Operations coordinator jobs in Deer Park, New YorkCreate job alerts

Job DescriptionDescription: The FarEye Coordinator is responsible for supporting the successful implementation, maintenance, and ongoing optimization of the FarEye Transportation Management System (TMS). This position serves as a key liaison between Operations, Customer Service, Dispatch, Warehouse personnel, and the FarEye support team to ensure the system functions efficiently and supports daily business operations. The FarEye Coordinator will troubleshoot system issues, monitor route execution, route planning, and provide operational support to improve customer service and overall transportation performance. Requirements: Key Responsibilities • Assist with all phases of the FarEye implementation and ongoing system enhancements., • Monitor and troubleshoot FarEye system issues, identifying root causes and coordinating resolutions with internal teams and FarEye technical support., • Assemble and prepare delivery routes for next-day operations using the FarEye platform., • Monitor route execution throughout the day and track driver progress to ensure timely deliveries and operational efficiency., • Work closely with Customer Service, Dispatch, Warehouse, and Operations teams to locate freight, resolve delivery issues, and support customer inquiries., • Assist in researching and resolving Over, Short, and Damaged (OS&D) claims by utilizing system data and coordinating with the appropriate departments., • Serve as the primary point of contact with the FarEye support team regarding technical issues, system bugs, enhancement requests, and user experience improvements., • Test new system functionality and updates prior to implementation when applicable., • Train and assist employees with proper use of the FarEye platform and provide ongoing user support., • Monitor data accuracy within the system and assist with maintaining operational reporting., • Document recurring issues and recommend process improvements to increase operational efficiency., • Maintain effective communication with all departments to ensure successful execution of transportation operations., • Perform other duties and special projects as assigned. Qualifications and Skills Required • High School Diploma or equivalent., • Experience in the Less-Than-Truckload (LTL) transportation and logistics industry., • Experience with transportation management software or logistics technology platforms., • Strong troubleshooting and problem-solving skills., • Excellent organizational, analytical, and time management skills., • Strong verbal and written communication skills., • Ability to work effectively in a fast-paced environment while managing multiple priorities., • Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word. Preferred • Associate's degree in Business, Supply Chain Management, Logistics, Information Technology, or a related field., • Bachelor's degree preferred., • Experience with software implementation, project coordination, or transportation management system (TMS) deployments., • Experience working with FarEye or similar logistics software platforms. Physical Requirements • Ability to sit, stand, walk, bend, and reach throughout the workday., • May be required to work in both office and warehouse environments., • Must be able to occasionally lift and/or move up to 25–50 pounds, with or without reasonable accommodation., • Ability to use computers and other office equipment for extended periods. OTT Qualities • Adherence to all OTT Safety, Quality, ISO and HR policies and standards

Job Description Transportation Services Coordinator When a group of families came together in 1957 to find services for their children with developmental disabilities, ACLD was born. Today, we are a leading not-for-profit agency employing 1200+ staff and providing over 70 program sites in Nassau and Suffolk. ACLD assists children and adults in reaching the highest level of independence with the freedom to ASPIRE HIGHER in their hopes, dreams and accomplishments. In this position you will coordinate the daily operations Day and Residential program’s transportation program. Requirements • High school diploma or equivalent. Associates Degree or higher preferred., • 2-years of office/administrative experience required., • Experience preferred with overseeing employees in a supervisory capacity., • Experience in coordinating transportation services for a provider agency preferred., • Experience working with individuals with intellectual and developmental disabilities (I/DD) population is a plus., • Clean and valid NYS Driver’s license. Additional Knowledge, Skills and Ability • Substantial reasoning skills required including the ability to deal with a variety of abstract and concrete issues simultaneously; identify problem, interpret data and draw conclusion; and apply principles in logic or theoretical thinking to a wide range of intellectual and practical problems., • Excellent verbal and written communication skills including the ability to coach and counsel, interpret and advise, and develop and present to professional forums., • Basic computer skills in Microsoft Word and Excel. Essential Functions • Coordinate daily transportation operations and vehicle assignments., • Assist with the creation, revision, and maintenance of transportation routes as enrollment changes., • Monitor GPS/Telematics systems and generate operational reports., • Maintain Driver ID device records and assist with troubleshooting., • Administer WEX fuel card requests and monitor card usage., • Administer handicap placard requests and monitor usage., • Maintain vehicle records, including registrations, inspections, maintenance documentation, and lease information., • Coordinate vehicle preventive maintenance schedules and repair appointments., • Communicate with repair facilities regarding vehicle service needs and status updates., • Assist with accident documentation, incident reporting, and insurance claim processing., • Track motor vehicle violations, toll violations, and parking tickets., • Coordinate leased vehicle deliveries, transfers, and returns., • Maintain transportation databases, spreadsheets, and operational records., • Assist with monthly mileage reports for submission to Finance to support funding and reimbursement compliance., • Assist with the preparation of fleet utilization and transportation performance reports., • Participate in monthly Fleet Safety Meetings and support transportation safety initiatives., • Serve as a liaison between transportation staff, program personnel, vendors, and administrative departments., • Review efficiency of routes and make changes, as needed., • Serve as liaison between programs, day intake coordinator, residential and families., • Responsible to coordinate services for roadside emergencies., • Coordinate preventative maintenance, repairs, MVA’s, rotation of vehicles and loaner vehicles., • Responsible for the oversight of mileage sheets. Report discrepancies to Administrator., • Coordinate vehicle orientation with programs., • Other duties, as assigned Call/text 516-732-3979 or apply online at www.acld.org An EOE m/f/d/v req 5275 Mon-Fri 8a-4p 35 hours

Job Description Lead Install Crew Driver (CDL-A) Affordable Cesspool Sewer & Drain | Islandia, NY We Rush So You Can Flush® Affordable Cesspool Sewer & Drain has proudly served Long Island since 1992 and is one of the area's leading septic, sewer, drain, excavation, and wastewater service companies. We are seeking a Lead Install Crew Driver (CDL-A) to join our growing installation division. This is a critical role responsible for transporting equipment and materials, coordinating daily logistics, supporting installation crews, and helping ensure projects start on time and stay on schedule. This is not just a driving position. The Lead Install Crew Driver works directly with the Install Manager, Foremen, Suppliers, and Field Crews to ensure the right materials, equipment, and resources are where they need to be every day. Responsibilities • Transport excavators, skid steers, backhoes, loaders, and construction equipment, • Haul septic tanks, precast rings, manholes, pipe, stone, sand, RCA, topsoil, and other construction materials, • Pick up materials from suppliers, precast yards, and vendor locations, • Load and unload equipment and materials safely and efficiently, • Review daily load sheets and material lists, • Coordinate directly with the Install Manager regarding project schedules and material requirements, • Communicate with Foremen throughout the day regarding deliveries, job progress, and additional material needs, • Verify all materials, fittings, and equipment are delivered accurately and on time, • Maintain delivery tickets, receipts, and load documentation, • Secure loads in accordance with DOT regulations and company standards, • Perform daily pre-trip and post-trip inspections, • Keep trucks, trailers, and equipment clean and professional, • Assist installation crews with minor labor tasks when deliveries are completed, • Help unload materials, stage equipment, prepare job sites, and support crews as needed, • Take ownership of job site logistics and help keep projects running efficiently Qualifications • Valid CDL-A License, • Manual transmission experience required (8LL and 18-Speed), • Experience hauling heavy equipment and construction materials, • Experience in the septic, cesspool, excavation, utility, sitework, asphalt paving, trucking, or construction industries required, • Experience operating or transporting excavators, skid steers, and heavy equipment required, • Strong communication and organizational skills, • Knowledge of load securement and DOT regulations, • Clean driving record, • Dependable, punctual, and team-oriented, • Willingness to perform physical labor and assist crews when needed What We Offer • Competitive pay based on experience, • Full-time stable employment - Guaranteed 40 hours per week, • Overtime opportunities - Average 50–60 hours per week available, • Year-round work, • Modern fleet of 2019 and newer Peterbilt dump trucks, tractors, and flatbeds, • Career advancement opportunities Schedule • Typical start times between 5:00 AM and 7:00 AM, • Monday through Friday, • Overtime and Saturdays available, • Consistent workload throughout the year Why Join Us? • Play a vital role in the success of our installation division, • Operate modern, well-maintained trucks and equipment, • Work directly with management and field leadership, • Be part of major septic, sewer, excavation, drainage, and sitework projects across Long Island, • Join a stable company with a strong reputation and long-term growth opportunities, • Promote-from-within culture Career Path Lead Install Crew Driver → Senior Driver & Logistics Coordinator → Install Supervisor → Fleet & Logistics Manager → Install Operations Manager If you're a dependable CDL-A professional who understands construction, takes pride in your work, and wants to be a key member of a growing team, we'd love to hear from you.

About USS: United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers’ project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best-practice programs. Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals, and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers. By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business. Overview: The Service Technician operates a company service truck and drives to various locations to service/pump/clean portable restrooms and/or holding tanks. This position is the heart of our business. Responsibilities: • Perform basic service truck driving functions in accordance with USS and DOT requirements., • Perform all work duties in a safe manner in accordance with USS and DOT safety standards to ensure no accidents or injuries., • Perform duties by sitting, standing, stooping, kneeling, crouching or crawling. In addition, perform lifting/pushing between 50 and 150 lbs. on a frequent basis during work shift., • Conduct portable toilets servicing to USS 8 point service standard., • Perform customer service interaction when on customer work sites to ensure they are getting the services completed to their standard., • Ability to be flexible in order to meet customer needs when routes needs to be adjusted or changed., • Provide routing feedback to Operations Manager/Supervisor/Coordinator to be most efficient as well as giving the customer the best service possible., • Ability to strategically plan for customer needs by discussing their portable toilet needs, so the customer's current and future needs are satisfied. Qualifications:, • Minimum two years of commercial driving experience., • Valid Driver License (CDL or non-commercial)., • Excellent time management, customer service and communication skills., • Strong problem-solving and decision making skills. Physical Requirements:, • Sit while driving and stand while servicing products, • Use hands and fingers to handle, control or feel objects tools or controls, • Repeat the same movements, • See details of objects that are less than a few feet away and also at greater distance, • Speak clearly so customers can understand, • Understand the speech of another person, • Hear sounds and recognize the difference between them, • Walk up to 30 minutes at a time without exertion, • Enter and exit equipment by stepping and kneeling, • Lift up to 40lbs from your waist to your shoulders, • Lift 30lbs from the floor to your head, • Crouch and squat, • Push 100lbs and pull 100lbs horizontally Benefit Summary: All full-time employees working an average of 30 hours or more per week are eligible for the following benefits: • Holiday & Paid Time Off (pro-rated for Part-Time employees), • Medical/Pharmacy, • Dental, • Vision, • Employer-Paid Short-Term Disability, • Employer-Paid Employee Basic Life & Accidental Death and Dismemberment, • Voluntary Employee Life & Accidental Death and Dismemberment, • Voluntary Spousal Life, • Voluntary Dependent Life, • Hospital Indemnity, Accident and Critical Illness, • Commuter/Transit Account, • Healthcare Flexible Spending Account, • Dependent Care Flexible Spending Account, • Health Savings Account, • 401(k) with employer match, • Employer-Paid Employee Assistance Program (EAP), • Employee Discounts Salary Range: $20.42 – $27.57 / hour Pay Transparency Statement: At United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program. EEO Statement: Some positions may require secure site access and/or domestic air travel. All candidates for positions which require secure site access and/or domestic air travel must possess an acceptable form of identification to comply with state and federal regulations, such as REAL ID-compliant driver’s license or state ID, or U.S. passport. This statement is not intended to require documentation beyond what is acceptable under the federal I-9 form process administered by the U.S. Citizenship and Immigration Services (USCIS); and should not be construed as creating additional employment eligibility verification requirements. United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation , gender identity , age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

Job DescriptionAbout the Role:Sefi is looking for a detail-oriented and driven Shipping Coordinator to join our team in Amityville, NY! In this role, you'll be at the heart of our logistics operations, ensuring products move efficiently and accurately from our facility to their destinations. If you thrive in a fast-paced environment and love keeping things organized, this is the opportunity for you. Responsibilities: • Coordinate and schedule outbound shipments (in factory) to ensure timely and accurate delivery, • Prepare and process shipping documentation, including bills of lading, packing slips, and customs forms, • Communicate with office to arrange pickups and resolve shipping issues, • Verify outgoing orders for accuracy, quantity, and proper packaging, • Maintain shipping records and update inventory management systems, • Ensure compliance with shipping regulations, safety standards, and company policiesRequirements:, • 1-3 years of experience in shipping, logistics, or warehouse coordination, • Familiarity with shipping software, carrier portals, and inventory management systems, • Strong attention to detail and organizational skills, • Ability to multitask and prioritize in a fast-paced environment, • Solid communication skills, both written and verbal, • Knowledge of domestic and/or international shipping regulations is a plus, • High school diploma or equivalent requiredAbout Us: Sefi is a trusted business based in Amityville, NY, committed to delivering quality products and exceptional service to our customers. Our team is built on a culture of reliability, teamwork, and continuous improvement — values that keep both our customers and employees coming back. Join us and become part of a company where your contributions truly make a difference.

Job Description Job description: Overview The Case Coordinator is responsible for staffing ABA therapists with appropriate clients, building and managing schedules, and ensuring efficient and effective service delivery. This position is a key part of our operations team and works closely with clients, therapists, and clinical supervisors to ensure all sessions are covered and scheduled appropriately. Duties • Match ABA therapists to new and existing clients based on availability, location, language, and clinical needs, • Create and maintain weekly schedules for therapists and clients, • Coordinate with BCBAs and families to ensure client service hours are fulfilled, • Monitor therapist availability and caseload capacity, • Adjust schedules promptly in case of cancellations, time-off requests, or other changes, • Track authorization hours and ensure hours are used before expiration, • Communicate professionally with staff and families to resolve scheduling issues, • Update data in scheduling software or case management platforms, • Support intake team with client onboarding as needed Qualifications • High school diploma or equivalent, • 1+ years of administrative, scheduling, or coordination experience, • Excellent communication and organizational skills, • Comfort working in a fast-paced environment with frequent changes, • Strong attention to detail, • Tech savvy — able to work with scheduling systems and spreadsheets This position requires a compassionate individual dedicated to making a positive impact on the lives of others through effective case coordination. Job Type: Full-time Benefits: • 401(k) matching, • Health insurance, • Paid time off, • Referral program Work Location: In person

Job Description Catania Landscape & Design is an award-winning landscape design and build firm specializing in high-end residential properties throughout Long Island. Our work has been featured by publications including Architectural Digest and recognized for its thoughtful approach to landscape design, outdoor living, and construction. We are seeking a motivated and ambitious Project Coordinator to work directly alongside our Founder & Creative Director. This role offers a unique opportunity to gain hands-on experience in landscape design, project management, construction, client relations, and business operations within a growing design-build firm. The ideal candidate is organized, hardworking, resourceful, and eager to learn. This is not a desk job. You will be actively involved in both the office and the field, helping oversee projects, coordinate crews, manage logistics, assist with installations, and ensure our projects are executed to the highest standards. This position offers significant opportunities for growth and is ideal for someone interested in landscape design, construction management, and horticulture. Responsibilities • Work directly with the Founder & Creative Director on daily project operations, • Provide project updates throughout the day and assist with coordinating multiple active projects, • Visit job sites regularly to monitor progress and support field crews, • Assist in managing landscape construction, masonry, planting, and outdoor living projects, • Coordinate material deliveries and pick up materials from vendors and suppliers as needed, • Help ensure teams have the information, materials, and support necessary to perform efficiently, • Assist with project scheduling, logistics, and quality control, • Support installation teams during landscape and hardscape installations when needed, • Communicate with vendors, subcontractors, suppliers, and clients, • Assist with landscape design presentations, design development, and project planning, • Learn design strategy, construction sequencing, budgeting, and project execution from concept through completion, • Help identify and solve problems before they impact project schedules or quality, • Perform a variety of tasks as needed to help projects run smoothly and successfully Areas We Serve Most of our projects are located throughout Long Island's North Shore communities, including Lloyd Harbor, Cold Spring Harbor, Oyster Bay, Muttontown, Brookville, Manhasset, and surrounding areas. What You'll Gain This position works directly alongside the Founder & Creative Director, supporting both the design and construction sides of the business while learning the complete design-build process from concept through installation. • Direct mentorship from the Founder & Creative Director, • Exposure to every stage of the design-build process, • Hands-on experience in landscape design, project management, and construction, • Real-world experience working on high-end residential properties, • Opportunities for advancement and increased responsibility, • A career path within a growing, award-winning firm Qualifications • Strong organizational and communication skills, • Positive attitude and willingness to learn, • Ability to multitask and work in a fast-paced environment, • Self-motivated and dependable, • Comfortable working both outdoors and in an office environment, • Valid driver's license and reliable vehicle required, • Ability to lift materials and assist with field operations when necessary, • Experience in landscaping, construction, horticulture, design, or project management Compensation Competitive compensation based on experience, with opportunities for growth and advancement.

Job DescriptionStaffing Coordinator Skilled Nursing Facility (SNF) Salary: Up to $60,000 per year Full-Time | Comprehensive Benefits Package A Skilled Nursing Facility is seeking an organized and dependable Staffing Coordinator to join our team. The ideal candidate will be responsible for coordinating and maintaining staffing schedules to ensure appropriate coverage for all nursing departments while supporting daily facility operations. This position requires strong communication, organizational, and multitasking skills in a fast-paced healthcare environment. Responsibilities • Prepare and maintain nursing department schedules for all shifts, • Coordinate staffing coverage for call-outs, vacations, leaves, and open shifts, • Communicate staffing needs with nursing leadership and agency partners as needed, • Monitor staffing levels to ensure compliance with state and federal staffing requirements, • Maintain accurate staffing records and attendance reports, • Assist with payroll preparation and timekeeping reconciliation, • Track overtime and work to minimize unnecessary labor costs, • Support onboarding and scheduling of new hires, • Communicate professionally with employees regarding schedule updates and staffing needs, • Assist with PBJ staffing data collection and reporting as neededQualifications, • Previous staffing or scheduling experience in a skilled nursing facility, healthcare, or long-term care setting preferred, • Knowledge of nursing schedules and staffing requirements preferred, • Strong organizational and multitasking abilities, • Excellent communication and interpersonal skills, • Ability to work effectively under pressure and manage changing priorities, • Proficiency in Microsoft Office and staffing/payroll software systems, • Reliable, detail-oriented, and professionalBenefits, • Competitive salary up to $60,000 annually, • Health, dental, and vision insurance, • Paid time off and holiday pay, • 401(k) retirement plan, • Opportunities for professional growth and advancement, • Supportive and team-oriented work environment We are an Equal Opportunity Employer and are committed to creating an inclusive workplace for all employees. #HCN123

Job Description Day Services Operations Coordinator When a group of families came together in 1957 to find services for their children with developmental disabilities, ACLD was born. Today, we are a leading not-for-profit agency employing 1200+ staff and providing over 70 program sites in Nassau and Suffolk. ACLD assists children, teens and adults in reaching the highest level of independence with the freedom to ASPIRE HIGHER in their hopes, dreams and accomplishments. We are currently seeking a few exceptional people who have a passion to create a meaningful impact in the lives of the amazing people we support. As a Day Services Operations Coordinator, you will act as a support to the Associate Director to ensure that all programs provide services of the highest quality. Ensure that all assigned programs meet all regulatory requirements. Assist in training of Day Services staff as needed. Ensure that all agency policies, initiatives, and operational performance goals are met. Specifically, as a Day Services Operations Coordinator you will: • Assist the Day Services Associate Director with the day to day operations of all assigned programs, • Participate and prepare for internal audits of all assigned programs as scheduled, • Review and ensure all staff trainings are in compliance with agency requirements and conduct trainings as assigned., • Assist and collaborate with program Administrators in the training of all direcet support level staff to ensure consistency in training and orientation of new staff, • Coordinate with Day Services Administrators/PCs/TCs to ensure all programs meet departmental standards., • Ensure all clinical records for each person supported are maintained as per regulatory requirements., • Conduct regular reviews of all plans for protective oversight to ensure they are accurate, person-centered and contain all required information., • Ensure all fire drills and attendance and all related documentation is completed and maintained in accordance with regulations, • Ensure all Life Plans, Staff Action Plans, and LCEDs are valid, accurate, uploaded and distributed in accordance with billing requirements, • Ensure all daily notes, and monthly notes for all people enrolled in the program are completed, reviewed and approved in accordance with billing regulations and requirements, • Assist Adminstrators/PCs/TCs with updating and maintaining Infection Control, Safety Protocols, and Emergency Preparedness manuals and documentation in accordance with regulations, • Act as a liaison to ACLD’s Regulatory Affairs to ensure timely and accurate submissions of all Corrective Action Plans., • Ensure that all assigned programs complete special projects as assigned., • Maintain collaborative relationships with other ACLD programs and departments to maximize service coordination and integration., • Other duties as assigned We require: • Bachelor’s Degree in the field of Human Services required, • Three years of experience working in the field of human services; one year of experience working with developmentally disabled population., • Two years of management/supervisory experience., • Knowledge of OPWDD regulations and systems preferred, • The ability to obtain (within 180 days of hire), maintain and perform SCIP (Strategies for Crisis Intervention and Prevention Certification) which may require bending, twisting, kneeling, crouching, lying on the ground and supporting another person's body weight with their own. Staff may be required to attend the SCIP Restrictive course based on program need. Please submit your resume online at www.acld.org or text us for more information 516 732-3979 An Equal Opportunity Employer M/F/D/V 5228

Our client, a major school furnishings and equipment distributor, is actively looking for a Project Coordinator to join their Operations team in Bay Shore, NY! This role is onsite so local candidates are required. \n \n *This is a full-time permanent role* \n \n This client is a major school furnishings and equipment distributor in the NY and NJ Area. They sell and install products that are used in educational facilities such as lockers, bleachers, athletic equipment, and auditorium seating. \n \n Responsibilities \n\n • Project coordination/management with customers, project managers, and installers\n, • Able to multi-task and manage unexpected escalations daily, outside of your planned daily responsibilities\n, • Project/order set-up with milestone tracking for timely and on budget job completion\n, • Prepare work orders for the installation team and confirm scope and delivery dates\n, • Review and process factory acknowledgments and installer invoices to accounting\n, • Coordinate the factory submittal process and field check through production release\n, • Monitor Job sites\n, • Schedule, coordinate and track all product deliveries with the manufacturer and dedicated freight carries.\n, • Prepare weekly reports to include job progress and backlog\n, • Attend project meetings.\n\n \n Required Skills & Experience \n\n • 3-5+ years of relevant experience in a Project Coordinator or Project Administrator function\n, • Experience working on multiple projects at one time, with varying deadlines and timelines\n, • Relevant industry knowledge or experience is preferred \n, • Strong collaboration and time management skills\n, • Strong communication skills\n, • Knowledge of Salesforce CRM is a plus\n, • Ability to read architectural drawings is a plus\n

Company Description 360 Fitness Solutions is a fitness equipment provider and service company committed to supporting commercial and residential clients with reliable, high-quality solutions. The company focuses on delivering responsive customer service, efficient logistics, and professional installation and maintenance of fitness equipment. Team members collaborate closely to ensure orders are processed accurately and delivered on time. Working at 360 Fitness Solutions offers the opportunity to contribute to a growing business that values organization, accountability, and clear communication. \n \n Role Description 360 Fitness Solutions is looking for a reliable, organized, and outgoing Bilingual Office & Logistics Coordinator to join our team in Deer Park, NY. \n \n This role supports daily office operations, customer communication, and the coordination of equipment shipping, pickups, deliveries, installations, and extractions. \n \n Responsibilities \n \n • Answer phone calls, emails, and customer inquiries \n • Communicate professionally in both English and Spanish \n • Coordinate shipping, deliveries, pickups, installations, and equipment extractions \n • Communicate with customers, drivers, vendors, and internal staff regarding schedules and logistics \n • Enter and update customer, order, and shipment information \n • Organize paperwork, records, quotes, invoices, and shipping documents \n • Assist with inventory information and general office tasks \n • Provide occasional sales and customer follow-up support \n • Help troubleshoot basic computer or office technology issues when needed \n \n Qualifications \n \n • Fluent in English and Spanish \n • Strong speaking and communication skills \n • Highly organized and detail-oriented \n • Comfortable managing schedules and multiple moving parts \n • Comfortable using computers, email, and office software \n • Basic IT, computer, or troubleshooting knowledge is a plus \n • Logistics, shipping, office, customer service, or administrative experience is a plus \n • Fitness equipment experience is helpful but not required \n \n\n • Location: Deer Park, NY\n, • Position: Full-Time\n, • Salary: Compensation depends on experience\n

Job DescriptionJob Title: Logistics Coordinator/Admin Support Are you a highly organized professional who enjoys coordinating details, building relationships, and ensuring everything arrives on time? We're looking for a Logistics Coordinator to play a critical role in supporting our supply chain operations. In this position, you'll work cross-functionally with Purchasing, Production, Logistics, and Quality Assurance teams to ensure materials, documentation, and deliveries are tracked accurately and efficiently. This is an excellent opportunity for someone who thrives in a fast-paced manufacturing environment, enjoys problem-solving, and wants to make a direct impact on operational success. What You'll Do As a Logistics Coordinator, you will be the central point of communication between suppliers and internal teams, helping ensure products move seamlessly through the supply chain. Key Responsibilities • Monitor and track daily purchase orders to ensure scheduled materials are received and closed out accurately., • Proactively review upcoming purchase orders and confirm delivery schedules and appointments., • Communicate with suppliers to ensure timely shipments and resolve delivery-related issues., • Serve as a liaison between Purchasing, Production, Logistics, and Quality Assurance teams to support operational success., • Upload and maintain specification sheets, supplier documents, and other critical records in the company's cloud-based systems., • Create and maintain cost analysis spreadsheets by gathering and organizing supplier data., • Support the Quality Assurance team by obtaining Certificates of Analysis (COAs) and other required documentation., • Help identify potential supply chain disruptions and communicate updates to key stakeholders., • Maintain accurate records and ensure all logistics information is current and accessible.Required Qualifications, • Minimum of 1 year of logistics, supply chain, transportation, or related experience., • Experience working within a manufacturing environment., • Proficiency in Microsoft Excel, including Pivot Tables and VLOOKUPs., • Experience coordinating products, shipments, and transportation lanes., • Strong organizational skills with exceptional attention to detail., • Excellent verbal and written communication skills., • Ability to collaborate effectively across multiple departments and priorities., • Strong problem-solving skills and the ability to work independently in a fast-paced environment.Preferred Qualifications, • Experience with ERP, inventory management, or supply chain management systems., • Understanding of supplier coordination, lead times, and delivery scheduling., • Experience supporting quality documentation processes, including Certificates of Analysis (COAs)., • Ability to learn new systems and processes quickly.Why Join Us?, • Play a key role in keeping production running smoothly and efficiently., • Gain valuable exposure to purchasing, logistics, production, and quality operations., • Work alongside experienced supply chain professionals in a collaborative environment., • Develop your skills in supplier management, transportation coordination, and data analysis., • Make a visible impact on the success of the business every day.Work Environment This is an office-based position working closely with a team of buyers and operational partners. Flexibility is important, as occasional evening or weekend support may be required to meet critical production and business needs. If you're detail-oriented, proactive, and ready to grow your career in logistics and supply chain operations, we'd love to hear from you. Apply today! Job Type & Location This is a Contract position based out of Bay Shore, NY. Pay and Benefits The pay range for this position is $23.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Bay Shore,NY. Application Deadline This position is anticipated to close on Sep 28, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster. As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients, and suppliers. Inventory Coordinator- Farmingdale, New York (NY) We are currently seeking an Inventory Coordinator to join our diverse and dynamic team. As an Inventory Coordinator at ICON, you will play a vital role in managing and optimizing inventory levels to ensure the availability of essential materials and supplies for clinical operations. You will collaborate with various departments to maintain accurate inventory records and support efficient supply chain processes. The Role: • Collect all deliveries from loading bay, log, QC, receipt in, store and distribute as required., • Maintain stock on shelves in a tidy manner, executing stock rotation in appropriate date order., • Record all stock movements and stock issues using Inventory control system., • Ensure accurate data entry., • Operate all Inventory Control systems (e.g., IDBS, ASID, and Excel) and other appropriate systems to facilitate stock processing duties., • Participate in stock cycle-counts., • Liaise with internal customers, suppliers, and the Purchasing and Finance departments on all stock related issues., • Perform any other duties as assigned by management., • Follow department SOPs., • Other duties as assigned. To be successful, you will need: • High School or Equivalent (Required), • 1 to 3 years of experience, • Must be able to lift up to 50lbs, utilize a pallet jack pushing and pulling pallets over 100Lbs., • Matching boxes to purchase orders, • Assisting couriers removing incoming shipments from trucks. Employment with ICON is contingent upon having the legal right to work in the country where the role is based. Rewards & Benefits ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development. Benefits may include: • Competitive base salary and performance related incentives, • Health and wellbeing programmes including medical, dental, and vision coverage where applicable, • Retirement and pension plans, • Life assurance and disability coverage, • Employee assistance programmes and wellbeing resources, • Learning and development opportunities through structured training and career pathways Benefits may vary depending on role and location. Inclusion and Accessibility ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported. If you require reasonable accommodations during the recruitment process, please let us know or submit a request here. Salary Range $38,728.00-$48,410.00

Job Description We are working with a client who is seeking an entry-level individual to support the Fleet Department with daily route coordination, driver communication, fleet monitoring, and order preparation. Ideal position for a recent college graduate or early-career candidate interested in logistics, operations, or fleet management. Duties: Assist with coordination of daily delivery routes throughout the Northeast. Serve as a point of contact for drivers throughout the day. Monitor driver activity and performance through fleet-management software. Respond to driver or route-related issues as they arise. Process customer orders through internal systems. Complete administrative steps needed to prepare orders for truck loading. Maintain accurate route, driver, and order information. Support the Fleet Department with day-to-day operational needs. Experience / Qualifications: Bachelor’s degree preferred. Recent graduates and entry-level candidates encouraged to apply. Strong computer skills and ability to learn new systems. Organized with strong attention to detail. Reliable and dependable. Comfortable communicating with drivers and internal teams. Ability to manage multiple priorities in a fast-paced environment. Reliable transportation and ability to work onsite. Interest in logistics, operations, transportation, or supply chain preferred. Shift: Monday through Friday 7:00 a.m. – 4:00 p.m. or 8:00 a.m. – 5:00 p.m. BENEFITS We offer eligible employees competitive pay and access to a range of benefits and support programs, including medical, dental, vision, prescription coverage, short-term disability, 401(k), employee assistance, childcare assistance, discounts, paid holidays, and longevity bonuses. Benefits are based on assignment type, schedule, length of employment, and plan eligibility requirements. We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.

Job DescriptionInventory Coordinator - Farmingdale, NY ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster. As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers. We are currently seeking an Inventory Coordinator in Farmingdale, New York. The Inventory Coordinator opportunity is a full-time role with excellent healthcare benefits, 401k matching, and generous PTO. As an Inventory Coordinator at ICON, you will ensure the efficient management of our warehouse and receiving operations by supporting the seamless flow of materials and products that contribute to our clinical research initiatives. What You Will Do: You will contribute to supply chain and procurement activities, taking responsibility for your deliverables and working collaboratively. Key responsibilities include: • Coordinating the receipt, storage, and distribution of materials to ensure timely availability for ongoing projects., • Overseeing inventory control procedures like rotating stock according to expiration dates and lot numbers., • Participating in regular audits to maintain accurate stock levels., • Placing and reconciling purchase orders with vendors to ensure departments like Kit Assembly and Logistics remain stocked with necessary materials., • Receives all incoming supplies for Kit Assembly, Clinical Sample Processing, and Logistics departments., • Track all raw material inventories for Kit Assembly and Logistics., • Collaborating with cross-functional teams to streamline operations and improve warehouse efficiency., • Implementing best practices for safety and compliance in all warehouse activities., • Training and supervising warehouse staff to foster a productive and engaged team environment. Your Profile: • High school diploma or equivalent; a degree in logistics or supply chain management is a plus., • Experience in warehouse, logistics, inventory management, sample processing, clinical supplies, or other regulated environments., • Strong communication and interpersonal skills to work collaboratively with team members and stakeholders., • Proficiency in warehouse management software and Microsoft Office Suite, preferred Salary: $23/ hour *This is for the Farmingdale location only. Disregard compensation further below. #LI-KM3 Employment with ICON is contingent upon having the legal right to work in the country where the role is based. Rewards & Benefits ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development. Benefits may include: • Competitive base salary and performance related incentives, • Health and wellbeing programmes including medical, dental, and vision coverage where applicable, • Retirement and pension plans, • Life assurance and disability coverage, • Employee assistance programmes and wellbeing resources, • Learning and development opportunities through structured training and career pathways Benefits may vary depending on role and location. Visit our careers site to read more about the benefits ICON offers. Inclusion and Accessibility ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported. If you require reasonable accommodations during the recruitment process, please let us know or submit a request here. Salary Range $42,600.00-$53,250.00 Are you a current ICON Employee? Please click here to apply

Job Description Join one of Long Island's leading scaffold and hoist companies! Arsenal Scaffold is looking for a bilingual Construction Operations Coordinator to support our fast-paced hoist division. This is an excellent opportunity for someone with construction office experience who enjoys scheduling, coordinating field crews, working directly with project managers, and being a key part of daily operations. The ideal candidate will have prior experience working in the construction industry, strong administrative skills, the ability to manage multiple time-sensitive priorities, and excellent communication skills. Experience with construction hoist operations is strongly preferred. Bilingual fluency in both English and Spanish is required. As Construction Operations Coordinator, your primary responsibilities will be to: · Answering the phone and discussing project deadlines. · Assist the Hoist Operations Manager with all daily administrative functions related to active hoist projects. · Prepare, coordinate, and distribute daily and weekly work schedules for field crews. · Answer incoming calls and communicate professionally with clients, vendors, field personnel, and project teams regarding project timelines and scheduling matters. · Track project deadlines and assist in coordinating time-sensitive operational requirements. · Serve as a liaison between clients, contractors, and internal management. · Maintain and manage department calendars, appointments, project schedules, and operational deadlines. · Maintain organized digital project folders and physical filing systems for active and completed jobs. · Utilize Sage CRM to manage project information, scheduling updates, customer records, and operational data. · Enter and maintain accurate project data, documentation, and internal records. · Support communication between field operations and office staff to ensure smooth project execution. · Prepare reports, internal documents, and administrative paperwork as needed. · Assist with document tracking related to permits, insurance certificates, project requirements, and compliance documentation. · Provide general administrative support to the Hoist Operations department. · Perform other duties as assigned by management. Construction Operations Coordinators Skills and Qualifications: · Flexibility · Communication Proficiency · Written and verbal communication skills · Collaboration Skills · Customer/Client Focus · Technical Capacity Supervisory Responsibility This position has no supervisory responsibilities. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The role requires frequent communication with field personnel and project management teams supporting active construction operations. Benefits · Health Insurance · 401K · Paid Time Off Travel Travel between company facilities located in West Babylon. Required Education and Experience · High School Diploma or equivalent required · Two (2) to Five (5) years of administrative or construction-related office experience preferred · Equivalent work experience may be considered in lieu of formal education · Construction industry experience strongly preferred · Bilingual English/Spanish is mandatory for this position. Work Authorization/Security Clearance (if applicable) US Citizenship or legal authorization to work in New York State Salary Grade Depending on experience ($54,000-$65,000) \nCompany Description Arsenal Scaffold Inc. was established in 1998. Currently located in West Babylon, NY and Pittsburgh, PA. We erect/dismantle, rent and sell all types of scaffold, side walk canopies, shoring and hoists. Arsenal Scaffold Inc. was established in 1998. Currently located in West Babylon, NY and Pittsburgh, PA. We erect/dismantle, rent and sell all types of scaffold, side walk canopies, shoring and hoists.

Whether you're creative, strategic, persuasive, or mechanically inclined, there's a place for you here. Be a problem-solver, a closer, a futurist - whatever drives you. At ProMach, you'll be challenged and rewarded as you help improve packaging performance and shape the future of automation. And we'll be proud to have you on the journey. Do we have your attention? Keep reading. Modern is seeking a talented equipment/machine Assembler. A high degree of problem-solving ability is required to assemble complex and precision mechanical assemblies and complicated mechanisms to build a quality product. The machinery has critical dimensional specifications and operating relationships where fitting of components, calibration of operating units, alignment and/or balancing of completed assemblies requires the application of skilled mechanical principles and a broad knowledge of assembly techniques. The Assembly Technician assists with final inspection and testing of machinery to ensure equipment meets performance standards and requirements. ProMach is a family of best-in-class packaging solution brands serving manufacturers of all sizes and geographies in the food, beverage, pharmaceutical, personal care, and household and industrial goods industries. ProMach brands operate across the entire packaging spectrum: filling, bottling and capping, decorative labeling, flexibles and trays, pharma, handling and sterilizing, labeling and coding, robotics end of line, and systems and integration. ProMach is headquartered near Cincinnati, Ohio, with manufacturing facilities and offices throughout North America, Europe, South America, and Asia. Modern is a leading provider of cup and tray filling solutions for the food, beverage, and dairy industries, with systems capable of filling everything from dry foods to viscous liquid products into single- and multi-serve packages. Modern designs equipment that incorporates denesting, loading, filling, foil/plastic lid sealing, and overcapping technologies for cups and trays, helping customers automate the entire front end of their packaging process with a single partner. For more than three decades, customers have put their trust in Modern systems to aid in feeding communities in all parts of the world. Modern is a product brand of ProMach, a global leader in packaging line solutions. As part of the ProMach Filling business line, Modern helps our packaging customers protect their reputation and grow the trust of their consumers. ProMach is performance, and the proof is in every package. Modern is seeking a talented equipment/machine Assembler. A high degree of problem-solving ability is required to assemble complex and precision mechanical assemblies and complicated mechanisms to build a quality product. The machinery has critical dimensional specifications and operating relationships where fitting of components, calibration of operating units, alignment and/or balancing of completed assemblies requires the application of skilled mechanical principles and a broad knowledge of assembly techniques. The Assembly Technician assists with final inspection and testing of machinery to ensure equipment meets performance standards and requirements. The position reports to the Applications Engineering Coordinator. Responsibilities are listed below: • Read and interpret engineering prints, specifications, electrical schematics, pneumatic drawings, manufacturing manuals, and or verbal and written instructions to determine necessary assembly of machine., • Plan assembly procedures and methods to assure efficient and timely progress., • Assemble complex mechanical units where a high degree of problem-solving, extreme care, skilled workmanship and accuracy are required to meet strict inspection, testing and operating specifications, • Position, erect, align and level sub-assemblies, units, and separate components and integrate their operations. Performs fitting, aligning, timing, calibrating and other operations incidental to the mechanical assembly of the machine., • Tests machines using prescribed testing methods to help ensure machine meets performance requirements before shipment to customer., • Use a variety of hand and power tools., • Inspect parts for proper machining finish and dimensions., • Use a variety of precision measuring and gauging instruments e.g. scale, calipers, etc., to inspect and verify conformance of parts to specifications/tolerances., • Strictly follows all safety requirements for hand and power tool operation, the assembly of parts, forklift and hoist operation, and housekeeping., • High School degree or equivalent, Technical degree or training preferred, • 3 to 4 years' experience as a machinery assembler, • Good interpersonal skills and ability to handle a multi-tasked role and good organizational skills, • Math abilities to include knowledge of fractions and decimal equivalents. Basic understanding of Metric system measurements and conversion from inches/feet to mm/cm/m, • Ability to use precision measuring procedures, • Ability to read and interpret engineering drawings and general arrangement drawings., • Good mental and visual abilities along with good dexterity, • Regular attendance and daily punctuality are necessary for performing the job, • Ability to lift in excess of 25lbs At ProMach the education and experience you bring to a role with us matters. Placement within the salary range is based upon years of directly relatable experience for the position. These components, along with local and national compensation survey data, contribute to determining a candidate's potential starting rate of pay. Total compensation includes your base salary, commissions, medical/dental/vision insurance, life insurance, disability, paid time off, and a retirement savings plan with company match. There is no waiting period for benefits – you are eligible on your first day of employment. Base Salary Range: $20-$25 an hour. Please note that the pay ranges listed on external job boards, outside our posting details, do not accurately reflect our internal compensation ranges. Pro Mach is an Equal Opportunity Employer. Pro Mach utilizes E-Verify to verify employment eligibility of new hires to work in the United States. Pro Mach is a drug-free workplace. What's in it for you? There's no monopoly on innovative ideas or limits to how far you can advance with our team. We offer an open, communicative environment that fosters individual initiative. We pride ourselves in being a company where people are happy and choose to build a career. In addition to growth opportunities, as a ProMach employee, you receive more than just a paycheck. Total compensation includes your salary, comprehensive medical/dental programs, as well as life insurance, a generous paid time off program, and a retirement savings plan with a company match. And because we understand the importance of feeling protected, there is no waiting period for benefits – you are eligible on your first day of employment! Please note that the pay ranges listed on external job boards, outside our posting details, do not accurately reflect our internal compensation ranges. Pro Mach, Inc. was named to the Inc. 5,000 list of the fastest growing private companies in the U.S. seven times. We continue to introduce innovative products, enter new markets, expand our global presence, and actively acquire new capabilities. We have the rewards, opportunities, and the market strength of a large organization combined with the entrepreneurial culture of a small, fast-paced company. You will enjoy the benefits of working with a growing company that competes globally, with the personal touch and feel of a smaller company where you can make an impact every day. ProMach is an Equal Opportunity Employer. Pro Mach uses E-Verify to verify employment eligibility of all new hires to work in the United States. Pro Mach is a drug-free workplace. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Job DescriptionDescription: A Production Planning Coordinator is primarily responsible for the day-to-day scheduling of manufacturing and/or packaging operations at specific production sites, ensuring adherence to production timelines and on-time product delivery. Shifts Available – Day (1st Shift, M-F, 8:30/9:00am - 4:30pm/5:00pm) Responsibilities: Responsibilities include, but are not limited to: • Develop and maintain detailed manufacturing and/or packaging schedules for assigned sites, that align with demand forecasts, material availability, and resource constraints., • Collaborate with manufacturing, packaging, maintenance, quality, procurement, supply chain, and logistics teams to optimize scheduling efficiency and resolve constraints., • Monitor the execution of schedules and adjust as needed to accommodate unforeseen disruptions while maintaining production timelines., • Track production capacity, equipment utilization, and labor availability to optimize resource allocation and prevent bottlenecks., • Work closely with procurement and inventory management teams to ensure materials and components are available to meet scheduled production runs., • Support continuous improvement by suggesting and implementing enhancements to scheduling methodologies and practices., • Analyze production performance data to assess scheduling effectiveness., • Utilize ERP/MRP systems to coordinate scheduling, ensuring accuracy in forecasting., • Communicate schedule updates, constraints, and solutions to senior leadership and operational teams., • Provide support to management for complex scheduling tasks., • Other responsibilities as assigned by senior management.Requirements: Education and Experience: • Bachelor’s degree in Supply Chain Management, Operations, Engineering, or a related field and 3+ years of experience in procurement, operations, supply chain, logistics or a related function with exposure to production planning or scheduling., • Alternatively, a combination of an Associate’s degree in a related field and 5+ years of experience in production scheduling, operations, or a related function; or, a High School Diploma or GED with 7+ years of experience in production scheduling, operations, or a related function., • Experience within a pharmaceutical or regulated manufacturing and/or packaging environment preferred. Skills, Abilities and Knowledge: • Proficiency in ERP/MRP systems, production scheduling tools and Microsoft Office., • Strong analytical and problem-solving skills., • Strong communication, and cross-functional collaboration skills., • Meticulous attention to detail and strong organizational skills., • Ability to adapt to changes in scheduling priorities and production demands quickly., • Optimal and relentless follow up ability., • Knowledge of pharmaceutical production processes, including batch manufacturing and/or packaging operations preferred., • Knowledge of cGMP, FDA, and other pharmaceutical regulatory requirements is a plus. Physical Demands: • Required to use hands to operate computer controls., • Specific vision abilities required include close vision, ability to focus., • While performing the duties of this job, the employee is regularly required to stoop, kneel, crouch, stand, bend, sit, talk, hear, or walk for long periods. The employee may lift and/or move up to 50 lbs. Work Environment: • Required to be present in the office to collaborate with directors, peers, and other departments daily., • Work environment in production operations facilities include proximity to heavy machinery and pharmaceutical powders, with exposure to loud noises., • Potential to move between production operations sites/areas to complete job functions; regular, ongoing travel throughout geographic areas on a continual basis as normal scope of role., • Hours/Travel maybe subject to change based on management/company discretion. Supervisory Responsibilities: • None Personal Protective Equipment or Attire Required for Position: • As needed

Job Description Company Description T.J. Russo Consultants has been a trusted leader in fire investigation services for over 45 years, serving the New York Metropolitan Area. We specialize in determining fire origins and causes while providing valuable insights that help insurers, legal professionals, and businesses resolve complex cases. Known for our quick turnaround and strong local authority relationships, we excel in navigating larger losses and addressing coverage concerns with unmatched expertise. Our commitment to delivering Faster Findings and Bigger Recoveries sets us apart as industry-leading professionals. The Operations Generalist supports the day-to-day administrative and case-related operations of TJ Russo. This role is responsible for investigator estimates, invoice support, timesheet and bonus administration, case file preparation, report formatting, and administrative follow-through related to client and investigator activity. The position works closely with investigators, managers, and shared-services leadership to ensure timely, accurate, and organized operational support. Key Responsibilities • Prepare investigator estimates and related documentation., • Troubleshoot invoice issues and support timely invoice submission and resolution., • Assist with billing workflow administration, including platform-specific submission follow-up., • Review, organize, and prepare case files for internal or external requests, including attorney review requests., • Coordinate administrative preparation of case materials for disclosure, review, or delivery, under internal guidance., • Edit, format, and finalize investigator reports and related documents for submission., • Approve or route invoices through internal systems such as Salesforce or similar workflow tools., • Review timesheets and support bonus calculations for payroll processing., • Respond to investigator and staff questions regarding administrative processes, invoices, timesheets, and case support., • Maintain accurate records and tracking for operational and case-related tasks., • Coordinate follow-up on assignments, submissions, and administrative deadlines., • Escalate issues appropriately to leadership or shared-services support when needed., • Assist with general office, operations, and administrative projects. Qualifications • 2+ years of experience in operations coordination, administrative support, billing support, office management, or professional services administration., • Strong organizational skills and attention to detail., • Experience with document management, invoicing workflows, and timekeeping support preferred., • Strong written communication and document editing skills., • Ability to manage confidential and sensitive materials with discretion., • Comfortable working in a deadline-driven, service-oriented environment., • Proficiency with Microsoft Office and familiarity with systems such as Salesforce, payroll, or accounting tools preferred. Core Competencies • Administrative accuracy, • Organization and follow-through, • Case support coordination, • Billing and workflow support, • Written communication, • Responsiveness, • Confidential file handling, • Time management

Job Description Position Summary TLC Auto & Truck Center is seeking a highly organized, detail-oriented Operations Coordinator to work directly with the CEO. This role is responsible for keeping the business organized, ensuring projects get completed, following up with team members, and making sure nothing falls through the cracks. The ideal candidate is proactive, professional, comfortable holding people accountable, and enjoys building systems and improving operations. This is not a traditional administrative assistant role. It is an operational leadership support position. Responsibilities Executive Support • Manage the CEO’s task list and priorities., • Organize meetings and follow up on action items., • Keep projects moving to completion., • Prepare agendas and meeting notes., • Coordinate calendars and important deadlines. Operations • Track company initiatives and ensure accountability., • Update and maintain SOPs and company documentation., • Assist with implementation of new processes., • Monitor KPIs and prepare weekly scorecards., • Identify bottlenecks and recommend improvements. Human Resources • Coordinate hiring activities., • Schedule interviews and onboarding., • Maintain employee files and training records., • Track performance review deadlines., • Help organize company meetings and training. Financial & Administrative • Assist with reporting and dashboards., • Coordinate with accounting, payroll, and vendors., • Organize contracts, insurance, and licenses., • Track recurring business expenses and subscriptions. Project Management Examples include: • Equipment purchases, • Facility improvements, • Software implementation, • Marketing initiatives, • Gaining New Fleet accounts, • Vendor coordination, • Special projects assigned by the CEO Qualifications • Extremely organized with exceptional attention to detail., • Excellent written and verbal communication., • Strong follow-through., • Comfortable working independently., • Able to prioritize multiple projects simultaneously., • Proficient with Microsoft Office and Google Workspace., • Experience with project management software is a plus., • Automotive industry experience is helpful but not required. The Ideal Candidate You: • Love creating order from chaos., • Don’t wait to be told what to do., • Follow up until tasks are completed., • Are comfortable reminding managers and holding them accountable., • Solve problems instead of bringing only problems., • Can maintain confidentiality., • Are dependable and trustworthy. Success Looks Like Within the first 90 days: • CEO’s daily workload is significantly reduced., • Meetings consistently end with tracked action items., • Outstanding projects are organized and moving forward., • SOPs are current and easy to access., • Managers receive consistent follow-up and accountability., • The leadership team spends less time reacting and more time executing. Compensation Part-time position (20–25 hours per week). Compensation based on experience and qualifications.

Job DescriptionDescription: Maxxima is seeking a highly organized and detail-oriented Import Coordinator to support our international import, logistics, and customs compliance operations in a full-time, onsite office-based role in Hauppauge, NY. In this role, you will coordinate import and customs documentation, track international shipments, and work with freight forwarders, customs brokers, carriers, and international suppliers to ensure the timely and compliant delivery of LED lighting and electrical products. With over 40 years of experience, Maxxima is a trusted leader in LED lighting for the consumer home and heavy-duty transportation markets, known for delivering high-quality products with a strong focus on innovation, efficiency, and providing an exceptional customer experience. Our Import team plays a key role in ensuring the smooth flow of international goods into our supply chain. Key Responsibilities • Track international shipments, maintain accurate import transaction records, prepare HS7/DOT forms, submit customs documentation to forwarders, and prepare and reconcile reports for management review, • Provide international logistics support, coordinate skid layouts for ocean freight and container shipments in transit, and assist with resolving issues related to customs clearance, shipping delays, and international deliveries, • Provide regulatory and administrative support, including scheduling, staying informed on international trade regulations and customs requirements, maintaining system updates (e.g., MAS), and assisting with landed cost estimates for air and ocean freight shipments, • Support new product models and assist with the development and implementation of import procedures and policies for a growing product line, • Collaborate with internal departments, including the warehouse, customer service, and marketing, to provide shipment status, estimated transit times, delivery updates, and information regarding shipping discrepancies, • Performs other import duties as assigned Requirements • High school diploma or equivalent required; Associate’s degree in International Business, Supply Chain Management, Logistics, or a related field preferred, • Minimum of 3 years of experience in import operations, logistics, supply chain, or a related field, • Working knowledge of international trade regulations and customs compliance, including basic familiarity with tariffs, duties, HTS classifications, customs clearance, and import procedures, • Experience preparing and reviewing customs, import, and shipping documentation, • Experience working with DHL, UPS, and other shipping or logistics providers, • Ability to work effectively in a fast-paced environment with a strong sense of urgency and adaptability, • Ability to work efficiently, accurately, and independently with minimal supervision, • Strong organizational skills with the ability to prioritize multiple responsibilities and meet deadlines, • Strong attention to detail, analytical thinking, and problem-solving skills, • Excellent verbal and written communication skills, • Proficiency in Microsoft Excel and Word, • Familiarity with ISO 9001 and ERP (Sage), import, or logistics management systems is a plus, • Familiarity with CTPAT requirements and supply chain security practices is a plus Why Join Us • 401(k) with company match, • Highly subsidized medical, dental, and vision coverage, • Paid time off plus paid volunteer day, • Company-paid life insurance, • Employee Assistance Program (EAP) and healthcare concierge services, • Employee discounts on Maxxima products, • Discounts on concerts, movies, and theater events, • Company-sponsored employee events Salary Range: $55,000 - $65,000 Maxxima is a division of Panor Corp. We are an equal opportunity employer. Panor Corp. provides equal employment opportunity to all employees and applicants without regard to actual or perceived race, creed, color, citizenship, sex, pregnancy, religion, national origin, military status, marital status, sexual orientation, gender expression or identity, genetic information (including genetic predisposition), age, disability, status as a victim of domestic violence, or any other group protected by applicable federal, state and local laws. This policy applies to all terms and conditions of employment including, but not limited to, recruitment, hiring, assignment of duties, benefits, promotion, discipline, harassment, training, compensation, leave of absence, layoff and termination. Requirements:

Job DescriptionDescription: Job Summary: The Bursar Coordinator plays a key role in supporting the financial operations of the institution, primarily focusing on student accounts and billing. This role involves managing student payments, coordinating billing processes, assisting with payment plans, and providing excellent customer service to students and their families. The Bursar Coordinator ensures compliance with institutional policies and financial regulations, assists with financial reporting, and helps maintain accurate financial records. Key Responsibilities: Student Account Management: • Process student payments, tuition, and fees, and post transactions to student accounts accurately and in a timely manner., • Assist in the preparation and distribution of student billing statements, including tuition, fees and other related charges., • Monitor and manage student account balances, including reviewing past-due accounts and initiating follow-up actions for collections., • Provide assistance to students and families with billing inquiries, payment plans, refunds, and financial holds., • Collaborate with other departments, such as Registrar, to resolve student account discrepancies and issues. Billing & Payment Coordination: • Coordinate the billing and payment processes, including setting up payment plans and managing online payment systems., • Assist in the creation, implementation, and monitoring of payment plans, ensuring students adhere to payment schedules., • Process and verify refunds in compliance with institutional policies and Department of Education regulations. Customer Service: • Provide high-quality customer service to students, parents, and staff by addressing account inquiries and resolving billing issues., • Educate students and families on payment options, deadlines, and financial policies to promote awareness and compliance., • Assist in counseling students on financial responsibility and provide guidance on navigating payment systems. Financial Reporting & Reconciliation: • Assist in reconciling student accounts and payment records to ensure accuracy in financial reporting., • Generate reports on student account statuses, payments, receivables, and delinquencies for review by the accountant and other administrative staff., • Participate in the preparation and submission of financial reports as required by institutional policies and external regulatory bodies. Policy Compliance & Improvement: • Assist in the development and implementation of policies and procedures related to student billing and payments., • Identify areas for process improvement and suggest enhancements to billing, payment, and collection processes. Other Duties: • Support the Bursar department in various tasks, including office management, special projects, and administrative duties., • Stay current with changes in student financial regulations and institutional policies to provide accurate information and guidance. Requirements: Qualifications: Associate’s degree in accounting, finance, business administration, or a related field (Bachelor’s degree preferred). Minimum of 2 years of experience in student accounts, finance, billing, or related administrative roles. Familiarity with student information systems, billing software, and online payment platforms. Skills & Abilities: Strong organizational and multitasking skills with attention to detail. Excellent customer service and communication skills, with the ability to handle sensitive financial information professionally and confidentially. Proficiency in Google Suite (Excel, Word) and financial management software(QuickBooks) Ability to work independently as well as collaboratively within a team environment. Problem-solving skills with the ability to address complex financial inquiries and issues.

Title: HR Coordinator \n Location: New York \n Duration: 6 months \n \n \n Description \n \n Seeking a Human Resources Coordinator. This resource will make sure each new hire arrives to a seamless start — paperwork done, systems set up, equipment ready, and nothing falling through the cracks. Reporting to the Senior Director, Human Resources, you will own the administrative backbone of onboarding and HR operations, working shoulder to shoulder with the recruiting team and HR Business Partners. When you do this well, hiring managers stay focused on their teams, new hires feel welcomed from day one, and people data stays clean and trustworthy. \n \n Responsibilities: \n\n • Own onboarding for every new hire — coordinate plans with hiring managers, arrange equipment, and make sure each person is ready to start on day one.\n, • Own and manage the temporary workforce process end to end — coordinating with staffing agencies and hiring managers to bring temporary workers on board, keep their records current, and manage the process through to conversion or completion.\n, • Keep people data accurate and trustworthy by processing HR and employee information in SuccessFactors and SAP and maintaining data integrity across systems, including E-Verify and Weichert relocation.\n, • Process E-Verify and I-9 forms accurately and on time.\n, • Clear every new hire to start by ensuring background checks and all new-hire paperwork are complete before the start date.\n, • Keep hiring managers informed with timely updates on the status of their new hires' onboarding.\n, • Support HR projects that improve how onboarding and HR operations run.\n\n \n Knowledge, Skills and Abilities: \n\n • 2-4 years' experience in HR coordination roles\n, • Experience with a Human Resources Information System (HRIS) is required, knowledge of SuccessFactors is preferred (but not required)\n, • Basic knowledge of Immigration/Employment Visas\n, • Careful and accurate with detailed data, and able to handle confidential employee information discreetly.\n, • Proficient with Microsoft Word, Excel, and PowerPoint.\n, • Clear written and verbal communicator with strong interpersonal and organizational skills.\n, • Able to build healthy working relationships with people at all levels of the organization — including external staffing partners.\n, • Comfortable taking initiative, following through without close supervision, and managing several priorities at once in an environment with shifting demands.\n\n \n Qualifications: \n\n • Bachelor of Arts (BA) or Bachelor of Science (BS) degree; a degree in Human Resources is preferred.\n\n \n \n \n The estimated pay range for this position is USD $28.00/hr - USD $32.00/hr. Exact compensation and offers of employment are dependent on job-related knowledge, skills, experience, licenses or certifications, and location. We also offer comprehensive benefits. The Talent Acquisition Partner can share more details about compensation or benefits for the role during the interview process.

Job DescriptionWould you enjoy helping homeowners and families navigate one of life's biggest-and often most stressful-transitions? If you are organized, detail-oriented, and committed to providing exceptional customer service, Liberty Moving & Storage in Commack, NY may have the perfect opportunity for you. We are seeking a full-time Move Coordinator to guide customers through every stage of their move, answer questions, coordinate important details, and help make their relocation as smooth and stress-free as possible THE PERKS OF BECOMING OUR MOVE COORDINATORExperience-based pay of $20.00 - $24.00/hour (applicants with 3+ years of experience may be eligible for a higher rate!)Health coverage with 100% HRA reimbursement for employees' out-of-pocket expensesDental, vision, and Aflac coverage after 30 days of full-time employment401(k) with up to 4% employer match after 1 year of full-time employmentGenerous paid time off (PTO)Annual holiday party and company picnicDaily fresh fruit and gourmet coffee/tea availableBagel Fridays MOVE COORDINATOR RESPONSIBILITIESYou're a key part of our day-to-day operations and customer satisfaction, handling the essential functions that keep our business running smoothly. Using MoverSuite and BlueZone, you'll manage the daily business activities and van line/car carrier service orders. You'll maintain accurate relocation data in our systems while ensuring compliance through all documentation and work activities. This is a highly communicative role where you'll work with internal counselors, household goods networks, and non-network providers to ensure successful relocations, deliver amazing customer service, and maintain a positive, collaborative work environment.You'll regularly review our household goods operations, analyze reports to measure performance, and recommend improvements to management or clients. If we add new relocation processes, vendors, or services, you'll help ensure a smooth implementation. You'll provide timely communication to stakeholders, maintain a creative, adaptable approach to problem-solving, and take advantage of growth opportunities to keep advancing with the company. YOUR KEYS TO SUCCESSProven ability to multitask, prioritize responsibilities, and meet deadlines in a dynamic, fast-paced environmentProficiency with Microsoft 365 applications and similar softwareEffective verbal and written communication skillsHigh levels of accuracy and attention to detailCustomer service-focused mindsetExcellent collaboration, interpersonal, and teamwork skillsOur ideal Move Coordinator has a college degree or equivalent work experience, but it's not required. Experience in domestic or international household goods transportation would be a bonus! ABOUT US:We are the leading moving company for United Van Lines, with a rich history of making great moves since 1939. Our mission is to deliver the highest quality professional moving services to each of our valued customers. We are in our third generation of family ownership with over 350 employees, 100 pristine trucks, and a 150,000-square-foot state-of-the-art warehouse facility. Our team also enjoys generous benefits, a supportive environment, and great leadership! Join us and be a part of a business committed to excellence, growth, and positively impacting the industry!Our initial application is mobile-friendly and takes just minutes to complete. Click "Apply Now" and let's talk! Job Posted by ApplicantPro

Job Description A&F Fire Protection Co Inc is a seasoned and veteran fire protection contractor in the greater New York Metropolitan and Long Island area. With over 60 years of experience in the fire protection industry and representation with NFPA, NFSA, and AFSA; as well as the Long Island and New York Mechanical Contractor’s Association, licensure in New York, New Jersey, and Florida, A&F represents a hallmark in the industry and is looking to expand its business with the aquation of talented personnel, looking to contribute to the mission and development of the business and industry. Performing fire sprinkler design and installations, fire sprinkler inspections, service, maintenance and repairs for customers of varying industries throughout the 5 boroughs, Long Island, Lower-Upstate New York, Northern New Jersey, and South-Eastern Florida. Personnel for these positions should be locally based and anticipate working from the main office daily. Our main office is located in West Babylon, New York (Suffolk County), we occupy a 14,000 square foot fabrication warehouse and office space. With over 50 employees currently on staff we are looking for quality additions to our estimating department. We currently see to fill at-least three positions for an Estimator specializing in fire sprinkler who will be responsible for take-offs, costing, design-build pricing and estimate/proposal preparation; an Estimating Coordinator to lead and head-up the mining of new bid opportunities, assist in the clerical preparation and distribution of proposals, tracking of proposals and bid results, and follow-up with potential and current customers; and finally a Salesperson/Customer Representative with construction (preferably fire protection experience) who will be tasked with sourcing new bid opportunities for the fire sprinkler installation, inspection, and service business lines alike. The Estimating Coordinator should be experienced in construction estimating, with preferable exposure and experience to fire sprinkler. Able to mine through existing resources and web based data for strong bid and proposal opportunities. Computer proficiency is essential and the ability to establish good working procedures for the preparation of bid drawings, bid specifications, and bid data required for the estimators to prepare proper quotations. Additionally, strong time management skills and tracking skills to ensure that bids are submitted timely, followed up regularly, and results tracked. Must be able to evaluate good quality information and assist the estimators as needed to ensure proper bid proposal preparation. Will be required to commute to general contractor or customer locations for bid walk throughs, proposal submissions, or document delivery/pickup. The role is the cornerstone of the estimating department and will be responsible for “quarterbacking” the successful operation therewith. Good communication skills are required to foster strong customer relationships and solicit new opportunities as well. Salary and benefits commensurate with experience, range for the position is between $60,000 and $110,000 per annum, health and retirement benefits, union benefits, and other expenses/benefits paid. The Estimator should be experienced in Fire Sprinkler and Fire Standpipe Systems. Able to do basic layout for design build projects, as well as take-off for pre-designed or pre-supplied bid plans. Candidates will be required to make job-site walkthrough and site visits as needed for new proposals, as well as existing projects for change order or bulletin modifications. They should be able to assess existing structures where fire sprinkler modification is being performed and be able to assemble a proposal accordingly. Must be able to analyze proper code coverage on new plan layouts and existing system layout modifications as presented. Good communication skills are required to foster strong customer relationships and solicit new opportunities as well. Salary and benefits commensurate with experience, range for the position is between $75,000 and $125,000 per annum, health and retirement benefits, union benefits, and other expenses/benefits paid. The Salesperson/Customer Representative is responsible for promoting and selling fire sprinkler systems to general contractors and end users within our designated operations area. This role involves providing the estimating department with quality leads and bid opportunities in order to quote fire sprinkler systems for various facilities, establishing and maintaining customer relationships, and ensuring customer satisfaction. In addition the position will also work with the ITM (Inspection, Testing, and Maintenance) department to grow the reach of that customer base simultaneously. The representative will work in a fast-paced environment, requiring travel to customer sites and a focus on sales and customer service. Should be familiar with fire sprinkler protection, fire sprinkler systems, normal operating procedures of the construction environment, and strong professional communication skills, as well as fire sprinkler technical knowledge. Must be able to visit job sites on a daily basis and report back to the office with measurable results. Salary and benefits commensurate with experience, range for the position is between $65,000 and $100,000 per annum plus commission/bonus structure, health and retirement benefits, union benefits, and other expenses/benefits paid. \nCompany Description A & F Fire Protection Co., Inc. is a fire sprinkler and fire standpipe contractor offering full turnkey service including design, fabrication, installation, service and approvals. Founded in 1971, A & F Fire Protection Co., Inc. is a 2nd generation family business licensed in Nassau, Suffolk, New York City, New Jersey and Florida. Established in Massapequa and now located in West Babylon, New York as one of the industry’s premier providers of fire and life safety, A & F Fire Protection Co., Inc. is dedicated to meeting the needs of our customers. We are committed to our integrated business and delivery model. A & F Fire Protection Co., Inc. is a fire sprinkler and fire standpipe contractor offering full turnkey service including design, fabrication, installation, service and approvals. Founded in 1971, A & F Fire Protection Co., Inc. is a 2nd generation family business licensed in Nassau, Suffolk, New York City, New Jersey and Florida.\r\n\r\nEstablished in Massapequa and now located in West Babylon, New York as one of the industry’s premier providers of fire and life safety, A & F Fire Protection Co., Inc. is dedicated to meeting the needs of our customers. We are committed to our integrated business and delivery model.

Job Description Position Summary A growing dietary supplement manufacturer and packaging company is seeking an experienced, hands-on quality leader to direct its Quality Unit. The Director of Quality Assurance & Regulatory Compliance will have primary responsibility for the company's cGMP quality management system, NSF certification, regulatory inspection readiness, and product-quality decisions. This individual will serve as the company's principal representative during NSF, FDA, customer, and third-party audits and will have independent authority to place materials and products on hold, approve or reject materials and finished batches, require corrective action, and escalate quality or regulatory risks directly to senior management. Primary Responsibilities • Own and continuously improve the site Quality Management System in accordance with 21 CFR Part 111, applicable provisions of 21 CFR Part 117, NSF/ANSI 455-2, company procedures, and other applicable requirements., • Serve as the primary host and company representative for NSF, FDA, customer, and third-party audits and inspections., • Maintain continuous inspection readiness and manage audit preparation, responses, corrective actions, and timely closure of findings., • Establish, maintain, and approve quality procedures, specifications, controls, and records covering manufacturing, packaging, labeling, laboratory, and warehouse operations., • Review and approve master manufacturing records, batch production records, and relevant changes before implementation., • Exercise final Quality Unit authority over quarantine, release, rejection, reprocessing, and disposition of raw materials, packaging components, labels, in-process materials, and finished products., • Lead investigations involving deviations, nonconformances, out-of-specification results, foreign objects, contamination risks, and other unanticipated occurrences., • Own root-cause analysis, CAPA, change control, and effectiveness-verification programs., • Oversee supplier qualification and requalification, COAs, raw-material specifications, incoming-material controls, and applicable vendor quality agreements., • Oversee internal QC laboratory activities and external laboratory relationships, including sampling plans, scientifically valid methods, testing, data review, calibration, validation, stability, and reserve-sample programs., • Ensure documentation and data meet cGMP requirements for accuracy, completeness, traceability, and contemporaneous recording., • Direct complaint, return, adverse-event quality investigation, recall, and mock-recall processes in coordination with senior management and counsel., • Review product labels, Supplement Facts panels, ingredient declarations, and relevant product claims for regulatory compliance in collaboration with Product Development, Marketing, and legal counsel., • Support retailer and marketplace compliance requirements, including GMP certificates, COAs, laboratory documentation, and manufacturer relationship documentation., • Maintain applicable facility registrations, certifications, regulatory correspondence, and audit calendars., • Establish and monitor quality metrics, recurring management reviews, internal audit programs, and compliance-risk reporting., • Develop and deliver cGMP training for manufacturing, packaging, warehouse, laboratory, and administrative personnel., • Lead, coach, and develop Quality Assurance and Quality Control employees while promoting accountability, respectful communication, and constructive cross-functional problem solving., • Build documented succession and cross-training within the Quality Unit to eliminate single-person dependency for critical compliance functions. Authority The Director of Quality Assurance & Regulatory Compliance will have: • Independent authority to quarantine, hold, approve, reject, release, or require further investigation of materials and products., • Authority to stop or restrict an operation when product quality, consumer safety, or regulatory compliance may be compromised., • Direct and unrestricted access to senior executive leadership for material quality or compliance concerns., • Quality responsibilities organizationally distinct from Production and Manufacturing. Required Qualifications • Bachelor's degree in chemistry, biochemistry, pharmaceutical science, microbiology, food science, chemical engineering, or a related discipline, or an equivalent combination of education and directly relevant experience., • At least 8 years of progressive quality experience in dietary supplement, nutraceutical, food, or pharmaceutical manufacturing, with substantial direct dietary supplement experience strongly preferred., • At least 3 years leading a Quality Assurance, Quality Control, or regulatory compliance function., • Expert working knowledge of 21 CFR Part 111 and practical experience applying its requirements within a manufacturing facility., • Direct experience preparing for and personally leading NSF/ANSI 455-2, FDA, or comparable dietary supplement manufacturing audits and inspections., • Demonstrated experience with QMS administration, SOPs, document control, CAPA, deviations, OOS investigations, change control, supplier qualification, batch review, and product disposition., • Experience with tablet and capsule manufacturing and dietary supplement packaging operations., • Experience overseeing internal and third-party laboratory testing, COA review, and scientifically valid analytical or microbiological methods., • Strong written communication, documentation, judgment, and audit-room leadership skills., • Demonstrated ability to communicate respectfully and constructively with employees at every level of an organization. Preferred Qualifications • Master's degree in a relevant scientific discipline., • ASQ Certified Quality Auditor, Certified Manager of Quality/Organizational Excellence, or comparable credential., • NSF/ANSI 455-2 auditor training., • HACCP, PCQI, FSVP, food-defense, or recall-coordinator training., • Experience with USDA Organic, Amazon dietary supplement verification, or other retailer compliance programs., • Experience using ERP, electronic QMS, document-control, or LIMS systems. A Ph.D. is welcome but not required. Demonstrated dietary supplement cGMP leadership and successful audit experience are more important than academic credentials.

Job Description Why this job is different from the other assistant jobs you’re looking at Most assistant jobs are about the calendar and the inbox, and that is where they stay. This one starts there and grows into real projects. SMR Collectibles is a fast growing sports card and memorabilia business, and the owner and senior team are carrying more than they should. Deals, vendor follow-ups, customer questions, show logistics, listing projects and a dozen small tasks pile up every day, and right now they compete with the work that actually grows the business. We are hiring the person who takes those off their plate, keeps them organized, and gets things finished. You will work directly with the owner. You will know what is going on across the whole business. And as you prove you can run things, you will be handed bigger things to run. What you will actually do • Keep the owner’s Monday.com boards accurate and current, including creating tasks from conversations, chasing updates from the team and flagging anything overdue before it becomes a problem, • Triage the owner’s email, texts and marketplace messages, draft replies for approval, and make sure nothing important gets buried, • Manage the calendar, including scheduling calls with sellers, appointments with vendors and internal check-ins, and protect the owner’s time, • Take delegated projects from start to finish, such as researching a vendor, organizing a show trip, pulling together a report, following up on a grading submission or coordinating a collection pickup, • Coordinate travel and logistics for buying trips and national shows, • Keep shared documents, records and files organized so anyone on the team can find what they need, • Handle purchasing and supply orders, expense tracking and basic bookkeeping handoffs to our accountant, • Follow up with customers, consignors and sellers on the owner’s behalf with clear, professional communication, • Notice what keeps falling through the cracks and propose a system to fix it Where this goes Your first few months are about learning how the business runs, who does what, and what the owner needs off his desk first. You will be building the systems for keeping everything tracked, and you will be doing a lot of following up. From there you take on larger projects with less oversight, and you start owning pieces of the operation outright, such as the show calendar or vendor management. Pay moves with that. The people who want it can grow toward an operations or office management role, and we will have that conversation honestly when you get there. You will do well here if • You are the most organized person your friends know, and you get real satisfaction from a clean board and an empty inbox, • You write clearly and professionally, and you can match your tone to the person on the other end, • You follow up without being asked, and you close loops rather than leaving them open, • You are comfortable with Monday.com, Google Workspace, spreadsheets and learning new software fast, and you use tools like ChatGPT or Claude to draft, summarize and organize when they save time, • You can hold a lot of moving pieces in your head and stay calm when three of them move at once, • You have some interest in sports or collectibles, or you are happy to learn enough to talk about them This is probably not the right fit if • You want remote or hybrid. This role is on-site in Amityville because the owner and the team are here, • You want to be told exactly what to do each day. You will get direction on priorities, and then you will be expected to run with them, • You prefer a role with clear edges. This one touches everything, which is the point What we need from you • 2 or more years in an administrative, executive assistant, office coordinator or project coordinator role, • Proven ability to manage someone else’s priorities, calendar and communication, • Strong written communication and attention to detail, • Comfort with Monday.com or a similar project management tool, or the ability to learn it quickly, • Discretion, because you will see deal terms, financials and customer information, • Reliable transportation to our Amityville location, • 18 or older and legally authorized to work in the United States, • High school diploma required, with an associate’s or bachelor’s degree a plus Experience in a small business, e-commerce, collectibles or a role supporting an owner directly is a real plus. We care much more about whether you get things done than about where you learned to do it. Compensation and benefits $22 to $30 per hour. Where you start depends on how much of this you have done before, and it moves up as you take on more and the owner’s day gets shorter because of you. 401(k) with company matching, paid time off, and a flexible schedule around our show calendar. How to apply Fill out our application at https://form.jotform.com/262535666677169 . It takes about ten minutes. We read every one and we will get back to you within a week either way.

Role Overview \n A career with Northwestern Mutual – Farmingdale offers the opportunity to contribute to a high-performing, client-focused office that values excellence, collaboration, and growth. \n \n This individual is responsible for delivering a pre-eminent level of Sales Support and Client Service, enabling financial representatives (reps) to effectively manage and grow their practices while ensuring exceptional client experience. \n \n This includes overseeing the execution of the sales support process—from client insurance onboarding through approval—while maintaining strong communication with advisors, clients, and the Home Office. They ensure cases are progressing efficiently, service requests are handled promptly and professionally, and all interactions reflect a high standard of care and accuracy. \n \n This role serves as a key liaison between the network office, home office, financial representatives, and clients, ensuring consistent communication, operational excellence, and a seamless experience across all touchpoints. \n \n Responsibilities \n Firm-Wide Support, Office Management, & Event Coordination \n\n • Sales Support Process:\n, • Client insurance onboarding process from application to approval\n, • Communication with the Home Office\n, • Accurately and thoroughly prep paperwork for insurance onboarding/submission\n, • Advisor Communication:\n, • Assist Financial Representatives & team in tracking their open case inventory and bringing cases to the finish line\n, • Conducting weekly 1x1’s with Norwalk SET Staff – joining weekly advisor 1x1’s when needed\n, • Monitor Daily Status Report (DSR) and expedite any additional underwriting requirements\n, • Direct Client Servicing:\n, • Process incoming insurance service requests from clients (address changes, bank change information, loan requests and ISA service inquiries)\n, • Contact and advise clients regarding late payments\n, • Answer and direct telephone calls as appropriate\n, • Communicate professionally and effectively with clients to resolve all issues\n, • All on-going client service requests\n, • Office Support :\n\n This person will effectively and efficiently manage the office in a way that supports the growing businesses of reps in the office. \n\n • Manage facilities - kitchen, common areas, conference rooms, veteran advisors offices\n, • Rent Escalation, calculation, and communication\n, • Maintain relationships with building support staff\n, • Ensure office and kitchen supplies are stocked\n, • Organize and Prep Quarterly Town Hall\n, • Manage and oversee agency contests, as needed\n, • Serve as the primary event coordinator and manage all logistical functions for firm events Other Responsibilities\n, • Partner and support firm initiatives including Diversity, Equity and Inclusion (DEI) programs.\n\n \n Qualifications: \n\n • Bachelor’s degree preferred or equivalent professional experience\n, • Experience in financial services, insurance operations, or office management preferred\n, • Strong leadership and team management experience\n, • Excellent communication skills (written and verbal)\n, • Demonstrated organizational and time management skills with ability to prioritize and multitask\n, • High attention to detail and accuracy in a fast-paced environment\n, • Ability to proactively identify needs and implement solutions\n, • Strong client service orientation with a commitment to professionalism\n, • Proficiency in Microsoft Office and operational systems\n, • Ability to work independently and collaboratively\n, • Willingness to obtain Life, Accident & Health licensing (if not already licensed)\n\n \n About Northwestern Mutual \n Northwestern Mutual has been helping families and businesses achieve financial security for over 165 years. Through a distinctive, whole-picture planning approach including both insurance and investments, we empower people to be financially confident. We combine the expertise of our financial professionals with a personalized digital experience and leading-edge technology to best serve our clients. \n \n With $309 billion in assets, $31.1 billion in revenues, and more than $2 trillion worth of life insurance protection in force, Northwestern Mutual delivers financial security to more than 4.75 million people who rely on us for life, disability income and long-term care insurance, annuities, brokerage and advisory services, trust services, and discretionary portfolio management solutions. The company holds more than $200 billion of client assets as a part of its wealth management and investment services. \n

Job Description W Services Group represents a team of subject matter experts in cleaning, construction, and emergency response services. Our quality focused employees and contract partners successfully develop, implement, and manage projects and programs for multi-site groups across North America. We have earned a reputation of being a high value provider and are best known for truly partnering with our clients in a highly collaborative environment. This level of partnership yields real solutions and best supports our clients’ brand image. Our structure is designed around our clients and is focused on being highly collaborative through market teams across all departments. Our personnel are empowered to make decisions and resolve issues in order to achieve a high level of client satisfaction in a rapidly changing environment. Partner with W Services to experience the difference and the new standard of clean. We are founded on the principles of a family business environment where the standard is to care, listen, respect, and trust one another. We are always looking for talented, enthusiastic people to join our team. We believe the successful growth of our company depends on the teamwork and commitment of our employees to deliver the best service and value for our customers. SUMMARY The Loss Prevention Claims Coordinator manages the intake, investigation, and resolution of Loss Prevention (LP) incidents at our client sites. This role requires reviewing incident reports, independently interviewing contractors, clients, and other stakeholders, cross-referencing accounts, and determining appropriate resolutions — including corrective action, chargebacks, repairs, or reimbursement — within firm response-time and escalation requirements. The coordinator balances investigative rigor and sound judgment with meticulous case documentation, clear written communication, and close coordination across Operations, Field Management, Finance, and Senior Leadership. Separate from LP casework, the coordinator also supports the Legal & Compliance department with client contract review, tracking key terms and routing issues to the Sr. Manager, Legal & Compliance. PRIMARY RESPONSIBILITIES • Open and manage LP cases in Case Management system, ensuring all required fields, notes, and supporting documentation are complete and current., • Independently investigate reported incidents — including theft, property damage, harassment, injury, misconduct, nonpayment disputes, and safety/compliance issues such as slip-and-fall reports — by interviewing contract partners and client contacts separately, gathering evidence, and cross-referencing accounts before drawing conclusions., • Apply category-specific investigation protocols and maintain factual, attribution-based documentation throughout., • Coordinate with Field/Area Managers, Finance, Construction Services, Senior Leadership, and Legal as needed to resolve cases, including chargebacks, payment holds, repairs, and reimbursements., • Communicate with client contacts and Contract Partners throughout the investigation, providing timely status updates and a formal written resolution notice at close-out., • Meet all SOP-defined timelines and escalation thresholds, notifying Senior Leadership and/or Legal when a case exceeds defined dollar or severity thresholds., • Maintain strict confidentiality of all LP case information in line with WSG's documentation and record-retention standards. CONTRACT REVIEW SUPPORT • Review client contracts, master service agreements, amendments, and renewals, tracking key terms such as scope of services, term and renewal dates, insurance and indemnification requirements, pricing, and notice provisions., • Maintain a contract file and tracking log, ensuring executed copies, effective dates, and key deadlines are recorded and current., • Flag missing, ambiguous, or non-standard provisions and route them to the Sr. Manager, Legal & Compliance for review; assist with follow-up and execution once direction is provided. SKILLS • Strong investigative instincts and sound judgment, with the discretion to handle sensitive matters professionally and confidentially., • Excellent written communication skills, with the ability to document findings clearly, neutrally, and accurately under time pressure., • Comfort working within case management/ticketing systems and managing multiple open cases against firm deadlines., • Strong interpersonal skills to coordinate across internal departments (Operations, Field, Finance, Legal, Senior Leadership) as well as external contract partners and clients., • Ability to read and interpret commercial contract language — scope, insurance, indemnification, liability, and payment terms — with attention to detail in tracking dates and deliverables; prior contract administration or paralegal exposure is a plus., • Associate or bachelor's degree preferred, along with 1–3 years of relevant experience in loss prevention, investigations, claims, vendor/subcontractor management, facilities services, or related administrative work. ADDITIONAL RESPONSIBILITIES • Participate in special projects or initiatives as assigned, • Adapt to changing priorities to support department and organizational goals., • Support cross-functional initiatives to improve processes, efficiency, or team outcomes. W Services Group, LLC. provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, veteran status, genetic information, or any other characteristic protected by law.

An established organization in Melville is seeking a detail-oriented, organized HR Coordinator to support their HR team across onboarding, employee records, benefits, compliance, and day-to-day HR operations. \n \n Hybrid 3-4 days on-site \n Monday-Friday, 8:30am-5:30pm \n Temporary for 3-4 months with potential for permanent hiring \n Pay $30-35/hr. depending on experience \n \n Responsibilities: \n\n • Serve as a go-to resource for employees and managers on routine HR questions and processes\n, • Coordinate onboarding (new hire paperwork, background checks, HRIS entry, orientation) and offboarding\n, • Maintain accurate employee records and HR system data\n, • Support benefits administration, open enrollment, and leave tracking\n, • Assist with compliance documentation, file audits, and policy acknowledgments\n, • Prepare HR communications, reports, and trackers\n, • Provide general administrative support to the HR team\n\n \n Qualifications: \n\n • 2–4+ years of experience within HR, benefits, or related HR admin roles\n, • Strong organizational skills and attention to detail\n, • Familiarity with onboarding, HRIS data entry, benefits, and compliance basics\n, • Ability to handle confidential information with discretion\n, • Strong written and verbal communication skills\n, • Proficient in Microsoft Office (Outlook, Word, Excel)\n, • Experience HRIS/ATS experience required\n, • Bachelor's degree preferred, or equivalent experience\n, • SHRM-CP, PHR, or related coursework a plus, not required\n

Job Description Overview Imperial Cleaning is one of the largest independently owned cleaning companies in the nation, providing professional cleaning services to Retail, Offices, Medical Facilities, Schools, Commercial Buildings, Financial Institutions, Municipalities, and more for over 25+ years. Now over 1,000 employees strong, and with consistent double-digit sales growth year over year, Imperial Cleaning is well-positioned to continue its growth.A central pillar of our success is effective and frequent communication with our customers to ensure that we meet their needs and achieve the highest level of customer satisfaction. We take great pride in our work and respond with a sense of urgency to resolve any issue that may arise. Our strong commitment to service excellence has enabled us to become an elite service provider for the retail luxury brand sector and we have the highest customer retention rate in our industry, over 4x the industry average.Should you come to work at Imperial, you will find that we encourage input and creativity from employees at every level within our organization to improve and move our business forward. We welcome new employees to our growing family and team. When you join Imperial Cleaning you become part of a great family culture. At Imperial, we know that our people are our greatest asset and we take great care to find highly qualified candidates that share our commitment to growth and excellence.Imperial Cleaning is an equal opportunity employer. We offer competitive compensation packages and a variety of benefits that provide our staff with a safe, respectful, and professional working environment. Our location: 151 Dixon Ave, Amityville is an upscale, professional building just off the 110 corridor - walking distance from the train station and town.Job Description Primary point-of-contact that supports selected clients from beginning to end.Work closely with Field Managers daily on requests and/or issues that may arise.Provide operations support to all departments within the organization.Schedule project crews for services, training, and deliveries.Coordinates estimates and provides pricing to clients.Creating and closing work orders for Regional spreadsheets and Project Crew schedules.Resolve customers' service or billing complaints.Provides daily customer calls and follow-ups on any complaints.Maintain a record of customer interactions, transactions, complaints, inquiries, comments, and actions taken.Process supply orders, enter and close supply orders into the system, and manage the distribution of supplies to assigned clients.Update corresponding client systems to ensure tracking and billing of all services performed.Refer unresolved customer grievances to designated departments for further investigation.Complete contract forms, prepare change of address records, or issue service discontinuance orders.Identify and recommend improvements in processes or service methods and procedures to streamline processes.Manage project budgets; review and correct any variances weekly.Collect, update, and provide required reports to corresponding Clients.Provide reporting to assigned Account Manager and Management.All other tasks as assigned by management.KEY REQUIREMENTS:2 year degree required, 4 year degree a plusBi-lingual (English-Spanish), is a must.Detail-oriented and strong communication skills (email, phone).Results-oriented: the ability to resolve challenges and emergencies at a moment's notice.Multi task-oriented: The ability to handle multiple projects at a time.Customer-focused with a can-do approach to problem-solving.Basic knowledge of computer applications and software applicationsApplicants must be 18 years of age or older to be considered for employment.Operations Coordinator (Imperial Cleaning internal Title: "Customer Solutions Coordinator")

Job Description Job Summary The dedicated and collaborative Shift Supervisor is responsible for maintaining a safe, supportive, and therapeutic environment which fosters growth and facilitates the development of mutual aid/self-help skills with the people we support. The ideal candidate will supervise staff and provide the appropriate supports tailored to the needs and desires of each person being supported to enable them to live as independently as possible. The Shift Supervisor is expected to recognize when an individual is in a crisis and be able to utilize the appropriate psychiatric and medical back up services. The salary range for this position is $19.24 - $20.20 hourly Responsibilities Program Operations • Ensure program goals are implemented by Direct Support Professional, • Implement and adhere to established treatment plans, • Provide hands on supervisor of individuals with Autism, including implementation of behavior goals and behavior plans, • Maintain client’s personal allowance accounts, • Schedule staff at the residence, • Coordinate shopping and proper meal distribution, • Maintain correspondence with Nurse and Medical Coordinator to ensure appropriate medical appointments are made and occur, • Coordinate recreational goals, • Maintain all required certifications Transportation/Administration • Transport residents in agency vehicles as needed, • Report issues regarding vehicles to supervisor, • Flexible to work overtime, evenings, weekends, and/or holidays when necessary, • Maintain individual/family confidentiality, • Ensure health, safety & welfare of individuals, • Commitment to company values and adherence to policies, • Perform other duties as assigned by supervisors and/or senior management Work Experience & Qualifications • High School Diploma or G.E.D. required, • AMAP, First Aid, CPR, and SCIP-R certifications required or Aptitude to obtain upon hire, • Demonstrate patience, ability to learn, and utilize systematic procedures in order to enhance individual’s independence and quality of life, • 1 -2 years of OPWDD experience, • Experience working with Intellectual Developmental Disabled (I/DD) populations, • Maintain a clean and valid Driver’s License required, • Ability to safely assist lifting individuals of various weights & 20 lb. items, • Ability to run when needed, • Ability to communicate effectively with others and individuals served, • Punctuality and regular attendance is expected Mission QSAC is a New York City and Long Island based nonprofit that supports children and adults with autism, together with their families, in achieving greater independence, realizing their future potential, and contributing to their communities in a meaningful way by offering person-centered services. QSAC pursues this mission through direct services that provide a supportive and individualized setting for children and adults with autism to improve their communication, socialization, academic, and functional skills. Benefits Our benefits go beyond health and retirement. You will be joining a passionate community of professionals and staff who support each other in a challenging and rewarding work culture. • Competitive salary, • Medical, Dental and Vision Insurance have very low out of pocket costs (for FT staff), • Medical can be as low as $10 dollar per paycheck / $26 dollars a year for full medical coverage ( for FT staff), • Generous Paid Time Off policy (for full time staff) Start with 24 days annually, • Group Life Insurance and Long Term Disability (for FT staff), • Flexible Spending Accounts (for FT staff), • Pre-Tax Commuter Benefits, • 403(b) Retirement with Discretionary Employer Match (for FT staff), • Opportunities for career advancement, • Qualifications are subject to change in accordance with government regulations. *This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned. QSAC is an Equal Opportunity Employer (EOE). Mission-Oriented. Results-Driven. Collaborative. Passionate. We Are QSAC. To apply: Please send resumes to jobs@qsac.com

Job Description Automotive Office Assistant / Parts Coordinator We are looking for an organized, dependable Automotive Office Assistant / Parts Coordinator to help manage the day-to-day operations of our busy auto body shop and dealership. Responsibilities • Order automotive body, mechanical, and OEM/aftermarket parts, • Search for the best pricing and availability on parts, • Track all parts orders and deliveries, • Handle incorrect, damaged, and unused parts returns, • Communicate with dealerships, parts suppliers, junkyards, and vendors, • Match parts and expenses to the correct vehicle/VIN, • Keep records of parts costs and repair expenses for each vehicle, • Create and organize invoices, receipts, and purchase orders, • Maintain vehicle files, titles, bills of sale, and other paperwork, • Update vehicle repair and parts status, • Follow up on backordered or missing parts, • Answer phone calls, emails, and vendor messages, • Help coordinate technicians, vehicles, and parts needed to complete repairs, • Maintain an organized office and filing system, • Assist management with daily shop and dealership operations Requirements • Automotive experience or automotive parts knowledge strongly preferred, • Previous body shop, dealership, repair shop, or parts department experience is a major plus, • Must be comfortable identifying and ordering automotive parts, • Good computer and organizational skills, • Strong communication skills, • Must be dependable, responsible, and able to multitask, • Must be able to work in a fast-paced environment, • Attention to detail is extremely important, • Spanish speaking is a strong plus Ideal Candidate We are looking for someone who is organized, quick, responsible, and knowledgeable about cars and automotive parts. You should be able to stay on top of multiple vehicles at once, make sure parts are ordered correctly and on time, handle returns, organize paperwork, and help keep the shop running smoothly. Full-time position. Immediate opening.

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Reports To: Director, NHTD/TBI Supervises: N/A Up to 65k annually The Staffing Coordinator NHTD/TBI Services is responsible for coordinating and maintaining appropriate staffing for participants enrolled in New York State's Nursing Home Transition and Diversion (NHTD) and Traumatic Brain Injury (TBI) Medicaid Waiver Programs. This position works collaboratively with Account Managers, Service Coordinators, Human Resources, Clinical Operations, and Recruitment to ensure qualified staff are assigned to participants in a timely manner while maintaining compliance with New York State Department of Health (DOH) regulations and agency standards. The Staffing Coordinator serves as the central point of communication for staffing requests, participant assignments, schedule coordination, and workforce planning to ensure continuity of care and exceptional participant outcomes • Coordinate staffing for all NHTD and TBI participant referrals and active cases., • Match qualified staff to participants based on skills, location, availability, language preferences, and participant needs., • Partner with Recruitment and Human Resources to prioritize hiring based on staffing shortages and program growth., • Maintain communication with Account Managers, Service Coordinators, Clinical Operations, and referral sources regarding staffing status., • Monitor open cases and proactively identify staffing gaps to minimize service delays., • Coordinate participant start-of-service dates with all interdisciplinary team members., • Maintain accurate staffing records within agency scheduling and electronic record systems., • Assist with employee onboarding by ensuring all required credentials, training, and compliance documentation are completed before assignment., • Verify employee eligibility to provide waiver services based on program and agency requirements., • Collaborate with Human Resources to monitor employee compliance, license expirations, background clearances, and required trainings., • Respond promptly to staffing emergencies, schedule changes, employee call-outs, and participant service interruptions., • Coordinate replacement staffing to ensure uninterrupted participant services., • Monitor staffing utilization and productivity while supporting efficient workforce allocation., • Prepare staffing reports, vacancy reports, and workforce metrics for leadership., • Maintain compliance with New York State Department of Health regulations, Medicaid Waiver requirements, and agency policies., • Participate in quality improvement initiatives designed to improve staffing efficiency and participant satisfaction., • Perform other duties as assigned., • Bachelor's degree in Healthcare Administration, Human Resources, Business Administration, or a related field preferred., • Minimum of 2-3 years of staffing, scheduling, healthcare operations, home care, or care coordination experience., • Experience working within the NHTD and/or TBI Waiver Programs or Home and Community-Based Services (HCBS) preferred., • Working knowledge of New York State Department of Health regulations and Medicaid Waiver programs preferred., • Strong organizational and time management skills with the ability to manage multiple priorities., • Excellent written, verbal, and interpersonal communication skills., • Strong analytical and problem-solving abilities., • Proficiency with Microsoft Office Suite and scheduling or electronic medical record software., • Ability to maintain confidentiality and handle sensitive participant and employee information, • Ability to coordinate multiple staffing requests simultaneously., • Strong critical thinking and decision-making skills., • Exceptional organizational and follow-up abilities., • Ability to work effectively in a fast-paced healthcare environment., • Demonstrated customer service skills with participants, families, and staff., • Ability to build collaborative working relationships across departments., • Strong attention to detail and documentation accuracy., • Reliable transportation, if travel between office locations is required. Always Compassionate Health is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Always Compassionate Health are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, creed, national, social or ethnic origin, political viewpoint, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, protected veteran status, citizenship status when otherwise legally able to work, or any other status protected by the laws or regulations in the locations where we operate. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

This full-time, on-site role supports daily production activities, scheduling, materials, and communication across the production team. Botticelli Foods is looking for a dependable and organized professional to support our production operations. Botticelli Foods is seeking a Production Coordinator t

A Production Planning Coordinator is primarily responsible for the day-to-day scheduling of manufacturing and/or packaging operations at specific production sites, ensuring adherence to production timelines and on-time product delivery. Alternatively, a combination of an Associate's degree in a rela

Front Desk Coordinator (Full Time). Our expectations of a clinic support associate is to do any clinic support duties such as Front Desk and Aiding. You'll help manage front desk operations and assist clinicians with patient care ensuring a smooth, welcoming experience for every patient.

We're looking for an Office Coordinator who thrives in a fast-paced medical office, provides exceptional patient service, and helps keep daily operations running smoothly. As our Office Coordinator, you'll help lead front office operations by:. Coordinating daily office workflow with the Office Mana

Job DescriptionBenefits: • 401(k), • Employee discounts, • Flexible schedule, • Opportunity for advancement, • Paid time off, • Training & development, • Wellness resources School of Rock is a growing, passionate community dedicated to enriching lives through performance-based music education. With over 425 schools, and a strong internationally recognized brand, School of Rock is the largest after-school music education provider in the world. We put on shows to teach music! We are looking for a Studio Coordinator to join us at our School of Rock Huntington location. The Studio Coordinator is the administrative focal point for the School of Rock with outstanding customer service skills and the ability to juggle many tasks. Reporting to the General Manager, they assist with running the School and creating an amazing experience for all students, parents and prospective customers. Roles and Responsibilities: • Support daily operations as needed, including opening and closing the school, monitoring attendance and punctuality, and ensuring a clean, professional school environment, • Handle complex scheduling, and manage phone and email communication for a busy music school, using a variety of software platforms on a daily basis including scheduling software, Google Workspace, CRM, Canva or other design tools, • Create a positive, inclusive environment by delivering top-quality customer service—greeting students and parents, answering questions, and resolving concerns, • Ensure a safe experience for students by overseeing adherence to the School of RockSOR Code of Conduct and safety policies, • Understand and pitch the music program to prospective families, lead school tours, and enroll new students to support school growth, • Assist in the marketing of School of Rock by promoting our events and maintaining our active social media presence, including contributing to content creation, • Provide support to the General Manager by assisting with special projects and handling a variety of administrative responsibilities as requiredSkill Requirements:, • 2+ years working Front Desk, Reception, and/or Customer Service role, • Excellent customer service and relationship skills – welcoming, outgoing demeanor essential, • Experience and interest in working with children, • Skilled at juggling multiple projects, setting priorities, being a self-starter, and problem-solving, • Ability to be adaptable and flexible under pressure, • Excellent communication skills, both verbal and written, • Good team player who collaborates, • Brings a positive energy and personality to the workplace every day, • Possess a polished demeanor and conducts themselves with a high level of professionalism and integrity, • Knowledge of music and/or the music industry is preferred

Job Description Warehouse & Parts Coordinator Location: Hauppauge, NY Full-Time | On-Site Briggs & Riley is seeking a dependable, organized, and detail-oriented Warehouse & Parts Coordinator to support our Lifetime Warranty and repair operations. This is a hands-on position responsible for fulfilling parts requests, maintaining accurate inventory, and keeping the Parts Department organized and running efficiently. The ideal candidate enjoys working in a fast-paced environment, is comfortable balancing computer-based and physical tasks, and takes pride in accuracy and follow-through. What You'll Do • Pick, pack, and ship parts orders for authorized repair centers, customers, and our internal repair team., • Review and process parts requests through our internal systems and Zendesk., • Verify orders for accuracy and work with internal teams to resolve incomplete or unavailable parts requests., • Maintain accurate inventory levels and replenish parts needed for daily repair operations., • Organize parts and storage areas for quick, efficient retrieval., • Monitor stock levels and communicate replenishment needs to help prevent shortages., • Assist with cycle counts, physical inventories, and inventory audits., • Communicate order status, inventory issues, and recurring problems to the appropriate teams., • Work closely with Warranty, Repairs, Warehouse, Customer Experience, and Facilities., • Help maintain a clean, safe, and organized Parts and Warehouse environment., • Assist with general warehouse and facilities duties as needed. What We're Looking For • Strong organizational and time-management skills., • Excellent attention to detail and commitment to accuracy., • Dependable and able to manage multiple priorities in a fast-paced environment., • Strong computer skills with the ability to learn new software and systems., • Clear communication skills and the ability to work effectively with multiple departments., • Comfortable performing hands-on warehouse responsibilities, including picking, packing, shipping, and inventory handling., • Ability to lift at least 40 lbs., • Forklift certification and experience. Preferred Experience • Previous experience in inventory management, shipping and receiving, warehouse operations, or parts fulfillment., • Experience working with inventory-management systems., • Experience in warranty or repair operations., • Experience with Zendesk or a similar customer-service platform. Who We Are United States Luggage Company is a third-generation, family-owned business and the proud owner of Briggs & Riley. For more than 30 years, Briggs & Riley has built a reputation for premium travel products, thoughtful innovation, and our industry-leading Simple As That® lifetime guarantee. Parts availability plays an important role in delivering on that promise. As our Warehouse & Parts Coordinator, you'll help ensure our repair centers, internal teams, and customers receive the parts they need accurately and on time. Why Join Us? • Competitive salary plus bonus incentive, • Generous PTO and paid holidays, • Medical, dental, and vision coverage, • Paid Short Term Disability and Life Insurance, • Voluntary Long Term Disability & Identity Insurance, • Flexible Spending Accounts, • 401(k) with company match, • Profit Sharing Plan, • Learning and development opportunities, • Employee discounts, • Team-building events, • $5,000 Employee Referral Bonus, • College Scholarship Program for employees' children If you're organized, dependable, enjoy hands-on work, and take pride in keeping things running smoothly, we'd love to hear from you.

Job Description Join Spectrum Vision Partners & OCLI Vision At Spectrum Vision Partners (SVP) and OCLI Vision, we're dedicated to delivering world-class eye care that improves lives. As one of the largest multi-specialty ophthalmology networks in the U.S., we support exceptional patient care through collaboration, innovation, and a people-first culture. We're looking for an Office Coordinator who thrives in a fast-paced medical office, provides exceptional patient service, and helps keep daily operations running smoothly. What You'll Do As our Office Coordinator, you'll help lead front office operations by: Coordinating daily office workflow with the Office Manager and Clinical Supervisor Monitoring physician schedules, including overbookings, cancellations, no-shows, emergency appointments, and patient wait times Creating and managing front desk staff schedules Training and supporting front desk team members Overseeing daily front office operations, including: Patient check-in and check-out Appointment scheduling Medical records Provider dictation support Assisting with end-of-day closing, deposits, financial reports, and billing inquiries Serving as the primary backup for the Surgical Secretary Supporting the Office Manager with HR responsibilities, including performance reviews Helping resolve patient concerns while maintaining strict confidentiality Maintaining knowledge of office policies, procedures, and compliance standards What We're Looking ForRequired Qualifications 3+ years of medical office experience Strong organizational and multitasking skills Excellent verbal and written communication Detail-oriented with strong problem-solving abilities Positive attitude and flexible, team-focused mindset Why Join Us? You'll become part of a nationally recognized ophthalmology network with: Nearly 1,400 employees 50+ clinic locations 110+ physicians and surgeons 5 state-licensed ambulatory surgery centers Our providers specialize in comprehensive eye care, including cataracts, retina, oculoplastics, pediatric eye care, and complex ocular conditions—building lifelong relationships with patients every day. Our Commitment At Spectrum Vision Partners, diversity, equity, and inclusion are core to who we are. We are proud to provide an inclusive workplace where every employee is respected, supported, and empowered to succeed. We are an Equal Opportunity Employer and make employment decisions without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetics, veteran status, or any other protected characteristic. If you're passionate about patient care, enjoy leading office operations, and want to grow with a collaborative healthcare team, we'd love to hear from you. Apply today!

Job Description Role Overview A career with Northwestern Mutual – Farmingdale offers the opportunity to contribute to a high-performing, client-focused office that values excellence, collaboration, and growth. This individual is responsible for delivering a pre-eminent level of Sales Support and Client Service, enabling financial representatives (reps) to effectively manage and grow their practices while ensuring exceptional client experience. This includes overseeing the execution of the sales support process—from client insurance onboarding through approval—while maintaining strong communication with advisors, clients, and the Home Office. They ensure cases are progressing efficiently, service requests are handled promptly and professionally, and all interactions reflect a high standard of care and accuracy. This role serves as a key liaison between the network office, home office, financial representatives, and clients, ensuring consistent communication, operational excellence, and a seamless experience across all touchpoints. Responsibilities Firm-Wide Support, Office Management, & Event Coordination • Sales Support Process:, • Client insurance onboarding process from application to approval, • Communication with the Home Office, • Accurately and thoroughly prep paperwork for insurance onboarding/submission, • Advisor Communication:, • Assist Financial Representatives & team in tracking their open case inventory and bringing cases to the finish line, • Conducting weekly 1x1’s with Norwalk SET Staff – joining weekly advisor 1x1’s when needed, • Monitor Daily Status Report (DSR) and expedite any additional underwriting requirements, • Direct Client Servicing:, • Process incoming insurance service requests from clients (address changes, bank change information, loan requests and ISA service inquiries), • Contact and advise clients regarding late payments, • Answer and direct telephone calls as appropriate, • Communicate professionally and effectively with clients to resolve all issues, • All on-going client service requests, • Office Support : This person will effectively and efficiently manage the office in a way that supports the growing businesses of reps in the office. • Manage facilities - kitchen, common areas, conference rooms, veteran advisors offices, • Rent Escalation, calculation, and communication, • Maintain relationships with building support staff, • Ensure office and kitchen supplies are stocked, • Organize and Prep Quarterly Town Hall, • Manage and oversee agency contests, as needed, • Serve as the primary event coordinator and manage all logistical functions for firm events Other Responsibilities, • Partner and support firm initiatives including Diversity, Equity and Inclusion (DEI) programs. Qualifications: • Bachelor’s degree preferred or equivalent professional experience, • Experience in financial services, insurance operations, or office management preferred, • Strong leadership and team management experience, • Excellent communication skills (written and verbal), • Demonstrated organizational and time management skills with ability to prioritize and multitask, • High attention to detail and accuracy in a fast-paced environment, • Ability to proactively identify needs and implement solutions, • Strong client service orientation with a commitment to professionalism, • Proficiency in Microsoft Office and operational systems, • Ability to work independently and collaboratively, • Willingness to obtain Life, Accident & Health licensing (if not already licensed) About Northwestern Mutual Northwestern Mutual has been helping families and businesses achieve financial security for over 165 years. Through a distinctive, whole-picture planning approach including both insurance and investments, we empower people to be financially confident. We combine the expertise of our financial professionals with a personalized digital experience and leading-edge technology to best serve our clients. With $309 billion in assets, $31.1 billion in revenues, and more than $2 trillion worth of life insurance protection in force, Northwestern Mutual delivers financial security to more than 4.75 million people who rely on us for life, disability income and long-term care insurance, annuities, brokerage and advisory services, trust services, and discretionary portfolio management solutions. The company holds more than $200 billion of client assets as a part of its wealth management and investment services.

A leading company in the field is seeking an Account Coordinator to support their expanding team in Melville, NY.

Ideal Home Care Services, a leading provider of in-home care services, is seeking a highly motivated and detail-oriented Front Desk Coordinator (Bilingual Spanish) to join our team. Our agency was founded with the unique mission of providing care services to not just seniors, but to others who may benefit from them as well, including recovering surgery patients, expectant mothers, physically challenged individuals, veterans, and car accident victims who may have a difficult time caring for themselves in the home. About the Role: As a Front Desk Coordinator (Bilingual Spanish), you will play a critical role in ensuring the smooth day-to-day operations of our agency. Your responsibilities will include: • Greeting and communicating with clients, families, and referral sources in a professional and courteous manner, • Coordinating scheduling and logistics for our caregivers and clients, • Managing and maintaining accurate and up-to-date records and databases, • Providing exceptional customer service and resolving any issues or concerns in a timely and professional manner, • Collaborating with our care team to ensure seamless transitions and high-quality care, • Utilizing your bilingual skills in Spanish to effectively communicate with clients and families Requirements: • Bilingual proficiency in Spanish and English, • High school diploma or equivalent required (post-secondary education in healthcare or a related field an asset), • Minimum 1-2 years of experience in a customer service or administrative role, • Excellent communication, problem-solving, and organizational skills, • Ability to work in a fast-paced environment with discretion and professionalism, • Hours Monday - Thursday 3pm-10pm, Alternating Friday and Saturday 9am-3pm What We Offer: Will fill in with company benefits package if provided, otherwise leave blank If you are a motivated and compassionate individual looking for a rewarding career in healthcare, we encourage you to apply for this dynamic opportunity. Please join our team and help us make a difference in the lives of our clients.

Crew Members are frontline team members responsible for delivering a safe, engaging, and memorable guest experience across multiple operational stations within the park. This role is designed to provide exposure to core areas of park operations while building foundational workplace skills in guest service, safety, teamwork, and accountability. Crew Members may be assigned to one or more stations based on business needs. Station assignments are not guaranteed and may change at the discretion of park leadership. Operational stations may include: • Court Monitor, • Greeter / Park Support, • Party Host, • Party Coordinator, • Caf Front of House (FOH), • Caf Back of House (BOH), • Front Desk (Sales), • Park Training, • Marketing Support Crew Members are expected to demonstrate reliability, coachability, and alignment with Sky Zone's mission and values while maintaining safety and operational standards at all times. General Responsibilities (All Stations) • Deliver a safe and positive guest experience at all times., • Follow and enforce park safety rules and operational procedures., • Maintain cleanliness and organization of assigned areas., • Communicate clearly and professionally with guests and team members., • Adapt to changing business demands and station assignments., • Demonstrate teamwork, accountability, and professionalism during each shift. Station-Specific Responsibilities • Actively supervise attractions to ensure guest safety., • Enforce safety rules consistently and respectfully., • Identify and address unsafe behavior promptly., • Assist with emergency response procedures as trained., • Welcome guests and provide directional assistance., • Support guest flow and traffic management., • Maintain cleanliness of public areas and high-touch surfaces., • Monitor waiver completion and wristband compliance where applicable., • Lead birthday parties and group events from start to finish., • Manage event timelines and transitions., • Deliver structured activities and high-energy guest engagement., • Coordinate food and room setup., • Prepare party rooms and materials prior to events., • Confirm party details and package inclusions., • Support seamless coordination between departments., • Address minor concerns and escalate when appropriate., • Take and process guest orders accurately using POS systems., • Provide product knowledge and suggest add-ons appropriately., • Maintain a clean and organized service area., • Follow cash-handling procedures., • Prepare food and beverages according to brand standards., • Follow food safety and sanitation protocols., • Monitor inventory levels and communicate needs., • Maintain a clean prep and kitchen area., • Greet and check in guests efficiently., • Assist with waivers, ticket purchases, and memberships., • Serve as a brand ambassador by recommending memberships or enhancements that elevate the guest experience., • Address guest questions and concerns professionally., • Complete required onboarding and safety certifications., • Participate in ongoing skill development., • Demonstrate coachability and commitment to continuous improvement., • Assist with in-park promotions and local community events., • Encourage participation in surveys or promotional campaigns., • Represent the brand positively in all interactions. Qualifications: • Must be 16 years of age or older., • Availability to work evenings, weekends, and holidays as business needs require., • Ability to follow safety procedures and operational guidelines., • Ability to work in a fast-paced, high-energy environment., • Previous customer service or hospitality experience is preferred but not required. Skills: • Positive and professional attitude., • Strong verbal communication skills., • Coachability and openness to feedback., • Reliability and punctuality., • Team-oriented mindset., • Initiative and willingness to take ownership of assigned tasks., • Ability to remain calm and respectful in busy or high-energy situations., • Basic comfort with technology, including POS systems and scheduling tools. Education: • No formal education requirement, • High schools students are encouraged to apply. Physical Requirements: • Ability to stand and move throughout the park for extended periods., • Ability to lift and/or move a minimum of 20 pounds., • Ability to communicate effectively in a loud indoor environment., • Ability to respond quickly to safety situations. Compensation starts at $17.00/hr. CircusTrix and its brands are proud to be equal opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for all team members.

A Production Planning Coordinator is primarily responsible for the day-to-day scheduling of manufacturing and/or packaging operations at specific production sites, ensuring adherence to production timelines and on-time product delivery. Alternatively, a combination of an Associate’s degree in a re

We are seeking an experienced, highly organized HR Operations and ADP Workforce Now Specialist to support day-to-day human resources, payroll administration, and HRIS operations for our fast-paced, multi-location retail organization. You take ownership, follow through, protect confidential informati

Job Description Position Summary The Assistant Facilities Manager supports the day-to-day administrative and operational functions of the Facilities Department. This role is primarily office-based and focuses on coordinating projects, managing work orders, maintaining documentation, and supporting internal teams to ensure smooth execution of facilities-related work. This is an ideal role for someone highly organized, detail-oriented, and interested in facilities or construction operations, with opportunities for growth within the company. Key Responsibilities Project & Facilities Coordination • Support Facilities Management in planning and organizing construction and maintenance projects, • Assist in developing project plans, schedules, and documentation, • Track project progress and flag delays or issues to leadership, • Coordinate communication between internal teams, clients, and subcontractors Work Order & Systems Management • Manage and respond to work orders through appropriate channels (Corrigo, 360, email requests), • Organize and track work orders to ensure timely completion, • Maintain accurate records in systems such as UpKeep and Procore Administrative Support • Provide administrative support including proposals, invoices, reports, and client correspondence, • Maintain organized filing systems (digital and hard copy) for project tracking, • Assist in managing calendars, including proposal deadlines and project timelines, • Support compliance with township and municipal requirements Insurance & Vendor Coordination • Maintain and track insurance documentation for subcontractors and company compliance, • Coordinate onboarding and vetting of subcontractors through insurance procedures, • Work with the Director of Insurance to ensure all documentation is complete Financial & Budget Tracking • Assist in monitoring project expenses and tracking budgets, • Support cost reporting and documentation for facilities projects General Operations Support • Provide day-to-day support to the Facilities Department, • Assist in maintaining key logs, status tracking, and internal reporting, • Help ensure compliance with company processes and procedures Qualifications Experience & Skills • 1–3 years of experience in an administrative, operations, or coordinator role (facilities or construction industry is a plus, not required), • Strong organizational and multitasking skills, • Excellent communication skills (written and verbal), • Comfortable working with multiple systems and tracking tools, • Proficiency in Microsoft Office (Excel, Outlook, Word), • Experience with platforms like Procore, UpKeep, or Corrigo is a plus Requirements • Ability to work full-time in an office setting, • Strong attention to detail and ability to manage multiple priorities, • Interest in facilities management or construction operations preferred Work Environment • Full-time, in-office position, • Fast-paced, team-oriented environment supporting multiple projects Compensation & Benefits • Medical, Dental, Vision, and Pet Insurance (eligible after 60 days), • Opportunities for advancement and growth within the company