Part-Time Assistant Court Clerk & Deputy Recorder
25 days ago
Lindon
Job Description LINDON CITY JOB OPENING Assistant Court Clerk/Deputy Recorder Part-Time APPLICATION REQUIREMENTS Applications must include a current resume and a completed Lindon City General Employment Application (available online at ). Finalists for the position may be required to perform multiple interviews and/or skills testing prior to selection. JOB DESCRIPTION: TITLE: Court Clerk/Deputy Recorder PAY RANGE: Range 12; Steps 1 $19.99 to Step 12 $29.96 DEPARTMENT: Justice Court STATUS: Regular Part-Time (Monday -Thursdays 12:30 -5:00 p.m. with alternate Fridays 8:00 a.m.-5:00 p.m. with every other Friday off.) FLSA CODE: Non-Exempt NATURE OF THE WORK The assistant Court Clerk aids the Municipal Judge with the Justice Court operations. Performs complex clerical duties to expedite the preparation and processing of court cases, records, and reports. Supports and prepares the Court docket and calendar of cases to be called for the Judge's consideration and subsequent hearing, trial, or disposition. As Deputy Recorder, you would be assisting in city meetings, handling GRAMA requests, aiding in elections, and maintaining city records. ESSENTIAL DUTIES (Court) • Maintains Court dockets, proceedings, and court records; enters citations and/or logs from the Police Department., • Prepares the Court calendar; attends Court while it is in session; records orders and sentences of the Judge for each defendant., • Schedules appointments; takes fine payments and small claims money., • Performs follow-up actions, including warning letters, orders to show cause, and warrants., • Updates the warrant list and reviews payment agreement files with the Judge., • Interacts in a professional manner with the public through over-the-counter and phone conversations., • Maintains detailed computer records and files., • Oversees Court recording, Court set-up, and ensures facilities are prepared for Court proceedings., • Performs other duties as assigned. ESSENTIAL DUTIES (Deputy Recorder) • Required to attend 1 planning commission or council meeting each month. (These are held once a week, either on Monday or Tuesday evenings), • Help Recorder post public meeting agendas and packets along with other committee agendas on the City and State websites., • Assist the Recorder in processing and distributing all legal publications, advertisements, or postings., • Assist the Recorder in establishing and maintaining an effective system of protecting, maintaining, and updating all non-public safety official city records., • Assist the Recorder in processing requests for city records in compliance with GRAMA., • Assist the Recorder and serve as the City Election Officer, and is responsible for coordinating and supervising municipal elections., • Assist in scheduling facilities and meetings, and planning and setting up for certain events., • Performs other duties as assigned. KNOWLEDGE, ABILITIES, AND SKILLS Knowledge of: • Report writing and communication proficiency., • Secretarial & Clerical methods, Office organizational skills, and efficiency methods., • Legal terminology, court practices, procedures, organization, and jurisdictional requirements of the court system, programs such as CORIS, UCJIS, workspace, and E-Filing preferred., • Communicate effectively both verbally and in writing. Verbal proficiency in Spanish preferred, but not required., • Provide excellent customer service that demonstrates respect, integrity, and courtesy., • Handle exposure to high-stress situations, including contact with the public in highly confrontational, emotionally charged, or uncomfortable circumstances., • Establish and maintain effective working relationships with Judges, attorneys, City officials, administrators, co-workers, and the public., • Explain complex rules and ordinances in an easy-to-understand manner., • Word processing (report/letter writing) and spreadsheet data entry., • Organize and track multiple projects at the same time., • Handling difficult or angry customers and situations calmly and professionally. EDUCATION AND EXPERIENCE • A standard senior high school diploma., • Background experience as a court clerk, legal assistant, police clerk, or other similar profession is preferred. LICENSES AND CERTIFICATES • Requires a valid State of Utah driver's license. WORKING ENVIRONMENT • Normal office settings and surroundings include regular computer work at a stationary desk location; Light physical effort, including lifting up to 25 lbs, is required., • Some hazard is present while working with potentially hostile or aggressive defendants., • Some flexibility in hours may be necessary for completing tasks (i.e., large Court dockets may require some after-hours work). Lindon City Corporation in an Equal Opportunity Employer. Lindon City will not base its hiring decisions on non-meritorious factors such as race, color, national origin, sex, religion. Lindon City will not refuse to hire an individual who is disabled who is capable of performing the essential requirements of the position with reasonable accommodations when they do not create undue hardship. Hiring is conditioned upon submission to and successfully passing a drug screen and background check. Job Posted by ApplicantPro