School Registrar
hace 20 horas
Saint Louis
Job DescriptionSalary: School Registrar Location: St. Louis, Missouri Reports to: Director of Operations Schedule: Full time, year round, aligned to Atlas year round calendar, with occasional evenings for registration events FLSA: Non-exempt Role Summary The Registrar is Atlas owner of student records, enrollment workflows, and data quality. You will lead the registration process, maintain accurate and compliant student information in PowerSchool, and deliver exceptional service to families and staff. As Atlas grows to PK-8, you will standardize processes across campuses so data rolls up cleanly for school, authorizer, and state reporting. Key Responsibilities Enrollment and Registration • Verify required documents: age, residency, guardianship, custody orders, immunizations, prior records, • Coordinate Pre-K requirements: eligibility, age cutoffs, screenings, and subsidized care documentation if applicable, • Apply preference rules: siblings, staff children, geographic priorities, and program placements, • Work with the recruitment team to staff enrollment events: registration days, kindergarten screening/orientation Student Records and Compliance • Create, secure, and maintain cumulative records, paper and digital, in accordance with FERPA, • Issue and reconcile state student IDs and required student profiles, • Partner with the school nurse on immunization compliance and medical action plans, • Process legal documents: court orders, name changes, restraining orders, no-contact directives, • Maintain records retention schedules, ensure audit readiness, archive and transfer records within required timelines, • Manage directory information, media opt outs, and parent permissions SIS Ownership and Data Quality, PowerSchool • Serve as primary owner for PowerSchool and online enrollment forms, • Build and update forms, validations, codes, calendars, and automated workflows, • Run routine data audits, correct errors, and enforce data standards across campuses, • Complete year-end rollover, promotions and retentions, and new year setup, • Train front office staff, teachers, and leaders on data entry norms and basic SIS functions Attendance and Membership Accounting • Oversee daily attendance reconciliation and same-day exception handling, • Ensure accurate entry and exit dates, membership days, and ADA or ADM calculations, • Generate attendance letters and truancy notices in alignment with policy, • Produce attendance and membership reports for leaders, the board, and compliance submissions Rosters, Schedules, and Testing Files • Work with the Instructional Leadership Team to build and maintain homeroom and advisory rosters, balanced by services and class size, • Coordinate specials or related arts rosters, intervention and pullout lists in partnership with deans and special services, • Prepare testing rosters and pre-coding for assessments such as NWEA Reading Fluency, NWEA Growth, and the State MAP test, • Maintain accurate program flags: IEP, 504, EL, gifted, homelessness, foster care, Title I Scaling for Multi-Campus PK-8 • Standardize codes, forms, and standard operating procedures across sites, • Centralize high-risk tasks: state files, records transfers, SIS configuration, • Document processes, build coverage plans, and cross-train office managers Success Metrics • Enrollment conversion time from offer to fully enrolled, target set during onboarding, • 100% of mandated documents that are a part of the enrollment process have been submitted and accurately uploaded into PowerSchool, • Data accuracy on quarterly audits, declining error trend across campuses, • Daily attendance reconciled by 10:00 a.m., zero unresolved records at month end, • On time submissions for authorizer and state reporting, zero material findings Qualifications (Required) • Two or more years in a registrar, enrollment, school operations, or data role, • Proficiency with a K-12 SIS, PowerSchool strongly preferred, • Strong fluency with spreadsheets and data cleansing, lookups, pivots, basic formulas, • Knowledge of FERPA and student records handling, • High attention to detail, deadline orientation, and commitment to confidentiality, • Strong customer service mindset with the ability to support diverse families, • Clear and professional communication in writing and over the phone Preferred • Experience in a multi campus charter or district environment, • Familiarity with Missouri student accounting, attendance, and state IDs, • Experience supporting Pre-K enrollment and documentation Competencies • Operational excellence: sets up clean systems, documents processes, builds fail-safes, • Data stewardship: treats data as a product, validates inputs, audits outputs, • Problem solving: investigates root causes and fixes upstream issues, • Collaboration: partners well with nurses, special services, deans, and front office teams, • Sense of Belonging: ensures all families can access and complete registration, arranges translation or interpretation as needed Tools at Atlas • PowerSchool SIS, Clever, online enrollment forms, • Google Workspace and basic reporting tools, • Raptor Visitor Management Work Conditions • Office based at an Atlas campus with frequent family facing interactions, • Occasional evenings or weekends during peak enrollment periods, • Ability to lift up to 25 pounds and move files or boxes as needed Background Check and Authorization Employment is contingent upon the successful completion of a background check and verification of work authorization, consistent with state and federal requirements. Compensation and Benefits Atlas offers a competitive salary, comprehensive benefits, and opportunities for growth. The starting range will be shared during the hiring process and is commensurate with experience.