Law office assistant jobs in New York, NYCreate job alerts

The Interfaith Center of New York (ICNY) works to overcome prejudice, violence, and misunderstanding by activating the power of the city’s grassroots religious and civic leaders and their communities. Our goal is to create understanding and respect among the city’s immigrant and grassroots religious leaders and their communities, as well as to encourage civic participation. Together, we address the city’s shared social concerns. Skills and Experience: The Office Manager/Executive Assistant should have experience in office management/administration. He/she/they should have the ability to manage multiple assignments under deadlines, take direction from supervisor and senior colleagues alike, take independent action/initiative when appropriate, and be comfortable working in a small office environment. The ideal candidate should have strong organizational and editing skills, a strong working knowledge of Microsoft Office (Word, Outlook, SharePoint, and Excel), familiarity with Salsa or similar CRM database solutions, familiarity with social media platforms and other online systems/platforms – design platforms like Adobe/Canva would be a plus, familiarity with managing and troubleshooting software and computer
equipment and experience interacting with technology providers, experience assisting departments such as finance and HR, as well as experience with sending large mailings and dealing with vendors. Reliability, attention to detail, ability to work effectively under deadline pressure, and a deep respect for religious/cultural diversity are all a must. This position reports to the Director of Development. (i) Reception Duties including answering the phone, updating staff calendar, sending, retrieving, opening, routing, mail etc. (ii) Maintain vendor relationships, oversee office supply inventories, keep the office stocked, etc. (iii) Maintain insurance policies (e.g. Board) and stay up to date with NY State Laws (iv) Create outgoing payments/reimbursements, liaise with off-site accountant, manage annual audit (v) Update website (e.g. remove posted events) and compile events for a monthly newsletter (using Salsa HQ) (vi) Monitor social media channels, replying, posting, and reposting when appropriate (vii) Record and monitor incoming donations (in Salsa CRM), create and file acknowledgement letters (viii) Monitor and maintain the Executive Director’s calendar and tech-related needs, take minutes at staff meetings and send follow up reminders (ix) Reserve meeting rooms, organize catering, and oversee the printing of materials for meetings/events including board meetings 4x a year (x) Onboard interns and employees, arranging server/office access, health insurance enrollment, off-boarding etc.) (xi) Assist with 3,000 piece mailings 2x a year for an Annual Appeal and Annual Gala (xii) Take one-off projects on occasion (past examples include overseeing the website’s redesign with outside consultants, helping with a database update, and moving items out of a storage unit) Start Date: November 1st, 2024

Security Officer Qualifications/Requirements: Must have a flexible schedule Must have up to date identification in order to complete an I-9 form. Must be able to work a standing post for 8-hour shifts or longer. Ability to interact with the public in a direct and professional manner, strong interpersonal skills. One or more years of Military/Law Enforcement experience preferred or equivalent education in the Criminal Justice field. Maintains a professional demeanor at all times. Strong interpersonal and communication skills with associates, visitors, and vendors. Strong conflict resolution skills with the ability to perform under pressure. Computer skills on a variety of programs. Security Officer Responsibilities Provide protection of all company assets including people, property, and information systems. Respond to emergency situations such as medical, fire, weather, and security related incidents. Be a visual deterrent, observe and report . Provide assistance to customers, employees, and visitors in a professional manner. Perform security patrols of designated areas on foot or vehicle. Comfortable with requesting trespassers to move off the property Security Officer Benefits: Health, Dental, Vision offered. Opportunity for advancement and growth. Company paid uniforms. Extensive training program.

Job Summary: The Special Education Teacher is a qualified professional who directs, supervises, evaluates, and provides instruction to students as approved by New York State Regulations. Qualifications: · New York State Teaching Certificate- ECE and SWD Birth-2 · Master’s Degree Job Responsibilities: · Evaluate student’s strengths and weaknesses to inform instruction · Schedule, provide and plan classroom special education services for children with special needs through administration of a variety of educational techniques and materials · Record and report on the student’s progress, and update goals quarterly · Collaborate with other multi-disciplinary team members in the case of students regarding strategies to improve, correct and facilitate special education goals as mandated by the IEP · Communicate and explain educational lesson plans to teacher assistants and team members so that all members of the educational team are aware of the special education goals being addressed at any time · Supervise Teaching Assistants · Have copies of weekly lesson plans available for Curriculum Coordinator and Principal · Provide resources and strategies to parents · Attend teacher meetings, team meetings and staff developments as scheduled · Be aware of current behavior management techniques as mandated by a behavior intervention plan on the child’s IEP or team recommendations · Fulfill Professional Development Requirements · Maintain accurate attendance records · Participate in school wide projects/committees · Keep inventory of classroom supplies and materials · Request new materials as appropriate · Be aware of school wide Health and Safety Policies and implement as necessary · Prepare progress reports and IEP’s in a timely fashion · Maintain on going communication with parents · Maintain ongoing updated documentation of Medicals, and Mandated Reporter certificates · Participate in CPSE/Turning 5 meetings · Protect confidentiality of records and information gained as part of exercising professional duties and use discretion in sharing such information within legal confines · Perform any duties and responsibilities that are within the scope of employment, as assigned by their supervisor and not otherwise prohibited by law or regulation · Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attitude and grooming and effective worth ethic · Notify school of absences due to illness, emergency leave, normal vacation periods or professional meetings that will affect agreed upon services in the school · Treat all children and staff with dignity and respect · Attend 3-5 orientation/conference events with parents · Must be able to lift 40 pounds · Will ensure that every therapist will sanitize materials/equipment/toys in his/her office periodically and between students · Will ensure that they will follow all the policies and procedures of Positive Beginnings, including the current Reopening Plan as well as the Federal, NYSED, NYC DOHMH guidelines/rules and regulations.

Director of Finance-SIGNATURE THEATRE Signature Theatre, one of New York's leading off-Broadway theatres, is seeking a DIRECTOR OF FINANCE- for The Pershing Square Signature Center on West 42nd Street. About Signature Signature Theatre is an artistic home for storytellers. Founded in 1991, Signature Theatre celebrates playwrights and gives them an artistic home, producing several productions annually. In 2005 Signature began its groundbreaking Signature Ticket Initiative, providing affordable tickets to all its productions. In 2012, Signature opened The Pershing Square Signature Center, the Frank Gehry-designed 75,000 square foot Center featuring three theatres, two rehearsal studios, a central, public lobby with a café and bookstore, as well as administrative offices. EDIA Applicants from populations underrepresented in the theatre field and aligning with Signature theatre’s institutional goals and priorities focused on playwrights, community and access are strongly encouraged to apply. Signature is committed to Equity, Diversity, Inclusion, and Accessibility and welcomes candidates who have demonstrable experience advocating for underrepresented communities. Please read our commitment to creating a theatre focused on EDIA at signaturetheatre Position Summary Signature is seeking a Director of Finance who has solid accounting skills as well as analytical and leadership abilities to guide Signature’s financial policy while also being an active partner with the senior leadership team in planning the organization’s future strategy and implementing ongoing operations. The Director of Finance will report to the Executive Director and will lead all financial administration, business planning, and budgeting and advanced working experience with accounting software Financial Edge. The Director of Finance collaborates closely with peers on the senior leadership team, including the General Manager, Director of Human Resources, Associate Artistic Director, and Directors of Development, Marketing, and Production, as well as the Board Treasurer, and Finance, Investment, and Audit Committees. The Director of Finance directly supervises the Finance Assistant and the Accounting Manager. The Director of Finance will require working experience with Financial Edge. Responsibilities • Guide financial decisions by establishing, monitoring, and enforcing internal controls, and operational policies and procedures; make recommendations for increased efficiency and effectiveness. • Coordinate and direct daily and periodic accounting operations and processes, assuring that financial records and systems are maintained in accordance with Generally Accepted Accounting Principles. • Participate in the strategic planning process as an integral member of the senior leadership team through development and use of predictive models and activity-based financial analyses. • Perform cash flow analysis and planning to ensure availability of funds as needed for the operating entity. • Maximize return and limit risk on cash by managing bank balances, and overseeing investments managed by external investment manager in conjunction with Board Investment Committee. • Monitor and confirm financial condition by conducting internal audits. • Lead communication with external auditors to prepare annual audited financial statements and 990 returns. • Prepare accurate interim financial statements and special reports for both internal and external use, through collection, analysis, and consolidation of financial data. • Prepare annual operating budgets, capital budgets and periodic budget re-forecasts. • Achieve budget objectives by scheduling expenditures, analyzing variances, and initiating corrective actions. • Liaise with the Finance Committee and participate in Committee and Board meetings. • Ensure compliance with federal, state, and local requirements, through research and awareness of existing, new, or anticipated legislation, and consult with legal counsel to advise management on needed actions or potential impacts. Desired Skills and Experience • Candidates should hold a bachelor’s degree or above in accounting and/or business administration, or possess equivalent business experience, and have five-plus (5+) years’ experience with a major non-profit, operating on an annual budget of at least five million ($5M). • The ideal candidate will have skills in managing processes and analyzing information, developing standards and policies, non-profit accounting, and auditing experience. Preference will be given to candidates with a Certified Public Accountant designation and/or an MBA, experience with Financial Edge, or other financial software, is required. Familiarity with Tessitura is a plus. Compensation This is a full-time exempt position with an annual salary of $100,000.00-$120,000.00 Benefits Benefits include group health, dental, and vision plans, as well as the opportunity to participate in tax-saving flexible spending, commuter and 401(k) plans. Considerations All qualified applicants will receive consideration for employment without regard to race, color, creed, ancestry, national origin, citizenship, religion, gender, sex, sexual orientation, affectional preference, gender identity or expression, sexual and reproductive health decisions, pregnancy, disability, genetic predisposition, age, military or veteran status, marital or familial status, or any other protected characteristic, in accordance with applicable federal, state and local laws.

Position Summary The incumbent protects Columbia University personnel and facilities against the hazards of fire, accidents and vandalism; maintains law and order, and enforces all regulations, including those in manual for Security Officers. Responsibilities The incumbent protects Columbia University personnel and facilities against the hazards of fire, accidents and vandalism; maintains law and order, and enforces all regulations, including those in manual for Security Officers; protects the building structure and grounds to which officer is assigned, including the contents, occupants and visitors; patrols as assigned and seeks out and takes preventive action against existing hazards or conditions which may cause injury, damage or interference with the usual operation, and reports same immediately; guides visitors in a courteous manner and assists as directed; returns lost or found articles to Public Safety Office; assists ill or injured persons in obtaining care and treatment, and reports such event immediately by radio or telephone and on proper report forms; maintains order on post and makes request for necessary assistance from law enforcement agencies; makes court appearances as required. Incumbent may be assigned to any of the Columbia University Manhattan Campuses. Minimum Qualifications High school diploma and/or its equivalent required. Candidates given a tentative/conditional job offer must possess and maintain a valid NYS Guard License as a requirement. NYS Dept. of State's 8 hour mandated certificate of training required. Must be physically fit and able to pass a physical exam. The incumbent should be able to engage in strenuous physical activity, including climbing stairs, as well as standing or sitting for long periods of time. The incumbent must also be willing and able to perform duty in inclement weather conditions. He or she should also have the ability to write legible reports, use a portable radio, and use judgment that is sound and proper when addressing emergency situations. Preferred Qualifications Prior satisfactory work experience in law enforcement or security preferred. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Personal Injury Law Firm looking for an experienced and motivated Paralegal/Legal Assistant. Litigation Experience and knowledge of Lex PI are preferred. Responsibilities And Skills Include: -Drafting forms and litigation documents including Bills of Particulars, Summons & Complaints, discovery demands, responses, RJIs, Notes of Issue, motions, and other discovery documents -Scanning and E-filing -Client contact and case management -Good communication skills

Laru The Beauty Experience is one of the most highly regarded luxury salons and spas in New York City. We are based in Staten Island, NY. Providing a luxurious experience is our passion giving our guests confidence to take on the world. Overview: We are looking for an energetic and personable receptionist, responsible for delivering exceptional customer service, and communicating effectively with customers and coworkers. Responsibilities Act as the first point of contact with salon customers. A personable approach, and knowledge of company promotions, items in stock, and general salon information is key. Promote and sell services and products, provide recommendations on additional services and/or retail products that would maximize customer satisfaction Greet each customer professionally by name, escort all clients through the salon, and give salon tours when necessary Assist salon operations, including but not limited to: answering telephones and scheduling appointments, stocking shelves, sweeping, and other duties as assigned by manager Coordinate Promotional Sales displays and actively find creative ways to market the salon Monitor reviews on social media platforms (Yelp, Google reviews, Facebook) and refer customer service issues to the Salon Manager Responsible for retail sales for all walk-in customers Responsible for retail sales for all walk-in customers Handle all POS transactions including opening and closing of the register Qualifications Strong interpersonal skills, ability to communicate in a professional and courteous manner with customers, coworkers and management Exceptional time management skills, exhibiting sound judgment, and the ability to multi-task Tech-savvy (experience with point-of- sale systems, Microsoft Office Suite, Scheduling/Calendar Apps) Ability to work a flexible schedule that may include nights and weekends Laru The Beauty Experience is an equal opportunity employer and is committed to creating a diverse, multicultural and inclusive environment. All qualified applicants will receive consideration for employment regardless of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, disability, age, veteran status, and other protected status as required by applicable law Job Types: Full-time, Part-time Pay: $38,000.00 - $40,000.00 per year Benefits: Employee discount Flexible schedule Paid time off Referral program Schedule: 10 hour shift Every weekend Monday to Friday Weekends as needed Education: High school or equivalent (Preferred) Experience: Customer service: 5 years (Preferred) Language: Spanish (Preferred) Work Location: In person