Microsoft data entry jobs in New York, New YorkCreate job alerts

Overview: \n Join our team as a day-shift, full-time, Quality & Patient Safety Director of Quality in Westwood, NJ. \n \n Why Join Us? \n \n Thrive in a People-First Environment and Make Healthcare Better \n\n • Thrive: We empower our team with career growth opportunities, tuition assistance, and resources that support your wellness, education, and financial well-being. \n, • People-First: We prioritize your well-being with paid time off, comprehensive health benefits, and a supportive, inclusive culture where you are valued and cared for. \n, • Make Healthcare Better: We use advanced technology to support our team and enhance patient care. \n, • Learn more about the benefits offered for this job. \n\n Get to Know Your Team: \n\n • Hackensack Meridian Pascack Valley Medical Center is a 128-bed, full-service, acute-care community hospital with a new emergency department, a state-of-the-art maternity center, a women's imaging center, and an ICU.\n Responsibilities: \n\n, • Leads and integrates a comprehensive Quality Assessment and Performance Improvement (QAPI) program focused on quality outcomes, patient safety, regulatory compliance, operational excellence, and High Reliability Organization (HRO) principles.\n, • Responsible for hospital-wide performance improvement initiatives and publicly reported quality programs, including CMS Core Measures, Value-Based Programs, Leapfrog, NDNQI, and Joint Commission (TJC) standards. Oversees quality metrics, data analysis, benchmarking, corrective action plans, and regulatory reporting.\n, • Partners with the CQO, administration, nursing leadership, medical staff, and department leaders to drive patient safety, quality improvement, accreditation readiness, survey readiness, and regulatory compliance across the organization.\n, • Supports ongoing compliance with The Joint Commission, CMS Conditions of Participation, NJDOH, and other accreditation and licensing requirements through tracer activities, mock surveys, rounding, performance improvement initiatives, and continuous readiness efforts.\n, • Collaborates closely with Risk Management, Compliance, Patient Safety, and Infection Prevention leadership to advance a culture of safety, reduce risk, improve outcomes, and ensure regulatory excellence.\n, • Provides oversight of the Quality/Regulatory team, Infection Prevention Program, Patient Experience Program, and quality data systems, including management and reporting of key clinical, regulatory, patient safety, and performance improvement metrics.\n Qualifications: \n Job Requirements: \n\n • Bachelor’s Degree in Nursing.\n, • 5-7 years’ experience with quality management, data collection and reporting methodology, and/or clinical chart review and abstraction experience. \n, • Registered Nurse with a minimum of 5 years of clinical background in a hospital setting. \n, • Proficient with Microsoft Word, Excel, and PowerPoint.\n, • Database data entry and/or management experience.\n, • Knowledge of clinical quality data and outcomes.\n\n Preferred Job Qualifications: \n\n • Master’s Degree.\n, • 2-3 years of leadership experience.\n, • CPHQ.\n\n \n Rate of pay is determined based on experience and education, and may include other pay components such as differentials and call pay based on role. \n \n #LI-AG1

Job Description Summary: Parabit Systems, a well-established and rapidly expanding company in the security and self-service equipment industries is currently seeking Bench Technicians/Electronic Assemblers. The suitable candidate should have some experience with mechanical, electrical assemblies, some soldering experience and should be familiar with basic test equipment. This position focuses on assembling electronic equipment such soldering wires onto switches and integrating the switches into metal housings as well as packaging the finished product. You will also be integrating circuit boards into enclosures, wiring them and final testing the equipment once completed the data must be entered into a data base so basic computer skills are required. Essential Requirements: • Strong work ethic, • Minimal soldering experience, • Basic knowledge of hand tools, • Mechanically inclined, • Follow assembly & test procedures, • Maintain a safe and organized work area, • Must be able to read a wiring diagram, • Document and submit all failures of equipment to engineering QA Department, • Maintain quality control on the production of all equipment assembled, • Ensure all company equipment and tools are in proper working condition, • Maintain manufacturing records of all products Education / Experience Requirements: Qualified candidates must have some education in digital electronics and can be entry level but 1+ year of electronics assembly work is preferred as well as basic soldering skills and the knowledge of electronic test equipment such as DVM's is required. Experience with Microsoft Office and Outlook is a plus. Benefits: • Medical, • Dental, • Vision, • 401K, • Group Life, • PTO Parabit Systems is focused on growth and growing leaders. Parabit Systems is an equal opportunity employer, offering a great work environment, and challenging career opportunities. Please email your resume to Recruiting@Parabit.com. All employment candidates must pass: a NON-DOT Drug screening, Criminal and Credit Background Check and a Driver License Check prior to employment.

Job Description About the Role Aesthetic Digital Solutions, a dental laboratory based in Watchung, NJ, is seeking a detail-oriented and organized Office Administrator & Bookkeeper to support the day-to-day financial and administrative operations of the lab. This is a hands-on role for someone who can wear multiple hats — keeping the books accurate, the office running smoothly, and serving as a key point of contact for the dental practices we work with. Key Responsibilities Bookkeeping & Accounting • Record daily financial transactions and maintain accurate books in QuickBooks, • Manage accounts payable — enter vendor bills and schedule and process payments, • Manage accounts receivable — generate invoices, post payments, and follow up on outstanding balances, • Reconcile bank and credit card accounts on a monthly basis, • Categorize expenses and maintain the general ledger, • Assist with payroll processing and related recordkeeping, • Prepare financial reports (profit & loss, A/R aging, etc.) for ownership, • Organize and prepare documentation for the outside accountant at tax time and year-end, • Maintain vendor information and 1099 records Office Administration • Answer and direct incoming phone calls and handle general correspondence, • Maintain organized physical and digital filing systems, • Order and manage office and lab supplies and inventory, • Handle incoming and outgoing mail, shipping, and receiving, • Schedule meetings and appointments as needed, • Provide general clerical and administrative support to ownership and staff Data Entry & Recordkeeping • Enter case and order information accurately into the lab management system (Seazona), • Maintain up-to-date client and vendor records, • Input invoices, transactions, and other data into QuickBooks and supporting spreadsheets, • Ensure data accuracy and consistency across systems Dental Practice Coordination • Serve as a primary point of contact for the dental offices we partner with, • Receive, log, and track incoming cases and their due dates, • Coordinate case scheduling, pickups, and deliveries, • Communicate case status and timelines with dental practices, • Respond to client billing and case-related inquiries and resolve issues promptly Qualifications Required • 2+ years of bookkeeping and/or office administration experience, • Proficiency with QuickBooks, • Strong working knowledge of Microsoft Office, especially Excel and Word, • Excellent attention to detail and a high degree of accuracy, • Strong organizational and time-management skills, with the ability to juggle multiple priorities, • Professional written and verbal communication skills, • Reliable, self-directed, and able to maintain confidentiality Preferred • Associate’s degree or coursework in accounting, business, or a related field, • Prior experience in a dental, medical, or laboratory setting, • Familiarity with dental lab management software (LabNext a plus) Position Details • Employment type: Full-time, • Schedule: Monday–Friday, 8:30 AM–4:30 PM, • Compensation: $ 35, • Location: On-site — 688 Somerset St, Watchung, NJ Skills: • Billing Benefits: • Medical, • PTO Compensation: • $35/hour

ERM is hiring a Right-of-Way Agent in Central and Northern, NJ area. The Righ of Way Agent will be responsible for the acquisition of landreview of Title and land rights, licenses, leases, permits and other documents in connection with the construction, operation and maintenance of electric and gas infrastructure. This is a full-time (40 hours per week), limited-term remote/hybrid role with local travel to and from identified sites throughout the state as required for a duration of 12 months. \n \n REQUIREMENTS: \n \n\n • Conduct negotiations with landowners (or their designees) as needed;\n, • Conduct site visits on an as needed basis;\n, • Perform review of the Title and Service Easement Exhibit\n, • Act as a liaison between internal and external stakeholders\n, • Search courthouse and other records to determine present property ownership and the extend of interest therin;as needed\n, • Advise and assist in establishing a range of fair market values to be used in the acquisition of land and land rights;\n, • Draft and/or supervise the preparation of documents for rights of entry, damage claims, contracts, easements, licenses, leases, permits, options to purchase and other documents as may be necessary to acquire adequate rights for the project;;\n, • Compliance with corporate health and safety policies; and\n, • Perform other duties as assigned or required.\n\n \n REQUIREMENTS: \n \n\n • High school diploma required; Bachelor’s degree preferred.\n, • A minimum of 3 years of transmission and distribution ROW experience.\n, • Solid working knowledge of personal computers, Microsoft Office Suite, Google Earth, ArcGIS and data management software;\n, • Knowledgeable in real estate values;\n, • Ability to work in remote locations for long periods of time;\n, • Excellent interpersonal skills and a high degree of professionalism;\n, • Ability to communicate effectively through oral and written communications; and\n, • Must meet criteria identified in Job Demands & Conditions Analysis for Office and Field Positions.\n, • Physical demands required for the successful performance of this job include standing and/or walking for long hours in a day on uneven and steep terrain, and possibly during variable weather conditions.\n\n \n For the ROW Agent position, the anticipated annual base pay is $88,240 – $104,577 (USD). Actual pay will depend on factors such as education, experience, skills, location, performance, and business needs. In some cases, pay may fall outside this range. This role may be eligible for bonus pay subject to the sole discretion of ERM and its policies and procedures (casual and fixed term/flex force employees are not bonus eligible). \n \n We offer a comprehensive benefits package, including paid time off (vacation, sick, and floating holidays), parental leave, medical, dental, vision, life, disability, AD&D insurance, 401(k), and other applicable benefits to eligible employees. \n \n Who We Are: \n As the largest global pure play sustainability consultancy, we partner with the world’s leading organizations, creating innovative solutions to sustainability challenges and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations. \n At ERM we know that creating a diverse, equitable and inclusive work environment is an essential part of making our company a great place to build a career. We also see our diversity as a strength that helps us create better solutions for our clients. Our diverse team of world-class experts supports clients across the breadth of their organizations to operationalize sustainability, underpinned by our deep technical expertise in addressing their environmental, health, safety, risk and social issues. We call this capability our “boots to boardroom” approach for its comprehensive service model that allows ERM to develop strategic and technical solutions that advance objectives on the ground or at the executive level. \n \n Please submit your resume and brief cover letter. \n \n ERM does not accept recruiting agency resumes. Please do not forward resumes to our jobs alias, ERM employees or any other company location. ERM is not responsible for any fees related to unsolicited resumes. \n \n ERM is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. \n \n Thank you for your interest in ERM!

Job Description BASIC FUNCTIONS Provide support and assistance to assigned sales manager. Calls and/or receive calls from new or existing customer base. Answer questions about product, service, price, delivery, submittal status, availability of product, etc. Assesses customer needs and makes recommendations for products and services. This individual has the responsibility and authority to carry out assigned tasks. SPECIFIC DUTIES • Support the creation/building of long-term relationship with customers., • Performs order entry, reviews and processes orders, and create credit requests., • Create processes and maintain a variety of reports pertaining to specific clients., • Interfaces with clients, account managers and internal departments to assist in resolving client-related administrative issues., • Identifies delays or problem areas, and suggests solutions for resolving issues., • Gather competitive information, and provide feedback on customer satisfaction, as well as recommendations to improve procedures., • Assist Sales Manager in attaining sales performance goals., • Maintain customer database., • Assist Accounting with vendor invoice processing., • Follow up with customers, • Order tracking, • Help track individual customer quality and delivery ratings., • Comply with all customer quality requirements., • Ensure compliance with company code of conduct and all applicable laws, regulations, rules and policies. STANDARD REQUIREMENTS Comply with all requirements of International Standard ISO9001 and ISO27001, NIST 800-171, CMMC – Cyber Security and Informational Data Security Requirements. Aerospace Management System Standards AS9100, AS9120, IDEA-QMS-9090, ASA-100 and supporting construct standards AS6081, IDEA-STD-1010, AC7402-CAAP, CCAP-101, FAA AC00-56, ANSI/ESD S20.20. All employees shall commit and comply with the requirements of AS5553 for Counterfeit Electrical, Electronic and Electromechanical (EEE) Parts – Avoidance, Detection, Mitigation and Disposition practices. EDUCATION / EXPERIENCE / COMPENTENCY • High School Diploma – College education preferred., • Strong Microsoft Outlook skills, • Strong attention to detail., • Customer empathy/ Superior customer service skills., • Highly organized.

Job Description Premiere Jewelry manufacturer seeks an enthusiastic and self-motivated Shipping Coordinator to oversee all shipping operations including import/export. The right Candidate will work in conjunction with the Director of Operations and will be responsible for all phases of the shipping office from pick-up to delivery. This includes generating Import/Export documentation, confirming Customs requirements, Data Entry, Dispatching, Routing, Tracking and Estimating of all shipments. The position requires constant collaboration with shipping partners, vendors, and customers to assure a seamless experience. Responsibilities include: • Producing required shipping documents for both Imports and Exports, • Managing and monitoring all shipments: outgoing and inbound, domestic and international, • Establishing and maintaining relationships with multiple shippers and vendors, • Training and managing subordinates in all phases of international operations, • Communicating with US Customs and foreign agents for shipment coordination, • Following changes in import regulations and implementing operational changes as required Required Skills: • Import/Export Compliance Knowledge, • Must possess excellent oral and written communication skills, • Able to make timely and independent decisions, • Minimum 2 years of domestic/international shipping experience, • Prior industry experience with jewelry or fine art shipping or related business a plus, • Familiarity with industry-standard shipping solutions, services and best practices, • Meticulous attention to detail, • Mastery of Microsoft Office We offer a competitive benefits package including medical benefits and 401k. Salary commensurate with experience. \nCompany Description Verdura is a jeweler and specialty retailer, headquartered in New York. Founded in 1939 by Duke Fulco di Verdura, its present-day collection is based on designs created by Fulco during his lifetime, as well as vintage estate pieces. Verdura is a jeweler and specialty retailer, headquartered in New York. Founded in 1939 by Duke Fulco di Verdura, its present-day collection is based on designs created by Fulco during his lifetime, as well as vintage estate pieces.

Job Description Accounts Payable Assistant (Mandarin/Chinese Speaking) About Conquest Sports Group Conquest Sports Group is a leading wholesale consumer products company with a diverse portfolio of sporting goods, outdoor products, and consumer brands. We are a fast-paced, growth-oriented organization focused on operational excellence, strong vendor partnerships, and delivering quality products to customers worldwide. Our team values collaboration, accountability, and continuous improvement, creating opportunities for employees to grow and make a meaningful impact. Position Summary Conquest Sports Group is seeking a detail-oriented Accounts Payable Assistant (Mandarin/Chinese Speaking) to support the Accounting and Operations teams. This role is responsible for processing vendor invoices, maintaining accurate financial records, communicating with overseas suppliers and factories, and ensuring timely payments. The ideal candidate will be highly organized, possess strong data entry and Excel skills, and be comfortable working in a fast-paced wholesale consumer goods environment. Fluency in Mandarin Chinese and English is required, as this position will regularly communicate with factories, vendors, and suppliers in China. Key Responsibilities • Accounts Payable, • Process vendor invoices accurately and timely in QuickBooks or other accounting systems., • Match invoices with purchase orders and receiving documentation., • Verify invoice coding and ensure proper approval procedures are followed., • Monitor vendor statements and resolve billing discrepancies., • Prepare and process weekly check runs, ACH payments, wire transfers, and credit card reconciliations., • Maintain accurate vendor records, including W-9s and supporting documentation., • Assist with annual 1099 preparation and filing., • Reconcile accounts payable balances and assist with month-end close activities., • Respond to vendor inquiries regarding payment status and account issues. 1. Vendor & Factory Coordination • Communicate with overseas factories and suppliers regarding invoices, payment schedules, shipping documents, and account reconciliations., • Coordinate with sourcing, imports, and logistics teams to ensure invoices align with purchase orders and shipments., • Follow up on missing documentation, supplier statements, and outstanding balances., • Assist with maintaining supplier information, pricing updates, and payment terms. 1. Purchase Order & Administrative Support • Track purchase orders and assist in maintaining accurate records., • Update internal reports and spreadsheets related to vendor payments and purchasing activities., • Enter and maintain data in company databases and accounting systems., • Assist with filing, document management, and day-to-day accounting administrative functions., • Support the Accounting Manager and Controller on special projects and audits., • Provide general office support as needed. 1. Reporting & Controls • Assist with account reconciliations and financial reporting., • Maintain organized accounting records and supporting documentation., • Follow company internal controls and accounting procedures., • Identify process improvement opportunities to increase efficiency and accuracy. Qualifications Required • Bachelor's degree in Accounting, Finance, Business Administration, or a related field., • Fluency in Mandarin Chinese and English (written and verbal)., • 1+ years of Accounts Payable, Accounting, Bookkeeping, or related experience., • Proficiency in QuickBooks., • Strong Microsoft Excel skills, including formulas, sorting, filtering, and data analysis., • Excellent data entry accuracy and attention to detail., • Strong organizational and time-management skills., • Ability to prioritize multiple tasks in a fast-paced environment., • Strong communication and problem-solving skills. Preferred • Experience in wholesale, consumer goods, import/export, or inventory-based businesses., • Experience working with overseas factories and suppliers., • Knowledge of purchase orders, shipping documentation, and inventory processes., • Familiarity with month-end closing procedures and account reconciliations., • Experience with NetSuite or other ERP systems.

Job Description1st Shift Direct Hire Inventory Control Clerk Location: Kearny, NJ Shift: 1st Shift 7:00am - 3:30pm Pay: $23–$26/hour FULL BENEFITS PACKAGE Kelly® is seeking Inventory Control Clerks to work with a premier manufacturing client in Kearny, NJ. The Inventory Control Clerk maintains accurate inventory records for materials, equipment, supplies, and stock items in a manufacturing environment. The position supports receiving, production planning, engineering changes, bills of material, inventory accuracy, shipping records, and physical inventory activities. Essential Duties and Responsibilities • Track deliveries of materials, supplies, and equipment., • Maintain accurate inventory records in company systems., • Use SAP and other computer applications to enter and retrieve inventory information., • Support SAP Production Planning and Control activities., • Enter engineering change information into SAP., • Identify raw-material and component requirements based on engineering information., • Maintain bills of material within the inventory database., • Participate in physical inventory counts., • Investigate shipping and inventory discrepancies., • Create and compile daily orders., • Review booked orders and inventory requirements., • Maintain shipping, receiving, production, sales-order, and product-test records., • Organize and file inventory documentation., • Perform basic mathematical calculations related to inventory., • Maintain quality and accuracy throughout inventory-control activities. Qualifications • High school diploma or GED., • Previous warehouse inventory or supply-chain experience., • Familiarity with SAP Production Planning and Control preferred., • Proficiency with Microsoft Office., • Strong computer and data-entry skills., • Strong attention to detail., • Excellent written and verbal communication skills., • Ability to multitask in a fast-paced manufacturing environment., • Ability to occasionally lift and move up to 50 pounds.Interested? Apply today! Use this link to schedule an interview directly on my calendar https://calendly.com/dans465 As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community. Get a complete career fit with Kelly®. You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career. About Kelly Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.

JOB TITLE: No Fault / PIP Insurance Verification Specialist I EMPLOYER: Progressive Spine & Orthopaedics PAY RANGE: OPM Pay Grade 4 (Hourly) FSLA STATUS: Non-Exempt SUMMARY: The No-Fault / PIP Insurance Verification Specialist I is an entry-level position responsible for obtaining and documenting basic automobile insurance and PIP claim information prior to patient services. This position performs routine insurance verification tasks using established procedures and guidelines and assists with identifying missing or incomplete information. The Specialist I communicates with insurance carriers and adjusters to obtain basic claim and benefit information, documents findings in the electronic health record, and escalates complex issues to a senior team member or supervisor. The role supports accurate patient information, timely care, and billing processes while maintaining confidentiality and compliance with established workflows. ESSENTIAL DUTIES AND RESPONSIBILITIES • Verify active No-Fault / PIP claims, including claim number, date of accident, adjuster information, benefit status or exhaustion, covered body parts, and other applicable coverage details., • Confirm policy and accident state information, liability or policy limits when available, and payer billing or contact information needed to support patient care and billing., • Determine whether precertification or prior authorization is required for applicable services, including office visits, radiology, and other ordered treatment, and document the appropriate payer contact information., • Communicate with insurance carriers, adjusters, attorneys, and legal staff to clarify benefits, resolve missing information, and obtain required documentation., • Request and review supporting No-Fault documentation as applicable, including PIP ledgers, police reports, declaration pages, and relevant medical records., • Coordinate Letters of Protection (LOPs) when appropriate, including obtaining attorney confirmation, sending required requests, and ensuring completed documentation is added to the patient record., • Maintain complete verification documentation in the EHR, including insurance notes, verification forms, task notes, appointment-related information, and patient chart alerts or sticky notes as applicable., • Identify coverage discrepancies, exhausted benefits, missing documentation, or other barriers; escalate issues appropriately and follow HIPAA and established verification workflows. QUALIFICATIONS • High school diploma or equivalent required., • Previous experience with insurance verification, automobile claims, medical benefits, or a related healthcare administrative function preferred; comparable administrative experience may be considered., • Basic working knowledge of insurance eligibility, claim verification, authorization requirements, and healthcare documentation practices, with the ability to learn No-Fault / PIP workflows., • Strong attention to detail and ability to review insurance, medical, and legal documentation for accuracy and completeness., • Professional verbal and written communication skills and ability to manage assigned follow-up with adjusters, attorneys, patients, and internal staff., • Ability to organize multiple verification requests and outstanding items, • Basic computer skills and proficiency with Microsoft Office., • Experience with EHR systems, ModMed, or Microsoft Excel is a plus., • Ability to maintain confidentiality when handling patients, insurance, and claim information. CORE COMPETENCIES • Accuracy and attention to detail • Organization and follow-through • Customer service • Communication • Ability to follow procedures • Basic problem-solving • Confidentiality • Teamwork • Willingness to learn PHYSICAL DEMANDS AND WORK ENVIRONMENT The position is primarily performed in a professional medical office environment. Work requires prolonged periods of sitting and computer use, with occasional standing, walking, bending, reaching, and movement throughout the office. Frequent use of a computer keyboard, mouse, telephone, scanner, and other standard office equipment is required. The position requires the ability to review and process detailed insurance, claims, medical, and legal documentation, maintain confidentiality, and communicate effectively by telephone, email, and electronic systems. DOL / FLSA CLASSIFICATION AND JUSTIFICATION This position is classified as Non-Exempt because its primary responsibilities consist of routine insurance verification, data entry, documentation, follow-up, and administrative support performed according to established procedures and guidelines. The position does not independently exercise the level of discretion and judgment on matters of significance required for the FLSA administrative exemption. The position is therefore eligible for overtime in accordance with applicable federal and state laws. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PI8fb552148977-37820-41621531

Job DescriptionNow Hiring: Office Intern Location: Manhattan, New York Pay Rate: $19.00 per hour Join Our Team! We are a growing furniture rental and event services company in Manhattan seeking a motivated and organized Office Intern. This is an excellent opportunity for someone looking to gain hands-on experience in office administration, customer service, and event operations. Job Responsibilities · Answer and direct incoming phone calls. · Respond to customer emails and inquiries. · Schedule appointments and maintain calendars. · Perform data entry and maintain accurate records. · Prepare and organize office documents and filing systems. · Assist with invoices, purchase orders, and basic administrative tasks. · Coordinate with warehouse and event staff regarding deliveries and event schedules. · Help maintain inventory records and office supplies. · Support event planning and logistics as needed. · Welcome visitors and provide excellent customer service. · Perform general office duties assigned by management. Qualifications · High school diploma or currently enrolled in college. · Strong organizational and communication skills. · Basic knowledge of Microsoft Office (Word, Excel, Outlook). · Ability to multitask in a fast-paced environment. · Professional attitude and willingness to learn. · Previous office experience is a plus but not required. What We Offer · Competitive pay of $19.00 per hour · On-the-job training · Friendly and professional work environment · Valuable administrative and event industry experience · Opportunities for growth within the company Employment Type: Part-Time (based on availability) If you are dependable, detail-oriented, and eager to build your professional skills, we'd love to hear from you! Apply today by submitting your resume.

Job Description We are Licensed Customs House Brokers looking for a highly motivated, customer service oriented data entry clerk. The hours are from 8:30 to 5:00. Administrative Assistant Needed We’re hiring a reliable Administrative Assistant to support office operations and assist our team. Must be organized, detail‐focused, and able to manage multiple tasks efficiently. Responsibilities: communication, document preparation, filing, and general office support. Requirements: strong organizational skills, proficiency with Microsoft Office, professional communication, prior admin experience preferred. Competitive pay, supportive environment, and room to grow. \nCompany Description Licensed Customs House Broker Licensed Customs House Broker

Job DescriptionCAG Construction Corporation is seeking a dedicated and organized Office Administrator to join our team. This role is crucial for ensuring the smooth operation of our office environment and supporting our daily business activities. We are looking for someone with excellent administrative skills and a proactive approach. Key Responsibilities: Relevant ExperienceDemonstrated experience in navigating New York City agency payment procedures, ensuring efficient and accurate handling of transactions and compliance with city requirements. Manage and maintain office supplies, ensuring adequate stock levels and ordering when necessary. Organize and schedule appointments, meetings, and conferences. Handle incoming and outgoing correspondence, including emails, mail, and phone calls. Maintain organized filing systems, both digital and physical. Assist with data entry, report generation, and presentation preparation. Support various departments with administrative tasks as needed. Greet visitors and provide general support to staff. Qualifications: Proven experience as an Office Administrator, Office Assistant, or in a similar administrative role. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent time management skills and the ability to prioritize work. Strong written and verbal communication skills. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. High school diploma: additional qualification as an Administrative Assistant or Secretary will be a plus. Must be a Notary Public, or willing to get certified. Employee Benefits • Flexible schedule if needed, allowing for work-life balance and adaptability to personal needs., • Paid vacation, providing time off for rest and rejuvenation., • 401K option, offering a retirement savings plan for long-term financial security.

Job Description Position Overview Voda Cleaning & Restoration is seeking a highly motivated and organized Office Assistant – Revenue, Marketing & Business Development Coordinator whose primary focus is converting incoming leads into booked appointments while supporting marketing and business development initiatives that drive company growth. This role serves as the first point of contact for customers, manages lead follow-up efforts, supports referral partner relationships, coordinates local marketing activities, and helps maximize revenue opportunities across our cleaning and restoration divisions. About Voda Cleaning & Restoration Voda Cleaning & Restoration specializes in water damage restoration, mold remediation, fire and smoke damage restoration, carpet cleaning, upholstery cleaning, tile and grout cleaning, and specialty cleaning services. We are committed to delivering exceptional customer service and helping homeowners and businesses recover quickly and effectively from property damage. Lead Management & Revenue Generation · Answer incoming phone calls, website inquiries, and customer requests promptly and professionally. · Convert inbound leads into scheduled inspections, estimates, and service appointments. · Follow up with unbooked leads and estimate opportunities to maximize conversion rates. · Maintain accurate customer and lead records in CRM and scheduling systems. · Identify opportunities to cross-sell and upsell cleaning and restoration services. · Track lead sources and customer interactions. Marketing & Business Development Support · Assist with local marketing campaigns, community outreach efforts, and promotional activities. · Coordinate and schedule social media content. · Support customer review generation and reputation management initiatives. · Assist with email marketing campaigns and customer communications. · Coordinate company participation in networking events and community events. Business Development & Relationship Management · Assist in identifying and developing new business opportunities within residential and commercial markets. · Support outreach efforts to property managers, insurance agents, real estate professionals, facility managers, plumbers, HVAC contractors, and other referral partners. · Coordinate follow-up communications with prospective referral sources and strategic partners. · Maintain and update referral partner and prospect databases. · Schedule and support business development meetings, networking events, and community outreach activities. · Track referral activity, lead sources, and partnership performance. · Support implementation of customer retention and referral programs. · Identify opportunities to strengthen customer relationships and increase repeat business. Customer Service · Deliver exceptional customer service throughout every customer interaction. · Handle customer inquiries, scheduling requests, and service-related questions. · Address customer concerns professionally and escalate issues when necessary. Administrative Support · Manage office communications, scheduling, calendars, and administrative tasks. · Prepare and maintain customer records, reports, and documentation. · Assist with data entry, invoice support, and customer correspondence. Team Support & Operations Coordination · Coordinate schedules between customers, technicians, and management. · Support field staff by ensuring accurate communication and appointment details. · Assist with operational projects and process improvements. Qualifications Required: · High school diploma or equivalent. · 2+ years of experience in customer service, administrative support, inside sales, appointment setting, or a related role. · Strong verbal and written communication skills. · Excellent organizational and time-management abilities. · Proficiency with Microsoft Office. Preferred: · Experience in restoration, cleaning, construction, home services, or related industries. · CRM and scheduling software experience. · Social media and marketing support experience. · Sales, lead generation, or appointment-setting experience. Key Performance Indicators (KPIs) · Lead-to-appointment conversion rates · Booked appointments · Revenue generated from inbound leads · Referral-generated leads and booked appointments · Growth in referral partner relationships · Customer retention and repeat service rates · Marketing engagement and campaign support · CRM accuracy and administrative performance Compensation & Benefits · Competitive hourly wage based on experience · Performance bonuses tied to lead conversion, bookings, and revenue goals · Paid time off · Paid holidays · Professional development opportunities · Career advancement potential within a growing company \nCompany Description An opportunity to join one of the fastest growing cleaning and restoration businesses in the United States. Voda Cleaning and Restoration is a premier provider in the cleaning and restoration industry, known for delivering exceptional services across residential and commercial sectors. With a commitment to excellence and a focus on sustainable practices, Voda utilizes the latest technologies and techniques to ensure optimal results. Our team of certified professionals is dedicated to restoring safety and beauty to environments affected by water, fire, and mold damage, ensuring customer satisfaction through every step of the process. An opportunity to join one of the fastest growing cleaning and restoration businesses in the United States. Voda Cleaning and Restoration is a premier provider in the cleaning and restoration industry, known for delivering exceptional services across residential and commercial sectors. With a commitment to excellence and a focus on sustainable practices, Voda utilizes the latest technologies and techniques to ensure optimal results. Our team of certified professionals is dedicated to restoring safety and beauty to environments affected by water, fire, and mold damage, ensuring customer satisfaction through every step of the process.

Job Description Job Summary We are seeking a highly organized, detail-oriented, and tech-savvy Office Manager / Mail Specialist to oversee daily office operations, manage mailroom functions, and provide administrative support across multiple departments. The ideal candidate will have strong organizational skills, experience with office technology, document management systems, scanning equipment, and the ability to multitask in a fast-paced environment. Key Responsibilities • Mailroom & Document Management, • Receive, sort, distribute, and process incoming and outgoing mail, packages, and courier deliveries., • Operate high-volume scanners, copiers, printers, postage machines, and other mailroom equipment., • Scan, index, upload, and maintain electronic records in document management systems., • Ensure accurate filing, tracking, and retention of physical and digital documents. • Office Administration, • Manage daily office operations and ensure smooth workflow throughout the organization., • Answer and direct phone calls, emails, and visitor inquiries professionally., • Maintain office calendars and coordinate administrative activities., • Order office supplies and equipment while monitoring inventory levels., • Coordinate with vendors, building management, and service providers. • Administrative Support, • Prepare reports, spreadsheets, correspondence, and presentations., • Perform data entry and maintain accurate records and databases., • Support management with special projects and administrative tasks., • Process invoices, purchase orders, and expense documentation., • Maintain confidentiality of sensitive company information., • Assist with records management, audits, and compliance documentation. • Technology & Equipment, • Utilize Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software., • Troubleshoot basic office equipment issues and coordinate repairs when needed., • Manage digital filing systems and cloud-based document storage., • Support scanning, imaging, and electronic document workflows., • Maintain accurate electronic records and ensure data integrity. Qualifications • High school diploma or equivalent required; Associate's degree preferred., • Strong computer skills, including Microsoft Office Suite., • Experience operating high-volume scanners, copiers, and mail-processing equipment., • Knowledge of electronic document management and digital filing systems., • Excellent organizational, communication, and multitasking skills., • Ability to work independently and manage multiple priorities., • Strong attention to detail and accuracy.

Job Description The Assistant Bookkeeper/Administrative Assistant supports financial and administrative operations within a medium-sized team by managing data entry, invoice processing, and customer communication. This role involves handling confidential financial information and working closely with the Owner to ensure smooth office administration and document management while utilizing multiple accounting software packages. Responsibilities • Perform accurate data entry and maintain financial records, • Process and track invoices promptly, • Communicate effectively with customers and internal team members, • Manage general office administrative tasks, • Organize and maintain document management systems Preferred Qualifications • 3+ years of experience in bookkeeping, • Associate degree in Accounting or a related field, • Proficiency in Microsoft Excel and multiple accounting software packages, • Strong skills in data entry and basic accounting principles, • Excellent organization, time management, and multitasking abilities, • Effective communication skills\nCompany Description General Construction firm in the New Hyde Park, Nassau County area. General Construction firm in the New Hyde Park, Nassau County area.

Job Description Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor supporting the Drug Enforcement Administration, is seeking a motivated and analytical professional to join our team in New York, NY. This position provides the opportunity to support federal law enforcement personnel and assist with investigative, analytical, and administrative operations related to diversion and criminal investigations. The selected candidate will work in a fast-paced environment supporting active casework, intelligence research, and operational coordination. This role is ideal for recent graduates or early-career professionals interested in law enforcement, intelligence analysis, investigations, public service, or federal careers. Position Responsibilities: • Works independently., • Identifies potential problems and solutions through data analysis, reduction, and entry., • Provides technical and administrative guidance to supervisors and program managers., • Serves as a technical advisor on complex problems to other staff members., • Stimulates others through ideas and information., • Support investigative and analytical projects through research, data analysis, and information consolidation from multiple systems and databases, • Assist with identifying patterns, discrepancies, and potential investigative leads through data review and analysis., • Prepare reports, spreadsheets, presentations, correspondence, and other case-related documentation., • Maintain electronic and physical case files and ensure records are accurate and up to date., • Conduct database audits and verify information accuracy across multiple tracking systems., • Support office operations, resource coordination, and administrative functions within a federal law enforcement environment., • Provide professional support to supervisors, investigators, analysts, and program managers., • Maintain confidentiality while handling sensitive law enforcement information., • Perform additional duties as assigned by management. Position Requirements: • Bachelor’s degree required, preferably in Criminal Justice, Intelligence Studies, Homeland Security, Political Science, Business, Data Analytics, or a related field., • Minimum of 3-4 years of experience as an analyst in related discipline., • Experience in law enforcement discipline is preferred. Preferred Qualifications: • Recent graduates are encouraged to apply., • Internship, research, military, analytical, or law enforcement-related experience is a plus., • Strong analytical, organizational, and problem-solving abilities., • Strong written and verbal communication skills., • Ability to work independently and within a team environment., • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Microsoft Teams, and SharePoint preferred., • Experience working with spreadsheets, databases, or research tools is highly desirable. Why Join Our Team? • Gain firsthand exposure to federal law enforcement operations and investigative support work., • Work alongside experienced law enforcement and intelligence professionals., • Develop analytical and investigative skills in a real-world operational environment., • Excellent experience for individuals pursuing future careers in federal law enforcement, intelligence, investigations, compliance, or public service. Security Requirements: • U.S. Citizenship required., • Applicants selected will be subject to a government background investigation and must meet eligibility and suitability requirements., • Ability to obtain and maintain a U.S. Government security clearance/public trust determination., • Successful completion of Ocean Bay background investigation, drug screening, and credit check. Position Location: New York, NY Anticipated Salary Range: $45,000.00 - $50,000.00 Apply online at: https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=GATEWAYVENT&cws=46&rid=6210 VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law. \nCompany Description Ocean Bay, LLC is an 8(a) Program certified, Alaska Native Corporation (ANC)-owned, Small Disadvantaged Business (SDB). Ocean Bay is a subsidiary of Three Saints Bay, LLC, which is owned by Old Harbor Native Corporation, an ANC formed in the early 1970s through the Alaska Native Claims Settlement Act. Ocean Bay is a Professional and Technical Support services company providing support to Federal customers worldwide. Ocean Bay, LLC is an 8(a) Program certified, Alaska Native Corporation (ANC)-owned, Small Disadvantaged Business (SDB). Ocean Bay is a subsidiary of Three Saints Bay, LLC, which is owned by Old Harbor Native Corporation, an ANC formed in the early 1970s through the Alaska Native Claims Settlement Act. Ocean Bay is a Professional and Technical Support services company providing support to Federal customers worldwide.

Job Description Schedule: Monday - Friday 9AM-5PM Pay: $20/hr Our client is looking for a motivated self starter interested in becoming a Case Manager down the road. This site works heavily with the populations of homelessness, mental illness, and substance abuse. Summary The Administrative Assistant will be the first point of contact for program applicants. In addition to clerical duties you will be called upon to engage and assist with program participants/individuals we serve, complete pre-screenings and assessments, and to manage communication with applicants, program participants and stakeholders. As a member, you are committed to delivering high quality customer service, acting with integrity, as demonstrated by treating people consistently, honestly and fairly to help them achieve their own goals and the goals of the agency. Responsibilities • Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and arranging for deliveries, • Exercise discretion in handling sensitive information as required by HIPAA and Agency guidelines, • Handle all internal and external communications using phone, email, and written., • Handle high volume phone systems with multiple lines and return calls/messages/emails promptly and consistently., • Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors, • Arrange, schedule and coordinate office calendar, • Prepare and edit communications, presentations and other documents, • Database management including but not limited to data entry into Excel and Electronic Health Records (EHR) systems, • File and retrieve documents and reference materials, • Provides timely, accurate and clear documentation according to established policies and procedures, • Handles completing demands by responding effectively to challenges, deadlines, and emergencies, • Responds to consumer needs promptly, accurately and with courtesy and respect, • Represents the organization in a positive and appropriate manner to outside resources, • Supports the mission and values of SUS and draws attention to behavior that undermines group effectiveness or is inconsistent with core values, • Additional duties as assigned Qualifications • HSD or equivalent required, • A minimum of one-year experience in an administrative setting, • Some knowledge/experience working in the social service or related field is preferred, • Computer literate in Microsoft suite, skill sets in Word, Excel, and Outlook, • Ability to work in a fast-paced environment, • Have an understanding, appreciation, and commitment to the philosophy and mission of the organization., • College or continuing education - preferred, • Bilingual English/Spanish speaking - preferred\nCompany Description How you project yourself in the world says a lot about you. So, what do we think is important for you to know about us? Soloh Partners is proud to be a wholly women-owned business. We are committed to diversity and inclusion. We are driven by our passion for service: service to our clients & their mission and service to our candidates and employees. We believe in making things personal. It isn’t just business for us. This is about shaping careers and building an engaged workforce. How you project yourself in the world says a lot about you. So, what do we think is important for you to know about us? Soloh Partners is proud to be a wholly women-owned business. We are committed to diversity and inclusion. We are driven by our passion for service: service to our clients & their mission and service to our candidates and employees. We believe in making things personal. It isn’t just business for us. This is about shaping careers and building an engaged workforce.

Job DescriptionAbout the Role:Sussman Architectural Products LLC is looking for a motivated and organized Administrative Assistant to join our team in Jamaica, NY. This is a fantastic opportunity to be the backbone of a dynamic architectural products company, keeping operations running smoothly and efficiently. If you thrive in a fast-paced environment and love keeping things organized, we want to hear from you! Responsibilities: • Manage day-to-day office operations, including answering phones, responding to emails, and greeting visitors, • Prepare, organize, and maintain documents, reports, and filing systems, • Process and track purchase orders, invoices, and vendor correspondence, • Support project coordination by maintaining records and communicating with clients and suppliers, • Handle data entry and maintain accurate databases and spreadsheetsRequirements:, • Entry level -3 years of administrative or office support experience, • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), • Strong organizational skills with excellent attention to detail, • Effective written and verbal communication skills, • Ability to multitask and prioritize in a fast-paced environment, • Experience in construction, architecture, or building products industries is a plus, • Reliable, professional, and a team-oriented attitudeAbout Us:Sussman Architectural Products LLC is a trusted name in the architectural products industry, proudly serving clients from our Jamaica, NY location. We are known for delivering quality products and exceptional service that keeps our customers coming back. Our team is close-knit and collaborative, making Sussman a place where employees feel valued and supported every day.

Job Description We are seeking an Office Assistant for our factory location. Full-time work. Duties & Responsibilities: • Answer inbound telephone calls & emails, • Answer phone inquiries, and direct calls and provide basic company information, • Plan and schedule appointments., • Perform clerical duties, take memos, manage and maintain files, and organize documents; photocopy, fax, etc. as needed, • Type documents, drafts, and reports, prepare information and research for executive needs,, • Maintain and process invoices, deposits, and money logs,, • Data entry,, • Perform all other office tasks. Qualifications: • Excellent written and verbal communication skills, • Strong attention to detail and strong organizational skills, • Highly organized multi-tasker who works well in a fast-paced environment, • Prior experience handling office responsibilities, experience in customer service, or related field, • Proficient computer skills, including Microsoft Office Suite (Word and Excel),Quick Books., • Team Player, problem-solving, punctual and motivated individual with strong work ethics., • Willingness to learn and grow with the company, • Greek Bilingual a plus! Position to be filled immediately

Job Description Administrative Office Assistant Position Responsibilities: We're looking for reliable, detail-oriented Office Assistants to help ensure our office runs smoothly. The primary responsibility of an Office Assistant is to assist the administrative staff, but additional duties include printing, packaging, scanning, filing, copying, answering the phones, and data entry. We are seeking responsible and amicable individuals who are willing to learn new skills and take initiative on assigned projects. Position Responsibilities: Print, scan, photocopy, fax, and utilize other office equipment as needed Makes regular trips to the Post Office and FedEx Takes care of depositing checks and other banking needs Assisting with ordering of office supplies Must be organized, & can multitask in a fast-paced environment Regularly communicate with the Managing Partner, partner, and other attorneys on workload, and assist other team members when workload permits Perform basic functions regarding the telephone system Schedule appointments for attorneys on the calendar Greet clients/visitors and escort them to the appropriate conference room or office Excellent knowledge of the English language and some legal terminology, including spelling, grammar, and punctuation. In-depth knowledge of advanced functions using the current version of Microsoft Word Need to be able to convert documents and clean up the formatting Must possess excellent organizational skills, good judgment skills, and problem-solving skills Be able to communicate with everyone and most importantly be a team player!!!

Job Description We are seeking a Program and Technical Assistant for the Emergency Medical Services (EMS) Training Program. This person will carry out a wide variety of administrative tasks to support students, staff, and activities and to maintain office workflow and quality standards at Passaic County Community College’s Public Safety Academy in Wayne. This is a part time, hourly position. Example of Duties: • Perform routine office functions to support departmental operations, • Communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person to provide information regarding the program, requirements, and policies, • Serve as a point of contact and liaison to other College departments, • Register students for courses, • Maintain program records, • Perform data entry, maintain program databases, and operate computer software programs in use at the College; review data for accuracy, • Run office reports as needed and requested, • Work with department staff to organize and process departmental paperwork including course rosters, purchase requisitions, purchase orders, invoices, inventories, and other documents, • Maintain staff and departmental calendars and schedules; schedule meetings and appointments, • Maintain file systems, logs and records in electronic and hard copy formats, including confidential files, • Assist staff to obtain and compile information required for internal and external reports, • Assist with maintaining office inventory, • Perform other related duties, as assigned Qualifications: • High school diploma required; Associate degree preferred, • Minimum of two years’ work experience in an administrative office required, • Must be skilled in the use of Microsoft Office software programs, • Knowledge of or experience in Emergency Medical Services a plus, • Proven ability to work with a high degree of accuracy in a busy office environment, • Ability to work independently and in diverse teams in a cooperative and professional manner, • Proven ability to maintain strict confidentiality The completion of a background check will be required for the selected candidate. Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The minimum hourly pay for this position is $16. Benefits: • New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.), • Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance., • Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses., • NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)

Job DescriptionAbout the Role: Join Moving 4 Us Inc as a Salesperson / Administrative Assistant in Delran, NJ, where you will play a crucial role in supporting our sales team while providing exceptional customer service. This dynamic position offers a blend of sales and administrative tasks, perfect for those looking to grow their career in a fast-paced environment. Responsibilities: • Assist in managing sales inquiries and follow up with potential clients., • Provide administrative support to the sales team, including scheduling appointments and maintaining records., • Process sales orders and ensure timely delivery of services., • Handle customer inquiries and resolve issues with professionalism., • Maintain an organized filing system for sales documents and contracts., • Prepare sales reports and assist in data entry tasks., • Collaborate with team members to achieve sales targets and improve processes., • Contribute to a positive team environment and support company initiatives.Requirements:, • Proven experience in sales or administrative roles, preferably in a related field., • Excellent communication and interpersonal skills., • Strong organizational skills with attention to detail., • Proficient in Microsoft Office Suite and CRM software., • Ability to multitask and work effectively in a fast-paced environment., • Positive attitude and a customer-focused mindset., • High school diploma or equivalent; additional qualifications are a plus., • Reliable transportation to commute to our Delran, NJ location.About Us: Moving 4 Us Inc has been a trusted name in the moving industry for several years, known for our commitment to customer satisfaction and reliability. Our employees appreciate the supportive work environment and opportunities for professional growth, making us a great place to build a career.

Job DescriptionOffice Services & Facilities Maintenance Assistant Location: Long Beach, NY — In-person Schedule: Part-time, Monday–Friday, 11:00 a.m.–3:00 p.m. Pay Rate: $22.00–$23.00 per hour Employment Type: Temp-to-hire Position Summary We are seeking a reliable and hands-on Office Services & Facilities Maintenance Assistant to support daily mailroom operations, office services, facility upkeep, and general workplace needs at our Long Beach office. This is an in-person, part-time opportunity with a Monday–Friday schedule from 11:00 a.m. to 3:00 p.m. The position may have the potential to convert to a full-time role if business needs increase and performance is successful. The ideal candidate is organized, dependable, customer-service oriented, and comfortable balancing administrative, physical, and light maintenance responsibilities. Key ResponsibilitiesMailroom and Office Services • Receive, sort, and distribute incoming mail, packages, and inter-office correspondence in a timely manner., • Prepare outgoing mail and packages for shipment, including proper packaging, labeling, and postage., • Operate mailroom equipment such as postage meters, scanners, and related systems., • Coordinate pickups and deliveries with external courier services, including USPS, FedEx, and UPS., • Maintain accurate logs and records of incoming and outgoing tracked shipments and deliveries., • Monitor inventory levels of mailroom and office supplies, including envelopes, paper, and packaging materials., • Place supply orders as needed to maintain adequate inventory., • Handle confidential and sensitive mail and documents in accordance with established security protocols.Facilities and Building Support, • Perform minor interior and exterior repairs, including basic carpentry, painting, plumbing, and general upkeep., • Conduct routine inspections of the facility and grounds to identify maintenance needs and potential safety hazards., • Report facility concerns and inspection findings to the Facility Manager., • Perform light cleaning duties as needed, including sweeping, mopping, vacuuming, and emptying recycling bins., • Assist with meeting room setups, internal events, and general office support activities., • Move office furniture and assist with desk relocations, office cleanouts, and workspace adjustments., • Escort or supervise external contractors performing maintenance, repair, or installation work within the facility., • Perform other related duties as assigned.Required Qualifications, • High school diploma or GED required., • Basic computer proficiency, including Microsoft Office, Outlook, and data entry., • Familiarity with mail-processing equipment, such as postage meters and scanners., • Ability to use basic maintenance tools and equipment safely., • Strong organizational skills and attention to detail., • Effective problem-solving, communication, and interpersonal skills., • Demonstrated reliability, self-motivation, and ability to work independently., • Customer-service oriented and adaptable to changing priorities., • Ability to work in person at the Long Beach office and commute reliably to the location., • Ability to stand for extended periods and perform physical tasks, including lifting, pushing, pulling, and carrying items weighing up to 50 pounds. Heavier items may be moved with equipment such as a dolly.Preferred Qualifications, • Prior experience in a mailroom, shipping and receiving, office services, facilities, or building maintenance role., • Experience coordinating deliveries, couriers, vendors, or contractors., • Valid driver’s license and clean driving record, if required for offsite mail runs or supply pickups. As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community. Trust the office staffing pioneer. Finding the right job isn’t always easy. Kelly® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs-so you could say we’re pretty good at it! About Kelly Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.

Job Description The Catering Administrative Assistant supports a small team by managing daily administrative tasks and ensuring efficient office operations within a catering environment. Reporting to multiple supervisors, this role involves limited local travel and relies on standard office software to facilitate smooth communication and organization. Responsibilities • Perform accurate data entry and maintain records, • Manage scheduling and calendar coordination, • Provide customer support and handle correspondence, • Organize filing systems and office supplies, • Handle phone communications professionally, • Assist with event planning and coordination, • Communicate order details to kitchen staff Required Qualifications • Proficient in Microsoft Office and data entry, • Strong customer service and communication skills, • Effective time management and organizational abilities, • Problem-solving aptitude, • Bilingual - Spanish Preferred Qualifications • 5+ years of experience in office administration, • Food Handlers License, NYC Dept of Health, • Experience in event coordination\nCompany Description For more than 45 years, MBJ Food Services has been a trusted provider of campus dining and catering solutions throughout New York City. As a second-generation, family-owned and certified M/WBE company, we continue to expand our operations across multiple college campuses. We're looking for professionals who enjoy working in a collaborative, fast-paced environment and want to be part of a growing company where their contributions have a direct impact. If you're detail-oriented, dependable, and take pride in your work, we'd love to meet you. For more than 45 years, MBJ Food Services has been a trusted provider of campus dining and catering solutions throughout New York City. As a second-generation, family-owned and certified M/WBE company, we continue to expand our operations across multiple college campuses.\r\n\r\nWe're looking for professionals who enjoy working in a collaborative, fast-paced environment and want to be part of a growing company where their contributions have a direct impact. If you're detail-oriented, dependable, and take pride in your work, we'd love to meet you.

Job DescriptionAbout the Role:Samaritan Services Inc is looking for a motivated and organized Office Assistant to join our team in Englewood, NJ! This is a great opportunity to play a key support role in a dynamic office environment where your contributions truly make a difference. If you thrive in a fast-paced setting and love keeping things running smoothly, we want to hear from you! Responsibilities: • Provide general administrative and clerical support to office staff and management, • Answer and direct phone calls, emails, and other correspondence professionally, • Greet and assist visitors, clients, and vendors upon arrival, • Maintain and organize physical and digital filing systems, • Schedule appointments, meetings, and coordinate calendars, • Order and manage office supplies and inventory, • Assist with data entry, document preparation, and record keepingRequirements:, • High school diploma or equivalent required; associate's degree a plus, • Prior experience in an administrative or office support role preferred, • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), • Strong organizational skills and attention to detail, • Excellent verbal and written communication skills, • Ability to multitask and prioritize in a busy office environment, • Friendly, professional, and team-oriented demeanorAbout Us:Samaritan Services Inc is a trusted organization based in Englewood, NJ, dedicated to providing compassionate and high-quality services to our community. Our team is built on a foundation of integrity, care, and a genuine commitment to making a positive impact. We pride ourselves on fostering a supportive and collaborative workplace where every employee is valued.

Job Description POSITION SUMMARY: The Administrative Assistant plays a vital role in ensuring smooth and efficient daily operations while upholding the highest standards of client service. Acting as the central point of coordination within the office, this individual is expected to be dependable, personable, punctual, and assertive. Key responsibilities include managing client interactions, routing calls, processing mail, and maintaining organized and accurate data systems. The Administrative Assistant is instrumental in facilitating a professional environment that consistently meets or exceeds client expectations. RESPONSIBILITIES: CLIENT RELATED SERVICES • Serve as the first point of contact for clients, ensuring a professional and welcoming experience., • Documents all in-office visits following the process and procedures., • Answering and routing incoming calls to the appropriate department., • Filter client calls by identifying urgent matters and following the call escalation process., • Responsible for returning missed calls and assigned callbacks provided by the Manager., • Responsible for retrieving voice messages left on Main Lines., • Handles each call with a positive, helpful attitude while being thorough in concise., • Assist with client referrals and ensure timely follow-up to maintain strong relationships and continuity of service., • Support business development efforts by attending events, distributing materials, and helping build a positive public presence for the firm., • Assist with posting content to all social media sites., • Assist with creating digital marketing, promotional material, and advertisements while ensuring brand consistency., • Assist with coordinating company marketing efforts, conferences, union events, golf outings, company events etc. OFFICE ADMINISTRATION • Processes all incoming and outgoing mail & packages via USPS, UPS and FedEx., • Fax and scan client documents in accordance with company procedures., • Collecting and routing hand-delivered packages., • Inventory management of office supplies, cleaning supplies, marketing supplies, etc. will be responsible for notifying management of supplies that require replenishing., • Maintaining the cleanliness of the office waiting area, lobby, and other public areas., • Completing assignments and tasks provided by the manager as needed. DATA ENTRY • Maintain strict confidentiality of client records and sensitive information in accordance with firm policies and legal regulations., • Categorize and upload incoming documents into the client’s matter, ensuring correct document type classification and creation of corresponding task(s)., • Complete client file requests in a timely and organized manner., • Transfer legal documents and client files to/from USB drives or CDs as needed, ensuring proper labeling, security, and documentation. REQUIREMENTS: • Minimum 1-2 years of administration experience, • 1-year experience in a call center environment preferred, • Provides a clean, polished, and professional appearance, • Proficient in relevant computer applications, • Excellent level of experience with the use of a computer and general office equipment such as printers, scanners, and copy machines, • Knowledge of customer service practices and principles, • Excellent data entry and typing skills, • Committed to providing quality service in relation to organization's mission, • Superior listening, verbal, and written communication skills, • Ability to handle stressful situations appropriately, • Ability to modify and adapt to improvements within the organization, • Ability to operate in a high-paced environment with a composed sense of urgency, • Excellent time management and organizational skills, • Bilingual/ Spanish speaking (Required), • High school diploma or equivalent (Required) PHYSICAL DEMANDS & WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Physical Demands: While performing the duties of this job the employee is frequently required to sit, stand, walk, talk, hear, bend, stoop, and have finger, hand, and arm dexterity. Work Environment: This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. We are a paperless work environment utilizing E-fax, Vonage Application, the Microsoft Office Suite package, & Smart Advocate legal database software.

Job DescriptionPosition Summary We are seeking a dependable, organized, and detail-oriented Construction Office Assistant to support daily office operations. This role will assist with filing, payroll hour tracking, audit preparation, phone coverage, and general administrative tasks. The ideal candidate is professional, accurate, and comfortable working in a fast-paced construction office environment. Key Responsibilities • Answer phones and take messages in a professional manner, • File and organize office records (paper and digital), • Assist with payroll hour entry and timekeeping support, • Help prepare and organize documentation for audits (payroll, insurance, union, etc.), • Perform data entry and maintain accurate records, • Support office staff with administrative tasks using Microsoft Excel, Word, and Teams, • Maintain confidentiality of payroll and company documents, • Assist with general office organization and day-to-day operations Qualifications • Prior administrative or office assistant experience required, • Strong organizational skills and attention to detail, • Good communication and phone etiquette, • Proficient in Microsoft Excel, Word, and Teams, • Reliable, punctual, and able to manage multiple tasks, • Ability to handle confidential information professionally Preferred Experience • Experience in a construction office or contractor environment strongly preferred, • Familiarity with:, • Crew timecards / payroll hours, • Job paperwork and filing systems, • Audit backup documentation, • Union or insurance paperwork (a plus)

Title: HR Coordinator \n Department: Human Resources \n Reports to: HR Manager \n FLSA Category: Non-Exempt \n Position Type: Full-Time/Temp-to-Hire \n Pay: $24.00-$26.00+ per hour \n Benefits: Health, Dental, Vision, 401K, Paid Time Off, etc. \n Work Schedule: M-F 8:30am-5:00pm \n Location: Tappan, NY \n \n Position Overview the HR Coordinator provides essential administrative and operational support to the Human Resources department at client company. This role supports the full employee lifecycle, from recruitment and onboarding to recordkeeping, benefits assistance, and employee engagement. The HR Coordinator serves as a key point of contact for employees and applicants, ensuring timely communication, accurate documentation, and a positive HR experience. Responsibilities include maintaining personnel files, assisting with job fairs, coordinating employee milestones such as birthdays and anniversaries, and supporting compliance and reporting activities. The ideal candidate is bilingual in English and Spanish, highly organized, \n detail-oriented, and committed to maintaining confidentiality and delivering excellent customer service. \n \n Key Responsibilities \n\n • Union workforce support — Interact professionally with union employees and ensure HR practices align with the Collective Bargaining Agreement (CBA).\n, • CBA compliance — Apply and follow CBA provisions when handling attendance, discipline, seniority, job postings, grievances, and other union-covered matters.\n, • HR phone support — Answer HR department calls and respond to inquiries.\n, • Employment application intake — Manage incoming applications and assist candidates throughout the process.\n, • New hire onboarding — Assist with orientations, prepare materials, and process follow-up paperwork.\n, • Personnel records management — Maintain, update, audit employee files and HR documentation.\n, • Confidentiality compliance — Protect sensitive employee information at all times.\n, • Recruitment support— Communicate with applicants, employees, managers, and outside agencies.\n, • Job posting preparation — Draft, update, and publish job postings across platforms and internally.\n, • Employment verifications — Respond to reference checks and employment status requests.\n, • HR project assistance — Support HR Manager with ongoing initiatives and special projects.\n, • Benefits administration — Assist with benefits, FMLA, and workers’ compensation\n\n processes. \n\n • Employee inquiries — Provide timely and accurate responses to employee questions.\n\n Additional Integrated Responsibilities \n\n • Timekeeping support— Assist with communicating any discrepancy to HR/Payroll.\n, • Policy communication — Help distribute and track acknowledgments of updated policies.\n, • Training coordination — Schedule training sessions and maintain training records.\n, • HRIS data entry — Enter and update employee information in HR systems.\n, • Exit process support — Assist with offboarding, termination paperwork, and collection of company property.\n, • Employee engagement support — Help coordinate employee events and recognition activities.\n, • Handle employee birthdays and anniversaries — Track and acknowledge employee milestones.\n, • Assist in job fair events — Support planning, setup, and participation in recruitment events.\n, • Compliance tracking — Monitor required postings, certifications, and regulatory documentation.\n, • Document preparation — Draft letters, memos, and standard HR correspondence.\n, • HR reporting — Assist with generating HR metrics and reports.\n, • Vendor coordination — Support interactions with benefits providers and staffing agencies.\n, • Badge and access management — Request employee badges or access cards.\n\n Collaboration \n\n • Cross-department support— Work closely with all departments to provide HR guidance, support staffing needs, and ensure smooth communication.\n, • Team partnership — Collaborate daily with the HR team to coordinate tasks, share updates, and maintain consistent HR processes.\n, • Union collaboration — Work respectfully and professionally with union representatives and employees, supporting consistent application of the CBA.\n, • Employee interaction — Build positive working relationships with employees at all levels, offering assistance and fostering a supportive workplace culture.\n, • Manager coordination — Partner with supervisors and department managers to support recruitment, onboarding, training, and employee relations needs.\n, • External collaboration — Communicate with outside agencies, job fair organizers, benefit providers, and staffing partners as needed.\n, • Event teamwork— Work collaboratively during job fairs, orientations, and employee events to ensure smooth execution and a positive experience.\n\n \n Qualifications & Experience \n\n • Minimum 3 years of HR-related experience\n, • Associate’s degree or equivalent\n, • Strong organization, accuracy, and attention to detail\n, • Proficient computer skills\n, • Knowledge of federal and state employment regulations\n, • Excellent customer service and interpersonal communication skills\n, • High ethical standards and ability to maintain confidentiality\n, • High proficiency in HRIS platforms, Microsoft Office 365 (Word, Excel, PowerPoint).\n, • Ability to manage multiple projects and priorities simultaneously in a fast-paced environment.\n\n

💼Position: Bookkeeper, Operations Administrator \n 📍Location: Queens, NY \n 💰Compensation: $75-85K DOE + generous bonus and benefit package \n \n RemX is proud to represent our prestigious and growing client in Queens County, NY in their search for a smart and industrious Bookkeeper and Operations Administrator to join their growing team. In this role, you will provide vital support to help streamline the company’s financial and operational processes. You will receive a competitive compensation and benefits package and the chance to work within a great, friendly, team oriented work environment. If you have a minimum of five (5) years of bookkeeping and administrative experience with an eye for detail and a team-focused attitude, you could be an ideal match for this position. \n \n Key Responsibilities \n \n\n • Manage all accounts receivable functions including invoicing, collections, payment follow-up, account reconciliation and backup banking support\n, • Perform accounts payable data entry and maintain accurate financial, customer, production and billing records\n, • Enter, update and reconcile production, order, and inventory information including creating and maintaining production item records\n, • Research and resolve billing, payment and production documentation discrepancies in a timely manner\n, • Provide professional customer service by handling incoming calls and responding to accounts, billing and order-related inquiries\n, • Support daily office operations through recordkeeping, administrative tasks, and cross-functional coverage during absences or peak workloads\n, • Collaborate with accounting, sales, customer service, and production teams to ensure operational accuracy and efficiency\n, • Demonstrate strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced manufacturing environment\n, • Utilize Microsoft Office applications, including Excel, Word, and Outlook, to support reporting, communication, and administrative functions\n\n \n Qualifications \n \n\n • Minimum five (5) years of bookkeeping experience with manufacturing experience preferred\n, • Strong data entry accuracy, problem-solving abilities, and customer service skills\n, • Strong experience with billing, collections, bookkeeping and accounting processes\n, • Possess excellent technological, communication and organizational skills\n, • Be a self-starter who works effectively with little to no supervision\n, • Proficiency with QuickBooks (online & desktop), MS Excel and ERP accounting software\n, • Working knowledge of NetSuite or similar ERP systems strongly preferred\n\n

Our client, a real estate firm, is seeking an Executive Assistant to provide support to the office and CEO. This is an excellent opportunity for a motivated professional who thrives in a fast-paced environment and enjoys wearing multiple hats. The ideal candidate is resourceful, detail-oriented, and eager to contribute wherever needed. \n \n ROLE: Administrative Assistant \n LOCATION: Downtown Manhattan – fully onsite \n COMPENSATION: $90k-$130k base depending on experience \n HOURS: 9:00am – 6:00pm \n DEGREE: Required \n \n Responsibilities \n\n • Perform front desk receptionist duties (answer phones, greet guests, manage conference room usage, coordinate catering and refreshments for meetings)\n, • Manage calendars, schedule calls & meetings for the CEO\n, • Prepare travel arrangements as needed\n, • Spearhead office improvement projects, installations, repairs, and maintenance\n, • Function as the office representative to building management, vendors, and IT consultants\n, • Order office supplies and maintain inventory\n, • Assist with planning company events, as needed\n, • Maintain files and documents\n, • Prepare expense and travel reimbursement reports\n, • Assist with data entry\n, • Assist with special projects as needed\n\n \n Requirements \n\n • Bachelor’s degree required\n, • 3-5 years of administrative or executive support experience\n, • Microsoft Outlook, Excel, PowerPoint, and Word experience\n, • Outgoing and engaging personality\n, • Detail oriented\n, • Patient and willing to go above with a positive attitude\n\n

Job DescriptionDescription: JOB TITLE: Bilingual Case Management Aide JOB TYPE: Full-time DEPARTMENT/PROGRAM: Employment Services EXEMPTION: No-Exempt REPORTS TO: Program Director SUPERVISORY ROLE: No HOURLY RATE: $24.73 to $25.82 WEEKLY HOURS: 35 WHO WE ARE Center for Family Life in Sunset Park (CFL) (https://centerforfamilylife.org), is a nationally recognized social service organization. CFL's mission is to promote positive outcomes for children and adults in Sunset Park, Brooklyn by providing a comprehensive range of neighborhood-based family and social services. POSITION SUMMARY/PURPOSE OF THE POSITION The Bilingual Case Management Aide will offer support to case managers and employment counselors with intake, paperwork, data entry, coordination of services and direct client interactions, ensuring that the case management processes are efficient and effective. I. KEY RESPONSIBILITIES INCLUDE, but are not limited to: • Conduct preliminary client assessments and interviews, • Assist clients with completing necessary forms and documentation, • Provide clients with information about available services and resources, • Schedule and coordinate client appointments, • Follow up with clients to ensure they are receiving the services they need, • Assist in the planning and execution of community outreach programs, • Collaborate with other team members to ensure comprehensive client support, • Accompany clients to appointments or service providers if necessary, • Maintain accurate digital and physical case files, write case notes, and organize data in agency databases, • Screening participants for public benefits and assisting with benefit applications, • Assist with job readiness activities, such as resume writing and job interview preparation and job search, • Assist with front desk coverage as needed, • Perform other duties as assigned II. QUALIFICATIONS • AA degree in psychology, Sociology or a related field preferred; Bachelor’s degree highly preferred, • Bilingual or multilingual capabilities required -preferred languages English/French/ Creole/Spanish with excellent written and verbal communication abilities, • Sensitivity and understanding when dealing with diverse populations, • Ability to maintain confidentiality and work with sensitive information, • Experience with community outreach and engagement, • Strong interpersonal skills and the ability to build rapport with clients, • Basic computer skills, including proficiency in Microsoft Office Suite, • Ability to work independently as well as part of a team, • Strong attention to detail and ability to manage time effectively, • High organizational aptitude and Commitment to providing high-quality client service III. RELATIONSHIP WITH OTHERS • Build and maintain professional interactions with participants, co-workers, and supervisors, • Have a strong sensitivity to cultural differences present among staff and clients within our organization., • Possess a strong belief in people’s ability to grow and change, • Forge a mutually respectful partnership with persons served and their families. IV. WORKING CONDITIONS Work primarily happens in the office with occasional outings to accompany clients to offsite meetings and for outreach events Fast-paced, high-energy, and highly collaborative environment supporting multiple projects within CFL’s Adult Employment Program V. BENEFITS • Medical, dental, vision, and life insurance benefits along with the opportunity to participate in additional voluntary life insurance, disability insurance, and a flexible spending account., • 403(b) retirement plan, including employer match and employer non-elective contribution at the employer’s discretion., • 12 holidays, 2 floating holidays, and up to 20 paid vacation days per year. One sick day per month. WORK SCHEDULE This is a full-time position at 35 hours per week. NYC Equal Employment Opportunity Statement It is the Agency’s policy to provide equal employment opportunity for all applicants and employees. Center for Family Life in Sunset Park does not unlawfully discriminate on the basis of actual or perceived race, sexual and reproductive health decisions, height and weight, color, religion, religious creed, sex, sexual and reproductive health decisions, gender, gender identity, gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws. Consistent with the law, CFLSP also makes reasonable accommodations for disabled applicants and employees; for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth, or related medical conditions; for employees who are victims of domestic violence, sexual assault, or stalking; and for applicants and employees based on their religious beliefs and practices. Requirements:

Job DescriptionRole Overview: The Data Entry Assistant – Quality is responsible for supporting the Quality department through accurate data entry, supplier document management, and Quality Management System (QMS) administration. This role helps improve supplier document turnaround times, maintain compliance records, support audit readiness, and reduce the risk of missing or expired documentation across multiple manufacturing facilities. This is a detail-oriented administrative position requiring strong organizational skills, accuracy, and the ability to manage multiple documentation priorities in a fast-paced manufacturing environment. The ideal candidate is proactive, organized, and comfortable working with quality records, supplier documentation, and cross-functional teams to support operational efficiency and regulatory compliance. Job Requirements: • High school diploma or GED required; Associate's degree in Quality, Business Administration, Supply Chain, or a related field preferred., • 1–3 years of experience in data entry, administrative support, document control, or quality administration., • Strong attention to detail with the ability to maintain accurate records and identify documentation gaps., • Proficiency in Microsoft Excel, Power BI, Word, and Outlook., • Experience with electronic document management systems (EDMS) or Quality Management Systems (QMS) preferred., • Ability to organize, prioritize, and manage multiple tasks in a fast-paced environment., • Strong communication skills with the ability to collaborate effectively with internal teams and external suppliers., • Ability to maintain confidentiality while handling compliance-related documentation., • Manufacturing, food production, supplier quality, or another regulated industry experience preferred.Personal Attributes / Skills:, • Exceptional attention to detail and organizational skills., • Strong time management and follow-up abilities., • Analytical mindset with excellent problem-solving skills., • Self-motivated with the ability to work independently and manage multiple priorities., • Strong communication and interpersonal skills., • Team-oriented with a commitment to accuracy, compliance, and continuous improvement.Physical Requirements:, • Ability to remain seated while performing data entry and administrative tasks for extended periods., • Occasional walking throughout office and manufacturing areas., • Ability to use computers and standard office equipment throughout the workday., • Occasional lifting of files, office supplies, or documentation materials as needed.Key Responsibilities:, • Support QMS Administration: Assist with the daily administrative workload generated by the Dot Compliance Quality Management System (QMS) across multiple manufacturing facilities., • Track Quality Workflows: Monitor and maintain 50+ daily QMS workflow activities, ensuring timely completion and accurate system updates., • Maintain Supplier Documentation: Organize, update, and maintain supplier certifications, compliance documents, and quality records to reduce the risk of missing or expired documentation., • Maintain Audit Readiness: Keep electronic quality records, tracking logs, and supplier files organized to support internal and external audits., • Monitor Documentation Gaps: Identify incomplete tasks, recurring documentation issues, and report trends to Quality leadership., • Support Training Documentation: Maintain and update internal training guides, standard work instructions, and documentation related to QMS processes., • Provide Quality Support: Serve as backup for routine Quality Technician responsibilities during absences or periods of increased workload., • Maintain Quality Metrics: Collect and organize supplier information, packaging data, customer complaint logs, and trend reports supporting continuous improvement initiatives., • Support Regulatory & Quality Operations: Assist with supplier communications, document management, and routine follow-up activities to improve compliance and operational efficiency across multiple facilities., • Strengthen Quality Systems: Support the long-term organization, sustainability, and effectiveness of the Dot Compliance QMS while helping reduce the administrative workload of the Quality and Regulatory teams., • Perform other job-related duties as assigned. GRIT Staffing & HR Solutions is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you require a reasonable accommodation during the application or interview process, please contact us at eoc@gritstaffinghr.com so we can assist you.

Job Description JOB DESCRIPTIONNourish Intake Associate (English/Spanish)Location: Bronx, NY New York Common Pantry is one of the city’s largest hunger relief organizations, providing food assistance, case management services, senior food provision, nutrition education, and hygiene services. We are a dynamic, mission-driven organization experiencing rapid growth and expansion. NYCP is a poverty-fighting organization that reduces hunger and promotes dignity, health, and self-sufficiency by using a holistic approach. Last year, we assisted over 764,000 visitors, served over 11.7 million meals, and accessed $10.7 million in public benefits resources for our guests. Through an array of programs that we offer, we look to establish long-term stability for those we serve. NYCP is seeking a Nourish Intake Associate (English/Spanish) to join our growing Senior Nutrition Programs team. Nourish is a Commodity Supplemental Food Program (CSFP) that aims to increase health in individuals who are 60 years or older and have low incomes by providing nutritious food choices from the U.S. Department of Agriculture. New York Common Pantry is one of the three agencies statewide contracted to run this program, which allows seniors to receive food every month. Food packages include a variety of foods, such as milk, juice, farina, oats, ready-to-eat cereal, rice, pasta, peanut butter, dry beans, canned meat, poultry or fish, and canned fruits and vegetables. Additional components of Nourish include guidance for preparing nutritious meals, dissemination of nutrition and health information by nutritionists, and referral to health care and social service agencies for other needed services. When at full capacity, Nourish will serve up to 80 + partner sites to expand food and nutrition services for low-income seniors living in Manhattan, Queens, Brooklyn, and the Bronx. The Nourish Intake Associate (English/Spanish) will report to the Nourish Intake Manager at 788 Southern Blvd, Bronx, NY 10455. The schedule for this position is Monday through Friday: 9 AM - 5 PM; 1-hour lunch. This is a Full-Time position, 35 hours a week, non-exempt. The Nourish Intake Associate (English/Spanish) is required to work on a Saturday three (3) times a year from 9 am to 1 pm. Responsibilities: Check in and re-certify senior participants at mobile sites. Entry data into web-based software Link2Feed. Training will be provided. Rotate with other Intake Associates to provide front desk coverage and assist at mobile sites and offices, as needed. Travel to different mobile locations, NYCHA development houses, senior buildings and community/outreach centers throughout the four boroughs, except Staten Island. Maintain high professionalism and respect with clients, site managers, and team members. Provide professional customer service to clients and assist with various program issues, service questions, and general client concerns. Work in a team-oriented atmosphere, effectively communicate and collaborate with team members on various work-related projects. Provide pantry coverage as assigned, including placing items on tables, pre-packing food items for participants, filling participants’ carts with their packages, breaking down boxes as needed, replenishing pantry items, and noting any damaged items. Assist with reception, filing, and other clerical duties. Other responsibilities as assigned. Qualifications: A High School Diploma or Equivalent is required. Ability to lift up to 30 lbs is required. Full professional proficiency level in English and Spanish is required. Commitment to helping the communities in need and NYCP’s work and mission. Proficient with Microsoft Office Suite and Google Drive. Comfortable working with diverse populations. Multi-task and work in a highly trafficked area. Strong customer service and interpersonal skills. Weekend work may be necessary. Travel between multiple mobile sites using New York City public transportation, including subways, buses, Metro-North, and the Long Island Rail Road. An academic background in Human Services or social services is a plus. This is not an exhaustive list of all responsibilities, duties, skills, efforts or requirements, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This description does not constitute a contract of employment and NYCP may exercise its employment-at-will rights at any time. New York Common Pantry is an Equal Opportunity Employer and is committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law. Pay: $21.50/hour Benefits: Paid Holidays Paid Time Off, including Vacation, Personal, and Sick Medical, Medical Expense Reimbursement Plan, Dental, and Vision insurance Limited Purpose and dependent care FSA

Job DescriptionSTATEMENT OF THE AGENCY/DEPARTMENT: Commonpoint is a non-profit, multi service agency with flagship sites in Little Neck, Bayside, Forest Hills, East Elmhurst and Jamaica with 90 additional sites throughout the community that provides a diverse array of programs and services to over 70,000 mission is to sustain and enhance the quality of family and individual life for all members of our community, regardless of religion, ethnic or cultural background, national origin, gender identity or expression, sexual preference, age, or disability, within a pervasive and inclusive environment that facilitates individual growth, meets individual needs and builds community. We accomplish this mission through a broad range of social, educational, and recreational services that reach community members of all ages and backgrounds. The Opportunity Youth Programs at Commonpoint provide services to out of school and out of work youth, ages 17-24. Opportunity Youth Programs include GED classes, Vocational Training Classes, Internship, and Employment Assistance. We serve youth who have dropped out of high school, are pregnant or parenting, receiving foster care services, are engaged with the juvenile justice system, experiencing homelessness, had an IEP in high school, reside in high poverty areas, or who are unemployed. Position Summary: This is a fast paced position that requires strong analytical and customer service skills and excellent problem-solving ability. Candidates should be outgoing, self motivated, and able to work independently. In addition, the Job Developer must be highly organized and able to manage multiple priorities simultaneously. The Job Developer is expected to demonstrate direct knowledge of the agency’s mission, offerings, and student base, and to innovate and advocate for organizational change. Key Responsibilities: • Build strong working relationships with participants to support them in securing and maintaining meaningful, long-term employment., • Conduct comprehensive vocational assessments and provide career counseling, including referrals to appropriate occupational skills training., • Guide participants through all aspects of the job search process, including resume development, online job applications, mock interviews, and networking strategies., • Meet program goals by enrolling participants into internships, achieving quarterly job placement targets across various industries (with an emphasis on medical and allied health fields), and maintaining monthly retention benchmarks., • Provide individualized coaching and employment support to youth and adults with limited work experience and educational attainment., • Collaborate with Case Managers to help participants develop workplace readiness, professional behaviors, and social skills that promote long-term employment and career advancement., • Develop and maintain partnerships with employers, businesses, and community-based organizations to identify employment opportunities aligned with participants' interests and career goals., • Advocate for participants by collaborating with internal staff and external partners to remove barriers to employment., • Maintain accurate and timely documentation, including weekly tracking reports, employer and participant databases, retention reports, and data entry into funder-required systems., • Coordinate with Opportunity Youth staff to facilitate referrals to supportive services and assist participants in achieving their education and employment goals., • Conduct weekly worksite visits to collect timesheets, monitor participant progress, and ensure positive internship and employment experiences., • Attend required staff meetings, training, and professional development activities., • Work collaboratively as part of a multidisciplinary team while demonstrating the ability to work independently and manage priorities. Required Qualifications: • Bachelor's degree in Human Services, Social Work, Counseling, Workforce Development, or a related field required., • Minimum of 3 years of experience in workforce development, recruiting, human resources, employment services, or a related field., • Experience working with Opportunity Youth or other populations facing barriers to employment., • Demonstrated success in a goal-driven environment with responsibility for achieving enrollment, placement, retention, or other performance outcomes., • Excellent verbal, written, and interpersonal communication skills, with the ability to facilitate meetings, workshops, and one-on-one coaching sessions., • Strong organizational, time management, and documentation skills with attention to detail., • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Google Workspace (Sheets, Docs, Slides), PDF software, and general computer applications., • Ability to work effectively with diverse populations, including immigrants, young adults, English language learners, single parents, and individuals with significant barriers to employment. Preferred Qualifications: • Bachelor's degree in Human Services, Social Work, Counseling, Public Administration, or a related field., • Experience working with DYCD Workforce Development programs, including Train & Earn or similar initiatives., • Knowledge of workforce databases and case management systems, including PTS, YEPS, and Salesforce., • Established relationships with employers, workforce partners, and community-based organizations., • Experience developing employer partnerships and placing participants in internships or employment opportunities., • Bilingual or multilingual language skills are a plus., • Familiarity with labor market trends, career pathways, and employment opportunities within healthcare, allied health, and other high-demand industries. Location: 77-17 Queens Boulevard, Elmhurst, NY, 11373 (Must travel to various locations)Schedule: Mon-Fri. Regular Shifts 8am-4pm, or 9am-5pm and with flexibilityEmail: Please send your resume and cover Letter to Cagbu@commonpoint.org and Vpineros@commonpoint.org.

JOB TITLE: No Fault / PIP Insurance Verification Specialist I EMPLOYER: Progressive Spine & Orthopaedics PAY RANGE: OPM Pay Grade 4 (Hourly) FSLA STATUS: Non-Exempt SUMMARY: The No-Fault / PIP Insurance Verification Specialist I is an entry-level position responsible for obtaining and documenting basic automobile insurance and PIP claim information prior to patient services. This position performs routine insurance verification tasks using established procedures and guidelines and assists with identifying missing or incomplete information. The Specialist I communicates with insurance carriers and adjusters to obtain basic claim and benefit information, documents findings in the electronic health record, and escalates complex issues to a senior team member or supervisor. The role supports accurate patient information, timely care, and billing processes while maintaining confidentiality and compliance with established workflows. ESSENTIAL DUTIES AND RESPONSIBILITIES • Verify active No-Fault / PIP claims, including claim number, date of accident, adjuster information, benefit status or exhaustion, covered body parts, and other applicable coverage details., • Confirm policy and accident state information, liability or policy limits when available, and payer billing or contact information needed to support patient care and billing., • Determine whether precertification or prior authorization is required for applicable services, including office visits, radiology, and other ordered treatment, and document the appropriate payer contact information., • Communicate with insurance carriers, adjusters, attorneys, and legal staff to clarify benefits, resolve missing information, and obtain required documentation., • Request and review supporting No-Fault documentation as applicable, including PIP ledgers, police reports, declaration pages, and relevant medical records., • Coordinate Letters of Protection (LOPs) when appropriate, including obtaining attorney confirmation, sending required requests, and ensuring completed documentation is added to the patient record., • Maintain complete verification documentation in the EHR, including insurance notes, verification forms, task notes, appointment-related information, and patient chart alerts or sticky notes as applicable., • Identify coverage discrepancies, exhausted benefits, missing documentation, or other barriers; escalate issues appropriately and follow HIPAA and established verification workflows. QUALIFICATIONS • High school diploma or equivalent required., • Previous experience with insurance verification, automobile claims, medical benefits, or a related healthcare administrative function preferred; comparable administrative experience may be considered., • Basic working knowledge of insurance eligibility, claim verification, authorization requirements, and healthcare documentation practices, with the ability to learn No-Fault / PIP workflows., • Strong attention to detail and ability to review insurance, medical, and legal documentation for accuracy and completeness., • Professional verbal and written communication skills and ability to manage assigned follow-up with adjusters, attorneys, patients, and internal staff., • Ability to organize multiple verification requests and outstanding items, • Basic computer skills and proficiency with Microsoft Office., • Experience with EHR systems, ModMed, or Microsoft Excel is a plus., • Ability to maintain confidentiality when handling patients, insurance, and claim information. CORE COMPETENCIES • Accuracy and attention to detail • Organization and follow-through • Customer service • Communication • Ability to follow procedures • Basic problem-solving • Confidentiality • Teamwork • Willingness to learn PHYSICAL DEMANDS AND WORK ENVIRONMENT The position is primarily performed in a professional medical office environment. Work requires prolonged periods of sitting and computer use, with occasional standing, walking, bending, reaching, and movement throughout the office. Frequent use of a computer keyboard, mouse, telephone, scanner, and other standard office equipment is required. The position requires the ability to review and process detailed insurance, claims, medical, and legal documentation, maintain confidentiality, and communicate effectively by telephone, email, and electronic systems. DOL / FLSA CLASSIFICATION AND JUSTIFICATION This position is classified as Non-Exempt because its primary responsibilities consist of routine insurance verification, data entry, documentation, follow-up, and administrative support performed according to established procedures and guidelines. The position does not independently exercise the level of discretion and judgment on matters of significance required for the FLSA administrative exemption. The position is therefore eligible for overtime in accordance with applicable federal and state laws. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PIde86ee57b45a-26276-41621531

Job Description POSITION: Assistant Teacher DEPARTMENT: Early Childhood Services LOCATION(S): Delancey Family & Childcare Center REPORTS TO: Center Director SALARY: $32,659-35,457 (union salary rate varies based on level of education and benefits included directed by Union Contract 215) SCHEDULE: Monday to Friday 8am to 4pm, 9am to 5pm, 10am to 6pm (Schedule varies depending on the needs of program) Job Summary: This position serves as an assistant teacher for a Grand Street Settlement early childhood classroom. The assistant teacher will work collaboratively with the group teacher to ensure the successful operation of a classroom with a total of 15-20 children. The assistant teacher also works with a team of other classroom teachers and family members to implement the curriculum to achieve outcomes for children of all abilities. EDUCATION, EXPERIENCE, AND SKILL REQUIREMENTS: • Associates in Early Childhood Education; BA/BS in Early Childhood Education preferred., • Minimum two years of previous teaching experience, • Basic computer literacy in email and Microsoft Office. ESSENTIAL JOB RESPONSIBILITIES WILL INCLUDE The assistant teacher's responsibilities chiefly fall within the following core functions, although s/he may perform other tasks as needed: Child Growth & Development: Implements a child-centered curriculum and learning environment that encourages positive social interaction, active engagement in learning, and self-motivation to promote development in all domains for children of all abilities. Complete home visits twice a year and as needed in support of child/family outcomes. • Planning: Responsible for collaborating with the Group Teacher in the preparation of daily lesson plans. Assist with planning and coordinating parent involvement activities and events., • Program Implementation: Provide positive guidance and discipline, supporting children as they acquire readiness skills for kindergarten and beyond., • Family Partnerships: Encourage parent participation in staff-parent conferences and home visits discussing their child’s development and education, • Communication and Service Coordination: Maintain regular contact with parents and complete appropriate documentation; Direct developmental concerns to the Health, Nutrition and Disabilities Coordinator; Maintain confidentiality of child and family information (verbal and written), • Record Keeping and Reporting: Request supplies as needed and participate in classroom/program inventory as requested. Work with teaching team to analyze child outcomes by looking at various data sources and making, • Ongoing Monitoring and Self-Assessment—Complete child assessments and analyze data on child outcomes three times a year along with the group teacher. Conduct parent-teacher conferences 2 times a year. Complete developmental and behavioral screenings within 45 days of the child's entry and do referrals as needed for disabilities and mental health., • Follow applicable state regulations and agency policies regarding the prevention and reporting of child maltreatment., • Participate in an annual performance evaluation to set short- and long-term professional goals., • Participate in coaching opportunities, professional development, staff meetings, and reflective supervision sessions, • Being able to lift 35 pounds easily and regularly, • Practice positive teacher-child relationships, including but not limited to working and speaking with children face-to-face at their level, • Special projects and duties, as assigned and as required. Pre-Employment Requirements: • Comprehensive Background Clearance through Department of Health and Mental Hygiene-Ident oGo Fingerprint Screening, NYS Central Registry, Sex Offender Registry clearance, SEL check, 3 reference checks, physical examination with updated TB test, varicella, Tdap, MMR (fees may apply), • Obtain the Mandated Reporter training certificate (every 2 years) and other Department of Health and Mental Hygiene and Head Start Performance Standard training requirements. Please be advised that job offers can only be made once your clearances come through! HOW TO APPLY: Please submit a resume and a thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position you are applying for. If selected, we ask that you also provide us with three (3) professional references that we can contact (at least one (1) professional reference should be from a former supervisor). Please click on the link provided below, or use the link in a search bar, and apply online through our career center. https://workforcenow.adp.com/jobs/apply/posting.html?client=grandst&ccId=19000101000001&type=MP&lang=enUS No phone calls, please! Please be advised that job offers can only be made once your clearances come through! EQUAL OPPORTUNITY EMPLOYER (EOE)

Job Description Job Title: Accounts Payable Specialist Location: Long Island City, NY Job Type: Full-Time Reports To: About us: Technico Construction Services Inc. is a full-service general construction and construction management firm, with a strong history of success in multimillion-dollar capital improvement projects for public agencies, including MTA, NYC School Construction Authority, NYC Housing Authority, and others. Technico plans and executes construction projects for the public and private sector including new buildings, interior and exterior renovations, alterations, and landmark restorations. Job Summary: We are seeking a detail-oriented Accounts Payable Specialist to join our team. The ideal candidate will have experience in Sage 300, purchase order (PO) management, accounts payable analysis, job reconciliations, and credit card reconciliations with a strong preference for candidates with construction industry experience. This role is responsible for managing day-to-day transactions related to accounts payable, ensuring accuracy, and maintaining vendor relationships. About you: You will be an experienced Accounts payable specialist with the ability to manage the end-to-end process. • Process and manage accounts payable transactions, ensuring accuracy and timeliness., • Utilize Sage 300 for data entry, reporting, and reconciliation., • Handle purchase order (PO) management, ensuring proper approvals and documentation., • Analyze AP transactions to identify discrepancies and improve efficiency., • Apply job costing knowledge to ensure proper allocation of expenses., • Process payments via ACH, wire transfers, checks, credit cards, and manual payments., • Maintain accurate vendor records, resolve discrepancies, and ensure compliance with company policies., • Reconcile AP accounts and assist in month-end closing activities., • Collaborate with internal teams (accounting, procurement, and project managers) to ensure smooth financial operations., • Assist in audits and provide the necessary documentation as needed. Qualifications & Skills: • Strong working knowledge of Sage 300 (Required)., • Minimum of 5 years of experience in Accounts Payable or related finance role., • Strong understanding of PO management, job costing, AP transaction analysis, and credit card reconciliations., • Construction industry experience highly preferred., • Proficiency in Microsoft Office Suite, especially Excel, and accounting software, • Strong attention to detail and organizational skills., • Excellent communication and problem-solving abilities., • Ability to work independently and meet deadlines., • Bachelor's degree in accounting or related field, • Strong analytical skills What’s in it for you: This is an opportunity to be part of a reputable business that places focus on its people and its customers’ evolving needs. · Being part of a supportive and dynamic team · Growing organization · Friendly culture · Parking on site · Competitive salary Benefits: • Competitive salary, • Health, dental, and vision insurance, • 401(k) with company match, • Paid time off and holidays, • Bonus based Profit Sharing Job type: Full time. If you are a motivated professional with a keen eye for detail and experience in Sage 300, job costing, and construction AP processes, we encourage you to apply! \nCompany Description Technico Construction Services Inc. is a general contractor specializing in work for public agencies such as SCA, MTA and NYCHA. Technico builds complex and large projects with up to 500-million-dollars single project budgets. We foster an environment where employees build lasting relationships with our clients, subcontractors, associates, and affiliates. We focus on creative solutions to industry challenges. Members of the organization are encouraged to grow their talent to full potential. In embracing positive changes on every job, we create a productive and balanced work environment. Technico Construction Services Inc. is a general contractor specializing in work for public agencies such as SCA, MTA and NYCHA. Technico builds complex and large projects with up to 500-million-dollars single project budgets. We foster an environment where employees build lasting relationships with our clients, subcontractors, associates, and affiliates. We focus on creative solutions to industry challenges. Members of the organization are encouraged to grow their talent to full potential. In embracing positive changes on every job, we create a productive and balanced work environment.

Job Description The Accounts Payable Associate plays a critical role in managing the organization's financial transactions by ensuring accurate and timely processing of invoices and payments. This role involves maintaining vendor relationships, tracking expenses, supporting audits, and generating financial reports while adhering to compliance standards. The ideal candidate will be proficient in various payment methods and have strong attention to detail to support smooth financial operations without the need for travel. Responsibilities • Process invoices and prepare payments, including checks, EFT, and credit card payments, • Manage vendor accounts and maintain positive relationships, • Track expenses and perform account reconciliations, • Maintain accurate financial records and data entry, • Support audit activities with timely documentation, • Generate financial reports related to accounts payable, • Monitor compliance with internal policies and regulatory requirements Preferred Qualifications • 3+ years of experience in accounts payable, • Bachelor's degree in Finance or Accounting, • Proficiency in Accounts Payable and Microsoft Excel, • Familiarity with ERP software and QuickBooks, • Strong attention to detail and communication skills, • Understanding of basic accounting principles and data entry

Are you an experienced Cost Estimator with a passion for precision and excellence? \n \n We're on the lookout for a skilled professional like you to join our dynamic team. \n \n As a Cost Estimator II, you will prepare budgets, estimates, and pre-bid packages for design and construction projects, ensuring the seamless transformation of plans into reality for our valued clients. In this position, you'll play a crucial part in the accurate and timely preparation of material and labor estimates. Your responsibilities will extend to interacting with vendors, collaborating to compile responsible and precise estimates of costs for projects, all in alignment with the project plans and specifications. \n \n We are committed to fostering a work environment that balances professional excellence with personal well-being. TCT is proud to offer competitive benefits, including a generous PTO and holiday package, and the flexibility of a hybrid work schedule, allowing you to thrive both in and out of the office. \n \n Position Summary \n We are seeking a highly organized, detail-oriented individual who is bright, enthusiastic, and works comfortably in a team environment. You will assist in preparing cost estimates from the conceptual phase through construction documents. This is a great opportunity for an entry to mid-level estimator with an interest in private and public sector architectural and engineering design projects. This career-track position offers numerous opportunities for growth, leadership development, and mentorship with our project management team. \n \n About \n TCT Toscano Clements Taylor (TCT) is an independent, woman-owned small business specializing in cost estimation and project control consulting services for public and private sector projects. With offices in New York City and Washington, DC, we’re proud to work on projects that shape communities both locally and on a larger scale, all while fostering a collaborative and supportive team environment. \n \n At TCT, we combine the reach and capability of larger firms with the personal touch and adaptability of a smaller organization. We value teamwork, continuous learning, and maintaining a healthy work-life balance. \n \n If you enjoy solving challenges, collaborating with like-minded professionals, and taking pride in your work, TCT is the place for you. \n \n Essential Functions \n\n • Estimate Development: Analyze construction drawings, documentation, and relevant data to prepare accurate estimates for time, cost, materials, and labor, subject to review by a Senior Estimator. Support project management by preparing estimates that align with project goals for planning, scheduling, and organizing work.\n, • Cost Analysis and Monitoring: Assess cost-effectiveness by tracking actual costs against initial bids throughout the project lifecycle, providing updates and adjustments as necessary.\n, • Stakeholder Collaboration: Consult with clients, vendors, internal teams, and construction personnel to discuss and formulate estimates, address project concerns, and resolve issues as they arise.\n, • Communication: Maintain clear, professional communication with colleagues, clients, architects, engineers, contractors, and subcontractors to discuss updates, changes, and adjustments to cost estimates.\n, • Information Gathering & Problem-Solving: Take initiative to collect relevant information from various sources, proactively identify potential challenges, and escalate issues to supervisors for resolution.\n\n \n Requirements \n\n • Bachelor's Degree: Bachelor’s degree in engineering, architecture, or construction management preferred.\n, • Experience Requirement: Must have some experience working as a cost estimator, demonstrated through an internship or prior work experience.\n, • Familiarity with Estimating Software: Ability to learn in-house estimating programs such as On-Screen Takeoff, E-Takeoff, MII, and Sage.\n, • Problem-Solving Skills: Excellent problem-solving abilities, with the capability to analyze complex situations and propose effective solutions.\n, • Interpersonal Skills: Strong interpersonal, communication, and presentation skills, enabling effective collaboration with colleagues, clients, and stakeholders.\n, • Technology Proficiency: Proficient in the Microsoft Office suite, particularly MS Excel, for data analysis, reporting, and project management purposes.\n\n \n Why Choose TCT? \n\n • “Small Giant”: We’re large enough to work on exciting projects with renowned firms, but small enough to ensure that design teams can achieve excellence and projects can be built. Engage in diverse and challenging construction projects that will enhance your skills and expertise.\n, • Career Growth: We foster a culture of continuous learning, providing ample opportunities for career advancement. We want to discover the future leaders of our firm.\n, • Team Collaboration: Join a supportive and collaborative work environment where teamwork is celebrated. If you’re ready to bring your expertise to a firm that values precision, innovation, and people, we’d love to hear from you. Apply now and discover how you can grow with TCT! The above statements are intended to describe the essential job functions and level of work performed by individuals assigned to this classification. They are not to be construed as an exhaustive list of all duties performed by personnel occupying this position.\n\n \n About Toscano Clements Taylor LLC \n Toscano Clements Taylor, LLC (TCT) is an independent, certified women-owned small business providing advisory project controls consulting services, specializing in precise cost estimation and management, planning and scheduling, and risk management. We have a diverse staff of over 60 professionals, including Quantity Surveyors, CPM Schedulers, and a Cost Estimating team consisting of mechanical, electrical, civil, architectural, and structural trade cost experts. \n \n TCT prides itself on providing the cost data our clients need to make financially sound decisions. With in-depth expertise in Cost Planning and Estimating, CPM Scheduling, Document Controls, Risk Analysis, Earned Value Management, Life-Cycle Cost Analysis, and Phasing and Bid Alternates, we are committed to reducing unforeseen expenses, accurately tracking budgets, and exceeding expectations for quality, precision, and on-time project completion.

Position Title: Non-profit Operations Assistant \n \n Status: Temporary 3 months, October - December \n Location: New York City, New York, Zip 10023 – On-site \n Hours: 20 hours per week, scheduled Monday–Friday between 9 a.m. and 5 p.m. \n Pay: $31/hr \n \n Job Summary \n Seeking a highly organized, detail-oriented team player to serve as a temporary, part-time Operations Assistant. This employee will have nonprofit experience and provide vital assistance to the Finance and Development Department during the critical year-end fundraising season. Accounting is a plus but not necessary. \n \n RESPONSIBILITIES \n Development and Fundraising \n\n • Process all donations, including paper checks and online donations.\n, • Generate acknowledgment letters for the Executive Director’s review and signature.\n, • Assist in managing donor database (DonorPerfect), including pulling lists, running reports, and cleaning up data.\n, • Respond to donor inquiries and other basic donor correspondence\n\n Finance & Operations \n\n • QuickBooks entries\n, • Bank deposits\n, • Office management duties, such as maintaining office supplies, etc.\n\n Executive Support \n\n • Scheduling meetings for the Executive Director and other senior staff\n, • Supporting Board meetings, including scheduling, set-up, etc.\n, • Other tasks as assigned. This position requires flexibility and adaptability to support the senior staff team and Board as needed.\n\n Required Skills / Abilities \n\n • Proficiency in Microsoft Word, Excel, and Outlook. Knowledge of NetSuite preferred.\n, • Ability to learn new systems and programs.\n, • Excellent customer service, communication, interpersonal, organizational, mathematical, and problem-solving skills.\n, • Excellent typing and data entry skills.\n, • Ability to multitask and prioritize assignments.\n, • Must be detail-oriented and able to work in a team, independently, and under pressure.\n, • Exceptional time-management skills.\n\n Qualifications \n\n • High School Diploma or equivalent.\n, • Minimum 3 years’ work experience in an office environment, preferably in NYC.\n, • Experience in a Non-profit space.\n, • Experience with fundraising and finance software, databases, and platforms is highly preferred.\n, • Quick learner, flexible, adaptable, proactive self-starter.\n\n \n \n Benefits: \n We offer eligible employees competitive pay and access to a range of benefits and support programs based on assignment type, schedule, length of employment, and eligibility requirements, including medical, dental, vision, prescription coverage, short-term disability, 401(k), employee assistance, childcare assistance, discounts, paid holidays, and longevity bonuses. Depending on the benefit, cost may be paid by the Company, the employee, or shared between both. \n \n EOE: \n We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.

Job Title: Administrative Assistant \n Duration: 6+ Months (Possible extension/hire) \n Location: NYC, 51 Madison Ave – Hybrid (3 days/week in office) \n \n Department: Financial Planning Operation \n \n Position Summary \n This temporary role provides critical operational and administrative support to the Financial Planning Operations team. This role is ideal for someone who is comfortable managing multiple priorities, working with data and spreadsheets, coordinating communications, and other business initiatives. The position ensures that communications are handled promptly and professionally while also maintaining accurate records through data entry and quality control. This role helps sustain smooth day-to-day operations during peak volume periods or while covering for staff absences. \n \n Major Responsibilities (in order of importance) \n Provide day-to-day administrative and operational support to the team, including scheduling, coordination, document preparation, data entry, recordkeeping, and follow-up \n Create, maintain, update, and organize Microsoft Excel spreadsheets, trackers, reports, contact lists, and other business data \n Use Excel functions and tools to organize, validate, analyze, and present information accurately and efficiently \n Prepare and format professional documents, presentations, reports, and communications using Microsoft Word, PowerPoint, Outlook, Teams, and other Microsoft Office/Microsoft 365 applications \n Support the planning, preparation, execution, and tracking of field-facing communications, including maintaining distribution lists, reviewing content and formatting, coordinating approvals, scheduling communications, and monitoring campaign completion \n Manage and maintain email distribution lists and contact data, ensuring information is accurate, current, and appropriately organized \n Proofread and quality-check emails, documents, spreadsheets, and other materials for accuracy, consistency, formatting, and completeness prior to distribution \n Maintain organized electronic files, shared folders, documentation, and team resources \n Track assignments, deadlines, deliverables, and outstanding items and proactively follow up with appropriate stakeholders \n Assist with recurring reports, communications, and special projects \n Handle information with appropriate discretion and professionalism \n Identify opportunities to improve administrative processes, organization, communication, and workflow efficiency \n Perform additional administrative and operational duties as assigned \n \n Qualifications \n Education & Experience \n Bachelor's degree preferred, or equivalent relevant experience \n Prior administrative, operations, or client service experience required \n Financial Services/Planning industry experience preferred, specifically in an operations support function \n \n Core Competencies \n The ideal candidate will demonstrate: \n Organization: Maintains structure and accuracy while managing multiple assignments \n Attention to Detail: Consistently identifies errors, inconsistencies, and missing information before materials are distributed \n Technical Proficiency: Uses Excel and Microsoft Office tools confidently and efficiently \n Communication: Produces clear, professional written communications and interacts effectively with stakeholders \n Ownership: Takes responsibility for assignments and follows tasks through to completion \n Prioritization: Effectively balances competing deadlines and changing priorities \n Collaboration: Works effectively across teams and with a variety of stakeholders \n Adaptability: Responds effectively to changing needs and learns new processes and technology quickly \n Discretion: Handles confidential and sensitive information appropriately \n \n Interview: 1 virtual, final onsite (possibly both onsite)

Account Associate \n Employment Type: Full-Time \n Location: fully onsite in NYC \n \n Position Overview \n We are seeking a highly organized, client-focused Account Associate to support packaging and design clients from initial inquiry through final delivery. This role partners closely with Account Managers, production partners, and internal creative teams to keep projects moving, communicate progress clearly, and deliver an exceptional customer experience. \n The ideal candidate thrives in a fast-paced environment, balances multiple priorities with accuracy, and brings a proactive, sales-minded approach to client service and project coordination. \n \n What You’ll Do \n\n • Support Account Managers with the daily coordination and execution of client packaging, design, and production projects.\n, • Manage incoming client requests, project timelines, deliverables, action items, and follow-up communications.\n, • Prepare estimates, collect vendor pricing, generate quotes, and assist with order entry and contract processing.\n, • Coordinate client meetings, showroom appointments, internal status meetings, and project update calls.\n, • Create and maintain meeting agendas, project trackers, client notes, and status reports.\n, • Communicate project milestones, deadlines, next steps, and potential risks to clients and internal stakeholders.\n, • Track customer orders, production schedules, shipments, and deliveries to support complete, on-time fulfillment.\n, • Respond to account-service questions, sales inquiries, and new business leads with professionalism and urgency.\n, • Maintain accurate client profiles, order records, inventory data, projected sales information, and account documentation.\n, • Assist with inventory analysis, reporting, data validation, and resolution of discrepancies across spreadsheets and systems.\n, • Conduct sales research and support leadership reporting initiatives.\n, • Welcome visitors, answer incoming calls, and provide a polished, solutions-oriented client experience.\n, • Proofread client-facing documents, order details, and design-related materials for completeness and accuracy.\n, • Provide administrative and operational support to the Managing Director and company leadership as needed.\n\n \n What You Bring \n\n • Bachelor’s degree preferred, or equivalent relevant professional experience.\n, • Three or more years of experience in account coordination, customer service, sales support, operations, or project administration.\n, • Strong organizational skills and the ability to manage multiple active projects while maintaining close attention to detail.\n, • Excellent written and verbal communication skills, with confidence interacting with clients, vendors, and internal teams.\n, • A proactive, dependable work style with strong follow-through and ownership.\n, • Comfort working independently while collaborating effectively within a team environment.\n, • Proficiency with Microsoft Office, particularly Excel and Word, along with Google Workspace tools.\n, • Strong numerical aptitude and the ability to accurately review pricing, specifications, quantities, and delivery details.\n, • Experience with CRM, ERP, order-management, or inventory systems; NetSuite experience is a plus.\n, • Ability to adapt quickly, prioritize competing requests, and remain composed in a deadline-driven environment.\n\n

SUMMARY OF POSITION: \n This position is responsible for: (i) coordinating and administering the end-to-end expatriate employee program, including pre-arrival planning, onboarding, HR administration, employee system setup, and immigration and visa tracking; (ii) administering expatriate payroll; and (iii) coordinating expatriate tax return procedures, and (iv) providing administrative and operational support to the Human Resources & General Affairs Department, including preparing internal reports. \n \n This role serves as the primary point of contact for expatriate employees and collaborates closely with Finance, Accounting, ISD, Headquarters, and other departments to provide ongoing support throughout the expatriate assignment lifecycle and ensure a seamless employee experience. \n This individual is also tasked with special projects as needed related to process improvements in the HR operations. \n \n ESSENTIAL FUNCTIONS: \n\n • In-person work at the assigned office location is a regular component of this role’s responsibilities.\n, • Expatriate Program Administration Coordinating pre-arrival activities, including onboarding communications and required documentation.\n, • Scheduling onboarding meetings and coordinating with internal departments to ensure employee readiness.\n, • Updates data base for arrival and departure, by collecting data from HR RS and HQ HR.\n, • Employee support letters as appropriate for different visa types\n, • Onboard employee and family to support RS and family a smooth transition\n, • Offboard employee and family when returning to Japan or transferring to different city.\n\n \n Expatriate Payroll Administration \n\n • Communicate with RS for necessary information for Seisan, and Payroll.\n, • Prepare payroll sheet for review\n, • Prepare and complete Japan allowance sheet and input into SAP.\n, • Share necessary information to KPMG for payroll gross up calculation\n, • Calculate accrual bonus and input into SAP.\n, • Distribute Pay statement to the RS in subsidiary companies.\n, • Communicates HR RS, SCA benefits team, HQ HR, and benefits broker if there are issues or questions about seisan procedure and contents.\n, • Processes program-related expenses, payment requests, and reimbursements in accordance with company policies.\n\n \n Expatriate Tax Administration \n\n • Coordinates expatriate tax return procedures with external tax consultants, Headquarters HR, and expatriate employees.\n, • Maintains tax administration records, including tax return status, required documentation, and historical tax filing information.\n, • Coordinates the annual expatriate tax return seminar in partnership with internal stakeholders and external tax consultants.\n, • Serves as the primary contact for expatriate tax-related inquiries by coordinating with tax consultants and Headquarters HR.\n, • Coordinates the completion and filing of expatriate tax returns, including communication with expatriate employees and authorized representatives (POA signers), and distributes tax settlement results as prepared by the tax consultant.\n, • Processes tax return results in SAP and coordinates related payments, reimbursements, or check requests, as applicable.\n\n \n Employee Support & HR Administration \n\n • Manages the day-to-day administrative operations of the expatriate program to ensure compliance with company policies and program requirements.\n, • Serves as the primary point of contact for expatriate employees by responding to inquiries and coordinating with Headquarters, internal departments, and external partners to resolve issues and provide ongoing support.\n, • Coordinates administrative processes related to expatriate assignments, including home leave, special leave, and other program requirements.\n, • Maintains program records, tracking reports, and other documentation to support HR operations and expatriate administration.\n, • Assists with departmental administrative activities and special projects to support Human Resources & General Affairs operations.\n, • Performs other related duties as assigned.\n\n \n SECONDARY FUNCTIONS \n\n • Support and learn about formatting of VISA application related to RS.\n, • Interact with staff at all levels by maintaining a professional attitude and take a proactive approach to the various job responsibilities.\n, • Contribute to team efforts by accomplishing related results, as needed.\n\n \n SCOPE OF POSITION: \n There are about 100 expats in the Americas region, of these there are about 50 expatriates in SCA US and branches. This position is responsible for the operation of the expatriate program for those 150 expatriates including payroll and all transfer process. \n \n EDUCATION, EXPERIENCE AND SKILLS REQUIRED: \n\n • Minimum three years’ experience preferable.\n, • Fluency in Japanese: speak/read/write.\n, • Proficient in SAP, Concur, Microsoft Office (e.g., Microsoft Word, Microsoft Excel, and Microsoft PowerPoint).\n, • Knowledge of general accounting/bookkeeping principles.\n, • Ability to recognize and adjust routine accounting entry errors.\n, • Demonstrate a cooperative attitude, strong verbal and communications skills with clients and coworkers.\n, • Ability to demonstrate flexibility and work as a member of a team.\n, • Must possess basic analytical skills, meet deadlines and maintain confidential information.\n, • Organizational and time management skills required.\n\n

Customer Service Representative with Trucking or Logistics Experience \n \n My name is Bill Stevens, and I have a new twelve month plus Customer Service Representative opportunity available for a major firm located in Kearny, New Jersey that could be of interest to you, please review my specification below and I am available at any time to speak with you so please feel free to call me. The work week schedule will be onsite. The shifts for these roles will be 11:00 AM -7:00 PM or 12:00 PM – 8:00PM. \n \n The ideal candidate should also possess a green card or be of citizenship. No Visa entanglements and no H1-B holding company submittals. \n \n This position pays $25.00 to $30.00 per hour on a w-2 basis for a forty-hour work week. \n \n Position Overview: \n Our client is seeking an experienced Customer Service Representative with a background in either the trucking, transportation, cargo, freight, distribution, or drayage industry. The successful candidate will serve as a primary point of contact for customers, drivers, dispatchers, warehouses, terminals, and internal operations personnel, ensuring shipments are coordinated efficiently and customers receive timely and accurate updates. \n This is an excellent opportunity for someone who understands the daily demands of a transportation/logistics environment and is comfortable working in a fast-paced operation where communication, follow-through, and attention to detail are essential. \n \n Responsibilities: \n Serve as the primary customer-service contact for transportation, trucking, freight, cargo, and drayage customers. \n Communicate with customers regarding shipment status, pickup and delivery appointments, delays, exceptions, and delivery schedules. \n Track shipments and provide accurate, timely updates to customers and internal operations. \n Coordinate closely with dispatchers, drivers, warehouse personnel, terminals, carriers, and customers. \n Enter and maintain shipment information, customer requests, delivery information, and related documentation in transportation/logistics systems. \n Handle customer inquiries, complaints, service issues, and shipment discrepancies professionally and efficiently. \n Assist with scheduling pickups and deliveries and resolving appointment or routing issues. \n Monitor shipments for delays, missed appointments, equipment issues, and other exceptions and communicate these issues to the appropriate parties. \n Review and process transportation documentation such as Bills of Lading (BOLs), Proof of Delivery (POD), delivery receipts, load information, and related paperwork. \n Work with operations and dispatch to resolve problems and keep customers informed. \n Maintain accurate records and follow established company procedures. \n Provide general administrative and operational support to the transportation/logistics team as needed. \n \n Qualifications: \n Minimum of Five years of customer service experience within the transportation, trucking, freight, cargo, distribution, logistics, or drayage industry. \n Strong understanding of transportation and logistics operations. \n Experience communicating with drivers, dispatchers, customers, warehouses, terminals, or carriers. \n Strong telephone and email communication skills. \n Excellent follow-up and problem-solving abilities. \n Ability to manage multiple shipments, customer requests, and priorities simultaneously. \n Strong attention to detail and accurate data-entry skills. \n Experience with transportation management systems (TMS) or other logistics software preferred. \n Familiarity with transportation terminology, including BOL, POD, ETA, pickup/delivery appointments, detention, demurrage, containers, chassis, freight, loads, and dispatch preferred. \n Proficiency with Microsoft Office, particularly Outlook and Excel. \n \n Candidate Profile: \n The ideal candidate will be a strong communicator. He / She should be comfortable dealing with customers while simultaneously coordinating with drivers, dispatch, warehouses, terminals, and internal operations to resolve shipment issues. \n \n The interview process will include an initial phone or virtual interview screening. \n \n Please let me know your interest in this position, availability to interview and start for this position along with a copy of your recent resume or please feel free to call me at any time with any questions. \n \n Regards \n Bill Stevens \n Senior Technical Recruiter \n PRI Technology \n Denville, New Jersey 07834 \n P: 973-732-5454 x21 \n P: 973-354-2799 \n Bill.Stevens@PRITechnology.com \n \n

Cignus Consulting is an SBA 8(a)-certified aviation technology and engineering firm supporting FAA, NASA, DoD, and major airport operators. We are hiring a Business Analyst to join the strategic analysis and forecasting team of a major airport operator in the New York area. You will be the day-to-day point of contact for more than 100 airlines that submit monthly passenger, operations, cargo, and billing data through a cloud-based airline data portal. This is a great role for an early-career analyst who wants direct exposure to how a large airport system runs on data. The engagement is expected to run approximately four years. \n \n What you'll do \n Help desk support (about 50%) \n\n • Monitor the shared inbox daily and resolve airline questions about report submission, error messages, profile configuration, and carrier onboarding\n, • Provide daily issue updates and proposed fixes to the portal manager\n, • Lead a weekly team meeting on open issues and action plans\n, • Write and maintain SOPs and desk instructions for recurring questions\n\n Airline onboarding and training (about 25%) \n\n • Participate in new carrier onboarding and configure the related portal updates\n, • Schedule and lead quarterly live training sessions for airline representatives\n, • Serve as the go-to resource for airline reps on data entry questions specific to the client's airports\n\n Data validation and reporting (about 25%) \n\n • Use Power BI validation reports to check monthly submissions for completeness and consistency against prior data, flight schedules, and airside operations data\n, • Follow up with airlines that miss submission deadlines\n, • Maintain the data issues log in Microsoft Lists and drive critical issues to resolution each month\n, • Compile and distribute final activity data for internal and external reporting\n\n \n What you bring \n\n • 1 to 3 years of experience in data analysis, business analysis, or customer-facing technical support\n, • Working knowledge of Power BI or Tableau\n, • Advanced Excel skills including VLOOKUP, INDEX/MATCH, and pivot tables\n, • Basic SQL or relational database experience\n, • Clear, professional written communication and comfort working with external partners\n, • Organized and dependable with recurring monthly deadlines\n, • Bachelor's degree in business, aviation, data analytics, economics, or a related field\n\n \n Nice to have \n\n • Exposure to airline or airport operations data such as DOT T-100 or flight schedules\n, • Experience with Microsoft 365 tools including SharePoint and Lists\n, • Experience writing training materials or running user training sessions\n\n \n Work arrangement \n Hybrid, onsite in New York City a minimum of 4 days per week with 1 remote day. Core hours are 9:00 AM to 5:00 PM Eastern, Monday through Friday. \n \n This position is contingent upon contract award. Cignus Consulting is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

About Delaware River Solar: Delaware River Solar (DRS) is a New York State solar company that develops, builds, and operates Community Solar projects supporting the State's energy and climate goals. DRS delivers clean, renewable energy to local communities while helping residents and businesses lower their electric utility bills. \n \n About the Role: Delaware River Solar is seeking a detail-oriented Staff Accountant to join our accounting team at our Midtown Manhattan office by Bryant Park. This is a full-time, hybrid position: on-site Monday through Thursday and remote on Fridays. The majority of the workload centers on accounts payable (AP): entering, coding, and processing vendor bills and invoices in QuickBooks Online, matching invoices to supporting documentation, and maintaining accurate AP records. The Staff Accountant will also support month-end close, journal entries, and account reconciliations. \n \n Responsibilities: \n • Enter, code, and process accounts payable invoices accurately and on time \n • Match invoices to purchase orders and supporting documentation \n • Maintain vendor records and reconcile accounts payable \n • Record journal entries and assist with month-end close \n • Support account reconciliations and general accounting tasks \n \n Required Qualifications: \n • Bachelor's degree in Accounting \n • Minimum 2 years of hands-on QuickBooks Online experience \n • Minimum 2 years of professional accounting work experience \n • Strong attention to detail and data-entry accuracy \n • Proficiency in Microsoft Excel \n • Ability to work on-site Monday through Thursday at our office near Bryant Park, Manhattan \n \n Preferred: \n • Prior experience working at an accounting or CPA firm \n \n Compensation: $60,000 - $75,000 per year, commensurate with experience.

Administrative Assistant (Entry-Level) \n Location: Newark, NJ (Full-Time, On-Site) \n \n About the Role \n We are seeking a highly organized, professional, and service-oriented Administrative Assistant to support the day-to-day operations of our growing boutique law firm. This is an excellent opportunity for someone early in their career who is looking to gain experience in a fast-paced office environment while serving as a key member of our administrative team. \n \n The ideal candidate is dependable, detail-oriented, personable, and enjoys helping others. This position will play a central role in ensuring our office operates smoothly and efficiently while providing exceptional support to firm personnel and visitors. \n \n Key Responsibilities \n\n • Answer, screen, and route incoming firm telephone calls\n, • Manage incoming and outgoing mail, packages, and deliveries\n, • Collect, organize, and distribute correspondence and deliveries throughout the office\n, • Monitor and replenish office and kitchen supplies\n, • Coordinate with vendors regarding office supplies and facilities-related needs\n, • Assist with conference room setup and office events as needed\n, • Maintain reception and common areas to ensure a professional appearance\n, • Support day-to-day administrative and operational activities across the firm\n, • Assist with filing, document management, data entry, and other clerical tasks\n, • Provide administrative support to the Director of Operations & IT and other firm leadership as requested\n, • Handle special projects and additional responsibilities as assigned\n\n \n Qualifications \n\n • High school diploma required; Associate’s or Bachelor’s degree preferred\n, • 0-3 years of administrative, customer service, hospitality, or office experience\n, • Strong verbal and written communication skills\n, • Professional demeanor and customer-service mindset\n, • Excellent organizational and time-management abilities\n, • Strong attention to detail\n, • Ability to manage multiple priorities in a fast-paced environment\n, • Proficiency with Microsoft Office, including Outlook, Word, and Excel\n, • Ability to maintain confidentiality and exercise good judgment\n\n \n What We're Looking For \n The successful candidate will be: \n\n • Friendly, approachable, and professional\n, • Reliable and accountable\n, • Highly organized and proactive\n, • Comfortable interacting with firm leadership, clients, and vendors\n, • Eager to learn and grow professionally\n, • A team player who takes pride in supporting others\n\n \n What We Offer \n\n • Competitive compensation\n, • Comprehensive benefits package\n, • Professional development opportunities\n, • Collaborative and team-oriented culture\n, • Opportunity for career growth within a well-established professional services firm\n\n

Title: Administrative Assistant \n Duration: 6-month Assignment – supporting 4 leaders \n Potential of extension contingent upon budget \n Location: Hybrid - 3 days onsite in Clark \n Department: Research & Innovation \n Reports to: VP Operational Excellence \n \n About Us: \n At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 22 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors. \n \n Job Summary \n The Administrative Assistant will provide day-to-day support for the VP Operational Excellence, VP Digital Transformation, VP Communication & SVP Consumer Experience & Inclusive Innovation. This role focuses on maintaining order through efficient data tracking, coordination, and hands-on help with meetings and events. The ideal candidate is a proactive individual who is comfortable with routine administrative tasks and enjoys ensuring that the team has everything they need to operate smoothly. The position is centered on "boots-on-the-ground" support, who takes pride in creating an efficient working environment and is comfortable shifting between desk-based administrative tasks and active event coordination. \n \n Key Job Responsibilities \n\n • Data & Excel Management: Maintain and update POs with high accuracy; perform regular data entry and organize lists to ensure all team information is current and accessible.\n, • Event & Meeting Logistics: Organize meeting agenda for international and local team visits. Lead the physical setup for all meetings and events, including room preparation, signage, and equipment readiness.\n, • Catering Coordination: Manage all food and beverage required for events and meetings from sourcing and ordering to overseeing on-site delivery, setup, and cleanup.\n, • Administrative Operations: Monitor and restock office supplies, handle incoming deliveries, and provide general troubleshooting support for daily office needs.\n, • Organizational Support: Assist with calendar scheduling, visitor registration, PPE registrations, book travel and manage expense reports, document organization (digital and physical)\n, • Other duties and responsibilities as needed\n\n \n Skill Requirements \n\n • 5+ Years experience in supporting executive level leadership\n, • Proficiency in Excel: Comfortable using Excel for basic tasks like creating lists, sorting data, and simple formatting.\n, • Strong Organization: Ability to keep track of multiple small tasks and meet deadlines reliably.\n, • Service-Oriented: A helpful and proactive attitude, especially when coordinating food or setting up for events.\n, • Attention to Detail: High accuracy when entering data or checking meeting details.\n, • Communication Skills: Ability to communicate clearly and professionally with colleagues and external vendors and maintain professional confidentiality\n, • Basic Tech Skills: Familiarity with Microsoft Office (Word, Outlook) and a general comfort learning new basic software tools.\n\n \n Equal Opportunity & Inclusion Statement \n Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply \n \n Application Process \n Please submit your resume and a short cover letter through our online portal. Our process includes an initial resume review, a virtual interview, and a short technical assessment. If you need accommodations, feel free to inform us—we are happy to assist. \n \n Join Us \n At Cogent Infotech, your ideas matter. Join a purpose-driven organization that celebrates diversity, encourages collaboration, and invests in your future.