Executive Administrative Assistant/Benefits Admin
4 days ago
Parsippany
Job Description About the Role: The Executive Administrative Assistant/Benefits Admin plays a pivotal role in supporting executives by managing administrative tasks, board meeting coordination and minutes, and assisting with the employee benefits programs. This position ensures seamless daily operations by coordinating schedules, preparing reports, and facilitating communication across departments. The role requires meticulous attention to detail to manage confidential information related to employee benefits, compliance, and regulatory requirements. By acting as a liaison between executives, employees, and external vendors, the incumbent helps maintain a productive and compliant work environment. Ultimately, this position contributes to organizational efficiency and employee satisfaction by delivering high-quality administrative and benefits support. Minimum Qualifications: • High school diploma or equivalent; Associate’s or Bachelor’s degree preferred., • Minimum of 3 years' experience in an administrative support role, preferably within the banking or financial services industry., • Demonstrated experience managing employee benefits programs or working closely with HR benefits teams., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Bachelor’s degree in business administration, Human Resources, or related field., • Experience with benefits administration software and payroll systems., • Knowledge of banking industry regulations and compliance related to employee benefits., • Provide comprehensive administrative support to executives, including calendar management, meeting coordination, and travel arrangements., • Employee benefits programs, including enrollment, changes, and communication with employees., • Prepare, maintain, and archive confidential documents related to employee benefits, compliance, and regulatory reporting., • Coordinate with HR and finance departments to ensure accurate benefits data and payroll deductions., • Lead the coordination of board presentations, reports, minutes, and correspondence for executive leadership., • Organize and maintain filing systems, both electronic and physical, ensuring data accuracy and security. The required skills enable the Executive Administrative Assistant/Benefits Admin to efficiently manage executive schedules, coordinate meetings, and handle sensitive information with discretion. Proficiency in Microsoft Office facilitates the creation of detailed reports, presentations, and correspondences. Strong organizational and multitasking abilities ensure that benefits administration tasks, such as enrollments and bill reviews are executed accurately and on time. Preferred skills, including familiarity with benefits software and banking regulations, enhance the ability to navigate benefits programs and maintain regulatory compliance. Effective communication skills are critical for resolving employee inquiries and collaborating with internal teams and external vendors, fostering a supportive and efficient workplace. Garden Savings Federal Credit Union is proud to be an equal opportunity employer, fostering diversity and inclusion in the workplace. All employees and qualified applicants for employment are covered by federal and state discrimination laws. All employment decisions, including recruitment, promotions, appraisals, and/or training are made without regard to any protected characteristics. If you have any questions, or require assistance or reasonable accommodation, please call (973) 586-2014. If you are passionate about providing exceptional service and contributing to our members’ financial success, we invite you to apply. Benefits: • 401(k) with Company Match, • Medical/RX, • Dental, • Vision, • Flexible Spending Account, • Flexible Dependent Care Account, • Life insurance, • Paid Sick Time, • Paid Vacation, • Paid Holidays, • Referral Bonus Program, • Paid Volunteer Day, • Paid Birthday, • Paid Training, • Tuition reimbursement, • Employee Assistance Program, • Employee Discounts
