Office & Admin jobs in Clearwater, Florida - Page 3Create job alerts

Job Description We're Hiring: Dispatch Specialist | Clearwater/Tampa Bay Are you a dependable, organized multitasker with a passion for customer service? We’re looking for a Dispatch Specialist to join our growing team! You’ll be the vital link between our customers and field staff—helping ensure smooth operations, timely service, and exceptional support. What You'll Do: • Serve as the first point of contact for customers via phone, email, and live chat., • Route service requests and inquiries to the right field team member., • Schedule appointments and coordinate service calls efficiently., • Manage a high volume of inbound communications while staying organized., • Prior experience in customer service, dispatch, or a related field (preferred)., • Excellent verbal and written communication skills., • Strong problem-solving abilities—you stay calm and think on your feet., • Tech-savvy with proficient computer skills., • Paid Time Off (PTO) – Recharge and take personal time when needed., • Team-Focused Culture – We value collaboration, accountability, and continuous growth., • Health, Dental & Vision Insurance – Comprehensive coverage for you and your family., • 401(k) with Company Match – Plan for the future and we’ll help you get there.

Job Description Position Summary: Responsible for ensuring all aspects of the check in and check out process are handled in an organized and efficient manner including collecting co-pays, deductibles, and patient balances, obtaining credit card on file agreements, and scheduling follow up appointments, diagnostic testing, and specialty injection appointments. The Rep is responsible for preparing paperwork at the start and end of the clinic day, to include verifying all charge slips have been completed, batching daily collections, reconciling missing tickets, creating claims (if applicable), and maintaining correct balance in cash box Qualifications: High School Diploma. 2 years experience in a medical environment. Key Responsibilities: · Ensuring office/zone is prepared to receive patients by turning on lights, unlocking front doors, and ensuring appropriate sign in sheets are placed in clipboards on the front desk counter. · Greeting patients upon arrival by smiling, introducing yourself to the and welcoming new patients to our practice. · Informing patients of any delays in clinic/wait times. · Providing patient with the intake tablet and instructions on how to use the tablet. · Assist patients having difficulty using the tablet. · Ensuring the patients have completed all the required intake information. · Obtain and ensure the patient’s photo identification and insurance card(s) match the information in the patient’s Athena account. Scan any new insurances insurance cards and email Benefit Department with any changes. · Verifying a valid authorization is present in the patient’s account in Athena. · Ensuring the patient’s insurance benefits have been verified within the past 90 days. · Collecting all co-pays, deductibles, co-insurance, and outstanding patient balances. · Inform patients of credit card on file process and obtain signed agreements. · Begin check in process in Athena. · Print any financial agreements or advanced beneficiary notices and obtain patient’s signature. · Upload any outside patient’s imaging cd’s into Medview PAC’s system. · Preparing all paperwork for next day’s clinic. · Schedule patients follow up appointments · Complete end of day batches. · Process any required disability form payments. · Scan daily batches in Z drive and forward any documents for scanning to Patient Records. · Ensuring clinics run smoothly by informing Zone Lead or Supervisor of any problems or issues to ensure they are quickly resolved. · All other duties as assigned. At FOI our goal is to provide our patients with world-class orthopedic care. Our mission of providing the best care encompasses not only the care the physician provides, but all medical and administrative aspects of the patients encounter with Florida Orthopaedic Institute (FOI) as well. Every staff member plays a vital role in this mission. We take pride in receiving the Patriot Award from the Department of Defense for the support that we give to National Guard and Reserve members who are employed by FOI. We are committed to encouraging a culture of inclusion reflective of the communities we serve, and we provide equal opportunity to all. Florida Orthopaedic Institute conforms to the spirit as well as to the letter of all applicable laws and regulations. What we offer: * Full time opportunities available, with room for career growth and advancement. * Excellent job security and stability, to promote an optimal work life balance. * Be part of this dynamic and growing high level Front Desk team! Orthopaedic Solutions Management is a Drug Free Workplace We are committed to maintaining a safe, healthy, and productive work environment. As part of this commitment, we operate as a drug-free workplace. All candidates will be required to undergo pre-employment drug screening and/or be subject to random drug testing in accordance with applicable laws and company policy.

Job Description POSITION SUMMARY: The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: • Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested., • Assists in training entry-level Office Support Assistants for later advancement., • Prepares supplies for new employees, and collects supplies for departing employees, • Maintains the department supply cabinet, as well as the required inventory for the client training manuals., • Assists with lunch distribution for employees and clients., • Complies with all approved procedures, directives and guidelines. Education Required: High School Diploma, Associate’s Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: • Excellent communication, interpersonal, and organizational skills., • The ability to handle multiple tasks as well as to define priorities and respond accordingly., • The ability to work in a fast-paced environment., • Basic to intermediate Microsoft Word and Excel knowledge is required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure *SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law

Job Description #IND123 #IND456 Job ID – Administrative Assistant, Data Entry (Banking) Business Banking Services Admin Temp Location: Dunedin, FL 34698 – This position is onsite Pay: $20.00 per hour Type: Contract, (1) year project Schedule: M-F, 8:00 AM to 5:00 PM EST Job description: • Review, organize, and prepare borrower files for digital migration, ensuring accuracy, proper categorization, and adherence to naming and filing standards., • Identify, remove, or consolidate outdated or unnecessary documents in line with retention guidelines to reduce scanning and migration volume., • Distinguish between key business lending documents and file types (e.g., loan agreements, security agreements, credit card files, term loan/RLOC folders)., • Accurately label, file, and migrate documents into OnBase while maintaining confidentiality and compliance with established procedures., • Work independently and collaboratively with BBS and Business Lending teams to support folder cleanup, workflow adherence, and a smooth system transition. Nice to have: • Experience working with loan documents, • Business banking, • Must have recent experience in an administrative assistant/data entry role, • Strong attention to detail, patience reviewing a large volume of documents and files, • Must be computer proficient to use Adobe and basic digital document tools, • Must be able to stand, bend, and move physical files – occasional light lifting up to 10 lbs may be required, • High school diploma or equivalent, • Background check required, • Credit check required

Job Description Overview: We are seeking a detail-oriented and compassionate professional to support our service consultants in delivering timely, high-quality care to new patients. This role plays a key part in streamlining administrative processes to keep our team patient-focused. LifeWorks Wellness Center is one of the largest integrated practices in the US, as well as Florida’s top natural health clinic. We are proud to provide patients with alternative medical doctors that treat a wide range of chronic health conditions, naturally. People travel from all over the world to see our doctors and receive our lifesaving holistic treatment programs. Key Responsibilities for the Sales Assistant: • Handle administrative tasks to support service consultants and improve patient care efficiency., • Provide follow-up support to patients who need additional time after meeting with a consultant, assisting them in finalizing their treatment program purchase when ready., • Follow up with new patients via phone and email to assist in paying for and starting treatment programs., • Assemble sales-related paperwork and assist with treatment program payment processing., • Ensure accurate invoicing and correct application of payments to patient accounts., • Restock essential paperwork and materials for consultants., • Answer incoming calls when service consultants are unavailable., • Coordinate scheduling for patients after program purchase., • Maintain the new patient tracking grid to ensure timely follow-ups and conversions., • Document patient interactions accurately while maintaining confidentiality.Qualifications:, • Strong administrative and organizational skills with high attention to detail., • Excellent verbal and written communication abilities., • Comfortable discussing significant financial commitments related to patient treatment programs., • Skilled at multitasking in a fast-paced environment., • Maintains strict patient confidentiality and professionalism., • Customer service-oriented with empathy and patience., • Proficient in basic office software and data entry., • Previous experience in healthcare or wellness is a plus., • All candidates must be able to pass a criminal background check & drug screen.Education & Experience:, • High school diploma or GED required., • 2+ years in sales or supporting a sales team., • Familiarity with medical terminology a plus. Hours: • Full-time, minimum of 37.5 hours per week, • Monday through Friday Compensation: $25 per hour Benefits: • Employer sponsored Health, dental and vision insurance, • Health savings account, • Employee discount, • Paid Time Off Powered by JazzHR 7S0PQXWSB7

Job DescriptionSalary: Hourly DOE Join Our Team as an HR Assistant ABA Solutions, Inc - Largo, FL Are you an organized, detail-loving superstar who thrives in a dynamic and people-focused environment? Do you enjoy helping others and making sure everything runs smoothly behind the scenes? If so, ABA Solutions. wants to meet you! We're looking for a motivated and upbeat HR Assistant to support our growing team in a fast-paced office setting. This full-time role is perfect for someone whos eager to jump in, take initiative, and help keep our operations on track with professionalism and care. What Youll Be Doing: • Assisting with organizing and tracking new hire and onboarding paperwork, • Completing accurate and timely data entry for new employees, • Maintaining spreadsheets and internal tracking systems, • Assisting the HR Manager & Office Manager with various projects and administrative tasks, • Filing and maintaining physical and digital records, • Answering phones and handling communication with warmth and professionalism, • Ensuring all HR practices follow HIPAA and confidentiality guidelines What You Bring to the Team: • A High School Diploma or equivalent (required), • At least 2 years of experience in human resources (required), • Proficiency in general office skills such as filing, phone/email etiquette, and collaborative teamwork, • Strong working knowledge of Microsoft Word and Excel, • A detail-oriented, organized mindset with the ability to multitask, • A quick learner who thrives under clear direction, • Reliability and consistency in your work habits Additional Skills: • Bilingual in Spanish is a plus but not required Hours: • 40 hours per week during standard business hours Why Youll Love Working with Us: At ABA Solutions, Inc., youre more than just a team memberyoure part of a mission-driven, supportive, and collaborative community. We take pride in our work, celebrate each others success, and foster a positive work environment where your contributions truly make a difference. Ready to bring your positive energy and HR expertise to a team that values you? Wed love to hear from youapply today!

Job Description Are you a dependable and caring Registered Nurse who has a passion for senior adults? Do you desire to have a career where you can utilize your leadership skills and know that you are making a difference? If so, we have a position for you! Sagora Senior Living is in search of a hard-working and compassionate Home Health Administrator to join our team! The Home Health Administrator oversees the Here For You program by building relationships with residents and families, completing assessments to ensure residents are receiving appropriate services, and executing marketing and business plans all while guaranteeing the highest possible level of service. Are you up for the challenge? Join our team at one of our senior living communities offering independent living, assisted living, or memory care, where we put Residents First while being team-focused and quality-centered. We put Residents First, and our team members matter! At Sagora, we invest in and empower our team members to move upward within the company and in their careers. Based on team member surveys, we are certified as a Great Place to Work! Apply now to join our dedicated team that cares, just like you! Our Core Values are Commitment, Empowerment, Communication, Excellence, and Teamwork! Did you know that our name Sagora comes from the combination of two words – Sage, which means wisdom or wise person, and Agora, which means a gathering place. Our communities are a gathering place of wisdom! Benefits: • Company-paid telemedicine service for all full-time benefit-eligible team members, • On-Demand Pay – request a pay advance!, • Discount and rewards program – use for electronics, food, car buying, travel, fitness, and more!, • Health/ Dental/ Vision/ Disability/ Life Insurance, • Flex Spending Account, • Dependent Care Flex Plan, • Health Savings Account, • 401(k) Retirement Savings Plan with company matching!, • Paid time off and Holiday pay, • Team Member Assistance Program – counseling services at the other end of the phone!, • Discounted Meal Tickets, • Referral Bonus Program – earn money for referring your friends!, • Tuition Assistance (for programs directly related to team member's position), • Community name: Here for You of Pinecrest, • City, State: Largo, FL, • Responsible for all events and activities occurring in the Hear For You business line, including all operations and delivery of each service to residents., • Interact with residents and families on a regular basis to build relationships and promote resident satisfaction., • Perform assessments to ensure that all residents are appropriate for the HFY service and communicate with family members any changes., • Document to ensure appropriate communication., • Recruit, hire, train, discipline, terminate, promote, and motivate all HFY associates., • Responsible for new associate orientation, pay changes, insurance and benefits management, worker’s compensation and associate on-the-job injury, safety, motivation, and associate performance evaluations., • Report to the Regional Director and/or the Home Office as necessary all aspects of the HFY program operations., • Represent the community and/or supervise the representation of the community to prospective residents, ensuring the highest possible level of service., • Develop and direct, under corporate guidelines, the Marketing Plan for the HFY program., • Develops, with direction from the Regional Director and/or the Home Office, overall operating budget, capital expenditure budgets, rental rates, and the business plan., • Approve, monitor, and submit for payment all expenditures relating to the HFY program., • Collect revenues in a timely manner and assure accurate and accountable reporting of revenues., • Responsible for management and accounting of all petty cash and discretionary accounts according to company policy., • Have knowledge of and abide by all governmental laws and licensing requirements which pertain to the successful, legal, and profitable operation of the HFY home care entity., • Hold meetings as needed with staff, directors, residents, and residents’ families, in individual and/or group settings., • Registered Nurse Required – BSN strongly preferred., • Three (3) or more years' previous management experience in the private duty home health industry., • Advanced computer and Microsoft Office experience with the ability to create reports and analyze operational issues., • Excellent verbal and written communication skills and able to communicate effectively with residents, families, and other team members., • A desire to work with senior adults., • Ability to solve complex operational and people problems., • Must possess or be willing to acquire a valid driver's license to drive on company time as needed

Job DescriptionBenefits: • Simple IRA, • Hiring bonus, • Bonus based on performance, • Competitive salary, • Flexible schedule, • Health insurance, • Opportunity for advancement, • Paid time off ROLE DESCRIPTION: Lizette Cochran - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers. We are currently seeking a dynamic individual to join our team as a Receptionist - State Farm Agent Team Member. Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. RESPONSIBILITIES: • Greet customers warmly in person and over the phone, directing them to the appropriate team members., • Manage appointment scheduling and office communications., • Assist in handling incoming inquiries and maintaining customer records., • Engage in conversations with prospective and existing customers, identifying opportunities to offer insurance options., • Provide excellent customer service and follow up on customers needs., • Support the team with various administrative tasks and projects.QUALIFICATIONS:, • Previous experience in a receptionist or customer service role., • Communication and interpersonal skills., • Organizational and multitasking abilities., • Comfortable with engaging in sales conversations., • Basic computer skills, including Microsoft Office and CRM systems.

Job Description Will Rogers had it figured out when he said, “You never get a second chance to make a first impression”. Our concierges are personable and friendly individuals who play a large role in creating a meaningful first impression of the community by greeting residents and visitors both in person and over the phone. Join our team at one of our senior living communities offering independent living, assisted living, or memory care, where we put Residents First while being team-focused and quality-centered. We put Residents First, and our team members matter! At Sagora, we invest in and empower our team members to move upward within the company and in their careers. Based on team member surveys, we are certified as a Great Place to Work! Apply now to join our dedicated team that cares, just like you! Our Core Values are Commitment, Empowerment, Communication, Excellence, and Teamwork! Did you know that our name Sagora comes from the combination of two words – Sage, which means wisdom or wise person, and Agora, which means a gathering place. Our communities are a gathering place of wisdom! Benefits: • Company-paid telemedicine service for all full-time benefit-eligible team members, • On-Demand Pay – request a pay advance!, • Discount and rewards program – use for electronics, food, car buying, travel, fitness, and more!, • Health/ Dental/ Vision/ Disability/ Life Insurance, • Flex Spending Account, • Dependent Care Flex Plan, • Health Savings Account, • 401(k) Retirement Savings Plan with company matching!, • Paid time off and Holiday pay, • Team Member Assistance Program – counseling services at the other end of the phone!, • Discounted Meal Tickets, • Referral Bonus Program – earn money for referring your friends!, • Tuition Assistance (for programs directly related to team member's position) Community Name: Elison of Pinecrest Address: 1150 8th Ave SW Largo, FL 33770 Phone number: 727-581-8142 Status: Full-Time Shift(s): Monday- Friday (2pm-9pm) What does a Concierge at Sagora do? • Oversee front desk and greet guests, • Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain a professional image, • Direct calls and take messages as appropriate, • Keep lobby area clean and presentable daily, • Assist all associates as needed at the front desk, • Make rounds around community as necessary for security procedures, • Provide basic and accurate information in-person and via phone/email, • High school diploma/GED preferred, • 6 months related experience preferred, • Multitasking and time-management skills, • Excellent customer service and organizational skills, • Competency in Microsoft applications including Word, Excel, and Outlook., • Maintain integrity and confidentiality

Job Description We are currently looking for 2 Dispatchers for a local hospital. Duties include answering the phone, maintaining good phone logs in Excel, dispatching security or technicians and entering work orders in their software. Must be flexible to work one weekend day (client offers shift differentials for evenings, weekends) Wednesday 7am-1pm Thursday- Saturday 7am-7pm $20/hr plus shift differentials (weekend/evening) Requires: Previous Dispatching experience REQUIRED HS Diploma or GED Pre Employment Background, Drug Screen and PPD testing required Company DescriptionStaffing experts dedicated to finding you the job you have been looking for. At Express we assigned over 1500 people to work last year. Express offers evaluation, direct hire and professional staffing, as well as temporary and flexible staffing. We look forward to helping you find your job!Staffing experts dedicated to finding you the job you have been looking for. At Express we assigned over 1500 people to work last year. Express offers evaluation, direct hire and professional staffing, as well as temporary and flexible staffing. We look forward to helping you find your job!

Job Description Administrative HR Assistant – Full-Time | $22/hr (DOE) Location: On-site Clearwater, FL Schedule: Full-Time | Monday – Friday Salary: Starting at $22.00/hour (Depending on Experience) We are seeking a detail-oriented Administrative HR Assistant with experience in the Manufacturing Industry to support the Executive Vice President across human resources, compliance, sales, marketing, and administrative operations. This is a dynamic, fast-paced role ideal for an experienced administrative professional with a strong background in HR functions, document management, and communication. This is an on-site role. Key Responsibilities: • Maintain HR and company records, including scanning, filing, and document uploads for audits (401k, year-end, compliance)., • Complete customer and vendor onboarding paperwork and record requests., • Assist with insurance and benefits renewal documentation., • Update and organize personnel files (digital and paper)., • Coordinate monthly mailings and assist with planning and organizing company events and employee awards., • Support marketing and sales initiatives, including campaign lists and materials., • Maintain and update compliance documentation such as OSHA logs, training records, REACH/RoHS, EEO-1 reports, and Conflict Minerals documentation., • Track and manage insurance certificates and customer compliance portal data., • High school diploma required; additional education or certifications are a plus., • 3–5 years of administrative experience in HR, office management, or corporate support roles., • Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Access)., • Experience with CorelDRAW or similar graphics/drawing software is a plus., • Strong written and verbal communication skills., • Self-motivated, able to work independently with minimal supervision., • Manufacturing or industrial environment experience preferred., • $22.00/hour starting (DOE), • Full benefits package available upon transition to regular full-time employment, including:, • Medical, Dental, and Vision Insurance, • Company-paid Life Insurance, • 401(k) Retirement Plan Company DescriptionStaffing experts dedicated to finding you the job you have been looking for. Express offers evaluation, direct hire and professional staffing, as well as temporary and flexible staffing. We look forward to helping you find your job!Staffing experts dedicated to finding you the job you have been looking for. Express offers evaluation, direct hire and professional staffing, as well as temporary and flexible staffing. We look forward to helping you find your job!

Job Description Construction company in Pinellas County is looking for a Front Office Coordinator. Busy office, will handle inbound/outbound calls. • Excel; Adobe; Word; general front office skills., • CRM Job Nimbus knowledge a plus but can train if needed., • Help in preparing Paperwork to for team to pull permits., • Help in documenting payments that come into the office., • Hours Monday through Friday 9 am to 4 pm = 1/2-hour lunch M-F Work Schedule Company DescriptionStaffing experts dedicated to finding you the job you have been looking for. At Express we assigned over 1500 people to work last year. Express offers evaluation, direct hire and professional staffing, as well as temporary and flexible staffing. We look forward to helping you find your job!Staffing experts dedicated to finding you the job you have been looking for. At Express we assigned over 1500 people to work last year. Express offers evaluation, direct hire and professional staffing, as well as temporary and flexible staffing. We look forward to helping you find your job!