Invoice processing jobs in Jersey City, New Jersey - Page 2Create job alerts

Job Description About the Role As a Project Manager, you’ll be the key point of contact on an assigned project in New Jersey, leading teams, managing budgets, and ensuring that every phase is delivered on time, on budget, and to the highest standard. This is a critical leadership role within our operations team, offering the opportunity to work on impactful projects. Success will be based on safety, culture, schedule and budget. Key Responsibilities Project Planning & Execution · Develop, maintain, and manage comprehensive project schedules and budgets from preconstruction through closeout. · Ensure all project estimates are prepared accurately and aligned with scope and contract requirements. · Oversee the execution of site logistics, sequencing, and construction strategies to maintain workflow and efficiency. Financial Management · Manage all project financials, including subcontractor and owner billing, monthly cost projections, and exposure logs. · Supervise timely and accurate invoice processing within each monthly billing cycle. · Monitor and update project budgets regularly to reflect progress, changes, and forecasts. · Administer commercial terms of the prime contract and track compliance with payment terms, change orders, and financial reporting. Client & Stakeholder Coordination · Serve as the primary point of contact for clients, design teams, stakeholders, and internal departments. · Lead all client and design coordination meetings from preconstruction through completion, providing insight into feasibility, constructability, and logistics. · Maintain strong professional relationships with owners, consultants, municipal agencies, architects, and subcontractors. Subcontractor & Vendor Management · Participate in project buy-outs and subcontractor selection in collaboration with preconstruction. · Review subcontracts and vendor proposals; lead negotiations to align with company standards. · Oversee procurement schedules and ensure timely mobilization of trades and delivery of materials. Project Oversight & Team Leadership · Supervise all aspects of the project including cost control, safety, schedule adherence, and overall performance. · Lead daily standups and weekly internal/subcontractor coordination meetings. · Facilitate OAC (Owner-Architect-Contractor) meetings and ensure agenda alignment and accountability across parties. Document & Compliance Management · Ensure all permits, compliance documents, safety procedures, and contract deliverables are obtained, current, and adhered to throughout the project. · Monitor and review all construction documents for alignment with contract, budget, and schedule requirements. · Track change orders, RFIs, and submittals while evaluating their impact on cost and schedule. Reporting & Communication · Prepare and deliver consistent reporting to clients and internal stakeholders, including project status reports, financial updates, and risk assessments. · Keep executive team informed on key milestones, delays, and potential concerns requiring escalation. Closeout & Turnover · Manage final stages of the project, including punch list resolution, client walkthroughs, and delivery of closeout documentation. · Ensure all contractual obligations are met for turnover and project completion. Multi-Project Management · Effectively manage the above responsibilities across multiple projects simultaneously, maintaining quality and consistency in execution. Qualifications • 5+ years in the construction industry, with a strong preference for candidates who have hands-on field experience and a solid understanding of superintendent responsibilities., • Bachelor’s degree in Engineering, Construction Management, or a related field is preferred., • Skilled in project management and scheduling platforms such as Procore, Primavera P6, MS Project, Bluebeam, and Textura. Proficient in the Microsoft Office Suite., • Strong grasp of construction workflows, budgeting, scheduling, and project execution., • Excellent verbal and written communication skills with the ability to lead teams, negotiate, and clearly explain complex processes to stakeholders., • Bilingual or multilingual skills are a plus., • Highly organized, detail-oriented, and capable of managing multiple priorities quickly, • Must be located in commutable distance to New Jersey, United States or willing to Commute between NYC Office and NJ Job siteCompany DescriptionPromethean Builders is a full-service General Contractor and Construction Manager. Each team member is heavily vetted and hand-picked to ensure all individuals embody the qualities of a true builder. We have assembled an innovative, nimble team with a wide range of experience to deliver the highest quality of service for our clients. Using a hands-on, partnership approach, our mission is to ensure we execute on every aspect of our client’s vision.Promethean Builders is a full-service General Contractor and Construction Manager.\r\n\r\nEach team member is heavily vetted and hand-picked to ensure all individuals embody the qualities of a true builder.\r\n\r\nWe have assembled an innovative, nimble team with a wide range of experience to deliver the highest quality of service for our clients. Using a hands-on, partnership approach, our mission is to ensure we execute on every aspect of our client’s vision.

Job Description Director of Growth Marketing Who we are: Vic.ai has been pioneering the use of AI to digitally transform accounting and finance processes to improve productivity, decision-making, and ROI for more than six years. Vic.ai addresses the most manual and inefficient task in accounting – invoice processing – to improve its speed and scalability, ultimately enabling customers to reinvent their accounts payable operations and improve financial management. By processing over half a billion invoices with up to 99% accuracy, Vic.ai has helped 10,000+ customers achieve nearly $188 million in cost savings and 6 million hours in time savings. We're a Series C-funded company and are fortunate to have some renowned investors and partners: Costanoa Ventures, Cowboy Ventures, Notable Capital, and ICONIQ Capital. We invite you to check out our blog posts over the past year! Follow this link to our site. Role: Director of Growth Marketing We are seeking a dynamic and innovative Director of Growth Marketing with a proven track record in B2B demand generation and growth marketing, particularly in scaling companies from $10MM to $50MM+ in revenue. As the leader of the demand generation function, you will own the vision for lead generation, nurturing strategies, and pipeline acceleration across various marketing channels, while leveraging AI technologies to drive growth at scale. Reporting directly to the Senior Vice President of Marketing, you’ll be responsible for delivering scalable, integrated marketing programs that drive measurable business results. You will design, manage, and optimize multi-channel marketing campaigns, including SEM, email marketing, retargeting, social advertising, and partner co-marketing. Your expertise in strategic planning, data analysis, and leadership will enable the ability to execute campaigns that deliver qualified leads, increase brand awareness, and maximize ROI. What you’ll do: * Demand Generation Strategy: Own and drive the overall demand generation strategy, including lead generation, ABM, online campaigns, and partnerships, ensuring a steady flow of qualified leads that align with our revenue goals. * Growth Marketing & Experimentation: Develop and execute growth marketing initiatives with a focus on experimentation, using data-driven tactics to optimize performance and scale results. * Scaling Revenue: Implement marketing strategies that support scaling the company from $10MM to $50MM+ in revenue, with a focus on customer acquisition, pipeline acceleration, and ROI optimization. * Selling to the Office of the CFO: Build and execute campaigns that directly address the needs and pain points of the CFO and finance leaders, positioning our AI platform as the go-to solution for automating financial processes. * AI-Driven Marketing: Leverage AI technologies to scale marketing efforts, optimize performance across channels, and create efficiencies in lead generation and conversion. * Funnel Optimization: Collaborate closely with Sales, Product, and Customer Success to optimize the customer journey, increasing conversion rates at every stage of the funnel. * Cross-Functional Leadership: Align marketing initiatives with overall company objectives and partner with key internal stakeholders to ensure consistency and execution excellence. * Innovative Campaigns: Lead the creation of differentiated campaigns that position us as thought leaders in AI-driven back-office solutions for CFOs and finance teams. * Budget Management: Oversee the demand generation budget, ensuring high ROI and strategic allocation of resources. What you'll need: * Experience: 7+ years in B2B SaaS marketing, with a strong focus on demand generation, growth marketing, and experimentation., with at least 2 years in a leadership role. * Selling to CFOs: Deep experience in marketing and selling to the Office of the CFO, with an understanding of their unique challenges and how to effectively position solutions. * Revenue Scaling: Proven experience in scaling a company from $10MM to $50MM+ in revenue through strategic marketing efforts and high-performing demand-generation programs. * Expert in ABM: Demonstrated success in running Account-Based Marketing (ABM) strategies for enterprise or mid-market companies. * AI in Marketing: Strong understanding of how AI can be leveraged to optimize marketing performance and scale efforts within the constructs of a lean, efficient team. * Data-Driven Decision Making: A keen analytical mindset, using data to inform decisions, drive experimentation, and continually improve results. * Tech-savvy: Expertise in marketing automation, CRM systems (e.g., HubSpot, Salesforce, 6 Sense), and analytics platforms. * Collaboration & Communication: Excellent leadership, collaboration, and communication skills to effectively align cross-functional teams. * Bachelor's degree in marketing, business, or related field; MBA preferred. What you’ll get in return: Vic.ai is proud to be an Equal Employment Opportunity employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. At Vic.ai, we value humility and authenticity and we encourage our employees to bring their original, best selves to work. As a team member, you will receive: * Competitive salary and stock options * 401K with an employer match * Health/vision/dental (including 2 health insurance coverage options that are 100% free for the employee AND family) * Monthly Wellness stipend * CitiBike membership * Generous maternity and paternity leave * The opportunity to work remotely, including a stipend for your home workstation setup * Monthly allowance for Office Space (We Work or similar) * Virtual team-building events & awesome swag * People-focused culture * Generous vacation time, family and travel-friendly environment * Work alongside an enthusiastic, collegial, and driven team in a highly meritocratic environment * Vic.ai also offers in-person retreats to employees. We love connecting in person as a remote-first company. Check out all the fun we are having @vicdotai on our Instagram page. Also, don’t forget to follow us on LinkedIn to stay up to date on our AI technology and new career opportunities. The base annual salary range for this position is specific to the United States and ranges from $150,000 - $170,000. The actual annual salary paid for this position will be based on several factors, including but not limited to: internal equity, skills, prior experiences, work location, training, company needs, and current market demands. The annual salary range for this position is subject to change and may be adjusted in the future. This position may also be eligible for salary increases, bonuses, equity awards, and benefits.

Job DescriptionJob Title: Sales Supervisor and Customer ServiceLocation: Brooklyn, NY Industry: ManufacturingPosition Summary:The Customer Service and Sales Supervisor plays a critical role in managing key customer accounts, processing incoming orders, coordinating transportation and logistics, and supporting the company’s sales growth strategy. This role requires a proactive leader with strong communication and organizational skills, capable of managing both existing accounts and new customer acquisition initiatives. IMPORTANT: All Applicants must complete the talent questionnaire when submitting your application Key Responsibilities:Order Management & Customer Communication: • Receive and process daily customer orders via phone, email, and internal systems, • Confirm feasible delivery dates in collaboration with production management, • Update and maintain the daily production schedule, • Send order confirmations after shipment dates are finalized, • Provide customers with timely updates regarding order status and shipment information, • Maintain open order files and production status trackingFreight & Logistics Coordination:, • Arrange cost-effective LTL and full truckload shipments, • Negotiate rates with brokers and carriers, • Coordinate pickups, track deliveries, and resolve shipping issues, • Reconcile freight invoices with accountingCustomer Account Management:, • Maintain strong relationships with key accounts, ensuring consistent satisfaction and retention, • Develop new business opportunities in line with the company’s sales strategy, • Prepare credit reference documentation for new customers and liaise with accounting for verificationAdministrative Duties:, • Maintain a structured digital filing system for customer documentation, • Conduct market research to support customer acquisition and strategic sales planningRequired Experience & Skills:, • 5+ years of experience in customer service, inside sales, or account management—preferably in a manufacturing or logistics environment, • Working knowledge of freight and transportation logistics, • Proficiency with Microsoft Office Suite (especially Excel and Word), • Experience with Microsoft Dynamics 365 Business Central or similar ERP software preferred, • Strong written and verbal communication skills, • Exceptional organizational abilities and attention to detail, • Ability to multitask in a fast-paced environment, • Problem-solving mindset with a focus on delivering outstanding customer serviceEducation & Certifications:, • High school diploma or GED required, • Associate or Bachelor's degree in Business, Communications, or related field preferred, • Valid driver’s licenseWork Environment & Physical Demands:, • Office-based role with occasional walkthroughs of the manufacturing plant, • Regular use of phone, computer, and office equipment, • Must be able to remain seated for extended periods, • Light physical activity (lifting up to 10 lbs occasionally), • Occasional travel required (3–5 times per year, domestic only)Authority & Decision-Making:, • Oversight of order processing and distribution, • Approval of shipping terms and rates, • Collaboration with production for scheduling and priority decisions, • Customer issue resolution, credit processing, and invoice reviewWhat We Offer:, • Competitive salary and benefits, • Collaborative team culture, • Opportunities for growth within a stable and growing company FULL-TIME/PART-TIME: Full timeSALARY: $80k - $90kSHIFT: Mon – Friday 8am – 5pm POSITION: Sales Supervisor / Customer Service NUMBER OF OPENINGS: 1LOCATION” Strike Force Staffing- Clifton, NJ

Job Description Apply Now: Operations Support III, Location is Onsite (New York, NY) for this 7 month contract position. Job Title: Operations Support III Location-Type: Onsite – New York, NY Start Date Is: November 10, 2025 (or 2 weeks from offer) Duration: 7-Month Contract Compensation Range: $40–$47/hr W2 Job Description: We are seeking a proactive and detail-oriented Operations Support III professional to support U.S. retail operations during a temporary leave coverage period. This role is critical in ensuring smooth day-to-day operations across store openings, relocations, closures, and maintenance projects, while maintaining alignment with brand standards and operational excellence. The ideal candidate has retail operations and project coordination experience, thrives in fast-paced environments, and can manage multiple moving parts with minimal supervision. Day-to-Day Responsibilities:Store Operations & Project Support * Coordinate store openings, relocations, and closures from planning through completion. * Track construction timelines, vendor progress, and delivery of fixtures, supplies, and materials. * Manage repair and maintenance requests and ensure prompt resolution. * Maintain and update project trackers, calendars, and milestone checklists. * Assist with budgeting, purchase orders, and invoice processing in My Market and other internal systems. Administrative & Compliance Support * Process rent payments, vendor invoices, and service requests accurately and on time. * Coordinate business license renewals, utilities, and compliance documentation. * Maintain organized electronic and physical records for all operational activities. Vendor & Team Coordination * Serve as a liaison between vendors, contractors, and internal departments (Retail, Real Estate, and Finance). * Communicate project updates, risks, and timelines to key stakeholders. * Support the ongoing maintenance and presentation of retail locations in accordance with brand standards. Must Haves (Required Qualifications): * 3–5 years of experience in retail operations, facilities coordination, or project support. * Strong working knowledge of Microsoft Office (Excel, PowerPoint, Outlook). * Experience managing multiple concurrent projects and deadlines. * Prior experience with budget tracking, PO management, and vendor coordination. * Organizational, communication, and follow-up skills. * Self-motivated, dependable, and able to operate independently with minimal supervision. * Available to start quickly after onboarding (brief overlap with current FTE). Nice to Haves (Preferred Skills): * Prior experience in beauty, luxury, or specialty retail. * Familiarity with My Market, SAP, or similar financial/project systems. * Experience supporting store buildouts, maintenance, or facilities management projects. * Strong interpersonal skills with a collaborative, "can-do” attitude.

Accounts Payable Clerk Job Duties: Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Charges expenses to accounts and cost centers by analyzing invoice/expe

The Accounts Payable Associate's duties include processing invoices for payments, past due invoice follow-up, performing weekly and monthly duties as assigned, and ad hoc requests and analysis as requested by management.

Warby Parker is on the lookout for an Accounts Payable Specialist to help manage the day-to-day responsibilities of invoice processing. Backed by 3+ years of experience in an Accounts Payable role.

We have an exciting opportunity to join our team as a Financial Project Analyst - RED+F. Financial Project Analyst - RED+F. In this role, the successful candidate will provide overall financial support for RED+F, including budgeting, invoice processing, status updates of purchase orders, financial a

Oversee invoice processing, vendor payments, new vendor requests, purchase orders, T&E and other documentation while identifying opportunities to improve efficiency and effectiveness in Marketing budget. Knowledge of Adobe Creative Suite, including InDesign, Illustrator, and Photoshop preferred. Kno

The Accounting & HR Coordinator plays a key role in supporting both the Finance and Human Resources departments.This dual-role position is responsible for performing day-to-day accounting functions such as invoice processing, reconciliations, and payroll support, as well as HR-related duties includi

The Assistant Analyst, Activation Operations is responsible for tracking and processing media inventory, utilizing media systems tools. Assist with ad hoc operations requests. Collaborate with our Shared Services and Financial Operations teams to reconciling billing and invoice discrepancies.

Job Description WHO WE ARE: How will transportation and mobility evolve? What will the vehicle of the future look like – and how will those vehicles be repaired? How can the next chapter of your career contribute to solving these transportation challenges and more? NexaMotion Group is on a mission to simplify complex vehicle repair to keep the world moving. We are a leading automotive parts distributor represented across the U.S., Puerto Rico, and Canada, and through patent-winning software and technology, we are revolutionizing our industry. What has remained constant throughout our 50-year history of transformation is our dedication to our customers, our team members, and to the values on which NMG was founded: Commitment, Humility, Optimism, Integrity, and Respect. A career with NGM offers the opportunity to make an impact within a rapidly growing organization – the chance to learn, lead, collaborate, and connect with other solutions-oriented, forward-thinking professionals. We invest meaningfully in training and development, empowering you to build your future alongside ours and shape a career unique to your talents, interest, and purpose. THE OPPORTUNITY: We are looking for a motivated and customer-oriented Counter Sales Representative to join our team in the automotive aftermarket industry. The Counter Sales Representative will be responsible for providing excellent customer service, assisting customers with their automotive parts needs, and driving sales at our counter. This role requires strong product knowledge, sales skills, and a passion for automobiles. RESPONSIBILITIES: • Assists customers in determining and selecting appropriate parts. Provides price quotes and other parts information., • Informs customers of specials and companion part requirements, ensuring that the customer is exposed to the full product line., • Represents branch in a professional manner, remaining friendly and courteous in all customer and coworker interactions., • Fills parts orders from stock., • Notifies manager of out-of-stock parts or other department materials that require immediate attention. Locates out-of-stock parts from external sources and submits emergency orders, as necessary., • Notifies customers of receipt of special order parts. Informs customers of parts order arrival and delivery date., • Verifies will-call and back orders weekly and returns to vendors. Follows up on back orders., • Provides customers with their copy of invoices. Receives payment for retail purchases. Obtains credit authorizations or required signatures for charge sales., • Issues credits for returned parts after verifying purchase and pricing by reviewing original invoice., • Participates in annual physical inventory., • Assists Branch Manager with maintaining lost sales tracking program., • Keeps work area clean and free of clutter. Performs weekly branch cleaning in cooperation with the rest of the branch staff., • Stays informed of new products and product updates., • High school diploma or equivalent;, • Proven experience in customer service or sales roles,, • Customer service or counter sales experience within the automotive aftermarket industry preferred., • Associate’s or bachelor's degree preferred., • Excellent communication skills, both verbal and written, with the ability to effectively communicate technical information to customers., • Strong problem-solving abilities and a customer-focused mindset., • Ability to multitask and prioritize workload in a fast-paced environment., • Attention to detail and accuracy in order processing and data entry., • Flexibility to work occasional evenings or weekends as needed. The work environment for a Counter Sales Representative in the automotive aftermarket industry is typically fast-paced and dynamic. You will primarily operate within a retail or wholesale environment, interacting directly with customers and collaborating with colleagues to meet sales targets. The setting may involve exposure to various automotive parts, equipment, and tools. Depending on the location, you may work indoors at a sales counter or showroom, with occasional outdoor tasks such as loading and unloading merchandise. Flexibility in scheduling may be required to accommodate peak business hours, which could include evenings, weekends, and holidays. PHYSICAL DEMANDS: While performing the duties of a Counter Sales Representative, you may be required to: • Stand for extended periods., • Lift and carry automotive parts or equipment weighing up to 50 pounds., • Bend, stoop, reach, and handle merchandise., • Use manual dexterity to operate cash registers, computers, and handheld devices., • Communicate effectively with customers and colleagues verbally and in writing. TRAVEL REQUIREMENTS: No travel required.

Job DescriptionSalary: 27.00 ABOUT US Rethink Food is a chef-led nonprofit partnering with restaurants to better feed communities. Through strong partnerships with local restaurants and community-based organizations, we work with a responsive, hyperlocal network that provides culturally celebrated, nutritious meals. Since 2017, we've served over 30 million meals and reinvested more than $142 million into local economies. Our work falls into three core areas: • Building the Network: We connect restaurants, community-based organizations, and food donors to deliver meals where theyre needed most., • Setting the Example: Through our Sustainable Community Kitchen, we demonstrate what dignified, community-centered food access can look like, • Advocating for Change: We champion policy and systems change to create a more sustainable, equitable food future for all. ROLE SUMMARY The Rethink Associate is a key player on our team, providing essential administrative support across multiple departments. We are looking for entry level superstars to push forward our mission for food equity in the US. This individual will be instrumental in organizing, prioritizing, and streamlining the day-to-day administrative work, contributing to the effectiveness of our departments: Partnerships, Marketing & Communications, Finance, Data, and Technology; and Programs. The Rethink Associate Program is a full-time, entry-level program that provides focused career development for junior employees eager to explore their potential and position themselves for career success. This one-year program provides meaningful work experiences that expose participants to various professional settings and job responsibilities. RESPONSIBILITIES This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this position. The incumbent may be required to perform job-related responsibilities and tasks other than those stated in this job description. • Provide comprehensive administrative support to the Executive Office; Finance, Data and Technology; and Programs departments., • Assist with creating and maintaining documentation, including reports, presentations, and spreadsheets., • Manage correspondence, including drafting emails, memos, and letters for various departments when needed., • Perform data entry and database management tasks, ensuring accuracy and confidentiality of information., • Support the Finance department with invoice processing, expense tracking, and budget preparation., • Support the Programs department in conducting weekly audits at shelters and community sites based on our partnerships. This includes focusing on inventory, receiving, operations, and service management (tracking guests, meals, portions, and leftovers)., • Support the Programs Team in managing surveys for guest food satisfaction at shelters and community sites based on our partnerships., • Assist with coordinating events and operations logistics, including venue arrangements, attendee communication, and material preparation., • Participate in special projects and initiatives as assigned by different departments, providing flexible support to meet evolving organizational needs., • Act as a liaison between departments to facilitate communication and streamline administrative processes., • Other duties as assigned. QUALIFICATIONS: • A bachelor's degree in business administration, public policy, non-profit management, or a related field is preferred., • Minimum 2+ years of experience in an administrative role, preferably supporting multiple people and departments., • Knowledge of basic research skills., • Ability to plan, organize, and prioritize work to ensure compliance with established deadlines., • Ability to maintain an efficient and organized filing system to ensure that items can be retrieved promptly., • Ability to follow instructions and work independently with limited supervision., • Ability to determine the most effective and efficient method to accomplish work objectives and goals., • Ability to obtain and maintain a professional working relationship with outside vendors and other contacts., • Ability to work well under the pressure of deadlines., • Proficiency in Google Workspace and/or Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management., • Experience with CRM/donor management systems (Hubspot preferred)., • Ability to maintain the confidentiality of the work., • Ability to work independently and as part of a team., • Flexibility to adapt to changing priorities and tasks as needed., • Ready and willing to learn as the organization evolves., • A desire for a professional career in non-profits., • Positive attitude, self-confidence, common sense, and excellent listening skills. No job too small mentality!, • Must embrace the mission and core values of Rethink Food. WHAT YOU BRING TO THE TABLE: Commitment to embodying our values of - Inventiveness: At our core, we are relentlessly curious about solving problems. As our name suggests, were a team of creative thinkers, but were also hands-on doers, challenging norms with humility to find practical solutions that can create lasting change. Vulnerability: Guided by an always be better mindset, we are a team that intentionally reflects on what we are doing well and where we need to improve. We hold ourselves and each other accountable, every day. No blame, no shame we just want to be sure were always doing the right thing. Thoughtfulness: Our vision for a nourished and thriving world starts with nourished and thriving individuals in each of our communities. Our work is centered on the needs of the people that bring our communities to life. We dont pretend to have all of the answers. We are committed to listening and learning in order to identify and scale solutions that ensure stable and reliable access to healthy food for all so each and every community can thrive. Kindness: At Rethink, we show up every day with empathy and compassion and believe everyone should be treated with dignity. Kindness goes a long way we are all about just being kind.

Job Description ABOUT CORNER TABLE Corner Table Restaurants (CTR), the company behind The Smith, has a simple mission: make people happy. We are passionate about taking great care of our employees, our guests, and our community. We are obsessed with building a positive, empowering, and supportive culture. By working closely with local farmers and purveyors that we trust, CTR serves delicious food and drinks people crave to millions of guests each year. With many more locations launching in the coming years, our team is growing fast, and we’re looking for smart, upbeat, authentic people to join us! Key Responsibilities: Systems & Tools Management • Serve as the primary system manager for the profit management platform managing user access, permissions, and system configuration across all restaurant locations., • Oversee the maintenance and accuracy of all modules including purchasing, inventory, recipe costing, waste tracking, and invoice processing., • Ensure data integrity and consistency by performing regular audits and reconciliations., • Train restaurant and corporate staff on best practices for using profit management platform, including inventory management, recipe entry, and vendor ordering workflows., • Monitor and analyze system-generated data (e.g., theoretical vs. actual food cost, waste reporting) to identify trends and support strategic initiatives., • Manage POS system configuration, including menu and item setup, user permissions, troubleshooting, and support for restaurant teams., • Create and maintain documentation and SOPs related to system processes, ensuring consistent usage and compliance across all locations. Provide training and support to restaurant managers and staff as needed., • Act as the main point of contact for systems-related support, troubleshooting system issues, and escalating technical problems as needed., • Collaborate with systems account representatives to optimize system usage, roll out new features, and implement updates or enhancements., • Utilize data to support decision-making and system development for operational improvements., • Extract and analyze data from multiple sources to assess sales trends, ROI on projects, G&A spend, and key operational metrics., • Prepare and distribute performance reports to senior management., • Act as a liaison between restaurant managers, corporate operations, and finance to drive process improvements and ensure alignment., • Assist in managing third-party delivery platforms and supporting revenue center operations., • Bachelor’s degree in Business, Information Systems, Hospitality Management, or related field., • 2–4 years of experience in operations analysis or systems analysis —preferably in the restaurant, hospitality, or retail industry, • Strong proficiency in Excel and data visualization tools (e.g., Power BI)., • Experience with restaurant systems such as POS, inventory, and profit management tools., • Excellent analytical, communication, and organizational skills., • High attention to detail and aptitude for problem-solving, • Experience with system implementation projects or process improvement initiatives is a plus, • Competency in understanding and analyzing standard financial statements, • Effective communicator who excels at conveying complex information clearly, • Competitive salary, • Comprehensive benefits plan, including medical, dental, vision life insurance, and 401(k), • Gym Discounts, • Commuter benefits, • Generous paid time off Statement of Diversity At Corner Table Restaurants, each person brings their own perspectives and experiences. We strive to create an environment that is consciously inclusive, psychologically, and physically safe, and ensures everyone can be heard and valued. Diversity, equity, and inclusion in the workplace are essential to living our Core Values. We create and promote a culture that advocates for the equality of everyone, and it is our mission to continually maintain an environment where all our team members and guests belong, are respected, and thrive while being their best authentic selves. Corner Table Restaurants is an Equal Opportunity Employer

International Law Firm with Great Reputation Seeks a Corporate Legal Secretary to Join their Growing Team! Hybrid Schedule! Great Culture! Great Compensation! This Jobot Job is hosted by: Jessica Carroll Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $85,000 - $105,000 per year A bit about us: Our client is an international law firm with over 120+ years of success. With locations across the globe, our client assists individuals and organizations in realizing their ambitions, protects and defends their interests, and uses private capital to help transform their client's worlds. Why join us? Medical + Wellness Plan Dental Vision 401K Match + Contribution STD/LTD Life Insurance PTO Bonuses And More!! Job Details Job Details Our esteemed law firm is seeking a seasoned and dedicated Full-Time Corporate Legal Secretary to join our team. This position is integral to our organization, offering support to our corporate attorneys and ensuring the smooth operation of our legal department. The ideal candidate will have a strong background in legal administration, with exceptional organizational skills and meticulous attention to detail. This position requires 3 days a week in office. Responsibilities As a Corporate Legal Secretary, your duties will include: 1. Managing attorney calendars and scheduling appointments, meetings, and court dates., 2. Assisting with the tracking of billable time and ensuring accurate record-keeping., 3. Utilizing document management systems such as FileSite and iManage to maintain and organize case files., 4. Processing new client intake, including collecting necessary information and conducting initial interviews., 5. Preparing and proofreading legal documents, correspondence, and reports., 6. Coordinating with the finance department to prepare invoices and manage billing processes., 7. Using Elite software for various administrative tasks, including document creation, time tracking, and billing., 8. Assisting with case preparation, including gathering and organizing evidence and legal documents., 9. Ensuring the confidentiality of all sensitive information., 10. Liaising with clients, legal professionals, court officials, and other staff as required. Qualifications To be considered for this position, applicants must possess the following qualifications: 1. A minimum of 3 years of experience as a legal secretary, preferably within a corporate law environment., 2. Proficiency in calendaring and calendar management., 3. Extensive experience with tracking billable time., 4. Proficiency in using document management systems such as FileSite and iManage., 5. Experience with Elite software for administrative tasks., 6. Familiarity with the new client intake process., 7. Experience with invoice preparation and management of billing processes., 8. Exceptional proofreading skills with a keen eye for detail., 9. Excellent written and verbal communication skills., 10. The ability to handle confidential information with discretion., 11. The ability to work effectively under pressure and meet strict deadlines., 12. Strong organizational skills, with the ability to multitask and prioritize effectively. This role presents an exciting opportunity to be part of a dynamic, fast-paced environment, offering support to attorneys who are making a significant impact in the corporate world. If you are a skilled and experienced legal secretary looking for your next challenge, we would love to hear from you. Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Job DescriptionCompany Description Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college and beyond. Our students consistently exceed national benchmarks, reflecting our dedication to their success. We invest deeply in our educators, offering weekly coaching, feedback, and professional development to ensure excellence in teaching and leadership. Join us to work hard, do good, and make a lasting difference! Job Description We’re looking for an HR Coordinator who will serve as a trusted resource for staff, delivering timely, empathetic support and ensuring smooth processes across onboarding, offboarding, workforce data, and HR operations. This role blends customer service, operational excellence, and a strong team culture to help us create an inclusive, supportive workplace. If you’re detail-oriented, collaborative, and energized by problem-solving, this is an opportunity to make a meaningful impact on both our employees and our mission. HR Team and Customer Support: • Using customer service ticketing systems (Zendesk), knowledge management tools, and other resources, provide support to employees and leaders. Issues can include support with our HRIS, employment verifications, and W2 access., • Assists HR team leaders with planning, marketing, and rollout of HR programs and initiatives., • Manages calendars and logistics; hosts and supports HR team meetings and office hours., • Process all HR invoices in a timely manner; accurately track invoices to ensure completion., • Support HR team culture by leading recognition of birthdays, work anniversaries, and other important milestones., • Compiles and distributes weekly communications to HR team., • Executes requests for data and delivers appropriate analysis of meaningful HR data, • Compiles information for routine reporting and analysis, • Communicates data on an established schedule to necessary stakeholders., • Zendesk Ticket distribution and resolution, • Onboarding Support: first response for basic onboarding questions, • Procurement and Invoice processing, • Offboarding Support: ensuring staff exit with the resources they need, • Regular research and auditing, • Team support with meetings, staff culture initiatives, and calendar invitationsQualifications Education Requirements: * Associate's Degree required; Bachelor's preferred Experience Requirements: • 2 years of direct experience required, • Strong interpersonal and communication skills, with demonstrated ability to write clearly and empathetically., • Strong focus on clients and the ability to establish partnerships and work collaboratively with leaders and staff, • Excellent organization, time management, and follow-up skills; ability to prioritize, • Fast implementation of feedback from multiple stakeholders, • Outstanding judgment, sensitivity, and high discretion, • Fast learner with solid attention to detail, • Eagerness to involve in problem-solving, for immediate customer-oriented solutions Additional Information Our people are what make us Uncommon. We offer competitive compensation and comprehensive benefits that support the personal health, wellness, and finances of our staff and their families. Our compensation philosophy values equity & fairness and attracting & retaining top talent. Compensation Compensation for this role is between $25.34-$29.81 Starting pay is determined using various factors including but not limited to relevant professional experience, education, certifications, and tenure with Uncommon Schools. If you meet all job description requirements you will likely receive an offer of $25.34 Benefits • 19 days of paid time off in addition to three weeks of paid winter and summer org-wide holidays, • Extensive, best-in-class training and development, • Comprehensive Health, Dental, and Vision insurance plans, • 403(b) retirement savings program + employer match, • Paid leave of absence options (parental, medical, disability, etc.), • Mental health and counseling support + wellness benefits At Uncommon, we believe that a supportive and welcoming environment helps our students, staff, and community thrive. We are dedicated to building a team that brings a wide range of perspectives and experiences, reflective of the communities we serve---with over 70% of our staff identifying as people of color. Our organization values respect and open dialogue on important topics that shape our school culture. As an equal opportunity employer, Uncommon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We also ensure that individuals with disabilities receive all privileges and benefits associated with employment and are provided reasonable accommodations for the interview process and to perform core job functions. If you would like to request an accommodation, please email .

Job Description Hazen and Sawyer is looking for Senior Payroll Coordinator with 7+ years’ experience to join our New York City office. Why Hazen and Sawyer: • Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water.", • Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management., • We foster a work environment low on bureaucracy and high in creativity., • We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed., • We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK., • Work with Payroll Manager to process 2,300 plus employee full payroll cycle, including processing of new hires and terminations, • Support employees in 70+ offices in United States, Latin America, Canada, and the UK., • Able to work in fast-past Accounting environment, • Able to handle confidential and time-sensitive information, • Responsible for state tax registration for multiple states, • Position requires working closely with Human Resources department, • Coordinate and ensure employee data maintenance for personal status changes, relocation and other payroll adjustments, • Keep track of Monthly Timesheet submittals and Paid Time Off reporting, • Prepare quarter ending Employee Turnover and Recruitment Analysis for financial reporting package., • Run ADP reports, and prepare various payroll cycle files for distributions, • Process payroll certifications for Clients as needed, • Payroll Processing during open enrollment as well as salary adjustments, • Monthly Benefit Invoice Maintenance, • Processing of pay for disability leaves, • Processing of Employee Garnishments and special withholdings, • Assist with annual Workers Compensation audit, • Assist with annual 401k Nondiscrimination Testing for purpose of 5500 Audit, • Assist with annual financial audit for payroll related records, • Assist with ad hoc projects as needed., • Experience with ADP Workforce Now, Microsoft Office (Excel and Word) a must; Deltek Vision / VantagePoint a plus., • 7+ year payroll/accounting experience in a medium – large consulting firm (engineering, legal) preferred., • Comprehensive health benefits (medical, dental, vision, and prescription plans), • Pre-tax flexible spending plans for medical, dependent care, and transportation, • Short and long-term disability, and employer paid life insurance, • Paid holidays, floating holidays, and paid time off (PTO), • Employer-contributed 401(k) plan and additional financial planning support, • Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships, • Starting pay range for this position depends on skills, experience, education and geographical location

Job Description Durst Profile: Since 1915, The Durst Organization has been a family-run business dedicated to the principles of innovation, integrity, community, and sustainability. We develop, build, own, and manage premier office towers and residential buildings that set new standards in environmental responsibility and user efficiency. Our enduring relationships with our tenants and partners are critical to our success and have made us generations of builders, building for generations. We build, own, and operate many of the world's most innovative and efficient buildings. We create value for our tenants and partners by developing sustainable residential and commercial properties in which people live, work, and thrive. Overview: Reporting to the Senior Associate Corporate Counsel of The Durst Organization, the Paralegal is entrusted with confidential support to the Legal department, including record keeping, administration of real estate-related contracts, calendar management and invoice processing. Organizational skills, professional judgment, tact, flexibility, timeliness, attention to detail and the ability to multi-task, while prioritizing a complex workload, are expected. This role requires both substantive and administrative duties, including review of legal and corporate documents, as well as digitization, maintenance, and retention of documents. Responsibilities: • Contract management and support for standard corporate agreements, including preparation, review, revision and assessment of a variety of legal documents, such as Purchase Orders, Work Orders, Project Authorizations, Non-Disclosure Agreements and Bicycle Access Agreements., • Support commercial lease administration efforts, e.g., by tracking tenant letters of credit, reviewing new lease encumbrances, reviewing estoppel certificates and responding to questions from the Commercial Leasing department., • Provide support to internal departments in preparation and review of contracts., • Manage attorneys' calendars, professional communication and corporate correspondence by answering calls, taking messages or forwarding to the appropriate party, typing correspondence and reviewing and processing incoming mail., • Proactively manage deadlines for the Legal department and keep track of due dates to ensure documents and projects are addressed in a timely manner., • Invoice management, including submitting and tracking of approval workflow and payment status., • Ensure accurate maintenance of digital and paper documents and databases for efficient retrieval and disposition., • Obtain relevant information from other organizations or agencies, e.g., entity searches using appropriate state governmental agencies, NYS Unified Court searches to verify active cases, and call appropriate courts to confirm current active cases., • Manage the process of signing and diligently tracking progress of legal documents., • Record, oversee and monitor documents and items being placed in and removed from storage as required by company retention policy., • Develop and maintain Legal department tools to streamline and improve new or existing practices., • Support the creation and maintenance of standard operating procedures and trackers for efficient workflow., • Digitize and make available company-wide documents to Executive Management and internal departments., • Collaborate with business partners across the organization and outside counsel as necessary., • College Degree or relevant certification (paralegal and notary) preferred, • Minimum 3 – 5 years of experience as a paralegal in a law firm or in-house legal department required, • Strong time management skills to handle multiple assignments, with a high degree of accuracy and initiative to meet deadlines, • Excellent verbal and written communication skills, • Advanced proficiency in Microsoft Office applications (i.e. Word, Excel, Outlook, and PowerPoint), • Lease administration experience preferred but not required, • Exceptional attention to detail and strong organizational skills, • Strong work ethic, ability to work independently and in team settings, • Professional demeanor with a can-do attitude, • Experience with digital asset management systems and Sharepoint, OpenText preferred EEOC Equal Opportunity Employer and Affirmative Action Employer for Protected Veterans and Individuals with Disabilities. The Durst Organization and Affiliates is an equal opportunity employer for all and an employer for qualified veterans and individuals with disabilities in accordance with the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, genetic information, disability or protected veteran status, or any other characteristic protected by law. Please click here for more information about Equal Opportunity Employment – Notice of Rights (EEO is the Law). We seek individuals who exemplify The Durst Organization's mission of providing the best service to our tenants, residents and partners. If you are ready to make a change and would like to join our team of dedicated professionals please review the currently open job listings and apply for those positions for which you meet the minimum qualifications. If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use the careers site as a result of your disability. To request an accommodation, please click here and let us know the nature of your request and provide your contact information. Please do not direct any other general employment related questions using the link provided. We will only respond to inquiries concerning requests for reasonable accommodations. The content provided on this site is intended for informational purposes only and is not intended to constitute an offer or solicitation. Despite the efforts of The Durst Organization to provide accurate information on this site, it is not possible to ensure that all information is correct or up to date. Information on this site does not modify or supersede tenants' lease terms. The Durst Organization assumes no responsibility or liability for any actions taken as a result of using this site, or for errors or omissions in the content found on this server. Residents of California California Applicant Privacy Policy THIS SITE AND THE CONTENT ARE PROVIDED '"AS IS" AND WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED. TO THE MAXIMUM EXTENT PERMITTED UNDER APPLICABLE LAW, THE DURST ORGANIZATION DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, HABITABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT. THE DURST ORGANIZATION DOES NOT REPRESENT OR WARRANT THAT THE CONTENT CONTAINED ON THE SITE WILL BE CORRECT, ACCURATE, ADEQUATE, USEFUL, TIMELY, OR RELIABLE, OR THAT RECEIPT OF THE CONTENT WILL BE UNINTERRUPTED OR ERROR-FREE. THE DURST ORGANIZATION DOES NOT UNDERTAKE TO CORRECT DEFECTS IN THE CONTENT, OR TO ENSURE THAT THIS SITE OR THE SERVER THAT MAKES THE SITE AVAILABLE ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS.

Job Description ADMINISTRATIVE ASSISTANT The Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth and compliant operation of a DHS long-term shelter. This position plays a key role in supporting program leadership, maintaining accurate records, coordinating reporting tasks, and assisting with the day-to-day functioning of the shelter in alignment with DHS and internal agency requirements. Key Responsibilities: 1. Procurement and Supply Management · Coordinate the purchase of office and program supplies or equipment, maintaining documentation of all purchasing decisions. · Submit purchase orders, packing slips, and invoices to the fiscal department promptly. · Track and reorder supplies to ensure common areas and office spaces are adequately stocked. 2. Invoice and Financial Documentation · Review vendor invoices for accuracy and forward approved items to the fiscal department in a timely manner. · Maintain and reconcile the office petty cash fund by processing expense vouchers, reimbursing staff, and submitting monthly reconciliations. 3. Inventory and Asset Management · Maintain a monthly inventory log of all office equipment, furniture, and program assets, including items purchased, transferred, discarded, or traded. · Support compliance with audit and agency inventory control standards. 4. Compliance and Training Documentation · Maintain accurate logs and files of staff training records, certifications, fire drill logs, and other regulatory documents. · Ensure documentation is up to date and in compliance with DHS and agency requirements. 5. Program Reporting and Data Support · Assist with the collection, organization, and submission of internal and external reporting data, including DHS-required reports. · Support supervisors and directors with compiling and formatting data for reports and proposals. 6. Administrative Support · Draft, copy, fax, and file letters, memos, and agency-related documents. · Manage calendars, schedule appointments, and coordinate meeting spaces for internal and external meetings. 7. Reception and Visitor Management · Greet and direct visitors, vendors, and clients professionally and ensure they are escorted or referred to appropriate staff. · Maintain a welcoming and organized front office and reception area. 8. Audit and Proposal Assistance · Assist in preparing documentation for audits, site reviews, and contract renewals. · Help compile and format supporting materials for grant or proposal submissions. 9. System Support – AWARDS and CAIRS · Maintain and update client databases, including playing the role of team superuser for HMIS platforms such as AWARDS and CAIRS. · Troubleshoot and support staff with system navigation and data entry. 10. Transportation and Document Delivery · As needed, deliver or pick up documents to/from agency headquarters, DHS offices, or other relevant locations. 11. Other Duties as Assigned · Provide backup support to other administrative functions or site needs as assigned by the Program Director or administrative leadership. Qualifications: · High School Diploma or GED required; Associate’s Degree preferred. · At least two (2) years of administrative experience, preferably in a human services, non-profit, or government-funded program. · Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint). · Familiarity with or willingness to learn DHS data systems, including AWARDS and CAIRS. · Knowledge of basic procurement procedures and document control. · Excellent organizational and time management skills. · Strong written and verbal communication skills. · Professional demeanor, with the ability to interact effectively with diverse populations, including clients, staff, and external partners. · Ability to manage sensitive information with discretion and maintain confidentiality at all times. · Valid New York State Driver’s License preferred.

Job DescriptionDescription: Mercado Little Spain is seeking a highly organized and detail-oriented Office Assistant to join our team. This role is critical in ensuring smooth back-office operations, accurate financial processing, and timely support for restaurant teams. The ideal candidate will be proactive, efficient, and able to manage multiple tasks in a fast-paced environment. Key Responsibilities: • Invoice Processing & Validation: Enter, review, and process food invoices in Compeat and/or Craftable; ensure timely posting and resolve discrepancies., • Statement Reconciliation: Review and reconcile vendor statements; resolve billing discrepancies; maintain logs for records., • Credit Management: Track and claim vendor credits for returns, incorrect items, short shipments, or pricing discrepancies., • Menu Printing & Coordination: Manage menu printing and updates across restaurants; maintain a production calendar to avoid disruptions., • Record Maintenance & Reporting: Keep organized invoice/credit records; generate food cost reports; document invoicing processes., • Competitive hourly pay, • Opportunity to work within a dynamic hospitality group., • Exposure to restaurant operations and vendor management., • Growth opportunities within the company. Requirements: Qualifications: • 1–2 years administrative, accounting, or office experience preferred (hospitality experience desired)., • Strong organizational and communication skills with attention to detail., • Ability to handle multiple priorities in a fast-paced environment., • Proficiency in Microsoft Office Suite; Compeat, Craftable or similar system experience preferred. JOSÉ ANDRÉS GROUP restaurants span across the world including Miami, Orlando, Las Vegas, NYC, Chicago, LA, Bahamas and of course our original home, Washington, DC. Since 1993, our restaurants reflect the authentic roots of each concept and showcase José's passion for telling the stories of a culture through food. José Andrés Group is an equal opportunity employer.