FT SENIOR EVENT PRODUCTION LEAD
10 days ago
Austin
Job DescriptionRED VELVET is a boutique full-service experiential activations and events agency calling Austin, Texas, home since 2002. We partner with companies and agencies to concept, design, and produce international award-winning experiences of all shapes and sizes, from immersive activations to high-touch luxury moments to conferences that feel anything but traditional. As an agency rooted in strategy, steeped in creativity, and obsessed with production excellence, we believe in crafting brand-forward experiences that get it right. Every detail, every decision, every moment should honor the clients brand, and were seeking senior-level freelance leaders who share that passion. OVERVIEW RED VELVET is seeking Freelance Senior Event Production Leads who are ready to take the reins on complex projects, especially conferences and large-scale event programs. If youre also activation- or creative-forward, thats a bonus, but our top priority is a production powerhouse who can deliver flawlessly, think strategically, and champion the clients brand in every detail. In this role, youll lead programs from inception through execution. Youll drive project management with precision, navigate ambiguity with confidence, and serve as a senior partner to clients and internal teams. You will own the big picture while elevating the smallest details. RED VELVET projects include: Experiential Activations, Experiential Conferences, Luxury Experiences, Brand Moments, and Strategic Consulting. WHAT WERE LOOKING FOR Seasoned Producer of Complex Events • 10+ years in the experiential/meetings/events world with extensive production leadership., • Experience leading conferences, multi-day programs, or large-scale events with many moving parts., • Bonus: Experience concepting or executing brand activations or creative-forward moments, not required, but welcome.Brand-Forward Thinker, • You have a deep respect for the clients brand and are committed to getting it right., • You understand how production decisions shape perception and experience.Collaborator & Project Manager, • Leads end-to-end production across internal teams (creative, operations, account, production)., • Manages scope, timelines, staffing, budgets, communication, and risk with precision.Relationship Builder, • A natural leader who can guide internal teams and build trust with senior clients, including C-Suite executives.Proactive Strategist, • Anticipates needs before they arise., • Balances big-picture strategy with detailed execution., • Makes smart recommendations rooted in experience, knowledge, and intuition.Negotiator & Vendor Partner, • Comfortable reviewing and negotiating contracts., • Skilled at managing vendor partnerships and ensuring accountability.Agile, Calm, & Confident, • Thrives in the dynamic nature of events., • Comfortable with irregular hours and travel as needed.Industry-Savvy, • Understands experiential trends, technologies, innovations, and best practices., • Mastery of timelines, workbacks, scopes, risk management, and communication plans., • Strong budgeting skills, with the ability to optimize costs and maximize value., • Command of complex, creative, and logistics-heavy project workflows., • Comfortable with project management tools and spreadsheets., • Clear and proactive communicator of status, risks, and scope changes., • Strong judgment on when to escalate and when to gracefully hold boundaries.Problem Solver, • Operates effectively in low-context or ambiguous environments., • Confident decision-maker with a growth mindset., • Asks for help when needed no ego, just excellence.Leadership, • Mentor mentality that elevates the team., • Clear communicator, decisive delegator., • Balances client needs, team capacity, and agency priorities., • High emotional intelligence and self-awareness., • Holds self and others accountable while setting a pace for success., • Demands excellence and goes above and beyond without taking themselves too seriously.KEY RESPONSIBILITIESUnderstand the creative + strategic objectives of each program; align cross-functional teams., • Manage day-to-day operations and budgets., • Develop and manage timelines, workflows, and staffing plans., • Maintain 360 visibility of the project, taking initiative instead of waiting for direction., • Drive cost management through negotiation and strategic buying., • Lead production for activations, stages, and fabrication partners., • Oversee graphics workflows., • Manage vendor communication and logistics., • Co-lead client status meetings and maintain clear communication., • Audit project status and ensure alignment across leads., • Oversee on-site execution and team leadership. DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities, and qualifications required of associates assigned to this job. RED VELVET is an Equal Opportunity Employer. Flexible work-from-home options available.