Compensation Compliance Manager
hace 20 días
San Antonio
Job DescriptionSalary: 90000-130000 DOE About Us Alonso & Alonso provides mission-driven, transparent, and personalized legal services. We believe exceptional client experience starts with exceptional employee experience. As our organization expands across multiple jurisdictionsincluding California, Puerto Rico, and LATAMwe are strengthening our HR technology infrastructure, payroll governance, and compliance operations to support scalable systems and operational excellence across all business units. Position Summary The HR Systems & Payroll Compliance Manager serves as the firms primary Workday expert and payroll compliance authority. This role oversees Workday configuration, multi-state and territorial payroll operations, contractor governance through goLance, and firmwide HR data integrity. This position ensures that payroll and HRIS processes are accurate, compliant, and optimized across a growing workforce. The role provides critical support in improving system workflows, maintaining compliance with U.S. federal, state, and territorial regulations (including California and Puerto Rico), and supporting cross-department collaboration with HR and Finance. The HR Systems & Payroll Compliance Manager plays a key role in maintaining the organizations operational stability, strengthening internal controls, and supporting data-driven decision-making. Key Responsibilities Workday System Ownership & Optimization Serve as the Workday subject matter expert, overseeing configuration, workflows, permissions, security roles, integrations, and testing. Lead system improvements that reduce manual work, streamline HR and payroll processes, and support organizational growth. Maintain documentation, data governance standards, and audit trails within Workday. Support release testing and compliance-driven system updates. Partner with HR, Finance, and IT to align Workday design with business needs across Departments. Payroll Administration & Multi-Jurisdictional Compliance Manage bi-weekly U.S. payroll processing through Workday, ensuring accuracy and timely execution. Maintain compliance with federal, state, and territorial payroll requirements, including wage and tax rules relevant to California and Puerto Rico. Oversee quarterly and annual filings such as W-2, W-2PR, 941, 940, 1099, SUI, and jurisdiction-specific reporting. Reconcile payroll results with Finance and support general ledger mapping. Ensure accuracy of wage calculations, deductions, retro pay, and employee records. Maintain payroll confidentiality and compliance with data privacy standards. Contractor Governance & International Compliance Manage weekly LATAM contractor payment cycles and time/deliverable verification through goLance. Ensure compliance with contractor classification standards, cross-border payment requirements, and goLance platform policies. Maintain proper documentation for audits and financial reconciliation. Collaborate with Finance and Compliance to ensure contractor operations meet organizational standards. Compliance, Audits & Risk Mitigation Conduct routine internal audits across Workday, payroll processes, and contractor programs. Maintain compliance records and support external audit requests. Partner with Legal and Compliance to interpret and apply updated payroll regulations, including multi-state, California, Puerto Rico, and LATAM considerations. Ensure all HR and payroll processes adhere to federal, state, territorial, and internal Policies. Reporting, Analytics & Workforce Insights Build and maintain Workday reports and dashboards supporting payroll, HR, and Finance insights. Track metrics including payroll accuracy, tax filings, contractor activity, and compliance outcomes. Support workforce planning, budgeting, and compensation analysis through data-driven insights. Ensure timely delivery of monthly, quarterly, and annual reporting. Cross-Department Collaboration & User Support Provide Workday training, technical support, and guidance to HR, Finance, managers, and other end users. Collaborate with IT on Workday integrations, security settings, and troubleshooting. Maintain strong communication with internal stakeholders to ensure accurate and compliant payroll and HRIS operations. Key Performance Indicators (KPIs) Strategic KPIs Payroll Accuracy 99.8% On-Time Payroll Cycles = 100% On-Time Filings = 100% System Data Integrity 98% Audit Findings = 0 Workday Release Testing Completed 95% Contractor Reconciliation Completed Within 5 Business Days Operational KPIs Workday Workflow Automation Reduction 20% Monthly Payroll Reconciliation Accuracy 98% SOP Compliance 90% Report & Dashboard Accuracy 98% Stakeholder Satisfaction 4.5/5 Required Qualifications Bachelors degree in HR, Business, Accounting, Information Systems, or related field. 3+ years of hands-on Workday configuration or HRIS administration experience. 5+ years of multi-state payroll experience, with familiarity in California and/or Puerto Rico payroll standards. Experience processing payroll, auditing data, and maintaining compliance documentation. Strong knowledge of federal, state, and territorial payroll regulations. Excellent analytical, communication, and documentation skills. Preferred Qualifications Workday Payroll or Workday Pro certification. Certified Payroll Professional (CPP) credential. Experience in a legal, compliance-heavy, or multi-jurisdictional environment. Experience with contractor platforms such as goLance, Upwork, or similar. Compensation & Benefits Salary: $90,000 to $130,000, DOE Benefits include: 401(k) Dental insurance Health insurance Vision insurance Paid time off Flexible schedule Mental health support Continuing education allowance Home office allowance Application Process You may apply on our career page: Physical Demands The employee is regularly required to sit for extended periods, work at a computer, and perform standard office tasks. Some lifting of files (up to 10 pounds) may be necessary. Equal Opportunity Employment Statement Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.