Accounting Coordinator
hace 18 días
Rancho Cucamonga
Job DescriptionDescription: Position Summary The Accounting Coordinator I is responsible for supporting daily accounting operations, including the accurate processing of invoices, ensuring timely payments processing, and resolution of billing or account discrepancies. This role plays a key part in maintaining financial accuracy, supporting collections, and ensuring compliance with internal policies and accounting standards. Essential Duties and Responsibilities Accounts Receivable Support • Perform A/R collections by following up on past-due invoices and reconciling account discrepancies and looking up customer data in customer portals., • Research and resolve billing issues and disputes in coordination with customers and the Operations team., • Post customer payments, prepare bank deposits, and process credit memos., • Maintain and respond to A/R correspondence and customer inquiries in a timely manner., • Prepare monthly A/R spreadsheets, NetSuite imports, and other reports relating to customer requests., • Review and post customer credit card payments;, • Assist with month-end closing activities including account reconciliations., • Identify opportunities to improve internal accounting procedures and recommend process enhancements., • Maintain organized filing systems and documentation for accounting records., • Meet all weekly, monthly, quarterly, and year-end deadlines., • Ensure compliance with federal, state, and company accounting policies, procedures, and regulations., • Invoicing activities Accounts Payable Support • Review vendor invoices for accuracy and proper approval prior to processing., • Enter vendor invoices into the ERP system (NetSuite preferred) for timely payment processing., • Assist with weekly check runs, ACH payments, and vendor statement reconciliations., • Respond to vendor inquiries and resolve discrepancies in a professional and timely manner., • Maintain accurate and organized A/P files and support documentation., • Support month-end close activities related to A/P accruals and reconciliations as needed. Requirements: Minimum Qualifications (Knowledge, Skills & Abilities) • Associate’s degree or above in Accounting, Finance, or related field required., • 3-5 years of experience in accounting, bookkeeping, or related financial administration., • Experience with full-cycle A/R and A/P processes, including account reconciliations., • Proficiency with ERP accounting systems (NetSuite preferred)., • Intermediate to advanced Excel skills (e.g., pivot tables, VLOOKUP, data validation, formatting)., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Strong organizational, analytical, and multitasking skills with high attention to detail and accuracy., • Effective written and verbal communication skills with customers, vendors, and internal teams., • Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment., • Ability to work both independently and collaboratively within a team., • Competitive salary., • Health, dental, and vision insurance premiums are 100% paid for employee coverage., • Company Paid Basic Life Insurance policy for employee., • 401(k) eligibility with 3% non-elective employer contribution., • Eligible for Annual discretionary year-end bonus., • Tiered Paid Vacation schedule starting at 5 days in year 1., • CA Paid Sick Leave., • 7 paid holidays annually., • Office hours 8:30am - 5:30pm