Office Manager - HR & Billing
2 days ago
Kansas City
Trustpoint is proud to partner with a boutique law firm in its search for an Office Manager on a direct hire basis. This hybrid position plays a critical role in supporting the firm’s daily operations, overseeing human resources functions, and managing billing administration. The Office Manager will serve as a key point of coordination between employees, leadership, clients, and vendors to ensure operational efficiency, compliance, and accurate financial processes. Responsibilities Office Management: • Oversee daily office operations to maintain an efficient, organized, and productive work environment., • Manage office supplies, equipment, vendor relationships, and facility maintenance., • Coordinate internal communications, meeting schedules, and company events., • Develop and implement office policies, procedures, and process improvements. Human Resources: • Administer the full employee lifecycle, including recruitment, onboarding, and offboarding., • Maintain employee records and ensure compliance with federal, state, and local employment laws by maintaining up-to-date policies, procedures, and the employee handbook., • Process new hire paperwork, background checks, and benefits enrollment., • Coordinate employee benefits programs, including wellness initiatives, health insurance, retirement plans, and leave programs., • Process bi-weekly payroll by ensuring all employee data, including timecards, status changes, and related updates, is accurate and up to date., • Manage performance review cycles and assist management with HR documentation., • Serve as the first point of contact for employee inquiries related to HR policies, benefits, or workplace concerns., • Support employee engagement initiatives and help maintain a positive company culture. Billing Administration: • Prepare and distribute monthly WIPs to attorneys for review and processing., • Prepare and send client invoices accurately and on schedule., • Review attorney-entered monthly billable hours and issue late-time reports to management., • Provide management with monthly attorney and paralegal time reports for partners’ meetings., • Track payments, follow up on outstanding balances, and maintain accounts receivable records., • Review and verify vendor invoices and assist with accounts payable processing., • Maintain billing files, contracts, and documentation for audit readiness., • Generate billing reports for leadership, ensuring accuracy and clarity., • Collaborate with the finance team to reconcile accounts and ensure correct financial data entry. Qualifications • Prior experience in office management within a professional services or law firm environment preferred., • Experience managing HR processes including onboarding, employee records, benefits administration, and payroll., • Experience supporting legal billing functions including WIPs, invoicing, and accounts receivable., • Strong organizational, communication, and problem-solving skills., • Ability to manage multiple responsibilities in a fast-paced environment while maintaining attention to detail., • Proficiency in Microsoft Office and familiarity with billing, payroll, and HR management systems preferred. Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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