition, NYJTL designed, funded (with NYC), built and operates the Cary Leeds Center for Tennis & Learning in the South Bronx. All NYJTL community tennis and after school programs are offered at no cost to its participants. The mission of NYJTL is to develop the character of young people through tennis and education for a lifetime of success on and off the court. It believes life skills gained through tennis, academics, healthy living, and character development are a catalyst for long-term achievement. Position Summary: The Program Director provides overall leadership and management for a DYCD-funded after-school program. This position is responsible for contract compliance, program quality, staff supervision, school partnership, family engagement, and ensuring a safe, inclusive environment that meets DYCD performance indicators and agency standards. Primary Responsibilities Program Leadership & Compliance • Oversee all aspects of daily program operations in alignment with DYCD COMPASS/SONYC guidelines, SACC/DOHMH regulations, and agency policies., • Ensure compliance with enrollment targets, hours of operation, activity requirements, and staffing ratios., • Serve as primary contact for DYCD program managers, school administration, and agency leadership., • In collaboration with the Education Specialist, ensure a balanced schedule that includes academics, enrichment, recreation, and social-emotional learning., • Monitor and support quality of instruction, youth engagement, and behavior management across all activities., • Use data (attendance, surveys, observations, assessments) to drive continuous program improvement., • Recruit, hire, train, and supervise program staff (Assistant Director, Education Specialist, Group Leaders, Activity Specialists, Tutors, and Support Staff)., • Conduct regular staff meetings, one-on-ones, and performance evaluations., • Provide coaching and feedback; identify professional development needs and coordinate trainings., • Build and maintain strong relationships with school leadership, teachers, counselors, and support staff., • Coordinate with school-day personnel to align program activities with academic and social-emotional priorities., • Promote regular communication with families through newsletters, calls, emails, meetings, and events., • Plan and oversee family engagement activities (family nights, showcases, orientations, etc.)., • Address parent/guardian concerns promptly and professionally., • Administration, Data, & Budget, • Ensureaccurateandtimelydata entry into DYCD Connect and any internal data systems (attendance, enrollment, activities)., • Track progress toward contract deliverables and prepare reports for agency leadership and funders., • Manage program budget in collaboration with central office; monitor expenses and purchasing within approved limits., • Ensure implementation of all safety procedures, including arrival/dismissal, emergency drills, incident reporting, and mandated reporting., • Respond to emergencies, behavioral crises, and conflicts following agency and DYCD protocols. Required: • Bachelor’s degree in Education, Social Work, Youth Development, Public Administration, or related field., • Minimum 3–5 years of experience in youth development, after-school, or related fields, including at least 2 years in a supervisory or management role., • Strong understanding of DYCD-funded programs, positive youth development, and NYC after-school landscape., • Excellent leadership, communication, organization, and problem-solving skills., • Master’s degree in a related field., • Experience managing a DYCD COMPASS/SONYC contract., • Familiarity with SACC/DOHMH regulations and NYC DOE systems., • Bilingual language skills. Job Type: Full-time Salary Range: $62,000 - $66,300 NYJTL values the diversity of the people we hire and inspire. Diversity at our organization means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person’s talents and strengths without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status, or any other characteristic protected by law. We center equity in all our work and in our hiring practices.

Job Description Administrative Assistant Job Overview: We are seeking an Administrative Assistant who is also comfortable working with members when needed. The ideal candidate must be fluent in both Russian and English and possess basic computer skills. While we will provide training on our software, a working knowledge of Microsoft Word is required. Formal education is not mandatory; however, experience in home care administration, medical office administration, or front desk management would be highly beneficial. Candidates with a background in social services are also welcome to apply—an MSW is not required. Main Responsibilities: ● Provide comprehensive administrative support, including data entry, document organization, and correspondence. ● Assist in scheduling, managing appointments, and handling communications. ● Maintain accurate records and filing systems, both digital and physical. ● Respond to inquiries and assist members with general information requests. ● Ensure smooth office operations by supporting clerical and organizational tasks. ● Collaborate with team members to streamline administrative processes. Qualifications: ● Fluent in English and Russian. ● Basic computer proficiency, including Microsoft Word & Excel. ● Prior experience in home care administration, medical office administration, or front desk management is a plus. ● Strong organizational and time-management skills. ● Excellent interpersonal and communication skills. Job Benefits: ● Health and vision coverage & dental coverage optional ● Pension Benefit plan, after one year, with agency contribution ● Life insurance, Optional 403/b plan & parental leave ● Generous Paid time off (PTO) ● Paid federal and additional holidays ● Employee program discounts Schedule ● 8:00 AM - 4:00 PM (Monday–Friday, with occasional flexibility as needed). Salary ● $22.00 per hour (starting) Monday - Friday , 8 AM - 4 PM

Job Description General Description: Administrative Assistant to enter data, work orders, and procure shop supplies Reports To: Production Manager and Assistant Production Manager Responsibilities: • Entering Pos into Sage or an appropriate system, • Answering telephones and receiving messages for both Production Manager and Assistant Production Manager, • Receiving Orders from different departments and entering them on to the appropriate database, • High school degree, • Experience with basic data entry, • Will be trained on the database used for the Connector Department, • Will need to be trained on basic tool language in order to facilitate reordering needs, • Fluent in English, • Fluent in Spanish, • Proficient in Microsoft suite, • Quick Learner

Job Description About the Role: The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office by providing comprehensive administrative support to the team. This position is responsible for managing calendars, coordinating meetings, and handling travel arrangements to optimize time management and organizational effectiveness. The role requires maintaining accurate records and managing multi-line phone systems to facilitate clear and professional communication both internally and externally. The Administrative Assistant acts as a key point of contact, supporting various clerical tasks that contribute to the overall productivity of the office environment. Ultimately, this position enables leadership and staff to focus on their core responsibilities by managing essential administrative functions with precision and professionalism. Minimum Qualifications: • High school diploma or equivalent required; Associate’s degree or higher preferred., • Proven experience in general administrative or clerical roles, preferably in a professional office setting., • Proficiency in calendar management and scheduling software., • Strong organizational skills with the ability to manage multiple tasks simultaneously., • Experience with travel booking platforms and corporate travel policies., • Familiarity with records management systems and office productivity software such as Microsoft Office Suite or Google Workspace., • Previous experience handling multi-line phone systems in a busy office environment., • Ability to work independently and proactively anticipate administrative needs., • Customer service experience or background in supporting executive-level staff., • Manage and maintain executive and team calendars, scheduling appointments and coordinating meetings to avoid conflicts., • Arrange domestic and international travel plans, including booking flights, accommodations, and transportation., • Operate multi-line phone systems to direct calls, take messages, and provide information as needed., • Perform general clerical duties such as filing, data entry, and records management to ensure organized and accessible documentation. The required skills are utilized daily to maintain an organized and efficient office environment. General administrative and clerical skills enable the assistant to handle routine tasks such as filing, data entry, and document preparation with accuracy. Calendar management and scheduling skills are critical for coordinating meetings and appointments, ensuring optimal time use for all team members. Managing multi-line phone systems and arranging travel require strong communication and coordination abilities to provide seamless support. Preferred skills, such as familiarity with travel booking tools and records management software, enhance the assistant’s capability to streamline processes and contribute to a professional and well-run office.

Job DescriptionSalary: $24.04/hour to $28.84/hour ADMINISTRATIVE ASSISTANT Job Summary The Administrative Assistant will be responsible for managing the front desk lobby, answering and directing all incoming phone calls, welcoming and check-in new patients, completing clerical tasks for the office and other administrative tasks as assigned by the supervisor. Ascendant New York is an inpatient detox, rehab and outpatient facility located in Midtown Manhattan. Ascendant New York is licensed by the State of New Yorks Office of Addiction Services & Supports (OASAS), accredited by the Joint Commission, and is looking for an Administrative Assistant. Position is full-time at 40 hours per week, salary range is $24.04/hour to $28.84/hour. Must have at least an Associates Degree. Responsibilities and Duties Responsibilities include: • Manage the front desk lobby (greet patients/staff/visitors in the front desk lobby, answer and direct phone calls, maintain visitor log, order/maintain office supplies, provide information by answering questions and requests, receive/sort/distribute mail, filing/copying/faxing sensitive documents,, • Welcome and check-in new patients upon admission,, • Provide administrative support to the leadership team,, • Maintains spreadsheets, databases, and reports,, • Coordinate office procedures, resolve administrative problems, implement clerical duties & develop/update administrative processes to make them more efficient, • Daily walk through of the space to ensure ambiance standards for patient care are met, • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques,, • Provide support with company events for staff morale (e.g. organizing birthday events and annual holiday party),, • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies, • Carry out administrative duties such as data entry, filing, typing, copying, binding, scanning, etc., • Handle sensitive information in a confidential manner Must have minimum Associates Degree, minimum age 18+, authorized to work in the U.S. • Someone who is professional, warm and welcoming, organized, has an eye for detail, and a passion for helping others would be the best fit for this role, • Proven admin or assistant experience, • Innovative problem-solving abilities, effective oral and written communication skills, and effective interpersonal skills, • Proficiency with Microsoft Office (Word, Excel, Powerpoint, Sharepoint, Calendars) ability to develop and manage spreadsheets is required, • Computer proficiency with electronic health records; knowledge of KIPU is preferred but not required, • Knowledge of office management systems and procedures Health insurance (medical, dental, vision), 80 hours vacation time & 40 hours sick time per year, 401k match, commuter benefits

Job Description *Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. *Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. BASIC FUNCTION: Carry out day-to-day project assistant function and other contract administrative tasks contributing to the overall contracting and procurement function. WORK PERFORMED: • Review of Requisitions, • Review Commitment Request and Contract packages, • Follow-up with originating departments to obtain missing contract documents, • Perform administrative tasks associated with collecting proposal submissions, • Assist Procurement Directors to manage bids after submission of proposals, • Review administrative proposals received for conformity and completeness, • Set up respondent proposal + interviews scoring meetings/compiling scoring sheets/update procurement drive records, at the request of the Procurement Director, • Complete projects, tasks, and other duties as assigned by direct supervisor, • Cross Training New Hires and Originators, • Data Entry, Data Review, and Files Organization, • Prepare, proofread and coordinate production and distribution of reports, agendas, presentations and other documents as needed. Ensure meeting materials are complete, orderly, and available in advance of each meeting, • Coordinate with other departments and across ESD as needed to ensure proper submittal and timely handling of required paperwork, including, but not limited to, purchase requests, payment authorization forms, tax exemption forms, shipping receipts and other office documents in a timely fashion MINIMUM REQUIREMENTS: Education Level required: High School Diploma or equivalent; Associate degree preferred. Knowledge required: 1-2 years of administrative and/or customer service experience. Familiarity with databases and basic computer programs; Microsoft Word, Excel, PowerPoint and Access. Strong attention to detail with excellent writing and telephone etiquette preferred.

Job Description Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports, they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach almost 80,000 individuals and families, including almost 13,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today. CAMBA operates 6 single adult shelters and 6 family shelters and one drop in center. Each shelter offers clients a supportive, structured therapeutic, safe, and drug-free facility. Homeless (often mentally-ill and substance-abusing) men and women are provided with comprehensive services to stabilize their condition in order to successfully transition into to permanent and/or supported housing. CAMBA’s Evergreen Family Residence is funded by New York City Department of Homeless Services and offers families a supportive, structured therapeutic, safe and drug-free facility. It provides comprehensive case management services to 51 families in a transitional residence program for homeless families. The five story facility has rooms for various sizes, common areas and provides on-site security and socials services to stabilize their conditions in order to successfully transition into permanent housing. Position: Shift Supervisor Reports To: Assistant Program Director Location: 1144 Evergreen Avenue, Bronx, NY 10472 What The Shift Supervisor Does: The person filling this position is expected, under general supervision, to ensure the smooth running and supervision of all facility/operations-related staff and services on a day-to-day basis, in order to ensure that all client goals, targets, and performance outcomes are met on a daily/weekly/monthly basis. • Maintain professional relationships with clients and client confidentiality., • Practice Universal Precautions/Standard Protocol & Procedures., • Comply with any and all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable health information., • Input client data using DHS’ CARES database, as needed., • Communicate effectively with clients, peers, supervisors, and funders., • Ensure regulatory compliance is met per NYS DHS, NYS OTDA, NYC FDNY, NYC Dept. of Health, NYC Coalition for the Homeless, etc., is adhered to. (i.e., log book entries, bed checks, client belongings, security, client care, medication, etc.)., • Ensure security and residential aide and social service staff conduct new client orientation within 24 hours of entry into the facility., • Ensure the safety and security of operations of the facility by maintaining adequate staffing levels., • Must remain on-site to provide supervisory coverage at all times, including lunch breaks, when working shifts as the only on-site Shift Supervisor., • Ensure inventory of security equipment is up to date., • Ensure security of valuables and medications in safe/cabinet., • Retrieve, observe and document client’s self-administration of medications, as appropriate., • Manage and coordinate the day-to-day functions of the shift ensuring programming, rounds, and client care services are occurring., • Professionally respond to complaints, incidents and emergencies and/or incidents and interview all parties, analyze, collect data, document and report the situation., • Resolve individual conflicts and disputes between staff or clients in a respectful and solution-based manner., • Participate in program meetings as requested., • Engage clients to address issues that arise on the shift and document and communicate via written logs, face-to-face meetings etc. to ensure appropriate staff are aware., • Monitor clients’ safety and ensure safety policies and procedures are practiced daily., • Overcome resistance to change from clients., • Provide all required information for shift reports to CAMBA management and/or to funders., • In the absence of adequate staffing, will have direct service/program responsibility in addition to the above., • Enforce and adhere to the Good Neighbor Policy and respond to community concerns when appropriate., • May conduct initial intake or initial and/or periodic assessments of clients, • May reach out and market the program to the community in order to obtain resources for clients., • Task may be modified, expanded and/or assigned over a period of time. Education, Licenses and/or Certifications Required: • Require TB results prior to start date, • Attestation for State Central Child Abuse Registry, • Must obtain and maintain First Aid/CPR certification., • Must obtain and maintain certification in overdose prevention., • Must obtain and maintain F-80 Fire Safety Coordinator certification, • Must obtain and maintain CPI (Crisis Prevention) certified Compensation: $25.75 hourly When salary ranges are listed, the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and candidate. This includes but is not limited to experience, education, budget and/or program size, internal equity, skills and other factors that may be required for the position and organization. Status: Part-time Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays. CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation. Powered by JazzHR dz4n8AmxUk

Job Description ADMINISTRATIVE ASSISTANT The Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth and compliant operation of a DHS long-term shelter. This position plays a key role in supporting program leadership, maintaining accurate records, coordinating reporting tasks, and assisting with the day-to-day functioning of the shelter in alignment with DHS and internal agency requirements. Key Responsibilities: 1. Procurement and Supply Management · Coordinate the purchase of office and program supplies or equipment, maintaining documentation of all purchasing decisions. · Submit purchase orders, packing slips, and invoices to the fiscal department promptly. · Track and reorder supplies to ensure common areas and office spaces are adequately stocked. 2. Invoice and Financial Documentation · Review vendor invoices for accuracy and forward approved items to the fiscal department in a timely manner. · Maintain and reconcile the office petty cash fund by processing expense vouchers, reimbursing staff, and submitting monthly reconciliations. 3. Inventory and Asset Management · Maintain a monthly inventory log of all office equipment, furniture, and program assets, including items purchased, transferred, discarded, or traded. · Support compliance with audit and agency inventory control standards. 4. Compliance and Training Documentation · Maintain accurate logs and files of staff training records, certifications, fire drill logs, and other regulatory documents. · Ensure documentation is up to date and in compliance with DHS and agency requirements. 5. Program Reporting and Data Support · Assist with the collection, organization, and submission of internal and external reporting data, including DHS-required reports. · Support supervisors and directors with compiling and formatting data for reports and proposals. 6. Administrative Support · Draft, copy, fax, and file letters, memos, and agency-related documents. · Manage calendars, schedule appointments, and coordinate meeting spaces for internal and external meetings. 7. Reception and Visitor Management · Greet and direct visitors, vendors, and clients professionally and ensure they are escorted or referred to appropriate staff. · Maintain a welcoming and organized front office and reception area. 8. Audit and Proposal Assistance · Assist in preparing documentation for audits, site reviews, and contract renewals. · Help compile and format supporting materials for grant or proposal submissions. 9. System Support – AWARDS and CAIRS · Maintain and update client databases, including playing the role of team superuser for HMIS platforms such as AWARDS and CAIRS. · Troubleshoot and support staff with system navigation and data entry. 10. Transportation and Document Delivery · As needed, deliver or pick up documents to/from agency headquarters, DHS offices, or other relevant locations. 11. Other Duties as Assigned · Provide backup support to other administrative functions or site needs as assigned by the Program Director or administrative leadership. Qualifications: · High School Diploma or GED required; Associate’s Degree preferred. · At least two (2) years of administrative experience, preferably in a human services, non-profit, or government-funded program. · Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint). · Familiarity with or willingness to learn DHS data systems, including AWARDS and CAIRS. · Knowledge of basic procurement procedures and document control. · Excellent organizational and time management skills. · Strong written and verbal communication skills. · Professional demeanor, with the ability to interact effectively with diverse populations, including clients, staff, and external partners. · Ability to manage sensitive information with discretion and maintain confidentiality at all times. · Valid New York State Driver’s License preferred.

Job Description About Us: Narrows Management is a well-established property management firm specializing in residential and/or commercial properties. We pride ourselves on providing excellent service to our tenants, clients, and vendors. We're seeking a professional, detail-oriented Administrative Assistant to join our team and support daily operations. Job Summary: The Administrative Assistant will provide essential support to the property management team. This role involves communication with tenants and vendors, organizing documents, maintaining records, scheduling, and assisting with general office operations. Key Responsibilities: • Answer and direct incoming calls and emails professionally, • Greet visitors and respond to inquiries, • Prepare and process notices, and other documentation, • Maintain organized filing systems (electronic and paper), • Schedule maintenance and vendor appointments, • Assist with data entry, • Track and follow up on tenant requests and work orders, • Maintain office supplies and inventory, • Provide general administrative support to property managers Qualifications: • High school diploma or equivalent required; Associate’s degree preferred, • 2 + years of administrative experience, preferably in property management or real estate, • Proficiency in Microsoft Office (Word, Excel, Outlook), • Experience with property management software (e.g., AppFolio, Yardi, Buildium, RIS) is a plus, • Strong organizational and multitasking skills, • Excellent written and verbal communication skills, • Reliable, punctual, and professional demeanor

Job Description TITLE: Program Assistant DEPARTMENT: Early Childhood Services LOCATION: Bushwick Child & Family Center: 319 Stanhope St., Brooklyn, NY 11237 REPORTS TO: Early Head Start-Child Care Partnership (EHS-CCP) Program Manager SALARY RANGE: $39,990.19 - $51,879.17 (benefits include life insurance, 401k plan and vacation, personal and sick time-off) DATE: August 2025 SCHEDULE: Monday - Friday, 8am - 4pm, or 9am - 5pm. Schedule may vary due to program needs. JOB SUMMARY: Responsible for handling both the administrative & financial tasks to support the Early Head Start Child Care Partnership Program’s overall operations. EDUCATION, EXPERIENCE AND SKILL REQUIREMENTS: • Associates degree or BA degree in Business Administration or related field required, • Excellent oral & written communication skills; ability to communicate clearly, • Excellent interpersonal skills, • Able to work independently & collaboratively, • Proficient in Microsoft Word & Excel and also in Google Docs & Sheets, • Must be able to maintain confidentiality, efficient time management, excellent organizational skills and attention to details and accuracy., • Able to create, maintain and manage internal record-keeping on an ongoing basis in collaboration with fiscal department, • Strong desire to gain knowledge and adheres to Head Start Performance Standards & other fiscal requirements (local/state), • Successfully clear; NYS DOI Fingerprint Screening, NYS Central Registry Clearance, Sex Offender Registry Clearance, 3 reference checks, physical examination with updated TB test, Tdap, MMR, varicella (fees may apply), • Meet all employee health requirements in Article 47 (DOHMH) and Head Start performance standards, • Mandated Reporter training certificate (every 2 years) and comply with agency’s policy and procedure regarding identification and reporting of child abuse and neglect, • Obtain First Aid/CPR and Preventive infectious diseases certificate within the first year of employment., • Program Support - Manage office operations in collaboration with the EHS-CC Partnership Program Manager, program staff, partners, consultants and vendors such as; administration of managing calendars, provider list, scheduling meetings and preparing documents., • General Office Support - Performing general office duties such as answering phones, managing correspondence, delivery packages, maintaining files, document preparations for meetings, including sign- in sheet, minutes of all meetings., • Update policies and procedures as needed to ensure HSPPS Program and Design Management requirements., • Update and maintain in the drive files Partner Licenses, Liability Insurance and other docs as necessary., • Financial Record Keeping/Reporting - Maintain budget functions such as; tracking accurate financial records - expenses and payments. Coordinate with BTQ Fiscal Monitor on partner inquiries. Follow up with vendors when needed, assist with the preparation of monthly in-kinds from donations/volunteer work. Assist EHS CC Program Manager in reviewing variance reports., • Data Entry - Inputting financial data into accounting systems, ensuring accuracy and completeness. Consists of inventory of expenses - office supplies, program supplies, and diapering supplies/ classroom materials for partner sites., • Invoicing and Payments - Preparing and process by coding invoices, managing accounts payable and receivable, and ensuring timely payments during aging report., • Communication/Coordination - Maintain ongoing communication with GSS management, program staff, vendors, and program partners., • For orders and events logistics (i.e., ordering supplies, food service, car service, assisting with event set-up, etc.), • Reminders, order confirmations and any related communication., • HR Support & Requirements - Process future staff & volunteer forms/documents related to HR onboarding (i.e. Department of Investigations, and Statewide Central Registry Checks), • Assist with all required training and certification, scheduling, set up, & follow up., • Update staff files and required training in COPA HR., • Update on employee health forms. Assist in updating professional development/training/conferences., • Participate in all required trainings & meetings to enhance skills & knowledge; Participate in annual self-assessment, community assessment, & ongoing monitoring., • Assist in scanning/filing for content managers as assigned and needed. Please submit a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position you are applying for. If selected, we ask that you also provide us with three (3) professional references that we can contact at least two (2) professional references should be from a former supervisor). Please click on the link provided below, or use the link in a search bar and apply online through our career center. No phone calls, please Please be advised that job offers can only be made once your clearances come through! EQUAL OPPORTUNITY EMPLOYER (EOE)

Job Description Job Code 424 Department Name Retirement Services Reports To Supervisor, Retirement Services Operations FLSA Status Non Exempt Union Code 53A Management No About Us: Building Services 32BJ Benefit Funds (“the Funds”) is the umbrella organization responsible for administering Health, Pension, Retirement Savings, Training, and Legal Services benefits to over 185,000 SEIU 32BJ members. Our mission is to make significant contributions to the lives of our members by providing high quality benefits and services. Through our commitment, we embody five core values: Flexibility, Initiative, Respect, Sustainability, and Teamwork (FIRST). By following our core values, employees are open to different and new ways of doing things, take active steps to improve the organization, create an environment of trust and respect, approach their work with the intent of a positive outcome, and work collaboratively with colleagues. The Funds oversees and manages $9 billion of dollars in assets, which are made up of many, varied and complex funds. The dollars come from a number of sources, including the property owners who pay into the funds on behalf of their employees, and as such, requires those who oversee and manage the money to be highly skilled financial management people. 32BJ Benefit Funds will continue to drive innovation, equity, and technology insights to further help the lives of our hard-working members and their families. We use cutting edge technology such as: M365, Dynamics 365 CRM, Dynamics 365 F&O, Azure, AWS, SQL, Snowflake, QlikView, and more. Please take a moment to watch our video to learn more about our culture and contributions to our members: youtu.be/hYNdMGLn19A Job Summary: Under the supervision of the Supervisor, Retirement Services Operations, the Assistant Analyst is responsible for processing pension administration transactions for retired members of various pension plans. Responsibilities also include determining pension eligibility and processing pension applications in compliance with Plan documents and the law. Essential Duties and Responsibilities: • Calculate pension benefits for new retirees and estimated projected benefits for future retirees., • Analyze and process pension applications for completeness and accuracy; draft follow-up correspondence as needed., • Perform banking transactions, including but not limited to pension check stop/reissues and voids., • Work with third party vendors to collect data on deceased pensioners, update system accordingly with findings, and process bank reclaims for overpaid benefits., • Track pension overpayments on a plan-by-plan basis and enforce overpayment recoupment policies., • Reinstate suspended pensioner accounts after validating documentation as per plan rules., • Validate work history and prior service records to calculate pension service credits., • Perform data entry., • Complete standardized written member communications., • Assist Retirement Analysts and CARE Counselors as needed with administrative and analytical pension calculations., • Special projects as assigned by management. Qualifications (Competencies): • Strong mathematical skills required., • Basic accounting skills preferred., • Ability to prioritize work and meet deadlines., • High level of proficiency in Microsoft office programs, including Word and Excel., • Strong analytical, problem solving and decision-making skills., • Excellent organizational and prioritizing skills., • Detailed oriented with strong ability to multitask. Soft Skills (Interpersonal Skills): • Strong oral and written interpersonal skills., • Demonstrated customer service orientation., • Ability to work both independently and as a team player., • Ability to effectively operate in a fast -paced work environment. Education: College graduate with Accounting or Math related degree or equivalent work experience. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. • Under 1/3 of the time: Standing, Walking, Climbing or Balancing, Stooping, Kneeling, Crouching, or Crawling, • Over 2/3 of the time: Talking or Hearing, • 100% of the time: Using Hands Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. • 1/3 to 2/3 of the time: Work near moving or mechanical parts, exposure to radiation, moderate noise.

Job Description Position: Program Administration Assistant Division: Families, Community Building, and Workforce Development Reports to: Deputy Director, Education Center Location: Education Center Status/Hours: Part-time, 25 hours per week Salary Range: $25 per hour to $25 per hour Program Description: The Education Center provides adult education and workforce services to the Brooklyn community, serving 700 students annually through GED prep, ESL classes, and vocational training. Beyond the classroom, our Family Welcome Center offers case management, wrap-around services, and community workshops for our diverse, multilingual population. Our workforce development mission is furthered by our participation in the Summer Youth Employment Program, which connects 263 youth to paid internships each year. Position Description: The Education Center is hiring a Program Administration Assistant to support our ESL, GED, Literacy Zone, and Summer Youth Employment (SYEP) programs. The position will provide administrative assistance, data management, and enrollment support, as well as case management assistance where needed. Responsibilities: * Administrative Support: Manage data entry, filing, and office organization; respond to phone and email inquiries promptly. * Intake & Enrollment: Support student intake for GED, ESL, and internship programs, including the collection and verification of vital records for compliance. * Database Management: Maintain accurate participant records within the ASISTS and YEPS databases. * Outreach & Engagement: Conduct student outreach and surveys via phone and email to track progress and program impact. * Professional Development: Attend all required training and workshops to stay current on program regulations. * Flexibility & Team Support: Perform other duties as assigned to meet the evolving needs of the Education Center and its participants. Qualifications Required: * Education: Bachelor’s degree required. * Communication: Strong interpersonal skills; proficiency in Spanish, Arabic, Mandarin, and/or Russian is preferred. * Operational Skills: Exceptional time management, organization, and resourceful problem-solving abilities. * Technical Aptitude: Ability to manage complex data and maintain strict regulatory compliance. * Collaboration: A team-oriented mindset with a willingness to work closely with colleagues. BCS is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities.

Job Description About Primary Primary is a mom-founded kids’ clothing brand on a mission to help every kid be their truest self. Since launching in 2015, we’ve created simple, beautiful, gender-neutral styles made to last — with super-soft, sustainable fabrics and slogan-free designs that let kids shine in what they wear. Our customers care deeply about what we do, helping us build one of the highest NPS scores in the industry (85+!) and an incredibly loyal community. We’re growing a strong, sustainable, and profitable (!!) business — and we’re always looking for great people to grow it with us. We value kind, curious, and thoughtful self-starters who think strategically, collaborate generously, and care about doing great work. We’re also a change-friendly bunch — always open to new ideas and perspectives that make Primary better for our customers, our teammates, and our world. About the Role Primary is looking for a Wholesale & Marketplaces Assistant to support the sales and merchandising teams in the marketplace go-to-market process. This role is a hands-on, entry-level position focused on product setup and data management across our sales channels. You will collaborate closely with the merchandising, ecommerce, and creative teams to ensure the customer has a great experience with Primary, wherever they shop. This position will begin as a part-time/temporary role, 25-30 hours per week through the summer initially with the potential to extended based on performance and business needs. What You’ll Do * Support the end-to-end product setup process across marketplace channels, including gathering product information and launching listings * Compile and maintain product data, including required attributes and key details (descriptions, images, size charts, etc.) * Audit product listings for accuracy, completeness, and brand alignment; troubleshoot issues as they arise * Assist in monitoring product and assortment performance across channels * Support weekly sales review and other relevant meetings What You’ll Bring * Comfort working with spreadsheets (Excel or similar tools) * Strong attention to detail and commitment to accuracy * Strong organizational and time management skills * Clear written and verbal communication * Ability to manage multiple tasks in a fast-paced environment What We Value * A hands-on, get-it-done mindset: you are not afraid to roll up your sleeves * Flexibility and adaptability: you are comfortable with change and thrive in a dynamic environment * A proactive and solutions-oriented mindset: you are able to manage multiple tasks and priorities in a fast-paced environment * A collaborative, team-first approach: you build strong relationships and thrive in a respectful/collaborative environment Ready to Apply? We’re excited to grow our team with people who share our curiosity, care, and creativity. At Primary, we believe great work happens when everyone feels seen, supported, and free to bring their full selves — just like the kids we design for. We’re committed to building an inclusive workplace that welcomes diverse perspectives and experiences. If you need any accommodations during the hiring process, please reach out to . We partner with Disclo, a secure third-party platform, to make the process simple and confidential. If this role sounds like a fit, we’d love to hear from you. This role will initially work a roughly 9a-5p, M-Th schedule This role is initially estimated to work ~25-30 hours per week.

Job Description Beware of Recruitment Fraud: We are committed to protecting job seekers from recruitment fraud. Please be aware that all official communication regarding opportunities with our firm will come exclusively from an email address ending in @RoseNYC.com. We will never request payment, financial information, or sensitive personal documentation during the application process, and we will never extend a job offer without first conducting a formal in-person interview. If you receive a message that appears suspicious or does not originate from this domain, please mark it as spam or phishing and report it to us directly at . Overview Rose Associates is a recognized market leader in multifamily and mixed-use real estate. Based in New York City, we own, develop and operate leading properties in urban markets from Philadelphia to Boston and across all residential asset classes, including market, regulated, workforce and affordable housing. Our dynamic services platform spans development, construction, property and asset management, leasing, marketing and accounting/financial operations. We partner with private owners and institutional investors globally to develop and operate some of the most iconic assets in our markets. We rely on technology and the deep expertise of our team to consistently outperform the market in the operation of more than 30,000 units across some 250 properties in the most challenging housing markets in the country. For the past three years, Rose has been the top-rated manager for resident satisfaction in the United States on the Kingsley Surveys platform (peer group of firms with 10-30,000 units being surveyed). Established in 1925, Rose Associates possesses a century of real estate expertise and an impeccable reputation for excellence and integrity. Today a woman-owned business led by CEO Amy Rose, we are committed to a corporate culture of belonging and inclusion that is widely admired in the industry. As we expand across the Northeast, Rose is providing opportunity for our team members to grow their careers in an environment of respect and support. Join us on the forefront of innovation and growth – Rose Associates is where excitement meets opportunity! We are seeking a dedicated and detail-oriented individual to join our team as an Assistant Community Manager for our multifamily properties. The Assistant Community Manager will play a crucial role in supporting the Community Manager in day-to-day operations, resident relations, and administrative tasks to ensure the success of our vibrant residential communities. Essential Job Functions • Address resident requests, complaints, and inquiries in line with contractual obligations and standards., • Liaise between ownership and residents, including drafting and distributing resident communications., • Foster positive relationships among residents, management, and building staff., • Assist in analyzing income and expense patterns, budget forecasting, code and process accounts payable and receivable, file compliance paperwork, and maintain office files., • Manage office supplies inventory and monitor storage, bicycle, and fitness agreements for compliance.Prepare monthly reports, ensuring delinquency is below 0.5% of GPR., • Assist in regular community inspections, coordinate Move In/Move Out schedule, collect insurance certificates, and process Move Out Reports and security deposit refunds., • Assist with data entry in the online work order system and support Resident Manager with post-move out walk-throughs., • Collaborate with property management and maintenance on renovations or CapEx projects, obtain vendor estimates and review contracts, provide recommendations for modifications and coordinate vendors for repairs as necessary., • Conduct leasing demonstrations, monitor and maintain new and renewal leases to include optimal renewal rates, process lease administration paperwork, and enter information into property management systems., • Assist in the lease enforcement process, including reviewing applications, conducting inspections, and ensuring notice requirements., • Maintain competitive marketplace intelligence to contribute to sales, marketing, and operational initiatives for budgeted occupancy and customer retention goals., • Supervise programs for resident retention and collaborate with internal departments., • Be available for after-hours emergencies, ensure proper insurance requirements are met, report liability and property incidents to upper management, and submit necessary paperwork., • Must be present on-site and be able to move throughout the building to address community-related matters, including exceptional communication skills to meet with tenants, staff, vendors and visitors., • Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances., • Bachelor’s degree in business, marketing, real estate, or finance is preferred., • Minimum of 3 years of multifamily leasing and/or assistant community management experience., • Proficiency in navigating computers and community management software, including Microsoft Office, iLuvLeasing, On-Site, Elise AI, RentCafe and Yardi., • Technical knowledge of building operations and maintenance., • Understanding of marketing trends, budgeting, and reporting., • Valid NJ real estate license or ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire., • Work authorization (required) Annual salary range: $70,000 - $80,000 #jobopenings Powered by JazzHR 6zTBW1YMh9

Job Description BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. Across our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention. The Pyramid Safe Haven is a 125-bed, low-barrier shelter operated by BronxWorks for chronically street-homeless single adult men. Located in the Melrose section of the Bronx, Pyramid follows a Housing First model and provides on-site services including case management, psychiatric and medical care, substance use counseling, meals, showers, and housing placement support. Referrals are made exclusively through NYC’s Street Homeless Outreach Teams. The program focuses on building trust and engagement while supporting clients in transitioning into stable, long-term housing. Essential Duties and Responsibilities • Pick up and deliver packages,proposals,and reports. Errands throughout the city may berequiredon a moment’s notice, • Enter client and program data into computer databases and other tracking systems, • Ensure that databases are up-to-date and data is properly entered, • Generate statistical reports, • Gather information needed for proposals,reportsand program management, including inventories and fixed asset registers, • Ensure that client filescontainrequired paperwork and information, • Assistwith direct service to clients including screening, registration,intakeand follow-up, • Update information on community resources (e.g., bulletin boards, ACES manual), • Attend community events to publicize agency serviceAssistin the preparation of mailings, • Provide general clerical support, including filing, faxing, word processing, typing,photocopyingand sorting mail, • Answer telephones,relay messages and greet clientsand other visitors, • Collect and alphabetize staff time sheets, • Attend meetings and training sessions on tracking systems, • Organizespecial events, including program celebrations, client trips, etc., • Launder client clothing, • Launder allsafe havenlinens weekly, • Develop a system to do both client laundry andsafe havenlinens, • Provide client care access at scheduled times, • Organize client care room and laundry room, • Provide new incoming clients with immediate concrete services including clothing and toiletries, • Coordinate client supply rooms, • Keep ongoing inventory of client supplies, • Assist Administrative Assistant with data entry as needed, • Monitor drop-in center for unclaimed items and confiscate items as necessary, • Assign drop-inclientslockers, • Complete unit inspections, • Assistwith client unit cleanings, • Driver’s License from the state of residence isrequired, • Proficiencyin modern business communications including personal computers, electronic mail, voicemail,facsimileand copier equipment, • Proficiencyin basic filing principles and standard correspondence formats, • Excellent map reading skills and ability to navigate public transportation system, • Excellent organizational and interpersonal skills, • Strong grammar skills, • Ability to use a computer for prolonged periods, • Ability to occasionally lift and/or move up to 10 pounds, • Ability to stand, walk, or sit forlong periodsof time, • Ability to climb five flights of stairs, • Ability to bend and retrieve objects and/or documents, • Ability to travel in the boroughs of New York City and its adjacent counties via public transportation, • Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact .

Job Description BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. Across our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention. The Westchester Avenue Safe Haven (WASH) is a 63-bed, low-barrier shelter operated by BronxWorks for chronically street-homeless adults aged 50 and older. Rooted in the Housing First model, WASH provides comprehensive on-site services including case management, psychiatric and medical care, substance use support, meals, and assistance with housing placement. Referrals are made through NYC’s Street Homeless Outreach Teams, with the primary goal of transitioning clients into permanent housing. RESPONSIBILITIES • Provide direct services to clients, including intake, engagement, assessment, referral, service plan development, advocacy, counseling, exit summaries and follow-up., • Monitor and document client progress toward service plan goals., • Conduct home visits and other field work, as required., • Document all interactions with, or on behalf of, clients., • Provide general clerical support, including filing, faxing, word processing, typing, photocopying and sorting mail., • Answer telephones, take messages and direct calls to the appropriate parties., • Report to, and meet with, supervisor on a monthly basis., • Complete program reports on a monthly basis or more frequently as required., • Assist with special projects as assigned., • Perform additional duties as assigned by manager. PROGRAM SPECIFIC RESPONSIBILITIES • Launder client clothing., • Launder all safe haven linens weekly., • Develop a system to do both client laundry and safe haven linens., • Provide new incoming clients with immediate concrete services including clothing and toiletries., • Assist administrative assistant with data entry as needed., • Keep ongoing inventory of client supplies., • Assist with the transport and distribution of client meals as needed. QUALIFICATIONS • High school diploma or equivalent credentials required, an Associate's Degree preferred., • Ability to become an agency driver preferred., • A minimum of one year of administrative work experience preferred., • Proficiency in English required; proficiency in a second language preferred, • Strong oral and written communication, time management and organizational skills are necessary., • Proficiency in Microsoft Office suite and other standard business technology is required. PHYSICAL REQUIREMENTS • Ability to use a computer for prolonged periods, • Ability to occasionally lift and/or move up to 10 pounds, • Ability to stand, walk, or sit for long periods of time, • Ability to climb five flights of stairs, if required to conduct home visits and/or fieldwork, • Ability to bend and retrieve objects and/or documents, • Ability to travel in the boroughs of New York City and its adjacent counties via public transportation, • Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact .

Job DescriptionDescription: The Medical Office Assistant (MOA) provides direct clinical and administrative support under the supervision of licensed providers and site leadership. This role supports patient care delivery, maintains accurate health records, and ensures a respectful, safe, and efficient patient experience in compliance with DFCC’s policies and regulatory standards. Essential Job Duties Patient Care & Clinical Support • Assist providers with patient visits, including preparing exam rooms and supporting patient flow, • Obtain and document vital signs and patient health information in the EHR, • Perform venipuncture and specimen collection in accordance with training and policy, • Process laboratory orders, track results, and report abnormalities to providers, • Conduct waived testing and quality control procedures per clinical protocols, • Provide patient education materials and administer screenings (e.g., depression, PreP- related, tobacco use), • Follow infection control standards, OSHA guidelines, and universal precautions Patient Experience & Communication • Deliver courteous, culturally respectful, and professional patient interactions, • Facilitate communication between patients, providers, and care teams, • Conduct appointment reminder calls and no-show outreach per policy, • Assist with referrals and coordination of specialty care when directed Documentation, Compliance & Health IT • Accurately document patient encounters in the electronic health record, • Maintain confidentiality and comply with HIPAA and patient rights regulations, • Handle electronic protected health information (ePHI) securely, • Support accurate chart management, record retrieval, scanning, and filing Front Desk & Administrative Support (as assigned) • Verify patient demographics, insurance, and PCP information each visit, • Support scheduling workflows and patient portal enrollment, • Maintain organized medical records and appointment systems Operational & Team Responsibilities • Monitor exam room supplies and request replenishment as needed, • Report equipment concerns or malfunctions promptly, • Collaborate effectively with interdisciplinary care teams, • Follow organizational policies, professional conduct standards, and attendance requirements Non-Essential Duties • Assisting with community outreach or special clinic initiatives, • Supporting training activities, meetings, or in-service programs, • Additional administrative or clerical tasks as assigned Requirements: Qualifications & Skills • High School Diploma or equivalent required, • Certificate from an accredited Medical Assistant or Medical Office Assistant program required, • Current BLS certification (American Heart Association) required, • Minimum 1 year of experience preferred; ambulatory care experience a plus, • Proficiency in EHR systems and data entry, • Strong organizational, communication, and customer service skills, • Ability to work independently and as part of a team, • Fluency in English required; Spanish bilingual preferred Physical & Work Requirements Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential function • Ability to stand, walk, and move throughout a clinical environment for extended periods, • Ability to lift up to 20 pounds and handle medical supplies or equipment, • Ability to perform fine motor tasks such as data entry and specimen handling, • Ability to communicate effectively in person, by phone, and electronically

Job DescriptionBenefits: • 401(k), • Free uniforms, • Opportunity for advancement, • Paid time off Are you the kind of person who loves to figure things out? Someone who thrives on checklists, spreadsheets, and finding better ways to get things done? If youre organized, upbeat, and curious even if you have no experience yet you might be exactly who were looking for! The Sensory Studio is a fast-paced, positive, and creative environment where every day looks a little different. Were looking for an Administrative Assistant whos eager to learn, open to doing a little bit of everything, and ready to grow in a role that combines organization, communication, and innovation. What Youll Do • Support daily operations from scheduling and tracking tasks to organizing documents and maintaining spreadsheets., • Handle a mix of projects: small office tasks, supply runs, light maintenance, data entry, and helping wherever youre needed most., • Learn and use AI tools not just for writing, but for problem-solving, organizing information, and creating smarter workflows., • Help improve efficiency across departments think How can we make this easier next time?, • Communicate clearly and kindly with teammates, parents, and providers., • Stay curious and proactive if you dont know how to do something, youre excited to teach yourself how. Youre Perfect for This Role If You: • Love organization, color-coded spreadsheets, and tidy systems., • Are tech-friendly and not afraid to explore new software or tools., • Are comfortable learning and applying AI to everyday tasks (you dont just use ChatGPT you integrate it)., • Have stellar communication skills and a bright, approachable personality., • Take initiative you dont wait to be told; you spot whats needed and make it happen., • Enjoy variety one day youre working on a spreadsheet, the next youre helping set up an event., • Are positive, professional, and always willing to help. What Youll Gain • Hands-on training in business operations, data systems, and AI-driven tools., • Real experience that builds your resume whether youre just starting out or switching careers., • A collaborative, supportive environment that celebrates curiosity, teamwork, and innovation., • The opportunity to grow into new roles as you develop your skills. This is not your typical desk job. Its for someone who thrives on movement, connection, and learning who wants to be part of something meaningful and dynamic. If you love figuring things out, bringing order to chaos, and using technology to make life easier wed love to meet you!

Job Description Job Title: Research Support Assistant Grade: 14 Salary: $53,808-$60,413 The Research Foundation for Mental Hygiene is seeking a qualified candidate to fill a full-time Research Support Assistant position. Seeking a self-motivated, hard-working, detail-oriented individual for full-time employment. This individual will work at the Division's Substance Treatment and Research Service (STARS) facility located at 3 Columbus Circle under the supervision of Amy Mahony, LMHC as an employee of the Research Foundation for Mental Hygiene, Inc. (RFMH). The individual will work some evening and weekend hours. This individual must possess excellent organizational skills, exercise good judgment and the ability to work without continuous supervision in a research setting with ongoing clinical trials. Duties and Responsibilities: This Research Assistant will be involved in a number of clinical trials that evaluate the effectiveness of medications for treating substance use disorders. The responsibilities will include, but are not limited to: 1. subject recruitment, 2. conducting telephone screening interviews, 3. implementing research studies described in the funded grants as approved by the IRB, 4. maintaining case reports forms, 5. data maintenance/entry, helping with data analysis and graphics, 6. maintaining study supplies and equipment, 7. scheduling participant appointments, 8. administering selected study instruments and coordinate self-report instruments, 9. drawing blood (will be trained if not already a certified phlebotomist), perform urine drug screens, vital signs and EKGs, 10. handling IRB and NIH correspondence, 11. assisting with grant and manuscript preparation, 12. assisting with hospital admissions and discharges, 13. running of patients on the in-patient unit. The Research Assistant will also be involved in additional duties associated with technical assistance in training activities related to Opioid Use Disorder and other Substance Use. These include, but are not limited to: 1. administrative support tasks (managing day-to-day logistics for meetings, coordinating/scheduling and documenting meetings, providing drafts of minutes for meetings), 2. participating in development of training curricula, 3) conducting literature searches and synthesize information for opioid use disorders and other related topics, and 5) provide direct administrative support. Minimum Qualifications: • Bachelor's degree, • Must be well-organized and have excellent interpersonal skills., • Flexible work schedule and the ability to travel between research sites., • Must be meticulous in carrying out research protocols and enjoy working with human subjects., • Must be familiar with various software programs (e.g. Excel, Word, RedCap). To Apply: Submit an application through our website at . Please note only applications submitted through our website will be considered. The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer. The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant. Job Posted by ApplicantPro

Job Description Job Title: Clerical Assistant Location: New York, NY 10035 Duration: 8 Weeks Schedule: Monday – Friday (5 Days/Week) Hours: 37.5 Hours/Week (7.5 Hours/Day) Shift: 8:00 AM – 4:00 PM Position Summary "Navitas Healthcare, LLC" is seeking a detail-oriented Clerical Assistant to support daily administrative and office operations. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience working in a fast-paced environment, preferably within a healthcare setting. Key Responsibilities • Perform general clerical duties including filing, data entry, and document management, • Answer phones and provide front desk/reception support, • Schedule meetings and coordinate appointments, • Prepare, type, and manage correspondence and reports, • Maintain organized records and indexing systems, • Operate standard office equipment (fax, copier, computer, etc.), • Collaborate with nurses, physicians, and administrative staff, • Interact professionally with patients and visitors, • Deliver excellent customer service at all timesRequired Skills & Qualifications, • Minimum of 2 years of clerical or administrative experience, • Typing speed of at least 50 keystrokes per minute, • Intermediate proficiency in Microsoft Office (Word, Excel, Outlook), • Strong verbal and written communication skills, • Excellent interpersonal and customer service skills, • Ability to multitask and maintain professionalism in a busy environmentPreferred Qualifications, • Prior experience in a medical or healthcare office, • Familiarity with medical terminologyEducation Requirements, • High School Diploma or GED required For more details reach at About Navitas Healthcare, LLC certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.

Job Description Chelsea Lighting is seeking a highly qualified and dedicated Project Manager to oversee a team of Assistant Project Managers and Coordinators, ensuring the successful delivery of all aspects of our lighting and technology projects. Qualifications: • Two (2) years of lighting or construction experience in Project Management is required., • Demonstrated ability at successfully managing and developing a team comprised of Project Coordinators and Assistant Project Managers., • College Graduate – four-year preferred., • The ideal candidate must have strong time management, problem solving, interpersonal, and organizational skills, and utilize these skills in a demanding, multi-tasking environment., • Must have a thorough understanding of submission process, vendor and project management., • Must have the ability to effectively liaise with clients and cross-functional departments in the aggressive resolution of problems to drive timely payments for products and services rendered., • Must have experience interpreting construction drawings, specifications, architectural sketches and other related construction documents including detailed take-offs, and be able to teach others., • Proficient in software programs - MS Office Suite and Project Management tools., • Strong quantitative and analytical math skills., • Managing all facets of project execution, including submittals, order entry, shop drawings, client and site management dynamics, logistics, billing, and collections., • Serving as the primary liaison between clients, construction teams, and manufacturers, ensuring seamless collaboration and communication., • Utilizing Smartsheet and other tools to monitor project progress, generate insights, and proactively address potential issues., • Driving project profitability through effective management of change orders, returns, and mitigating back charges., • Delivering accurate, data-driven reporting to internal and external stakeholders, including status updates, metrics, and tracking charts., • Leading project kickoff meetings, site visits, and ongoing evaluations to ensure client satisfaction and project alignment with business goals., • Providing expert Leadership, Management, and Accountability (LMA) mentoring to develop your project management team into high performers., • Ensuring “Right People, Right Seat” - reward and advance high performers, and diagnose and develop corrective-action plans for underperformers., • Attend all Kickoff meetings, regular job site visits, and sending regular status reports to customers., • Facilitate conflict and Back-Charge resolution with clients., • Partner with Client’s to ensure construction schedule adherence, identify and resolve problems proactively, and escalate concerns to the Senior Project Manager team when necessary. Chelsea Lighting NYC Holdings is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, genetic information, or any other characteristic protected by law.

Job Description OBJECTIVES: Reporting to the Director of Programs – Family Connections, the Staff, Programs - Administrative Assistant is responsible for providing efficient administrative and clerical support to ensure accurate case documentation, organized records, and the smooth daily operations of the Family Connections office. By supporting staff through document management, scheduling coordination and data entry the Administrative Assistant supports Northside’s mission and the overall success of the Family Connections programs. DUTIES AND RESPONSIBILITIES: • Maintain accurate and confidential client records by filing, scanning, and uploading case documents to cloud-based systems., • Create, organize, and update client charts and case records in compliance with agency, funder, and regulatory requirements., • Track and maintain staff timekeeping documentation as required for nonprofit reporting and funding purposes., • Prepare and organize case records for program reviews, audits, and funder monitoring., • Assemble and distribute client intake packets to support timely and efficient service delivery., • Order, track, and maintain inventory of office, program, and client-related supplies., • Perform light typing and data entry to support case management and administrative functions., • Proficiency in Microsoft Office applications, including Word, PowerPoint, Excel, and Publisher, • Typing speed of 50 words per minute., • Strong writing and organizational abilities., • Detail-oriented with a high level of accuracy., • Excellent work ethic, • Commitment to working in a mission-driven organization., • Demonstrated personal ethics and values., • Cross-team collaboration and cooperation, • High School Diploma required, Associates Degree preferred., • Reliable and dependable with the ability to manage tasks independently., • Pleasant, professional, and friendly demeanor. Salary commensurate with experience. $22.00 -$28.00 per hour. Part Time (M – F, 10:00 AM – 1:30 PM) ABOUT NORTHSIDE Northside Center for Child Development serves more than 5,500 children and families across New York City each year through high-quality, outcome-driven behavioral health, early childhood education, and enrichment services. With over $34 million in annual funding, Northside provides the comprehensive support children and families need to overcome adversity, build resilience, and pursue their dreams. Founded in 1946 in Harlem, Northside has been a cornerstone of the community for eight decades, leading the way in integrating education and mental health to support children’s development. Several of Northside’s innovative programs were the first of their kind in Harlem, setting standards of care that continue to influence social service agencies throughout the United States today. Northside’s founders, Drs. Kenneth B. and Mamie Phipps Clark, were renowned, pioneering psychologists whose groundbreaking research was instrumental in the 1954 Brown v. Board of Education landmark Supreme Court decision that declared school segregation unconstitutional. Their belief in the worth, dignity, and potential of every child continues to guide Northside’s mission and inspire its work today. Northside is driven by its vision and principle, “Each Child…First Chance.” For more information on Northside Center for Child Development, please visit .

Job Description ADMINISTRATIVE ASSISTANT The Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth and compliant operation of a DHS long-term shelter. This position plays a key role in supporting program leadership, maintaining accurate records, coordinating reporting tasks, and assisting with the day-to-day functioning of the shelter in alignment with DHS and internal agency requirements. Key Responsibilities: 1. Procurement and Supply Management · Coordinate the purchase of office and program supplies or equipment, maintaining documentation of all purchasing decisions. · Submit purchase orders, packing slips, and invoices to the fiscal department promptly. · Track and reorder supplies to ensure common areas and office spaces are adequately stocked. 2. Invoice and Financial Documentation · Review vendor invoices for accuracy and forward approved items to the fiscal department in a timely manner. · Maintain and reconcile the office petty cash fund by processing expense vouchers, reimbursing staff, and submitting monthly reconciliations. 3. Inventory and Asset Management · Maintain a monthly inventory log of all office equipment, furniture, and program assets, including items purchased, transferred, discarded, or traded. · Support compliance with audit and agency inventory control standards. 4. Compliance and Training Documentation · Maintain accurate logs and files of staff training records, certifications, fire drill logs, and other regulatory documents. · Ensure documentation is up to date and in compliance with DHS and agency requirements. 5. Program Reporting and Data Support · Assist with the collection, organization, and submission of internal and external reporting data, including DHS-required reports. · Support supervisors and directors with compiling and formatting data for reports and proposals. 6. Administrative Support · Draft, copy, fax, and file letters, memos, and agency-related documents. · Manage calendars, schedule appointments, and coordinate meeting spaces for internal and external meetings. 7. Reception and Visitor Management · Greet and direct visitors, vendors, and clients professionally and ensure they are escorted or referred to appropriate staff. · Maintain a welcoming and organized front office and reception area. 8. Audit and Proposal Assistance · Assist in preparing documentation for audits, site reviews, and contract renewals. · Help compile and format supporting materials for grant or proposal submissions. 9. System Support – AWARDS and CAIRS · Maintain and update client databases, including playing the role of team superuser for HMIS platforms such as AWARDS and CAIRS. · Troubleshoot and support staff with system navigation and data entry. 10. Transportation and Document Delivery · As needed, deliver or pick up documents to/from agency headquarters, DHS offices, or other relevant locations. 11. Other Duties as Assigned · Provide backup support to other administrative functions or site needs as assigned by the Program Director or administrative leadership. Qualifications: · High School Diploma or GED required; Associate’s Degree preferred. · At least two (2) years of administrative experience, preferably in a human services, non-profit, or government-funded program. · Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint). · Familiarity with or willingness to learn DHS data systems, including AWARDS and CAIRS. · Knowledge of basic procurement procedures and document control. · Excellent organizational and time management skills. · Strong written and verbal communication skills. · Professional demeanor, with the ability to interact effectively with diverse populations, including clients, staff, and external partners. · Ability to manage sensitive information with discretion and maintain confidentiality at all times. · Valid New York State Driver’s License preferred.

Job DescriptionDescription: Full-time paralegal/litigation assistant needed for insurance defense firm in our Springfield, NJ location. Responsibilities include, but are not limited to: organizing and maintaining documents in paper or electronic systems; preparation of correspondence, legal pleadings and court filings through e-filing; telephone communication with clients, adversaries and courts; scanning documents; basic administrative tasks including data entry for calendar. Skills required: extremely organized, detail oriented, proficient in problem solving, Microsoft Office including Word, Excel, Outlook. Our firm seeks someone who possesses an extremely positive attitude to work within a team setting. Insurance litigation experience a plus. Please submit resume with salary requirements. Requirements: Education: • Legal Assistant: 1 year (Preferred)

Job DescriptionDescription: Controlled Combustion is the leading heating contractor in NYC. We serve a variety of industries, including luxury apartments, hospitals, universities, commercial properties, and more. With over 150 employees, our team is as diverse as the services we offer. We are looking for a creative, organized, and tech-savvy Administrative Assistant to join our team. This role combines executive administrative support, social media content creation, and the use of AI tools to improve day-to-day office workflows. The successful candidate will work closely with the Vice President, providing daily administrative support while also assisting with marketing content, company event coverage, and AI-assisted documentation and process improvement. The ideal candidate is dependable, detail-oriented, comfortable learning new technology, and able to work independently in a fast-paced environment. Please note that this position is strictly in-office with occasional field work. Hybrid or remote work is not available for this position. The employee will be expected to commute to our Bronx office on a daily basis. Responsibilities Administrative Support • Respond to and screen calls, emails, and requests for the Vice President., • Maintain organized files, both physical and digital., • Perform data entry and record maintenance, ensuring accurate and up-to-date information in databases and spreadsheets., • Coordinate meetings, appointments, and travel arrangements for staff., • Prepare documents and reports, including presentations, memos, and other business materials., • Assist with special projects and provide support for various office or departmental tasks as needed., • Assist with the planning and execution of office social events, meetings, and company functions., • Operate basic office equipment, including copiers, printers, shredders, and related office machines., • Handle sensitive information with discretion and professionalism. Social Media & Content Creation • Create visually appealing content for company social media platforms, including LinkedIn, Instagram, and Facebook., • Make occasional site visits and attend company events to capture photos and videos of work, equipment, training sessions, company culture, and project highlights., • Assist with basic photo and video editing for social media and internal communications., • Help maintain a consistent and professional brand image across company content., • Support the development of social media posts, captions, graphics, and other marketing materials. AI Tools & Workflow Support • Use AI tools such as ChatGPT, Claude, Gemini, Copilot, or similar platforms to draft emails, summaries, reports, presentations, documentation, and internal guides., • Design, test, and refine prompts to improve the quality and consistency of AI-generated outputs., • Create and maintain a prompt library for recurring tasks such as email templates, report formats, standard operating procedures, summaries, and documentation., • Build simple AI-assisted workflows for repetitive tasks such as data entry, text cleanup, document formatting, and research summaries., • Help team members use AI tools effectively by creating short guides, examples, and providing basic one-on-one support., • Ensure AI usage follows company guidelines for privacy, security, and confidentiality. Preferred Experience • ChatGPT or similar AI tools: 1 year preferred., • Canva: 1 year preferred., • Adobe Creative Cloud or Adobe design tools: 1 year preferred., • Microsoft Office: 1 year preferred., • Business social media content creation: 1 year preferred. Benefits • 401(k), • Dental insurance, • Health insurance, • Health savings account, • Paid time off, • Vision insurance Ability to Commute • Bronx, NY 10458: Required Work Location • In person only, • Strong planning and organizational abilities., • Proactive, self-motivated, and able to work independently., • Ability to manage multiple projects and tasks simultaneously with different deadlines., • Dependable, punctual, detail-oriented, and an independent problem solver., • Excellent follow-up skills., • Effective written and verbal communication skills., • Comfortable learning and using AI tools such as ChatGPT, Claude, Gemini, Copilot, or similar platforms., • Proficient computer skills, including Microsoft Office, Excel, PowerPoint, Outlook, and virtual meeting platforms., • Proficiency in Canva is strongly preferred., • Experience with Adobe Creative Cloud products is a plus., • Ability to create professional visual content for business social media accounts., • Strong desire to learn a new industry and new concepts., • Ability to successfully navigate scheduling, administrative, and analytical tools., • Flexible and professional, even in a relaxed work environment., • Ability to handle sensitive information with discretion and professionalism. Minimum Education and Work Experience • High school diploma or equivalent required., • Demonstrated success in providing administrative or executive administrative support preferred., • Experience in social media marketing for a business preferred. Personal social media experience alone is not sufficient., • Experience using AI tools such as ChatGPT or similar platforms preferred., • Familiarity with coding languages such as Python, JavaScript, or similar, especially for automation or workflow improvement, is a plus., • Graphic design, photo editing, or video editing experience is a plus., • Experience in the heating, oil and gas, HVAC, construction, or service industries is a plus.

Job Description About Us SNY is an Emmy Award–winning regional sports media company delivering content across linear television and digital platforms. SNY provides unmatched, exclusive coverage of the New York Mets, New York Jets, and all things New York sports. As the Tri-State area’s leader in local sports coverage, SNY offers comprehensive access to professional and collegiate teams through exclusive live games, nightly sports shows, and original programming. SNY also delivers real-time New York sports news and exclusive digital series on SNY.tv and across its social channels, including YouTube, Facebook, X, and Instagram. SNY is available to viewers throughout New York, Connecticut, New Jersey, and northeastern Pennsylvania, and nationally through select providers. About the Role As an essential Client Services team member supporting several Account Executives for both TV and Digital sales campaigns. This position is responsible for providing pre and post-sale, end-to-end workflow support, to ensure effective campaign delivery for SNY clients. The Sales Coordinator plays an essential role in ensuring accuracy and follow-through of order entry related to advertising campaigns. This position owns the relationship cross functionally as a liaison between the Sales, Traffic, Finance and Sales Promotion teams. This role reports to Director of Client Services. What You’ll Do • Research industry trends and competitive landscape to identify new business prospects, • Assist in preparation of sales presentations and sales materials, • Build media campaigns in Excel utilizing linear and digital inventory and audience estimates, • Accurately enter all orders for linear and digital advertising schedules., • Work with Finance/Traffic teams to ensure that clients demonstrate appropriate credit levels and ensure that signed contracts are complete in full detail., • Manage campaigns effectively, revise and review inventory appropriately., • Responsible for Make-goods and Posting for all accounts., • Effectively communicate with Account Executive on client campaign status., • Prior experience in Advertising Sales in Traffic or as a Sales Assistant is a plus., • Strong data entry skills and excellent attention to details is required., • Ability to develop positive working relationships with Sales team members and other support functions is critical., • The ability to adapt to change quickly as well as be able to prioritize and handle multiple tasks with competing deadlines., • Experience in with Excel or other spreadsheet software, along with other MS Office applications is needed; any experience with software similar to our sales support packages is preferred., • Experience in Google Ad Manager and/or Freewheel is preferred. This role is in office four days a week with one day to work remotely. Overtime may be required.The physical demands described here are those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is: Regularly required to talk and hear; Frequently required to sit, stand and bend at the knee and waist and walk; Required to use hand to type, handle objects and paperwork; Required to reach and hold on to items at chest level or reach above the shoulder; Required to use close vision and be able to focus.

Job Description Educational Alliance (EA), one of New York City’s original settlement houses, was founded in 1889 to offer educational, social, and cultural services to Jewish immigrants arriving to the Lower East Side. Today, EA is a proudly Jewish institution that partners with diverse communities throughout Lower Manhattan. We provide New Yorkers with high-quality, transformational programs that enhance their well-being and socio-economic opportunities, reflecting our belief that everyone in our city should be given the tools to thrive. Sirovich Center for Balanced Living / Project Ore is a diverse and warm community center focused on serving active and engaged older adults. The Membership and Office Coordinator supervised by the Assistant Director to execute membership goals and will be directly responsible for the management of all data and processes as it relates to program activities and compliance requirements. The Membership and Office Administrator needs to provide a consistent, warm, and welcoming client experience, while also being able to adapt quickly to changes and problem solve with the team. The incumbent will oversee the logistics of all member engagement operations and events, including classes, field trips, meetings, and other events/programs. As the Office Administrator, the incumbent will also provide administrative support to the daily operations of the Sirovich Center for Balanced Living including performing health screenings for all in-person events, managing attendance sheets, and assisting with maintenance and organization of our newly renovated offices. We are seeking a part-time Membership and Office Coordinator who will provide administrative support and assist in the maintenance of Sirovich Center for Balanced Living's day-to-day operations. RESPONSIBILITIES Member Engagement • Respond to email, phone, and in-person inquiries regarding member activities and resources available for older adults; share information and referrals with members, staff, and community partners as needed;, • Distribute and collect member applications and issue membership cards and materials to new members;, • Listen to members concerns, requests, and recommendations, ensure information is communicated to the appropriate staff member, and follow through as needed;, • Assist with unexpected disruptions and/or changes in program activities, such as last-minute pop-up events or changes, instructor absences, inclement weather, and other unexpected changes by providing updates to our community, appropriate staff members and coordinating coverage as quickly as possible;, • Assist with research, promotion, organization, and coordination of program activities. Office Administration • Register new members and maintain online membership and attendance database while preserving the confidentiality, • Collect and record current, new and potential member information, including attendance in activities; • Generate activity attendance sheets and input attendance data into appropriate database systems; • Generate reports for the Department for the Aging, FRD needs, and program review as needed; • Assists Director with locating and compiling records for DFTA program and nutrition audits; • Compile daily service data for monthly service summaries; • Maintain an organized and accessible filing system; • Maintain inventory of program and office supplies. Financial Administration • Collect and monitor contributions, membership fees and other donations; • Balance receipts, reconcile petty cash, and deliver bank deposits; • Ensure that expenses and income are coded properly for reporting purposes; • Utilize internal systems, such as Nexonia, to complete purchase orders, check requests, and petty cash. Other • Assist in the management of office volunteers in assigned tasks, including member services, data entry, and membership registration; • Seek new ways to enhance efficiency, identify areas for improvement and advise on the best course of action with program and support departments; • Perform special projects and other related duties as assigned. QUALIFICATIONS • Two or more years of office administration experience, • Experience, compassion, and ease working with older adult generation, • Experience with PeerPlace/STARS and/or similar database systems, • Experience handling petty cash and bank deposits, • Proficiency in Microsoft Office and database management, • Ability to work in high-pressure environment autonomously; problem solver and collaborator, • Self-motivated, detail-oriented, extremely organized, and ability to manage multiple projects, • Strong interpersonal skills and commitment to a high level of customer service, • Ability to demonstrate excellent judgment and discretion in dealing with confidential and sensitive information Limitations and Disclaimer The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position EEO Info Educational Alliance is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, marital status, disability status, veteran status, or any other characteristic protected by applicable federal, state, or local law. For further information about Educational Alliance, please visit .

Competitive pay / Medical, dental and vision / 401k / PTO - As a Data Entry Assistant you'll: Perform accurate and timely data entry tasks, transferring project-related data into designated databases; Collaborate closely with the project team to ensure the integrity and consistency of collected data

An innovative data solutions firm is seeking an Entry Level Data Entry Assistant to support day-to-day operations in a remote work environment.

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