Grants Staff Accountant
hace 2 días
Sparks
Job Description Job Description: Grants Staff Accountant Department: Finance / Accounting Reports To: Controller or Director of Finance FLSA Classification: Exempt (subject to applicable duties and salary requirements) Employment Type: Full-Time Position Summary The Senior Grants Staff Accountant is responsible for the financial management, accounting, monitoring, and reporting of the organization's grant-funded programs. This position ensures that grant expenditures are properly recorded, allocated, monitored, and reported in accordance with Generally Accepted Accounting Principles (GAAP), grant agreements, federal and state regulations, and organizational policies. The Senior Grants Staff Accountant works closely with program directors, grant managers, finance leadership, and external funding agencies to ensure accurate financial reporting, effective budget management, regulatory compliance, and appropriate use of grant funds. This position plays a key role in maintaining the financial integrity of grant-funded activities, supporting audits, monitoring grant budgets, and strengthening internal controls and accounting processes. Essential Duties and Responsibilities Grant Accounting and Financial Management • Maintain accurate financial records for all assigned grants, contracts, and restricted funding sources., • Review, record, and reconcile grant-related revenues, expenditures, receivables, deferred revenue, and other balance sheet accounts., • Ensure expenses are properly coded, allocated, and charged to the appropriate grants in accordance with approved budgets and funding guidelines., • Monitor grant expenditures to ensure compliance with approved budgets, grant agreements, and allowable cost requirements., • Prepare and maintain grant schedules, reconciliations, and supporting documentation., • Review general ledger activity and prepare monthly journal entries, accruals, and adjusting entries related to grant activities., • Monitor grant funding, drawdowns, reimbursements, and cash receipts to ensure timely and accurate processing., • Track grant periods, funding limitations, spending requirements, and closeout deadlines. Grant Reporting and Compliance • Prepare accurate and timely financial reports for federal, state, local, and private grant funding agencies., • Assist with the preparation and submission of required grant reimbursement requests and financial expenditure reports., • Ensure compliance with applicable federal regulations, including Uniform Guidance (2 CFR Part 200), as applicable., • Review grant expenditures for allowability, allocability, reasonableness, and proper documentation., • Maintain organized grant files, including award documents, approved budgets, amendments, financial reports, and supporting records., • Identify potential compliance concerns, budget variances, and funding restrictions and communicate them to appropriate leadership., • Support grant closeout activities and ensure all final financial reports are completed accurately and within required deadlines. Budget Monitoring and Analysis • Assist in the development and maintenance of grant budgets and financial forecasts., • Perform monthly budget-to-actual analyses and investigate significant variances., • Partner with program managers to review spending patterns, projected expenditures, and remaining grant balances., • Provide financial information and recommendations to support program planning and funding decisions., • Monitor personnel allocations, payroll distributions, fringe benefits, and indirect cost allocations charged to grants., • Identify opportunities to improve grant utilization, financial reporting, and budget management. Month-End and Year-End Accounting • Participate in monthly and annual financial close processes., • Reconcile grant-related general ledger accounts and investigate discrepancies., • Prepare journal entries and supporting schedules for grant revenue recognition and expense allocations., • Ensure grant financial information is accurately reflected in monthly financial statements., • Assist with year-end audit preparation, including preparation of schedules and supporting documentation., • Support the preparation of the Schedule of Expenditures of Federal Awards (SEFA), when applicable. Audit and Internal Controls • Serve as a key resource during financial audits, grant audits, and single audits., • Provide requested grant documentation, reconciliations, expenditure details, and financial schedules to auditors., • Assist with the implementation and monitoring of internal controls related to grant accounting., • Identify process improvements and recommend solutions to strengthen financial accuracy and compliance., • Ensure financial records are maintained in accordance with organizational retention policies and applicable regulatory requirements. Collaboration and Communication • Work collaboratively with program staff, grant administrators, department leadership, and finance personnel., • Provide guidance to program managers regarding grant budgets, allowable expenditures, and financial reporting requirements., • Communicate financial concerns, reporting deadlines, and compliance requirements in a clear and timely manner., • Assist with training staff on grant-related financial procedures and documentation requirements. Required Qualifications • Bachelor's degree in Accounting, Finance, Business Administration, or a related field., • Minimum of 6-10 years of progressive accounting experience, preferably within a nonprofit, government-funded, or grant-funded organization., • Demonstrated experience with grant accounting, financial reporting, budget monitoring, and account reconciliations., • Working knowledge of GAAP and grant compliance requirements., • Familiarity with federal grant regulations, including Uniform Guidance (2 CFR Part 200), preferred., • Experience preparing financial reports, analyzing budgets, and supporting external audits., • Strong proficiency in Microsoft Excel and MIP accounting software or ERP systems., • Excellent organizational, analytical, problem-solving, and communication skills., • Ability to manage multiple priorities and meet established deadlines with minimal supervision. Preferred Qualifications • Certified Public Accountant (CPA), Certified Management Accountant (CMA), Masters in Business Administration (MBA) or other relevant accounting certification., • Experience with federal, state, local, and foundation grant funding., • Experience supporting Single Audits and preparing the SEFA., • Knowledge of nonprofit accounting standards, including FASB guidance related to contributions and restricted funding., • Experience with grant management systems and financial reporting platforms., • Experience working with indirect cost rates, cost allocation plans, and payroll distribution methodologies. Knowledge, Skills, and Abilities • Strong understanding of accounting principles, financial reporting, and general ledger processes., • Ability to interpret grant agreements, funding restrictions, and regulatory requirements., • Strong analytical skills with the ability to identify discrepancies, trends, and potential compliance issues., • High attention to detail and commitment to financial accuracy., • Ability to independently manage assigned responsibilities while collaborating effectively across departments., • Strong written and verbal communication skills., • Ability to maintain confidentiality and exercise sound professional judgment., • Demonstrated commitment to ethical financial practices and accountability. Key Performance Expectations The Grants Staff Accountant will be evaluated based on the following: • Accuracy and timeliness of grant financial reporting., • Completion of monthly grant reconciliations and accounting activities., • Compliance with grant agreements, funding requirements, and organizational policies., • Timely identification and resolution of budget variances and accounting discrepancies., • Maintenance of complete and audit-ready grant documentation., • Successful support of annual financial audits and grant compliance reviews., • Effectiveness in collaborating with program and finance personnel., • Identification and implementation of accounting process improvements. Working Relationships The rants Staff Accountant regularly collaborates with: • Controller / Director of Finance, • Finance and Accounting Team, • Grant Managers and Grant Administrators, • Program Directors and Department Managers, • Human Resources and Payroll Personnel, • External Auditors and Funding Agencies Disclaimer This job description is intended to describe the general nature and level of work performed by the individual assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Management reserves the right to modify responsibilities as organizational needs change. \nCompany Description In business for more than 35 years, Audit Business Services, Inc. provides accounting, payroll, and human resource services for start-ups and small and medium-sized enterprises. We offer training for management personnel in multiple areas. We also have a specialty practice area for training Native American leaders, decision makers, and managers in various subject matter areas throughout Indian country. (We are certified in Indian Country sovereignty for accounting, Human Resources, safety, grants management, etc. We welcome all tribal communities to use our unique tribal services.) We want you to succeed. We partner with you to build the path for the growth of your organization. We use partners in multiple business topic areas to provide you with the best possible solutions to your challenges and desired business outcomes. In business for more than 35 years, Audit Business Services, Inc. provides accounting, payroll, and human resource services for start-ups and small and medium-sized enterprises. We offer training for management personnel in multiple areas. \r\n\r\nWe also have a specialty practice area for training Native American leaders, decision makers, and managers in various subject matter areas throughout Indian country. (We are certified in Indian Country sovereignty for accounting, Human Resources, safety, grants management, etc. We welcome all tribal communities to use our unique tribal services.) \r\n\r\nWe want you to succeed. We partner with you to build the path for the growth of your organization.\r\n\r\nWe use partners in multiple business topic areas to provide you with the best possible solutions to your challenges and desired business outcomes.
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