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Job Description GENERAL FUNCTION / SUMMARY The Administrative Assistant is the first point of contact for visitors and callers and plays a key role in maintaining a smooth and professional front office environment. This position is responsible for handling incoming communications, supporting internal teams with clerical and administrative tasks, and assisting with day-to-day office operations. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. MAJOR DUTIES AND RESPONSIBILITIES • Greet guests with a professional and friendly demeanor, ensuring they are assisted promptly and connected with the appropriate team members., • Answer incoming phone calls, directing them to the right contacts or taking accurate messages when needed., • Notify agents, managers, or staff immediately when clients or visitors arrive., • Enter new client and agent information into internal platforms (e.g., Inbound system) to support follow-ups and data accuracy., • Input insurance policy details into AI and digital systems, ensuring accuracy and timeliness., • Scan and save insurance policies and related documents into client folders under the appropriate categories (e.g., New Business)., • Communicate with the Asia team and relevant agents to confirm the status of mailed policies (sent and received)., • Maintain the cleanliness and organization of the front desk and lobby area to ensure a professional appearance at all times., • Manage conference room reservations; coordinate room usage schedules and communicate availability clearly with coworkers., • Ensure timely distribution of mail to internal departments and individuals., • Scan and forward important documents to designated contacts across multiple office locations., • Assist with outgoing mail or materials, ensuring accurate labeling and delivery., • Coordinate holding and release of checks, marketing materials, or policy packages as instructed., • Provide general administrative support to team members and management, including special projects and time-sensitive requests., • Train and mentor newly hired front desk team members, sharing best practices, office protocols, and system procedures., • Stay informed on company policies and updates to answer common internal and external questions. BASIC QUALIFICATIONS • High school diploma or equivalent; associate degree preferred., • 1-2 years of experience in an administrative or front desk role., • Proficient in Microsoft Office Suite (Outlook, Word, Excel) and comfortable learning new systems., • Strong communication skills, both verbal and written., • Excellent organizational and time management skills., • Ability to maintain confidentiality and exercise good judgment., • Bilingual skills (e.g., English/Mandarin) is required. WHO WE ARE With over 30 years of experience, TransGlobal has grown into the largest Asian-focused, all-in-one financial services platform in the U.S. We offer a comprehensive suite of services-including life and health insurance, annuities, real estate, private lending, tax and estate planning, and investment management-through a network of 30+ branches across 14 states and over 5,000 professional independent agents. Our mission is to deliver trustworthy, customer-centric financial solutions, all in your language and aligned with your goals. WHY JOIN US • Industry Leader: Join the nation's largest Asian-focused financial services firm with a well-established brand and expansive network., • Multilingual & Multicultural: Work in a dynamic, diverse environment that understands and serves multicultural communities., • Career Growth: Access to cross-functional training, licensing support, and professional development opportunities., • Collaborative Culture: Be part of a supportive team that values innovation, initiative, and shared success., • Impactful Work: Help individuals and families achieve financial security and generational wealth. WHAT WE OFFER • Competitive salary and benefits package., • Opportunity to work in a collaborative and innovative environment., • Professional development and growth opportunities., • Pay starts at $21.92 ~ $24.23/hour based on experience.

Job Description Stanbridge University is a vibrant academic community composed of California's most brilliant thinkers, gifted leaders, and creative problem solvers. At Stanbridge, we are more than just a job - we are committed to each other and to our students, working together to achieve great things. As a Scheduling Coordinator, you will play a crucial role in supporting the smooth administrative operations of our higher education institution. You will be responsible for coordinating schedules and ensuring the efficient use of time and resources. Join our team and help us make a positive impact on the lives of our students. Essential Functions: • Coordinate and manage schedules for faculty, staff, and students., • Schedule and monitor classrooms, labs, and meeting spaces to maximize usage., • Collaborate with academic departments to determine scheduling needs., • Resolve scheduling conflicts and adjust as necessary., • Maintain accurate and up-to-date schedule records and calendars., • Communicate schedule changes and updates to relevant stakeholders., • Assist in the development and implementation of scheduling policies and procedures.Qualifications:, • Bachelor's degree in a related field., • Strong Excel skills, • Strong organizational and time management skills., • Excellent attention to detail and accuracy., • Proficiency in using scheduling software and tools., • Exceptional communication and interpersonal skills., • Ability to collaborate effectively with diverse groups of individuals., • Flexibility to adapt to changing schedules and priorities., • $21-$23/hr.Conditions of Employment:, • The work environment and physical demands described here are representative of those required of an employee to perform the essential functions of this job successfully., • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and be physically present in the office., • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function., • Employment verification will be conducted to verify the minimum years of practical work experience required by our accreditors., • All employment offers are contingent upon completion of a background check.Work Environment:, • Standard office/classroom/lab or clinical setting., • Typically, duties are performed in an office/classroom/Lab/clinical setting environment while sitting at a desk or computer workstation., • Work environment may include skills lab or bedside environments as required by program., • An incumbent is subject to contact with others, frequent interruptions, noise from talking or office equipment and demanding timelines.Physical Demands:, • The incumbent regularly sits for extended periods., • Physical ability to perform the duties as assigned to the program or department., • Proficient in operating electronic keyboards and other office machines., • Effective verbal communication skills in answering telephones and providing information with clarity and distinctness., • Ability to read fine print and operate computers with precision., • Ability to understand voices over the telephone and in person., • Able to lift, carry, and/or move objects weighing between 10-25 pounds as needed.Benefits:, • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Life Insurance (Basic, Voluntary & AD&D), • Paid Time Off (Vacation, Sick & Public Holidays), • Family Leave (Maternity, Paternity), • Short Term & Long-Term Disability, • Training & Development, • Wellness Resources

Job Description We are looking for a proactive Part-Time Office Coordinator to join our Los Angeles team. In this role, you’ll be central to keeping our office running smoothly while fostering a collaborative and positive workplace culture. You’ll handle office logistics, coordinate events, support billing/expenses, and maintain relationships with building management—all while helping shape an inclusive and engaging work environment. KEY FUNCTIONS 1. Office Operations Management: • Administrative Support: Manage the “First Impression” of the agency through maintaining the orderly appearance of the entire office (i.e. reception area, conference rooms, copy machine, kitchen, lounge areas, etc.). Assist with day-to-day office operations, ensuring that the workspace is organized and well-maintained., • Office Supplies: Manage inventory of office supplies, restocking items as needed, and coordinating with vendors for purchasing., • Space Management: Oversee the organization of the office space, including coordinating room bookings, desk assignments, and general office layout., • Health and Safety: Ensure compliance with safety protocols, cleanliness, and the health of the workspace., • IT Coordination: Liaise with IT teams to manage office equipment like printers, computers, and other essential tools. 2. Culture and Employee Engagement: • Employee Well-Being: Plan and execute initiatives that promote a healthy work-life balance, such as wellness programs, mental health support, or ergonomic improvements., • Event Planning: Organize company events, team-building activities, social gatherings, annual holiday event, staff retreats, gifting, or celebrations to enhance employee morale and team cohesion., • Diversity and Inclusion: Foster an inclusive and welcoming environment by supporting diversity initiatives and ensuring that employees from all backgrounds feel valued., • Internal Communications: Support internal communication efforts, ensuring that employees stay informed about company news, events, and initiatives. Manage and coordinate All Agency meetings and programs. 3. Cross-Functional Collaboration: • Team Liaison: Work closely with HR, management, and other departments to align office operations with broader company goals and policies., • Feedback Collection: Gather employee feedback on office culture and workplace satisfaction, using this data to help guide improvements and suggestions for leadership. 4. Brand and Environment Representation: • Culture Ambassadorship: Serve as a “culture ambassador,” representing the company's values and mission both in the office and at company events., • Office Aesthetics: Contribute to the office's aesthetic by helping with decor, design, and creating a welcoming atmosphere that reflects the company’s brand., • Performance Metrics: Track and report on the effectiveness of brand and culture initiatives, making recommendations for improvements based on data and feedback. 5. Logistical Coordination: • Travel and Accommodations: Assist in organizing business travel arrangements or accommodations for employees or visitors., • Vendor Management: Work with external vendors for office-related services, such as cleaning, catering, or facilities maintenance. QUALIFICATIONS: • Bachelor’s degree preferred, or equivalent experience, • 1-2 years of experience in administrative/office environment, • Knowledge of G-suite applications, including PowerPoint, Excel, and Word, • Proven experience in brand management, culture activation, or employee engagement, preferably in an HR context., • Strong communication and interpersonal skills, with the ability to connect with employees at all levels, • Proficiency in video conferencing tools (e.g. Zoom, Microsoft Teams), • Creative thinker with a passion for developing innovative programs and initiatives., • Excellent organizational skills and attention to detail., • Ability to work collaboratively in a fast-paced, dynamic environment. Work Hours: Required days and hours of work: Monday 8:30 a.m. to 5:00 p.m., Tuesdays and Wednesdays are required in-office days. COMPANY CULTURE Beyond the day-to-day responsibilities, we’re proud of the culture we’ve built at IW Group. • Connectors: IW Group is a company founded with community at our core. We believe in building meaningful community and encourage teams to connect with causes and missions that fuel their passions., • Foodies: You can often find our teams sharing a meal., • Explorers: IW Group encourages teams to follow their creative hunches. Whether it be testing new tech, visiting edgy art galleries, or discovering local coffee shops, we want our teams to stay constantly curious., • IW Group has adopted a hybrid work model. All team members are required to work in-office on Tuesdays and Wednesdays, • While performing the responsibilities of this role, the employee will spend most of the time working indoors, in the IW Group office, client office or other identified location., • While performing the responsibilities of this role, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. IW Group is committed to providing a safe, inclusive, and respectful work environment. IW Group provides equal employment opportunities for all employees and applicants without regard to race, color, religion, gender, gender identification and expression, national origin, marital status, age, disability, genetic information, military status, sexual orientation, or any other protected characteristic established by local, state, or federal law. NOTE: This job description isn’t exhaustive; roles and responsibilities may evolve. We provide reasonable accommodations to support employees with disabilities. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of this role.